Backup Documents 05/09/2023 Item #16A 6 (Aztek Communications of South Florida, Inc.) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SI,IP9 EIV 1 6 A
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT T�EG
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNU2023
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting. Risk Management
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management 51q/23
2. County Attorney Office County Attorney Office cZ� /
.$ /o
4. BCC Office Board of County
Commissioners RC17/14 SI
4. Minutes and Records Clerk of Court's Office f 1 /O R 4 -
I V .()
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Ana Reynoso/PURCHASING Contact Information 239-252-8950
Staff Contact/
Department
Agenda Date Item MAY 9, 2023 Agenda Item Number 16.A.6.b
was Approved by the
BCC
Type of Document CONTRACT Number of Original 1
Attached Documents Attached
PO number or N/A 22-8045-Secondary AZTEK
account number if Aztek COMMUNICATIONS
document is to be Communications OF SOUTH
recorded
of South Florida, FLORIDA,INC.
Inc.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be AR
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the AR
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's AR
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 05/09/2023 and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County 5f2TI an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the Ng`'i� an option for
Chairman's signature. this line.
16A 6
MEMORANDUM
Date: May 11, 2023
To: Ana Reynoso,
Procurement Services
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: Contract #22-8045 "Fiber Optics Installation, Repair and
Maintenance"
Contractor: Aztek Communications of South Florida, Inc.
Attached for your records is an original of the referenced document above,
(Item #16A6) adopted by the Board of County Commissioners on Tuesday,
May 9, 2023.
The Board's Minutes & Records Department has kept an original as part of
the Board's Official Records.
If you have any questions, please feel free to contact me at 252-7240.
Thank you.
Attachment
Y6A 6
FIXED TERM SERVICE
MULTI-CONTRACTOR AWARD AGREEMENT
# 22-8045
for
"FIBER OPTICS INSTALLATION, REPAIR AND MAINTENANCE"
THIS AGREEMENT, made and entered into on this - day of M 0-1 20 23
by and between AZTEK COMMUNICATIONS OF SOUTH FLORIDA, INC.
authorized to do business in the State of Florida, whose business address is
5701 Country Lakes Dr., Suite 10, Fort Myers FL 33905 _, (the "Contractor")
and Collier County, a political subdivision of the State of Florida, (the "County"):
WITNESSETH:
1. AGREEMENT TERM. The Agreement shall be for a three ( 3 ) year period,
commencing I■I upon the date of Board approval; or I I erg and
terminating on three ( 3 ) year(s) from that date or until all outstanding Purchase
Order(s) issued prior to the expiration of the Agreement period have been completed or
terminated.
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for
two ( 2 ) additional one ( 1 ) year(s) periods. The County shall give the
Contractor written notice of the County's intention to renew the Agreement term prior to
the end of the Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Contractor
written notice of the County's intention to extend the Agreement term prior to the end of
the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon
issuance of a I Purchase Order ❑ .
3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the
terms and conditions of I 0 Invitation to Bid (ITB)
Other ( ) # 22-8045
including all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal
referred to herein and made an integral part of this Agreement.
n The Contractor shall also provide services in accordance with Exhibit A — Scope of
Services attached hereto.
Page 1 of 17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3
CAO
16A 6
3.1 This Agreement contains the entire understanding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the Parties,
in compliance with the County's Procurement Ordinance, as amended, and Procurement
Procedures in effect at the time such services are authorized.
3.2 I■I The procedure for obtaining Work under this Agreement is outlined in Exhibit A —
Scope of Services attached hereto.
3.3 n 8thef
Exhibit/Attachment:
•
3:4❑
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price
methodology as defined in Section 4.1. Payment will be made upon receipt of a proper
invoice and upon approval by the County's Contract Administrative Agent/Project
Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local
Government Prompt Payment Act".
4.1 Price Methodology (as selected below):
•
•
satisfaction of the County's project manager before payment for the fixed price contract
+sr-al the4 ed.
n Time and Materials: The County agrees to pay the contractor for the amount of labor
time spent by the contractor's employees and subcontractors to perform the work(number
of hours times hourly rate), and for materials and equipment used in the project (cost of
materials plus the contractor's markup). This methodology is generally used in projects in
which it is not possible to accurately estimate the size of the project, or when it is expected
that the project requirements would most likely change. As a general business practice,
these contracts include back-up documentation of costs; invoices would include number
of hours worked and billing rate by position (and not company (or subcontractor)
timekeeping or payroll records), material or equipment invoices, and other reimbursable
documentation for the project.
■I Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs,
including labor, materials, equipment, overhead, etc.) for a repetitive product or service
delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The
invoice must identify the unit price and the number of units received (no contractor
inventory or cost verification).
Page 2 of 17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3
CAO
16A 6
4.2 Any County agency may obtain services under this Agreement, provided
sufficient funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months
after completion of the Agreement. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of "lashes"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this Agreement.
4.4 The County, or any duly authorized agents or representatives of the County, shall
have the right to conduct an audit of Contractor's books and records to verify the accuracy
of the Contractor's claim with respect to Contractor's costs associated with any Payment
Application, Change Order, or Work Directive Change.
44, : Travel and
Reimbursements shall be-at-the-fe4tewi ates:
k4ileage $0.44.5 per mile
-Breakfast $6,00
$00
Diflflef $4-9-00
Airfare
cla e fare
Renter Actual rental cost limited to compact or
RafMRg
•
•
long distance charges, fax charges, photocopying charges and postage. Reimbursable
items will be paid only after Contractor has pro
undertaken pursuant to this Agreement.
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the performance
of the Work. Collier County, Florida as a political subdivision of the State of Florida, is
exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida
Statutes, Certificate of Exemption # 85-8015966531C.
Page 3 of 17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3
CAQ
16A 6
6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if
mailed or emailed to the Contractor at the following:
Company Name: AZTEK COMMUNICATIONS OF SOUTH FLORIDA, INC.
Address: 7676 Jean Blvd.
Fort Myers, FL 33967
Authorized Agent: Michael L. Leeds, President
Attention Name & Title:
Telephone: (239) 659-0017
E-Mail(s): mleeds@azteknaples.com
All Notices from the Contractor to the County shall be deemed duly served if mailed or
emailed to the County to:
Board of County Commissioners for Collier County, Florida
Division Director: Jay Ahmad
Division Name: Transportation Engineering
Address: 2885 Horseshoe Drive S
Naples, FL 34104
Administrative Agent/PM: Pierre Marie Beauvoir, Signal Systems Network Specialist
Telephone: (239) 252-6066
E-Mail(s): Pierre.Beauvoir@CollierCountyFL.Gov
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an
agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The County
will not be obligated to pay for any permits obtained by Subcontractors.
Payment for all such permits issued by the County shall be processed internally by the
County. All non-County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Contractor agrees to comply
with all laws governing the responsibility of an employer with respect to persons employed
by the Contractor.
Page 4 of 17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3
CAD
16A 6
9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use
in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect
or hereafter enacted or adopted. In the event of such violation by the Contractor or if the
County or its authorized representative shall deem any conduct on the part of the
Contractor to be objectionable or improper, the County shall have the right to suspend the
Agreement of the Contractor. Should the Contractor fail to correct any such violation,
conduct, or practice to the satisfaction of the County within twenty-four (24) hours after
receiving notice of such violation, conduct, or practice, such suspension to continue until
the violation is cured. The Contractor further agrees not to commence operation during
the suspension period until the violation has been corrected to the satisfaction of the
County.
10. TERMINATION. Should the Contractor be found to have failed to perform his services in
a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be the sole judge of
non-performance.
In the event that the County terminates this Agreement, Contractor's recovery against the
County shall be limited to that portion of the Agreement Amount earned through the date
of termination. The Contractor shall not be entitled to any other or further recovery against
the County, including, but not limited to, any damages or any anticipated profit on portions
of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin or any other class protected by federal or Florida
law.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. DUI Commercial General Liability: Coverage shall have minimum limits of
$2,000,000 Per Occurrence, $3,000,000 aggregate for Bodily Injury Liability
and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply
per project. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
B. III Business Auto Liability: Coverage shall have minimum limits of$ 1,000,000
Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and
Employee Non-Ownership.
C. III Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws. The coverage must
include Employers' Liability with a minimum limit of$ 1,000,000 for each accident.
Page 5 of 17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3
CAO
1 6 A 6
JD- n
liability for claims arising out of the performance of professional services under this
Agreement. Contractor waives its right of recovery against County as to any claims under
this insurance. Such insurance shall have limits of not less than $ each
claim and aggregate.
€-.I I Cyber-Li lity-:-Cevera
n : Coverage
: Coverage
shall have minimum limits of$ per claim.
14- n :-Leverage
shall-have minimum limits of$ per claim.
Special Requirements: Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR, Collier County Government shall be listed
as the Certificate Holder and included as an "Additional Insured" on the Insurance
Certificate for Commercial General Liability where required. This insurance shall be
primary and non-contributory with respect to any other insurance maintained by, or
available for the benefit of, the Additional Insured and the Contractor's policy shall be
endorsed accordingly.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County thirty (30) days prior to any expiration
date. Coverage afforded under the policies will not be canceled or allowed to expire until
the greater of thirty (30) days prior written notice, or in accordance with policy provisions.
Contractor shall also notify County, in a like manner, within twenty-four (24) hours after
receipt, of any notices of expiration, cancellation, non-renewal or material change in
coverage or limits received by Contractor from its insurer, and nothing contained herein
shall relieve Contractor of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor
shall defend, indemnify and hold harmless Collier County, its officers and employees from
any and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Contractor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor or anyone employed or utilized by the Contractor in the performance of this
Page 6 of 17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3
CAO
11 6 A 6
Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the duty to
indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor,
County and any indemnified party. The duty to defend arises immediately upon
presentation of a claim by any party and written notice of such claim being provided to
Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive
the expiration or earlier termination of this Agreement until it is determined by final judgment
that an action against the County or an indemnified party for the matter indemnified
hereunder is fully and finally barred by the applicable statute of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Transportation Engineering Division
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no
persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following
component parts, all of which are as fully a part of the Agreement as if herein set out
verbatim: Contractor's Proposal, Insurance Certificate(s), ■ Exhibit A Scope of Services,
Exhibit B Fee Schedule, n RF1P/ ITB/❑ Other
#22-8045 , including Exhibits, Attachments and Addenda/Addendum, ❑ subsequent
quotes, and n Other Exhibit/Attachment:
17. APPLICABILITY. Sections corresponding to any checked box ( ■ ) expressly apply to
the terms of this Agreement.
18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and/or any employee of
the firm from contact with County staff for a specified period of time; b. Prohibition by the
individual and/or firm from doing business with the County for a specified period of time,
Page 7of17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3
CA°
1 ,6A 6
including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended, as well as the requirements set forth in Florida Statutes, §448.095; taxation,
workers' compensation, equal employment and safety including, but not limited to, the
Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law
Chapter 119, if applicable, including specifically those contractual requirements at F.S. §
119.0701(2)(a)-(b) as stated as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
Communications, Government and Public Affairs Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8999
Email: PublicRecordRequest(r` colliercountyfl.gov
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the
service.
2. Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law
for the duration of the contract term and following completion of the contract if the
Contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all
public records in possession of the Contractor or keep and maintain public
records required by the public agency to perform the service. If the Contractor
transfers all public records to the public agency upon completion of the contract,
the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the
Page 8 of 17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3
CAO
16A 6
Contractor keeps and maintains public records upon completion of the contract,
the Contractor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the public agency, upon request from
the public agency's custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful Contractor extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful Contractor.
22. PAYMENTS WITHHELD. The County may decline to approve any application for
payment, or portions thereof, because of defective or incomplete work, subsequently
discovered evidence or subsequent inspections. The County may nullify the whole or any
part of any approval for payment previously issued and the County may withhold any
payments otherwise due to Contractor under this Agreement or any other Agreement
between the County and Contractor, to such extent as may be necessary in the County's
opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party
claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of
Contractor to make payment properly to subcontractors or for labor, materials or
equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance
of the Contract Amount; (e) reasonable indication that the Work will not be completed
within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or
(g) any other material breach of the Contract Documents.
If any conditions described above are not remedied or removed, the County may, after
three (3) days written notice, rectify the same at Contractor's expense. The County also
may offset against any sums due Contractor the amount of any liquidated or unliquidated
obligations of Contractor to the County, whether relating to or arising out of this Agreement
or any other Agreement between Contractor and the County.
If a subcontractor is a related entity to the Contractor, then the Contractor shall not mark-
up the subcontractor's fees. A related entity shall be defined as any Parent or Subsidiary
of the Company and any business, corporation, partnership, limited liability company or
other entity in which the Company or a Parent or a Subsidiary of the Company holds any
ownership interest, directly or indirectly.
23. ❑■ CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris,
rubbish and waste materials arising out of the Work. At the completion of the Work,
Contractor shall remove all debris, rubbish and waste materials from and about the Project
site, as well as all tools, appliances, construction equipment and machinery and surplus
materials, and shall leave the Project site clean.
Page 9 of 17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3
CAO
16A 6
24. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES.
The Contractor shall employ people to work on County projects who are neat, clean,
well-groomed and courteous. Subject to the American with Disabilities Act, Contractor
shall supply competent employees who are physically capable of performing their
employment duties. The County may require the Contractor to remove an employee it
deems careless, incompetent, insubordinate or otherwise objectionable and whose
continued employment on Collier County projects is not in the best interest of the County.
25. I■I WARRANTY. Contractor expressly warrants that the goods, materials and/or
equipment covered by this Agreement will conform to the requirements as specified, and
will be of satisfactory material and quality production, free from defects, and sufficient for
the purpose intended. Goods shall be delivered free from any security interest or other
lien, encumbrance or claim of any third party. Any services provided under this Agreement
shall be provided in accordance with generally accepted professional standards for the
particular service. These warranties shall survive inspection, acceptance, passage of title
and payment by the County.
Contractor further warrants to the County that all materials and equipment furnished under
the Contract Documents shall be applied, installed, connected, erected, used, cleaned
and conditioned in accordance with the instructions of the applicable manufacturers,
fabricators, suppliers or processors except as otherwise provided for in the Contract
Documents.
If, within one (1) year after final completion, any Work is found to be defective or not in
conformance with the Contract Documents, Contractor shall correct it promptly after
receipt of written notice from the County. Contractor shall also be responsible for and pay
for replacement or repair of adjacent materials or Work which may be damaged as a result
of such replacement or repair. These warranties are in addition to those implied
warranties to which the County is entitled as a matter of law.
26. ❑■ TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws,
ordinances, rules or regulations of any public authority having jurisdiction over the Project
requires any portion of the Work to be specifically inspected, tested or approved,
Contractor shall assume full responsibility therefore, pay all costs in connection therewith
and furnish to the County the required certificates of inspection, testing or approval. All
inspections, tests or approvals shall be performed in a manner and by organizations
acceptable to the County.
27. ■ PROTECTION OF WORK.
A. Contractor shall fully protect the Work from loss or damage and shall bear the cost
of any such loss or damage until final payment has been made. If Contractor or
anyone for whom Contractor is legally liable is responsible for any loss or damage
to the Work, or other work or materials of the County or County's separate
contractors, Contractor shall be charged with the same, and any monies necessary
to replace such loss or damage shall be deducted from any amounts due to
Contractor.
Page 10 of 17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3
CAC'
16A 6
B. Contractor shall not load nor permit any part of any structure to be loaded in any
manner that will endanger the structure, nor shall Contractor subject any part of the
Work or adjacent property to stresses or pressures that will endanger it.
C. Contractor shall not disturb any benchmark established by the County with respect
to the Project. If Contractor, or its subcontractors, agents or anyone, for whom
Contractor is legally liable, disturbs the County's benchmarks, Contractor shall
immediately notify the County. The County shall re-establish the benchmarks and
Contractor shall be liable for all costs incurred by the County associated therewith.
28. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from
specifications shall be approved in writing by the County in advance.
29. CHANGES IN THE WORK. The County shall have the right at any time during the
progress of the Work to increase or decrease the Work. Promptly after being notified of a
change, Contractor shall submit an estimate of any cost or time increases or savings it
foresees as a result of the change. Except in an emergency endangering life or property,
or as expressly set forth herein, no addition or changes to the Work shall be made except
upon modification of the Purchase Order by the County, and the County shall not be liable
to the Contractor for any increased compensation without such modification. No officer,
employee or agent of the County is authorized to direct any extra or changed work orally.
Any modifications to this Agreement shall be in compliance with the County Procurement
Ordinance and Procedures in effect at the time such modifications are authorized.
30. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall
remain in effect.
31. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this
Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
32. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be attended
by representatives of Contractor with full decision-making authority and by County's staff
person who would make the presentation of any settlement reached during negotiations
to County for approval. Failing resolution, and prior to the commencement of depositions
in any litigation between the parties arising out of this Agreement, the parties shall attempt
to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator
certified by the State of Florida. The mediation shall be attended by representatives of
Contractor with full decision-making authority and by County's staff person who would
make the presentation of any settlement reached at mediation to County's board for
approval. Should either party fail to submit to mediation as required hereunder, the other
party may obtain a court order requiring mediation under section 44.102, Fla. Stat.
33. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate federal
Page 11 of 17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3
CA°
6 A
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
34.
this project shall be knowlcdgeablc in their areas of expertise. The County reserves the
right to perform investigations as may be deemed necessary to ensure that competent
•
personnel.
❑■ AGREEMENT STAFFING. The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The Contractor
shall assign as many people as necessary to complete required services on a timely basis,
and each person assigned shall be available for an amount of time adequate to meet
required services.
35. # ORDER OF PRECEDENCE. In the event of any conflict between or among the terms
of any of the Contract Documents, the terms of solicitation, the Contractor's Proposal,
and/or the County's Board approved Executive Summary, the Contract Documents shall
take precedence.
••
•
•
•
36. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer this
Agreement, or any part herein, without the County's consent, shall be void. If Contractor
does, with approval, assign this Agreement or any part thereof, it shall require that its
assignee be bound to it and to assume toward Contractor all of the obligations and
responsibilities that Contractor has assumed toward the County.
37. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
Page 12 of 17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3
16A 6
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this Agreement.
This may include, but not be limited to, checking federal, state and local law enforcement
records, including a state and FBI fingerprint check, credit reports, education, residence
and employment verifications and other related records. Contractor shall be required to
maintain records on each employee and make them available to the County for at least
four(4)years. All of Contractor's employees and subcontractors must wear Collier County
Government Identification badges at all times while performing services on County
facilities and properties. Contractor ID badges are valid for one (1) year from the date of
issuance and can be renewed each year at no cost to the Contractor during the time
period in which their background check is valid, as discussed below. All technicians shall
have on their shirts the name of the contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management Division
via e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to Collier
County separates from their employment. This notification is critical to ensure the
continued security of Collier County facilities and systems. Failure to notify within four (4)
hours of separation may result in a deduction of$500 per incident.
38. n SAFETY. All Contractors and subcontractors performing service for Collier County are
required and shall comply with all Occupational Safety and Health Administration (OSHA),
State and County Safety and Occupational Health Standards and any other applicable
rules and regulations. Also, all Contractors and subcontractors shall be responsible for
the safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site.
Collier County Government has authorized the Occupational Safety and Health
Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way
for the purpose of inspection of any Contractor's work operations. This provision is non-
negotiable by any division/department and/or Contractor. All applicable OSHA inspection
criteria apply as well as all Contractor rights, with one exception. Contractors do not have
the right to refuse to allow OSHA onto a project that is being performed on Collier County
Property. Collier County, as the owner of the property where the project is taking place
shall be the only entity allowed to refuse access to the project. However, this decision
shall only be made by Collier County's Risk Management Division Safety Manager and/or
Safety Engineer.
(Intentionally left blank-signature page to follow)
Page 13 of 17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3
16A 6
IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed
this Agreement on the date and year first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Crystal K. Kinzet,°dito the Circuit COLLIER COUNTY, FLORIDA
Court and Comptroller''•.:''
By: By:
Rick LoCastro , Chairman
Dated:
(SEAL).,
Attest as to iirmti's
signature only
Contractor's Witnesses: AZTEK COMMUNICATIONS OF SOUTH FLORIDA, INC.
Contractor
Azj CoMyAuni can 4,l
DBA
By: 0, /, - 1��✓`��_�� �--
Contfactor's First Witness Signatu e
-t' (/ TType/print signature and titleT
TType/print witness name
e
Contractor's Second Witness
L . Le.eAS
TType/print witness name
Ap ved as to orm a d Legality:
County Attorney
Print Name
Page Hof 17
Fixed Term Service Multi-Contractor Agreement 2022_Vcr.3Cri
l
1sA 6
Exhibit A
Scope of Services
(UI following this page (pages 1 through 10 )
❑ this exhibit is not applicable
Page 15 of 17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3 CAO O
16A 6
Invitation to Bid (ITB)
"FIBER OPTICS INSTALLATION,
REPAIR AND MAINTENANCE"
EXHIBIT A
SCOPE OF SERVICES
The services provided throughout this Agreement shall be awarded on a Primary/Secondary basis for Work as
follows:
PRIMARY CONTRACTOR: Intelligent Infrastructure Solutions,LLC
SECONDARY CONTRACTOR: Aztek Communications of South Florida, Inc.
BACKGROUND
The Collier County Information Technology Department and the Collier County Traffic Operations Department have
invested significant resources to construct/maintain some 300 miles of underground fiber optics cable for both Traffic
Operations and Information Technology networks. The existing fiber optics networks require routine and urgent
maintenance,to ensure the proper functioning of this asset and to minimize unplanned downtime. The reach of the
two fiber optics networks also is expanded each year to provide service to additional customers and locations. Given
the critical nature of the County's fiber optics facilities, as well as the ongoing attention that the systems require,
Collier County is seeking reliable and qualified firms to provide a variety of fiber optics services.
DETAILED SCOPE OF WORK
All services provided to the County through this Agreement shall be performed solely by the County's Contractor;
no subcontractor or substitute performance will be accepted without prior approval by the County. All fiber optics
work shall be "furnish and install" items, inclusive of labor and equipment costs. The Contractor shall notify the
County agency in writing prior to commencement of work if substitute Contractors are to be used, provide the
company name of the subcontractor and the name and telephone number of an appropriate contact person for the
subcontractor. The subcontractor shall be licensed to perform work in Collier County and on State of Florida
rights-of-way and will present these licenses and certifications with the bid submittal. The Contractor shall invoice
the County for the subcontractor's work for additional services in accordance with the fee schedule and the Scope
herein.
Service Type 1: Major Fiber Optics Installation
A major fiber optics installation shall be defined as any installation project for which a one mile(5,280 linear feet)
or more quantity of total fiber optics cable is required, without regard to the number of locations specified,
inclusive of amounts coiled in pull boxes or other storage areas. Contractors may be requested to perform fiber
optics splices and/or fiber optics terminations in specified locations for this type of work. A major fiber optics
installation may or may not require the Contractor to install communications pull boxes or underground conduit,
either by trenching or directional bore.
The County agency requiring a major fiber optics installation shall notify the Contractor no fewer than thirty(30)
calendar days prior to expectation of commencement of work to coordinate project planning, installation
schedules,and completion deadline. Work shall commence upon the County's issuance of a Purchase Order,and
no work shall commence until one has been issued to the Contractor. The Contractor shall schedule and complete
daily work on weekdays between normal business hours (8:00 am to 5:00 pm). If, however, the Contractor
performs work outside of this schedule for the purpose of completing work of this service type,bid items shall be
invoiced at the normal rate;no overtime or premium prices shall apply for major fiber optics installations.
Page 1 of 10
EXHIBIT A—Scope of Services
CAO
ISA 6
Invitation to Bid (ITB)
"FIBER OPTICS INSTALLATION,
REPAIR AND MAINTENANCE"
Service Type 2: Minor Fiber Optics Installation
A minor fiber optics installation shall be defined as any installation project for which less than one mile of total
fiber optics cable is required,without regard to the number of locations specified, inclusive of amounts coiled in
pull boxes or other storage areas. Contractors may be requested to perform fiber optics splices and/or fiber optic
terminations in specified locations for this type of work. A minor fiber optics installation may or may not require
the Contractor to install communications pull boxes or underground conduit, either by trenching or directional
bore.
The County agency requiring a minor fiber optics installation shall notify the Contractor no fewer than 14 calendar
days prior to expectation of commencement of work to coordinate project planning and installation schedules,and
completion deadline. Work shall commence upon the County's issuance of a Purchase Order, and no work shall
commence until one has been issued to the Contractor. The Contractor shall endeavor to schedule and complete
daily work on weekdays between normal business hours (8:00 am to 5:00 pm). If, however, the Contractor
performs work outside of this schedule for the purpose of completing work of this service type,bid items shall be
invoiced at the normal rate;no overtime or premium prices shall apply for minor fiber optics installations.
Service Type 3: Routine Maintenance
Routine maintenance shall be defined as any maintenance or repair of fiber optics cables or facilities which are
anticipated and scheduled in advance of need or can be planned to take place during normal business hours within
three business days of need. Routine maintenance may include splicing fiber optics cable,modifying fiber optics
terminations,troubleshooting communications interruptions by OTDR(Optical Time Domain Reflectometer)test.
The County agency requiring routine maintenance or repair shall notify the Contractor no fewer than three (3)
business days prior to expectation of commencement of work to coordinate project planning and installation
schedules, and completion deadline. Notice to proceed shall be in the form of a Purchase Order, and no work
shall commence until one has been issued to the Contractor. The Contractor shall endeavor to schedule and
complete routine maintenance or repairs on weekdays between normal business hours(8:00 am to 5:00 pm). If,
however,the Contractor performs work outside of this schedule for the purpose of completing work of this service
type, bid items shall be invoiced at the normal rate; no overtime or premium prices shall apply for routine
maintenance.
Service Type 4: Additional Labor Rates and Documentation Fees
Contractors must furnish hourly rates for all labor in the categories stated in the EXHIBIT B FEE
SCHEDULE. Labor may be billed in quarter-hour increments. The additional labor rates will be differentiated
from the services outlined under Service Types 1 to 3 as noted above. The County may request from the Contractor
a written estimate of labor hours required for a task prior to requesting certain services.
• Any subcontractor hired by the Contractor for services under this Agreement will be provided on a strictly
cost plus 15%arrangement only. Documentation of awardees' subcontractor costs must be provided with
actual invoices from the subcontractor.
Page 2 of 10
EXHIBIT A—Scope of Services
CM)
16A 6
Invitation to Bid (ITB)
"FIBER OPTICS INSTALLATION,
REPAIR AND MAINTENANCE"
Documentation
All work done using this Agreement shall be quoted to include all documentation. The County maintains
documentation of its fiber optics network using, as-built plans, and Visio fiber optics diagrams. The Contractor
shall be required to submit all fiber network updates and changes to the County within (10) business days of
project completion. Contractors will be responsible for including the cost(in their line-item pricing)of providing
documentation for third party as-built plans converted to Visio Fiber Optics Diagrams formats for the County's
use. Any requests for existing infrastructure documentation (such as Visio, Google Earth or GIS Map), which
had never been documented will incur costs at the EXHIBIT B FEE SCHEDULE rates. The County shares fiber
optics network resources between two distinct networks the Collier County Traffic Operations (CCTO) and the
Collier County Information Technology (CCIT). Maintaining clearly defined, as-built plans, fiber optics
diagrams,and GIS location information is paramount for maintenance of the fiber optics network. All work is to
be documented and presented to the representative of the County department requesting the fiber optics work and
to CCTO. Any projects that involve splicing onto another departments fiber optics network requires said
departments permission,as built plans,and Fiber Optics Diagrams showing which fiber buffers were spliced into.
No Fiber Optics work performed on Collier County ROW shall be done without informing CCTO in
writing,as to the location and scope of the work to be performed.
Service Type 5: Urgent Repair
Urgent repair shall be defined as any maintenance or repair to a critical facility which requires a Contractor's
response and be onsite within two(2)hours from notification and may require that services be performed during
or after regular business hours. The County Division requiring an urgent fiber optics repair shall notify the
Contractor of the need for immediate repair and issue a Purchase Order to the Contractor. If the Contractor is
unable to mobilize to the repair location within two hours of first contact,the Contractor shall notify the relevant
County project manager immediately, so an alternate Contractor can be contacted for the repair. The alternate
Contractor will also be responsible to respond and be onsite within two (2) hours from notification, and repairs
undertaken and completed in a timely fashion,as requested by the County's representative.
The need for urgent fiber optics repairs is unpredictable by nature. Since it is often critical to restore fiber optics
communication quickly,an urgent flat rate fee may be assessed with this service. Note that only an urgent repair
request may be invoiced at a flat rate fee above standard bid prices; all other bid prices shall remain in effect
regardless of the type of work order issued.
SPECIFICATIONS
Contractors are advised that work shall be completed to: (1) engineering plan requirements, (2) Collier County
specification,or(3)FDOT specification,whichever is deemed sufficiently stringent by the County agency. At no
time, shall a Contractor proceed with lesser standards or specifications unless that determination has been
approved by the County. The Contractor must perform all work within County property, right-of-way limits, or
easement boundaries.
All work is subject to inspection by an authorized Collier County inspector. The County retains the right to
withhold payment on any Contractor's invoice for work that does not meet acceptance criteria and is not corrected
by the Contractor to the County's specifications. The Collier County inspector shall have the authority to make
final determination on whether workmanship,material,and/or the final work product satisfy the specifications.
• Any material and supplies not listed on the EXHIBIT B FEE SCHEDULE provided by the Contractor
under this Agreement, will be reimbursed on a strictly COST PLUS 10% arrangement only.
Documentation of Contractors'cost must be provided with actual invoices from the supplier.
Page 3 of 10
EXHIBIT A—Scope of Services
CPO
16A 6
Invitation to Bid (ITB)
"FIBER OPTICS INSTALLATION,
REPAIR AND MAINTENANCE"
PRE-AND POST-ACTIVITY REQUIREMENTS
Contractor/Sub-Contractor Requirements:
• Contractors shall be firms,corporations,individuals,or partnerships normally engaged in the deployment,
maintenance,and repairs of fiber optics at the municipal,county or state level.
• Contractors shall have one or more of the following certifications
o Registered Communications Distribution Designer(RCDD)
o IMSA Fiber Optics for Traffic Stem Technician 2
o IMSA Traffic Signal Technician Level 2
o IMSA Traffic Signal Technician Level 3
o BPSM or FDACS Licensed Surveyor
TRAFFIC CONTROL
When work is required alongside County streets,the Contractor and any subcontractor or independent Contractor
retained by the Contractor, shall take adequate precautions to warn motorists of the work and to place flagmen
and/or other controls to ensure the continued safe and orderly flow of traffic through the work site. Traffic control
patterns and devices shall be erected in accordance with the most recent edition of the Manual on Uniform Traffic
Control Devices(MUTCD)https://mutcd.fhwa.dot.gov/.
RESTORATION OF PUBLIC AND PRIVATE PROPERTY
All public and private property affected by the work shall be restored to its original condition as part of the
completed work. Restoration shall include, but not be limited to, the following: removal of spoils and debris,
repair of ruts, and replanting of grass or landscaping. The Contractor and any subcontractor or independent
Contractor retained by the Contractor shall make a reasonable effort to preserve and replant landscaping removed
from within the limits of the County's easements. However,even if after taking prudent care and the landscaping
cannot be salvaged,the Contractor shall not be obligated to replace same.
A right-of-way permit is required for all new installations within State-or County-owned right of way, whether
the activity is an installation of fiber optics cable in an existing conduit, an installation of conduit and pull boxes
alone, or an installation of fiber optics cable, conduit and pull boxes. The right-of-way permit shall be obtained
prior to commencing any work. A District(South Florida Water Management District)Right of Way Occupancy
Permit is required for activities within areas designated as"Works of the District". The Contractor shall pass all
costs associated with obtaining required right-of-way permits;the permit fee shall be invoiced to the requesting
County agency. Routine maintenance and repair activities do not require a right-of-way permit; however,
Contractors are encouraged to notify the County Right-of-Way Permitting office (239-252-5767) prior to
commencing any scheduled routine maintenance that may result in lane closures and/or sidewalk closures for any
duration of time, or for any work which will require vehicles or equipment to be in the public right-of-way for
four hours or more. At no time shall the Contractor assume that their activities are covered under a"Countywide
right-of-way permit."
The Contractor shall obtain and maintain all required permits and/or licenses necessary for the prosecution of
the work prior to the start of construction. The Contractor must use a qualified engineer,surveyor,or company
representative(with all related licenses and certifications being current and in full force and applicable
jurisdiction)with the experience and ability to obtain all permits required for all new installations or repairs,
when necessary and applicable. This includes necessary surveys and drawings needed for permitting.
Page 4 of 10
EXHIBIT A—Scope of Services
CM)
16A 6
Invitation to Bid (ITB)
"FIBER OPTICS INSTALLATION,
REPAIR AND MAINTENANCE"
When performing work under a Collier County or FDOT right-of-way permit, the Contractor may not
simultaneously perform work in the same service area for the benefit of any non-Collier-County BCC public
agency or any private entity without possessing a separate,current permit to do so.
The Contractor shall contact Sunshine One Call (811)to obtain utility locates two(2) full business days prior to
beginning any scheduled underground work. For urgent work,the Contractor is also expected to contact Sunshine
One Call as soon as possible. The Contractor shall be responsible for any underground facility damaged by the
Contractor's or subcontractor's activities that was properly marked by its owner. The Contractor shall comply
with Chapter 556,Florida Statutes, "Underground Facility Damage Prevention and Safety."
It is anticipated that local road and utility construction projects will be in progress during the life of this
Agreement. The Contractor shall be required to coordinate his construction operations with those of other
Contractors doing work for the State of Florida, Collier County and City of Naples governments. This
coordination includes on-site cooperation and scheduling of work to minimize or eliminate any rework or
duplication of effort.
The Contractor shall be present at all pre-activity and post-completion walkthroughs if required by the County
agency. If required to do so by the County agency,the Contractor shall notify the County agency 72 hours prior
to expected completion of Work Order activities to schedule a pre-acceptance inspection.
Ja1 Fiber Optics Cable: Installation and Removal
All fiber optics cable shall be single mode. Fiber optics cable shall be shipped on reels of marked, continuous
length,and shall be provided from the same manufacturer. The Contractor shall test all fiber optics cable prior to
installation. If the cable fails to meet specification requirements,the Contractor shall replace the entire reel at no
additional cost. The Contractor may omit the pre-installation test if the manufacturer has tested the fiber optics
cable on the reel prior to shipment and provides for inspection an OTDR trace and table of attenuations for all
strands.
The County agencies and other local utility-owning entities have adopted a system to visually identify the owner
of a given run of fiber optics cable by color-coding the external jacket of the fiber optics cable. All fiber optics
cabling requested by the Collier County Information Technology Department shall have a stripe,yellow in color,
along the entire length of the cable, and shall be marked "Collier County BCC IT" at three-foot intervals. All
fiber optics cabling requested by the Collier County Traffic Operations Department shall have a stripe, green in
color, along the entire length of cable, and shall be marked "Collier County BCC Traffic" at three-foot
intervals. All fiber optics cabling requested by the Collier County Public Utilities Department shall have a stripe,
purple in color, along the entire length of cable, and shall be marked "Collier County BCC PUD" at three-foot
intervals, unless the use of CCIT fiber is authorized. Any fiber optics cable installed by the Contractor which
does not conform to this color-coding and identification scheme shall be rejected by the County agency and shall
require the Contractor to remove all non-conforming cable at his own expense and replace it with fiber optics
cable as specified in this Agreement. No"unmarked"fiber optics cable shall be placed in Collier County ROW
Fiber optics cable shall be pulled in place by hand or by and approved pulling machine equipped with a monitored
or recording tension-meter. The Contractor shall not exceed the manufacturer's recommended pulling tension for
the cable. All fiber optics cable runs shall be installed in conduit with a 12-gauge copper locate wire with
blue shielding if one is not already present in the conduit.
Page 5 of 10
EXHIBIT A—Scope of Services
Cp,0
16A 6
Invitation to Bid (ITB)
"FIBER OPTICS INSTALLATION,
REPAIR AND MAINTENANCE"
A minimum of one hundred(100)feet of spare fiber optics cable shall be coiled in every communication pull box
to provide slack in the run and to allow for future maintenance. Where a splice enclosure is present,the spare
fiber shall be one hundred(100)feet on either side of the splice,for a total of 200 feet of slack at each splice
box. No fiber optics cable shall be bent at a radius less than its manufacturer-recommended bending radius.
All fiber optics cable shall be clearly labeled at all storage points utilizing a durable, weatherproof tag or marker
affixed to the cable. The label shall describe the cardinal direction(N, E, S, or W)that the fiber run exits to, as
well as any other useful information (such as roadway name, termination point) that will assist in visually
identifying fiber optics cable runs in the future.
The strand count for fiber optics cable(s)will be specified by the County at the time of issuing notice to proceed.
All fiber installed shall be tested by OTDR following installation at 1310 and 1550 nanometer wavelengths. The
Contractor shall use a bare fiber adapter to test any fibers that are not terminated at the time of installation. The
Contractor shall investigate any discontinuities greater than 0.2 dB per 300 feet, and repair or replace cable
sections exceeding allowable attenuation at no cost to the County agency.
When removing fiber optics cable, the Contractor shall record the measurement markings nearest to each end of
the cable. Removal can be either by hand or by machine. Care shall be taken at the time of cable removal not to
disturb or damage any fiber optics cables that may be remaining in the conduit and pull boxes. The County agency
may request fiber optics cable removal as part of a relocation service,or because the fiber optics run is being put
into disuse. The Contractor shall exercise due care to preserve the condition of the cable if it is intended to be
relocated. The Contractor shall be responsible for damage to any cable designated to be left in place that was
harmed during a removal operation.
ibl Fiber Optics Splicing
All splices shall be performed by the fusion method, by a machine equipped with a method for estimating the
achieved splice loss. "Local Injection Detection"and"Core Alignment Loss Estimation"are the acceptable loss
estimation methods. Only the buffer tube to be opened shall be accessed and only strands that will be spliced and
put into use shall be cut. Splice loss shall not exceed a bi-directional average of 0.10 dB per splice for a complete
fiber run or a maximum of 0.15 dB bi-directional average for any single splice at 1310 and 1550
nanometers. Splices which exceed allowable attenuation shall be replaced at no cost to the County agency.
All splices shall match fiber and buffer tube colors unless shown otherwise in plans or specified by the County
agency. All drop cables spliced into a fiber optics cable run shall be of the same strand count as the underground
cable, without regard to the number of splices or terminations requested. Drop cables shall be spliced to
underground branch cables via mid span splice at the nearest pull box.
All splices shall be stored neatly in a splice tray and labeled for ease of future identification.
All splicing activity which results in planned or unplanned disruption of service on a network shall be completed,
with service restored,within the same business day.
lel Fiber Optics Termination: Installation and Modification
New terminations shall be performed such that all fiber optics cables, buffer tubes or strands are neatly routed,
secured, and terminated in a patch panel. Cable termination points shall include documentation regarding the
identification,route and function of each fiber installed at a location.
Page 6 of 10
EXHIBIT A—Scope of Services
cr,,0
1 6A 6 � +
Invitation to Bid (ITB)
"FIBER OPTICS INSTALLATION,
REPAIR AND MAINTENANCE"
Modification to existing terminations shall be performed such that sufficient slack is maintained for fiber strands
receiving a modified connector. The Contractor shall ensure that the condition of the patch panel following a
termination modification remains neat,secure,and accessible.
The Contractor shall ensure that the attenuation in each connector at the patch panel and its associated splice does
not exceed 0.5 dB. The Contractor shall repair or replace all terminations that exceed allowable attenuation at no
cost to the County agency.
Termination type shall be SC unless otherwise requested by the County agency.
fdl Fiber Optics Installation,Splicing and Termination Hardware
All fiber optics splicing, and termination hardware furnished and installed through this Agreement shall be new
and in working condition. When applicable,all hardware shall be of a manufacturer listed in the State of Florida's
most current Qualified Product List(QPL).
Underground splice enclosures shall be used to house all fiber optics splices that are performed at a pull box
("Tyco"or equivalent). The splice enclosure shall have adequate storage for splices,non-spiced fiber,and uncut
buffer tubes. The splice enclosure shall be airtight to prevent water intrusion. Hinges and latches shall be stainless
steel,and the enclosure shall not require specialized tools or equipment to open or close it. All splice enclosures
shall provide space for future expansion equal to 100% of fiber optics cable capacity. Prior to ordering and
installing underground splice enclosures, the Contractor shall provide the County agency with a manufacturer's
specification for approval by the County.
Splice trays shall be securely attached to and accessible from within the splice enclosure, providing adequate
storage for the fiber optics cable. All splice trays shall be fitted with a cover and locking mechanism to hold the
cover in place. Splice trays shall provide access to individual fibers without disrupting other fibers in the tray and
allow visible inspection of the fiber. The splice tray shall hold buffer tubes rigidly in place and protect fusion
splices. The raceway of the splice tray shall accommodate the minimum bend radius of the fiber.
Buffer tube fan-out kits shall be installed when fiber optics cables are terminated. The kit shall be compatible for
use with single mode fiber optics cable and shall be color-coded to match the fiber optics color scheme. The fan-
out kit shall support a minimum of 12 fiber strands.
Closet connector housing shall be("Corning"or equivalent)and size shall be either lU or 2U,determined at time
of quote.
Patch panels shall be compatible for use with single mode fiber optics cable. Patch panels shall be color-coded to
match the fiber optics color scheme. The patch panel shall have a minimum of 12 SC type panel connectors. The
dimensions of the patch panel shall not exceed 6.5 inches long by 5.5 inches wide by 1.5 inches deep and shall be
suitable for mounting within an approved cabinet at the field device location("Corning"or equivalent). Prior to
ordering and installing patch panels, the Contractor shall provide the County agency with a manufacturer's
specification for approval by the County.
Fiber optics connector panels shall provide a minimum of 12 SC type,bulkhead-mount coupling connectors. The
Contractor shall ensure that each coupling connector allows connection of a cable terminated on one side of the
panel to a cable on the opposite side. Each bulkhead-mount coupling connector shall include a lock nut for
mounting the connector in pre-drilled or pre-punched holes in the connector panel.
Page 7 of 10
EXHIBIT A—Scope of Services
16A 6
Invitation to Bid (ITB)
"FIBER OPTICS INSTALLATION,
REPAIR AND MAINTENANCE"
Three-sided vertical markers shall be orange in color with a black end cap, 72 inches long and 4 inches per side
("Rhino"or equivalent). The markers shall bear a vertical legend on each face of the post reading "WARNING:
FIBER OPTICS." The markers shall have an anchoring system and be installed directly at a depth of 18 inches,
one foot offset from buried conduit. The fill dirt shall be packed and tamped around the base of the marker. The
Contractor shall ensure that the marker installation is straight and visible from the edge of the roadway, and that
a clear line of sight is maintained from one marker to the next. Prior to ordering markers, the Contractor shall
provide the County agency with a manufacturer's specification and legend copy for approval by the County.
Fiber optics patch cables shall be three (3) meters long, single mode, with outside cladding that is yellow in
color. The County agency shall specify to the Contractor at the time of work order whether the patch cable shall
be simplex or duplex and shall also specify at the same time which connectors shall be required. All duplex patch
cables shall have cladding that fully connects the two(2)strands of the cable for a minimum of 90%of the length
of the cable. At the time of installation, fiber optics patch cables shall be loosely looped and secured such that
excess cable does not drape inside its enclosure or cabinet. The insertion loss of any patch cable shall not exceed
0.2 dB.
[el OTDR Testing
The purpose of OTDR testing is for verification of fiber optics length and attenuation,and for troubleshooting and
locating possible fiber optics damage. The Contractor may invoice the County for any OTDR testing done at a
County agency's request, except for pre- and post-installation testing (see Section [a]). Testing done at the
Contractor's discretion for his own verification shall not constitute a billable activity.
The Contractor shall use an Optical Time Domain Reflectometer that is calibrated for the index of refraction of
the fiber optics cable to be tested. The only acceptable testing wavelengths shall be 1310 nanometers
(recommended)and 1550 nanometers. The Contractor shall use a pulse width no greater than 50 nanometers. A
test shall consist of one sweep of one strand in a single direction. The County shall specify to the Contractor at
the time of work order issue which strands of a cable the Contractor shall test, and in which direction(s)the test
shall be performed.
The Contractor shall provide the County agency with results of OTDR testing, e.g., traces for each fiber tested,
plus a loss table showing details for each splice or termination tested as a deliverable for this activity.
[fl Conduit: Installation and Relocation
All conduits shall be high-density polyethylene(HDPE),orange in color. Where two conduits are joined,the joint
shall be a solid coupling the same material as the conduit, as recommended by the conduit manufacturer, using
adhesive, if necessary, to form a complete and durable seal between the internal surface of the coupling and the
external surface of the conduit. At no time shall adhesive tape be used as a joining method. At no time shall an
internal,reduction coupling be used.
All new conduit and relocated conduit shall be installed at a 30-inch depth from top of conduit to grade. All new
conduit installations shall include a 12-gauge copper tracer wire with green shielding inside the full length of the
conduit,plus a minimum of 24 inches of pull line on either open end of the conduit.
No horizontal or vertical conduit bends shall be at an angle less than the recommended bending radius of the fiber
optics that will be installed inside it. Conduit being stubbed into a pull box shall be installed in a gradual sweep
upward to the access point. At points where two(2)conduits will meet at a 90-degree angle or less,the conduits
shall sweep upward gradually to a pull box placed at the apex of the angle. All conduit stubs inside a pull box
Page 8 of 10
EXHIBIT A—Scope of Services
CN°
16A 6
Invitation to Bid (ITB)
"FIBER OPTICS INSTALLATION,
REPAIR AND MAINTENANCE"
shall terminate within six inches of the bottom of the installed pull box lid with a bell end. The terminated conduit
ends shall be protected from water ingress using a form-sealing material. Adhesive tape shall not be used to seal
conduit openings.
All conduits shall be installed either by trenching or by directional bore. Saw-cutting of pavement shall not be
permitted. All turf or planting areas in the right-of-way that are disturbed during conduit installation shall be
restored by the Contractor. All newly installed conduit shall be blown or "rodded" before installing fiber optics
cable,to clean the conduit run of loose debris. If requested by the County's inspector,the Contractor shall excavate
windows along the newly installed conduit trench to expose the conduit and joints for inspection.
When relocating a run of conduit containing fiber optics cable from one trench to another, the Contractor shall
feed out by hand sufficient slack from the fiber optics line to relocate the conduit without stretching or otherwise
causing stress or permanent damage to the fiber optics cable. If sufficient slack does not exist on the fiber optics
line to relocate the conduit to the proposed location with the cable inside,the Contractor shall remove the fiber
optics line as prescribed in Section [a] and relocate the empty conduit. If the condition of the conduit to be
relocated shows cracks, breaks, or appears in any other way to be unfit for further use, the Contractor shall
immediately notify the County agency to inspect it to determine if the conduit will be replaced with a new run.
[al Fiber Optics Pull Boxes and Fiber Optics Splice Boxes
Fiber optics pull boxes and splice boxes shall be ANSI Tier 22("Quazite"brand or equivalent). Both the pull box
or splice box and its lid shall be of a manufacture prescribed on the version of the State of Florida's Qualified
Product List(QPL)that is most current at the time of installation. The minimum internal dimensions for a fiber
optics pull box are: 24 inches wide by 36 inches long by 18 inches deep(24"x 36"x 18"). The minimum internal
dimensions for a fiber optics splice box are: 30 inches wide by 48 inches long by 18 inches deep (30" x 48" x
18"). All pull and splice boxes shall be straight-sided and open-bottomed. Box lids shall be single-piece and skid
resistant.
Prior to ordering and installing fiber optics pull boxes or fiber optics splice boxes, the Contractor shall provide
the County agency with a manufacturer's specification and cut sheet for approval by the County.
Install pull and splice boxes in accordance with Plans. Ensure that the pull or splice box cover is flush with the
concrete apron or sidewalk. Do not install pull or splice boxes in roadways,driveways,parking areas,ditches,or
public sidewalk curb ramps. Avoid placing pull and splice boxes in low-lying locations with poor drainage.
Ensure that pull and splice boxes house fiber optics cable without exceeding the cable bend radius.
The area where a pull box or splice box is to be installed shall be excavated to a depth of no less than 30 inches. A
bed of pea-rock or crushed stone 12 inches deep(minimum)and extended 4 inches wider than the outside length
and width dimensions of the pull or splice box shall be poured prior to pull box placement to promote
drainage. The pull box or splice box shall be installed such that the topmost rim of the box is at grade, and the
bottom inside edge of the pull box rests entirely on the gravel bed. The County agency may adjust spacing of pull
or splice boxes to ensure that the box is in a location that allows the lid to be as near to level as possible.
All new pull box or splice box installations shall include a 12 or 24-inch concrete apron extended all the way
around the perimeter of the top edge of the pull box. The concrete shall be installed to a depth of four inches. It
shall be determined at time of quote if an apron is not required and shown properly in the bid table. A conductive
metal rod not less than 5/8"diameter and 48 inches long shall be driven vertically into the ground within three(3)
inches of the inside edge of the pull box or splice box,leaving at least 10" of the rods exposed upward from the
gravel base,for later attachment of tracer wire and locate equipment.
Page 9 of 10
EXHIBIT A—Scope of Services
CI'0
16A
Invitation to Bid (ITB)
"FIBER OPTICS INSTALLATION,
REPAIR AND MAINTENANCE"
The tops of all box lids shall be integrally cast with the legend "COMMUNICATIONS."
Pull boxes shall be spaced a maximum of 1,000 feet apart, and within 20 feet of either side of every driveway
opening, and within 10 linear feet of any fiber optics termination point. The County agency shall reserve sole
determination whether spacing of pull boxes shall be less or more than the standard 1,000 feet apart.
Splice boxes shall be used wherever a splice enclosure will be present.
Page 10 of 10
EXHIBIT A—Scope of Services
CAO
1SA 6
Exhibit B
Fee Schedule
following this page (pages 1 through )
Page 16 of 17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3
CPO
16A 6
Invitation to Bid(ITB)#22-8045
"FIBER OPTICS INSTALLATION,REPAIR AND MAINTENANCE"
EXHIBIT B
FEE SCHEDULE
(SECONDARY CONTRACTOR)
AZTEK COMMUNICATIONS OF SOUTH FLORIDA,INC.
Unit Price
(Furnish and
Item Number Item Description FDOT Pay Item Unit Install)
Fiber Optic Cable(per foot)F&l one cable(<5000 feet),conduit in place
1 48-fiber,SM 783-1-122 Ft $ 3.00
2 96-fiber,SM 783-1-123 Ft $ 3.50
3 144-fiber,SM 783-1-124 Ft $ 4.00
4 Remove<5000 ft fiber optic cable 783-1-600 Ft $ 2.00
Fiber Optic Cable(per foot)F&1 one cable(>5000 feet),conduit in place
5 48-fiber,SM 783-1-122 Ft $ 2.75
6 96-fiber,SM 783-1-123 Ft $ 3.25
7 144-fiber,SM 783-1-124 Ft $ 3.75
8 Remove>5000 ft fiber optic cable 783-1-600 Ft $ 1.25
Fiber Optic Cable-48f SM,3000 ft on spool, Onl
9 (Collier County will arrange storage Furnish N/A ISpool I$ 2,400.00
F&12 cables(<5000 feet),conduit in place
10 48-fiber,SM 783-1-122 Ft $ 3.20
11 96-fiber,SM 783-1-123 Ft $ 4.25
12 144-fiber,SM 783-1-124 Ft $ 5.30
13 Remove<5000 ft fiber optic cable(2 or more in conduit) 783-1-600 Ft $ 1.50
F&12 cables(>5000 feet),conduit In place
14 48-fiber,SM 783-1-122 Ft $ 3.00
15 96-fiber,SM 783-1-123 Ft $ 4.00
16 144-fiber,SM 783-1-124 Ft $ 5.00
17 Remove>5000 ft fiber optic cable(2 or more in conduit) 783-1-600 Ft $ 1.25
Fiber Optic Splicing,fusion(per fiber)
18 1-10 fibers 783-2-31 Ea $ 48.00
19 11-24 fibers 783-2-31 Ea $ 45.00
20 25-48fibers 783-2-31 Ea $ 42.00
21 49-96 fibers 783-2-31 Ea $ 40.00
22 >96 fibers 783-2-31 Ea $ 38.00
Fiber Optic Termination,new(per fiber)
23 1-10 fibers-new termination 783-2-32 Ea $ 48.00
24 11-24 fibers-new termination 783-2-32 Ea $ 45.00
25 25-48 fibers-new termination 783-2-32 Ea $ 42.00
26 49-96 fibers-new termination 783-2-32 Ea $ 40.00
27 >96 fibers-new termination 783-2-32 Ea $ 38.00
Fiber Optic Installation,Splicing&Termination Hardware
28 Splice enclosure 783-3-11 Ea $ 500.00
29 lU Rack Mounted Enclosure N/A Ea $ 305.00
30 2U Rack Mounted Enclosure N/A Ea $ 455.00
31 Splice tray 783-3-12 Ea $ 42.00
32 Buffer tube fan-out kit 783-3-14 Ea $ 28.00
33 Patch panel,field terminated 783-3-16 Ea $ 100.00
34 Fiber optic connector panel 783-3-17 Ea $ 120.00
35 3-sided marker N/A Ea $ 55.00
36 Patch Cable,SM,3m,Simplex:SC to SC 783-3-18 Ea $ 15.00
37 Patch Cable,SM,3m,Simplex:SC to LC 783-3-18 Ea $ 15.00
38 Patch Cable,SM,3m,Simplex:SC to ST 783-3-18 Ea $ 15.00
39 All other SM,3m,simplex 783-3-18 Ea $ 15.00
40 Patch Cable,SM,3m,Duplex:SC to SC 783-3-18 Ea $ 28.00
41 Patch Cable,SM,3m,Duplex:SC to LC 783-3-18 Ea $ 28.00
42 Patch Cable,SM,3m,Duplex:SC to ST 783-3-18 Ea $ 28.00
43 All other SM,3m,duplex 783-3-18 Ea $ 28.00
Page 1 of 2
CN°
16A 6
Invitation to Bid(ITB)#22-8045
"FIBER OPTICS INSTALLATION,REPAIR AND MAINTENANCE"
EXHIBIT B
FEE SCHEDULE
(SECONDARY CONTRACTOR)
AZTEK COMMUNICATIONS OF SOUTH FLORIDA,INC.
OTDR Testing(per fiber,per direction,includes furnishing test results)
44 1-10 fibers,one direction N/A Ea $ 3.00
45 11-24 fibers,one direction N/A Ea $ 2.50
46 25-48 fibers,one direction N/A Ea $ 2.25
47 49-96 fibers,one direction N/A Ea $ 2.00
48 >96 fibers,one direction N/A Ea $ 1.75
Conduit(per foot)F&1 via trenching(<5000 ft)
49 One 2"diameter,HDPE,orange 783-4-112 Ft $ 9.00
50 Two 2"diameter,HDPE,orange 783-4-112 Ft $ 14.00
51 One 3"diameter,HDPE,orange 783-4-112 Ft $ 18.00
52 Two 3"diameter,HDPE,orange 783-4-112 Ft $ 26.00
53 Relocate existing conduit(<5000 ft) 783-4-112 Ft $ 24.00
Conduit(per foot)F&1 via trenching(>5000 ft)
54 One 2"diameter,HDPE,orange 783-4-112 Ea $ 8.50
55 Two 2"diameter,HDPE,orange 783-4-112 Ea $ 13.00
56 One 3"diameter,HDPE,orange 783-4-112 Ea $ 17.00
57 Two 3"diameter,HDPE,orange 783-4-112 Ea $ 24.00
58 Relocate existing conduit(>5000 ft) 783-4-112 Ea $ 22.00
Conduit(per foot)F&I via directional Bore(<5000 )
59 One 2"diameter,HDPE,orange 783-4-112 Ft $ 19.00
60 Two 2"diameter,HDPE,orange 783-4-112 Ft $ 29.00
61 One 3"diameter,HDPE,orange 783-4-112 Ft $ 20.00
62 Two 3"diameter,HDPE,orange 783-4-112 Ft $ 30.00
Conduit(per foot)F&I via directional Bore(>5000 )
63 One 2"diameter,HDPE,orange 783-4-112 Ft $ 18.00
64 Two 2"diameter,HDPE,orange 783-4-112 Ft $ 28.00
65 One 3"diameter,HDPE,orange 783-4-112 Ft $ 20.00
66 Two 3"diameter,HDPE,orange 783-4-112 Ft $ 30.00
Fiber Optic Pull Box&Splice Box with Lid and Apron
67 Fiber optic pull box+lid with 24"concrete apron(24"x36"x18") 783-5-1 Ea $ 1,050.00
68 Fiber optic splice box+lid with 24"concrete apron(30"x48"x18") 786-6-1 Ea $ 1,950.00
69 Fiber optic pull box+lid with 12"concrete apron(24"x36"x18") N/A Ea $ 950.00
70 Fiber optic splice box+lid with 12"concrete apron(30"x48"x18") N/A Ea $ 1,800.00
71 Fiber optic pull box+lid with no concrete apron(24"x36"x18") N/A Ea $ 750.00
72 Fiber optic splice box+lid with no concrete apron(30"x48"x18") N/A Ea $ 1,750.00
73 Marker post N/A Ea $ 55.00
Additional Labor Rates and Documentation Fees*
74 Network Engineer N/A Hr $ 90.00
75 Network Technician N/A Hr $ 90.00
76 Fiber Optic Technician N/A Hr $ 150.00
77 Registered Communications Distribution Designer N/A Hr $ 150.00
78 As-Built Plans N/A Hr $ 100.00
79 GIS ESRI N/A Hr $ 150.00
80 Splicing Diagrams in Visio N/A Hr $ 150.00
*Subcontractors hired by the Awardee for additional services under this contract will be provided on a strictly COST PLUS 15%arrangement only.
Documentation of awardees'subcontractor costs must be provided with actual invoices from the subcontractor.
Provide an Urgent Repair Flat Rate Fee-2 HOUR RESPONSE TIME REQUIRED (24 hours a day 7 days a week including holidays)
82 'Urgent Repair Flat Rate Fee 1$ 600.00
Any material and supplies not listed on the bid schedule provided by the Awardee under this contract,will be reimbursed on a strictly COST PLUS
10%arrangement only.Documentation of awardees'cost must be provided with actual invoices from the supplier.
***NO UNMARKED FIBER SHALL BE PROVIDED OR DEPLOYED ON COLLIER COUNTY ROW FOR COUNTY DEPARTMENTS.***
Page 2 of 2 AD
C
16A 6
Other Exhibit/Attachment
Description:
❑ following this page (pages through )
❑■ this exhibit is not applicable
Page 17 of 17
Fixed Term Service Multi-Contractor Agreement 2022_Ver.3
CAO