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GGCC Minutes 03/06/202319.A.3 GOLDEN GATE COMMUNITY CENTER ADVISORY BOARD (GGCCAB) MEETING MINUTES 03/06/2023 ADVISORY BOARD MEMBERS PRESENT: KAYDEE TUFF, CHAIRMAN ERNIE BRETZMANN, ADVISORY BOARD MEMBER WILLIE BRICE III, ADVISORY BOARD MEMBER CECILIA ZENTI, ADVISORY BOARD MEMBER LIZZETTE HOMAR-RAMOS, ADVISORY BOARD MEMBER ALSO PRESENT: RAY CORIANO, GGCC SUPERVISOR - PARKS & RECREATION MARIAH BOSETTI, TRANSCRIPTIONIST -- PARKS & RECREATION M N O N L V L G Packet Pg. 374 19.A.3 I. CALL TO ORDER Ms. Tuff called the Meeting to order at 6:03 PM. II. ATTENDANCE/ESTABLISH A QUORUM Roll Call was taken, all members were present, a quorum was established. III. APPROVAL OF AGENDA Ms. Tuff entered a motion to approve the Meeting Agenda, Ms. Zenti approved, and the motion was seconded by Mr. Brice. All members that were present were in favor. The motion was carried. IV. APPROVAL OF MINUTES - February 6TH, 2023 Ms. Tuff entered a motion to approve the Meeting minutes from February 6, 2023, Ms. Homar-Ramos approved, and the motion was seconded by Mr. Bretzmann. The motion was carried. V. PUBLIC COMMENTS No Public comments. There were no members of the Public present. VI. MONTHLY BUDGET REPORT M Mr. Coriano said we had an increase in revenue from last month. Last month our revenues were at $586,584.25. This month we are at $615,811.12. N If you look at the yellow highlighted line at the top [of the Monthly Budget Report] you'll see N the amount that we are budgeted for, for revenue is $752,400. If you scroll over under co "ACTUAL", based on the date of this report is the actual amount in revenue as of March 1. Based on his math, the amount of revenue that was brought in for the month of February was $29,226. Mr. Bretzmann asked if the amount of $752,000 was for the full year or if it was for year to date. c Mr. Coriano said that we had until the end of September to get up to the $752,000 from aM .y $615,000. N Mr. Bretzmann asked if everything was going alright with the budget, if there were any concerns, or issues about getting MSTU money from the County or money from the County? c He just wanted to make sure the County isn't shortchanging us because of the MSTU. Mr. Coriano said that we hadn't had any issue with that. If we were to see a big difference in c line items then, we'll look into it, but we're ok. Ms. Tuff asked what item # 646180 "BUILDING ROOM" was for. She only asked because it 2 looks like we had already exceeded the budgeted amount by three times. Q Mr. Coriano said he wasn't sure; it was one of the LINE #s that OBS controls. It could be for v building permits or something like that. Right now, budget wise, we haven't had any issues, and everything is in order. y Packet Pg. 375 19.A.3 VII. OLD BUSINESS a.) SPRING FLING CELEBRATION EVENT, APRIL 1ST, 2023,11AM -1PM Mr. Coriano said that the only change was that the Healthcare Network had to pull out as a vendor, because of another event they had. No other changes from last month. b.) SENIOR EXPO, FEBRUARY 15Ta, 2023, LOAM - 12.30PM Mr. Coriano said that he hadn't received a report from Britt yet. c.) SUMMER CAMP PREPARATIONS Mr. Coriano said that Summer Camp prep is in full swing. The agenda for the training has been sent out, the trainings start in the month of April and run on the weekends leading up to Summer Camp to get them certified. The job posting should be up for the Junior Leader Program for Counselors on April 3rd. d.) GOLDEN GATE COMMUNITY GARDEN UPDATE Mr. Coriano said that he hadn't spoken to Ms. Yvette since the last meeting. Ms. Tuff asked if she had done anything with the garden. Mr. Coriano said that she hadn't. As he stated in the last meeting, Ms. Yvette was trying to do a fundraiser event at Sugden Park. She was dealing with James Hanrahan, the Regional Manager, on that. He talked with James to see how that was going, and he said that Ms. Yvette hadn't submitted any of the forms/information necessary for it. About three weeks ago he had gone out, and the garden had been straightened up; but it turned out OUR Maintenance guys had done it not Ms. Yvette. Ms. Tuff said that at this point we can move ahead with the butterfly garden. What M would the steps be to get that going? o Mr. Coriano said that he did talk to Rick Garby, Maintenance Superintendent about it. N ca Mr. Garby said that at that time, they could just go ahead and clean up the area while we figure out what, exactly, we were going to do. Mr. Garby's concern was that the maintenance of the butterfly gardens at other parks was not that cheap. He said that we , would need to talk to the volunteers, to see if they have the numbers to help us as well as the other parks. Mr. Coriano also spoke with Debra Siciliano, Parks Volunteer c Coordinator, and she said that she could talk to her volunteers and get us set up with y that. He said that he was just waiting for Olema to speak with Ms. Yvette about it. Both he and Olema felt that it was best that she makes the call to Ms. Yvette. Ms. Tuff said that if Ms. Siciliano thinks that we can get the volunteers for it, then great, but we can't let things linger with Ms. Yvette. If we aren't going to do the butterfly garden, then we need to figure out what we are going to do. It would be great if Olema could make that decision before the next meeting. Mr. Brice had a question regarding what the cost of the maintenance for the butterfly garden would be. Mr. Coriano said that was what Rick Garby's concern was. The flowers/plant maintenance by our Maintenance guys is where the main work/cost is. The volunteers take care of the butterflies. Packet Pg. 376 19.A.3 Ms. Tuff said this is kind of what we anticipate MSTU funds would be used for. We want to see the MSTU funds go to something that makes us unique. VIII. NEW BUSINESS a.) NAPLES BMX TRACK OFFICIALS c Mr. Coriano said that we have a M.O.U. (Memorandum of Understanding) with Naples m BMX. They run a sanctioning program utilizing our track. They have to have a number of c officials that can work that sanctioning program. We provide assistance with the w maintenance of the track. The person in charge is the track operator. The track operator sent him an email about three weeks ago saying that he was stepping down. Just before that, he had received an email from the track operator's secretary saying that she was stepping down also. The v track secretary is the track clerk, taking care of registrations, collecting money, etc. That r person needs to be certified to do that. You can't run a race without a track operator. They needed to find out who the new E track operator is going to be, and until then Mr. Coriano was going to put the program U on hold. m They said that they felt that they weren't being supported by the County. Mr. Coriano M asked what they meant. He said that they had been saying that the track needs to be made bigger. Mr. Coriano said that's not going to happen in the near future. What else 22 were they not being supported on? They felt that if a light was out it should be fixed the 0 next day. Mr. Coriano tried to explain that wasn't how that works, there were processes for that. The other issue was the gate stand. M They said that they had a guy that owns a construction company that was willing to N donate the materials and labor to fix it. Mr. Coriano told them that they can't just donate it this is the County, there is a process. They have to go to a project manager and let o them know what they want to do. Mr. Coriano had talked with Mr. Atkinson about it, and N he said that was great. He just needed the name of the company, the blueprints, needed to know how much value both the workforce and the materials cost, etc. We fill out a L form, give it to the County Clerk, they review it, and we go from there. They have never come up with the information to get it done. Last Thursday Mr. Coriano had a meeting with NAPLES BMX and they identified who the new track operator, president, vice-president, treasurer, and the secretary were going to be. Mr. Coriano reported the information to USA BMX. V The BMX Clinics that the County has on Tuesday nights is going great. We have a pro rider who is teaching the Clinics and he has around 18 beginner riders every Tuesday night, and about 12 advanced riders. b.) COMMUNITY CENTER FACILITY ISSUES Mr. Coriano said that we suffered minor damages from Hurricane [an. Damages were; 1. One of the downspouts on the gutter on the West side of the building became detached. 2. Shade tarp from over the playground, was ripped on the seam and came up from the cables. That was re -installed about 2 weeks ago. All of those things were identified and have been fixed. Packet Pg. 377 19.A.3 c.) WHEELS PARK FACILITY ISSUES Mr. Coriano said that Wheels suffered a bit more damage. 1. The observation tower that's used for the BMX track, two sections of the tarp that covers it was ripped. We had to take them down and they have not been replaced yet. 2. One of the light posts had both of the lamps are not working. One of the tamps is bent, and the other is just not working. The light post is located near the finish line, close to where the spectators are. It's a bit dark there, so the light post is needed. All that stuff has been identified, but nothing has been fixed there at Wheels. C 0 Mr. Coriano said that one of the things that came up in the meeting he had with the new 0 track officials was that on turns, a lot of the dirt has eroded along the back side. So, the Q concrete that sits on top of the turn is exposed. We have to provide a softer spot there in case a rider losses balance that they can fall with a softer area there. It's a bit of a safety v factor for the riders. r Mr. Coriano said that another issue that we had was with the tree trimming, which includes: our palms, and the majority of the oak trees. He got a report from Facilities E Maintenance saying that it would cost around $21,000 to get all the trees trimmed. They 0 said that we had 300 sabal palms and 60 oak trees. He wasn't sure that we had that many sabal palm/oak trees. The issue is with some of the oak trees blocking lighting, 0 c� not all these other ones. We do have a good number of palms trees that need to be trimmed over at Wheels and around the field, but those don't add up to 300 sabal palms. He also knows that if anything is over $5,000 there has to be three different quotes, and they only gave him one. We finally got the new gutter system installed over at Wheels, after a long go around LO LO with Facilities and the contractor. Also, the VPK room air conditioning unit is still out. They keep saying that it's going to M N N be replaced. As of today, it hasn't been replaced. The biggest issue that we have been encountering is the County Facility Maintenance. They take a look at it, if they can't fix it they'll send a report and get a contractor out. Then we have to deal with the contractor. v Mr. Coriano had spoken with both Aaron and Olema about his concerns. Mr. Coriano said that Olema was doing a great job getting involved with the air conditioning issue, she's talked to James the director for Facility Maintenance. They quoted us about $8,000 for a new A/C unit that will support the VPK room and the hallway. .y We have to do a fire inspection every year, not only for the facility but also for DCF. The w m inspector said that the building was all good, but he had to fail us because we had two permits that had been issued to the County, three or four years ago, and the permits hadn't been closed out by us. These are Facility issues, they had to research which a� contractors were given the jobs so that they can close out the permits. Ms. Zenti asked if the Board should do a letter. as Ms. Tuff said that they should, but she wanted Mr. Coriano to provide more specifics so m v that the letter can be drafted and get the consensus of the Board. If he could provide a v bullet point list of the issues, they could address them. She said that they can send out the list to the County Manager, Park Commissioner, etc. It can be sent in print as well as email. Packet Pg. 378 19.A.3 IX. MEMBER COMMENTS Ms. Homar-Ramos said she just wanted to second the letter, so that we can get these things done. Ms. Zenti said that she had called and spoke with the Principal, Assistant Principal, and the Dean of Students at St. John Newmann regarding the volunteers for Summer Camp. She was very well received. Mr. Coriano said that he is creating a flyer for counselors/volunteers for the summer. He was going to pass it on to one of our guys that is really involved with the clubs to distribute. Mr. Bretzmann said that he thought it was great that Ms. Zenti "opened the door" with St. John Newmann and had nothing further to add. Mr. Brice said that he seconded the letter. Ms. Tuff called for a motion for the Board to send over a letter about maintenance issues at the facility that have not been addressed, sometimes as late as four years. Ms. Zenti approved; the motion was seconded by Mr. Bretzmann. X. ADJOURNMENT With no further topics for discussion, Ms. Tuff entered a motion to adjourn the Meeting, Mr. Bretzmann approved, Ms. Zenti seconded the motion, and all agreed. The Meeting was adjourned at 7:15PM. Golden Gate Community Center Advisory Board Kaydee Tuff rfairman These minutes approved by the Board onas presented, V-- or as amended Next Meeting, April 3rd, 2023, at 6:OOPM Golden Gate Community Center 4701 Golden Gate Parkway, Rm. C, Naples, FL 34116 M N O N cc 2 Packet Pg. 379