Agenda 05/09/2023 Item #16E 2 (Disposal of property that is no longer viable or damaged beyond repair removed from the County's capital asset records)16.E.2
05/09/2023
EXECUTIVE SUMMARY
Recommendation to approve the administrative report prepared by the Procurement Services Division for
disposal of property that is no longer viable, was traded in, or damaged beyond repair during Hurricane
Ian, and the removal of the property from the County's capital asset records.
OBJECTIVE: To promote accountability and provide transparency to the public and gain the Board's approval
for the disposal and removal of property that is no longer viable from the County's capital asset records.
CONSIDERATIONS: In accordance with the County's CMA 5809 Managing Personal Property and Consumable
Supplies and pursuant to Florida Statute Chapter 274 Tangible Personal Property Owned by Local Governments,
the Procurement Services Division produces a regular Administrative Report of County surplus, disposal, and
revenue disbursement.
Division Directors / Property Custodians are responsible for the accountability of all assigned County property.
Procurement Services maintains an accurate and accountable surplus property management program in accordance
with state guidelines for accountability. Procurement Services is responsible for overseeing the re -distribution, sale,
or disposal of surplus property while the Divisions complete actual disposal/destruction of items.
Throughout the fiscal year, Divisions determine if asset items are broken, damaged beyond repair, have no useful
value, or are no longer viable, and those items are added to the asset disposal list for Board approval to be recycled
or scrapped (disposed). If items are no longer needed, but still have value, then they may be disposed of in one of
the following ways: trade-in or sent to surplus. It was determined that these assets should be scrapped rather than
sent to surplus because they were no longer viable.
There are currently twenty-seven (27) capital assets that are planned to be scrapped because they are no longer
viable. The disposal for this period includes one (1) asset that is a trade-in as related to a system upgrade (which the
vendor is allotting a credit of $1,500.00); six (6) assets impacted by Hurricane Ian that were damaged beyond
repair; five (5) assets that were no longer viable due to being unsafe; and fifteen (15) assets that were no longer
viable.
The Corporate Compliance and Continuous Improvement Division was notified of the six (6) assets impacted by
Hurricane IAN by the divisions during the asset review for Hurricane Ian and the assets were reviewed by Risk
Management Divisions to ensure proper insurance claims were processed if appropriate.
A total of twenty-seven (27) capital assets with an initial acquisition cost of $162,470.58 and depreciation of
$150,900.41 for a remaining net book value of $11,570.17.
FISCAL IMPACT: There were no on-line sales this period and one item being traded in towards the upgrade of
the associated obsolete system for $1,500.00. The twenty-seven (27) disposed assets had a total net book value of
$11,570.17.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality, and requires majority vote for Board approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action.
RECOMMENDATION: To approve the administrative report prepared by the Procurement Services Division for
disposal of property that is no longer viable, was traded in, or damaged beyond repair during Hurricane Ian, and the
removal of the property from the County's capital asset records.
Prepared by: Richard J Fry, Program Manager, Procurement Services
Packet Pg. 841
16.E.2
05/09/2023
ATTACHMENT(S)
1. Disposal (PDF)
Packet Pg. 842
16. E.2
05/09/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.2
Doc ID: 25260
Item Summary: Recommendation to approve the administrative report prepared by the Procurement Services
Division for disposal of property that is no longer viable, was traded in, or damaged beyond repair during Hurricane
Ian, and the removal of the property from the County's capital asset records.
Meeting Date: 05/09/2023
Prepared by:
Title: — Procurement Services
Name: Richard Fry
04/14/2023 2:33 PM
Submitted by:
Title: Manager - Procurement — Procurement Services
Name: Sandra Herrera
04/14/2023 2:33 PM
Approved By:
Review:
Procurement Services
Ana Reynoso
Level 1 Purchasing Gatekeeper
Procurement Services
Catherine Bigelow
Additional Reviewer
Procurement Services
Sandra Herrera
Director Review
Procurement Services
Richard Fry
Procurement Director Review
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
Corporate Compliance and Continuous Improvement
Megan Gaillard
Office of Management and Budget Blanca Aquino Luque Additional Reviewer
Office of Management and Budget Christopher Johnson Additional Reviewer
Grants Therese Stanley Additional Reviewer
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Corporate Compliance and Continuous Improvement Megan Gaillard
Corporate Business Operations Kenneth Kovensky Additional Reviewer
County Manager's Office Dan Rodriguez Level 4 County Manager Review
Board of County Commissioners Geoffrey Willig Meeting Pending
Completed
04/14/2023 3:01 PM
Completed
04/17/2023 6:58 AM
Completed
04/21/2023 12:46 PM
Skipped
04/14/2023 2:56 PM
Completed
04/21/2023 1:56 PM
Additional Review
Completed
04/23/2023
10:56 AM
Completed
04/24/2023 12:04 PM
Completed
04/27/2023 11:50 AM
Completed
04/27/2023 4:52 PM
Completed
04/28/2023 9:56 AM
Additional Reviewer
Completed
04/28/2023
10:03 AM
Completed
05/02/2023 9:49 AM
Completed
05/03/2023 9:31 AM
05/09/2023 9:00 AM
Packet Pg. 843
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