Agenda 04/25/2023 Item #16D 6 (To provide home energy assistance aid to elders in the event of a home energy heating or cooling emergency)04/25/2023
EXECUTIVE SUMMARY
Recommendation to approve an “After-the-Fact” Amendment 2 with Area Agency on Aging for Southwest
Florida, Inc., for the Emergency Home Energy Assistance Program to authorize FY2022 funding for the
EHEAP 203.21 Agreement to increase the award amount of $100,000 with revision to the Budget Summary
for FY21 & FY22 and the supporting Budget Amendment. (Human Services Grant Fund 707)
OBJECTIVE: To provide home energy assistance aid to elders in the event of a home energy heating or cooling
emergency.
CONSIDERATIONS: The Community and Human Services (CHS) Division’s Services for Seniors program has
been providing support to Collier County’s frail and elderly citizens for over thirty (30) years through various
grant programs. The grants are funded by the Florida Department of Elder Affairs (DOEA) through the Area
Agency on Aging of Southwest Florida, Inc. (Agency). These grant fund services enable clients to remain in their
homes and live with independence and dignity.
The Collier County Services for Seniors Program is responsible for responding to seniors’ needs and managing
the spending authority for the Federal and State Funded Services for Seniors Programs. Collier County, as the
Lead Agency, manages the spending authority for the Emergency Home Energy Assistance Program (EHEAP).
EHEAP provides crisis assistance to eligible low-income households with at least one (1) individual aged sixty
(60) or older experiencing a heating or cooling emergency. The program allows for payments to utility
companies, fuel suppliers for the repair or replacement of existing heating or cooling equipment, for the payment
of deposits, late fees, disconnect and reconnection fees with Florida Power and Light (FPL) & Lee County
Electric Cooperative (LCEC).
The current service agreement for EHEAP 203.21 was approved “After-the-Fact” at the Board of County
Commissioners (Board) meeting on June 22, 2021 (Agenda Item #16D10). The contract has a term that is,
effective April 1, 2021, to September 30, 2023.
Amendment 1, EHEAP 203.21.01 was approved “After-the-Fact” at the Board meeting on July 13, 2021 (Agenda
Item #16D2) to replace attachment I, EHEAP Activity Report and attachment XVIII EHEAP Application and
Eligibility Worksheet of the FY2021 EHEAP contract wherever stated to amend contract language.
The proposed Amendment 2, EHEAP 203.21.02 is to authorize Fiscal Year 2022 funding to be added to the
current EHEAP FY2021 contract effective April 1, 2023, through September 30, 2023.
Program Component Project
Number
FY 21
Budget
FY 22
Budget
Revised
Budget
EHEAP ADMINISTRATION 33756 $8,247.89 $8,500 $16,747.89
EHEAP OUTREACH BUDGET 33756 $13,569.80 $15,500 $29,069.80
EHEAP CRISIS ASSISTANCE 33756 $74,891.10 $76,000 $150,891.10
TOTAL $96,708.79 $100,000 $196,708.79
This Item is being presented “After-the-Fact” because Collier County received the amendment on March 20,
2023, from the grantor agency and is required to return it within thirty (30) days. This time frame makes it
impossible to process the document for Board consideration. Pursuant to CMA# 5330 and Resolution No. 2018-
202, the County Manager authorized the Public Services Department Head to sign the agreement. This Agreement
is being presented for Board ratification.
16.D.6
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04/25/2023
FISCAL IMPACT: A Budget Amendment is required to recognize the increase in funding of $100,000, the
funds reside in the Human Services Grant Fund (707), Project 33756 (EHEAP).
GROWTH MANAGEMENT: There is no Growth Management impact from this recommendation.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a majority vote
for Board approval. -DDP
RECOMMENDATIONS: To approve an “After-the-Fact” Amendment 2 with Area Agency on Aging for
Southwest Florida, Inc., for the Emergency Home Energy Assistance Program to authorize FY2022 funding for
the EHEAP 203.21 agreement to increase the award amount $100,000 with revision to the Budget Summary for
FY21 & FY22 and the supporting Budget Amendment.
Prepared By: Wendy Klopf, Grant Coordinator, Community and Human Services Division
ATTACHMENT(S)
1. EHEAP 203.21.02 exec (Collier)1 (PDF)
2. (LINKED) EHEAP 203.21 -Exec (PDF)
3. EHEAP 203.21.001 exec (PDF)
4. Resolution 2018-202 (PDF)
16.D.6
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04/25/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.6
Doc ID: 25047
Item Summary: Recommendation to approve an “After-the-Fact” Amendment 2 with Area Agency on Aging for
Southwest Florida, Inc., for the Emergency Home Energy Assistance Program to authorize FY2022 funding for the
EHEAP 203.21 Agreement to increase the award amount of $100,000 with revision to the Budget Summary for
FY21 & FY22 and the supporting Budget Amendment. (Human Services Grant Fund 707)
Meeting Date: 04/25/2023
Prepared by:
Title: Operations Coordinator – Community & Human Services
Name: Wendy Klopf
03/24/2023 3:20 PM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
03/24/2023 3:20 PM
Approved By:
Review:
Community & Human Services Tami Bailey Additional Reviewer Completed 03/28/2023 1:35 PM
Community & Human Services Kristi Sonntag CHS Review Completed 03/28/2023 4:37 PM
Operations & Veteran Services Jeff Weir OVS Director Review Completed 03/29/2023 8:09 AM
Growth Management Operations Support Raquel Ovares Additional Reviewer Completed
03/31/2023 8:37 AM
Public Services Department Todd Henry PSD Level 1 Reviewer Completed 04/03/2023 8:34 AM
Grants Erica Robinson Level 2 Grants Review Completed 04/03/2023 10:02 AM
Public Services Department Tanya Williams PSD Department Head Review Completed 04/03/2023 11:30 AM
County Attorney's Office Derek D. Perry Level 2 Attorney Review Completed 04/07/2023 9:02 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 04/10/2023 9:29 AM
Office of Management and Budget Blanca Aquino Luque Additional Reviewer Completed 04/10/2023 10:29 AM
Grants Therese Stanley Additional Reviewer Completed 04/12/2023 12:19 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/13/2023 10:14 AM
Office of Management and Budget Christopher Johnson Additional Reviewer Completed 04/14/2023 4:09 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 04/17/2023 2:52 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 04/25/2023 9:00 AM
16.D.6
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1
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA, INC.
EMERGENCY HOME ENERGY ASSISTANCE PROGRAM
WHEREAS, the purpose of this Amendment is to authorize Fiscal Year 2022 funding.
NOW THEREFORE, in consideration of the mutual covenants and obligations set forth herein, the receipt and sufficiency of
which are hereby acknowledged, the Parties agree to the amended pages attached.
All provisions in the contract and any attachments thereto in conflict with this Amendment shall be and are hereby changed to
conform to this Amendment.
All provisions not in conflict with this Amendment are still in effect and are to be performed at the level specified in the
contract.
This Amendment and all its attachments are hereby made part of the contract.
IN WITNESS THEREOF, the Parties hereto have caused this amendment, to be executed by their officials as duly authorized;
and agree to abide by the terms, conditions and provisions of this EHEAP amendment as amended. This Amendment is effective
on the last date the Amendment has been signed by both Parties.
IN WITNESS WHEREOF, the Parties hereto have caused this contract to be executed by their undersigned officials as duly
authorized.
AREA AGENCY ON AGING FOR
SOUTHWEST FLORIDA, INC.
SIGNED BY:
NAME: _________________________________
TITLE: _________________________________
CONTRACTOR: &2//,(5 COUNTY
BOARD OF COUNTY COMMISSIONERS
SIGNED BY:
NAME:
TITLE:
DATE: DATE:
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Tanya R. Williams
Public Services Dept. Head
As Designee of the County Manager,
pursuant to Resolution No. 2018-202.
Approved as to Form and Legality:
_________________________________
Derek D. Perry
Assistant County Attorney
Appppppppppppppppppppppppprpppppppppppppppppppppppppppppppppppppppppppppppppppppppppppppppppppppppppppooovooooooooooooooooooooooooooooooooooooooooooooooooooooooooed as to Form ananaaaannnnnaanaaaaannnnnnnanaaaaanannnnnnaanaaaaanannnnnaaannnnnaaannnananaaaaaaaaaaanaanaaaannaaaaannnaannnd Legality:
_______________________________________________________________
Derek D. Perry
Assistant County Attorney
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WilliamsTan
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Digitally signed by
WilliamsTanya
Date: 2023.03.24
16:38:42 -04'00'
03.24.2023
Maricela Morado
President and CEO
03.29.23
Maricela
Morado
Digitally signed by
Maricela Morado
Date: 2023.03.29
12:00:03 -04'00'
16.D.6.a
Packet Pg. 1798 Attachment: EHEAP 203.21.02 exec (Collier)1 (25047 : AAA-EHEAP 203.21.002)
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA, INC.
EMERGENCY HOME ENERGY ASSISTANCE PROGRAM
THIS CONTRACT is entered into between the Area Agency on Aging for Southwest Florida, Inc. (Agency)
and &ROOLHU County Board of County Commissioners (Contractor), collectively referred to as the "Parties." The
term Contractor for this purpose may designate a Vendor, Subgrantee or Subrecipient.
WITNESSETH THAT:
WHEREAS, the Agency has determined that it is in need of certain services as described herein; and
WHEREAS, the Contractor has demonstrated that it has the requisite expertise and ability to faithfully perform such
services as an independent Contractor of the Agency.
NOW THEREFORE, in consideration of the services to be performed; and payments to be made, together with the
mutual covenants and conditions set forth herein, the Parties agree as follows:
Purpose of Contract:
The purpose of this contract is to provide services in accordance with the terms and conditions specified in this contract
including all attachments, forms and exhibits, which constitute the contract document.
Incorporation of Documents within the Contract:
The contract will incorporate attachments, proposal(s), state plan(s), grant agreements, relevant Department
handbooks, manuals and/or desk books, as an integral part of the contract, except to the extent that the contract
explicitly provides to the contrary. In the event of conflict in language among any of the documents referenced above,
the specific provisions and requirements of the contract document(s) shall prevail over inconsistent provisions in the
proposal(s) or other general materials not specific to this contract document and identified attachments.
Term of Contract:
This contract shall begin at twelve (12:00) AM., Eastern Standard Time April 1, 2021 or on the date the contract has
been signed by the last party required to sign it, whichever is later. It shall end at eleven fifty-nine (11:59) P.M., Eastern
Standard Time September 30, 2023.
Contract Amount:
The Agency agrees to pay for contracted services according to the terms and conditions of this contract in an amount
not to exceed $ subject to the availability of funds. Any costs or services paid for under any other contract
or from any other source are not eligible for payment under this contract.
Renewals:
By mutual agreement of the Parties, in accordance with Section 287.058(l)(g), Florida Statutes (F.S.), the Agency may
renew the contract for a period not to exceed three years, or the term of the original contract, whichever is longer. The
renewal price, or method for determining a renewal price, is set price, is set forth in the bid, proposal, or reply. No
other costs for the renewal may be charged. Any renewal is subject to the same terms and conditions as the original
contract and contingent upon satisfactory performance evaluations by the Agency and the availability of funds.
Compliance with Federal Law:
6.1 If this contract contains federal funds this section shall apply.
6.1.1 The Contractor shall comply with the provisions of 45 Code of Federal Regulations (CFR) 75 and/or 45 CFR
Part 92, 2 CFR Part 200 and other applicable regulations.
6.1.2 If this contract contains federal funds and is over $100,000.00, the Contractor shall comply with all
applicable standards, orders, or regulations issued under Section 306 of the Clean Air Act as amended (42
United States Code (U.S.C.) 7401, et seq.), Section 508 of the Federal Water Pollution Control Act as
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16.D.6.a
Packet Pg. 1799 Attachment: EHEAP 203.21.02 exec (Collier)1 (25047 : AAA-EHEAP 203.21.002)
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Packet Pg. 1800 Attachment: EHEAP 203.21.02 exec (Collier)1 (25047 : AAA-EHEAP 203.21.002)
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BUDGET SUMMARY (2022-2023)
EMERGENCY HOME ENERGY ASSISTANCE FOR THE ELDERLY PROGRAM
Award
Total Administrative Budget $
Total Outreach Budget $
Crisis Assistance $
Total $
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16.D.6.a
Packet Pg. 1801 Attachment: EHEAP 203.21.02 exec (Collier)1 (25047 : AAA-EHEAP 203.21.002)
16.D.6.cPacket Pg. 1802Attachment: EHEAP 203.21.001 exec (25047 : AAA-EHEAP 203.21.002)
16.D.6.cPacket Pg. 1803Attachment: EHEAP 203.21.001 exec (25047 : AAA-EHEAP 203.21.002)
16.D.6.cPacket Pg. 1804Attachment: EHEAP 203.21.001 exec (25047 : AAA-EHEAP 203.21.002)
16.D.6.cPacket Pg. 1805Attachment: EHEAP 203.21.001 exec (25047 : AAA-EHEAP 203.21.002)
16.D.6.d
Packet Pg. 1806 Attachment: Resolution 2018-202 (25047 : AAA-EHEAP 203.21.002)
16.D.6.d
Packet Pg. 1807 Attachment: Resolution 2018-202 (25047 : AAA-EHEAP 203.21.002)