Agenda 04/25/2023 Item #16C 5 (To amend Agreement No.15-6365 with AshBritt Inc to increase the fee schedule rates 7% effective on the renewal date of 01/12/2023)04/25/2023
EXECUTIVE SUMMARY
Recommendation to approve the Second Amendment to Agreement No. 15-6365 for “FEMA Acceptable
Debris Removal for Disaster Generated Debris” with AshBritt, Inc., d/b/a AshBritt Environmental, to
increase the fee schedule rates 7%, effective on the renewal date of January 12, 2023, and authorize the
Chairman to sign the amendment.
OBJECTIVE: To amend Agreement No. 15-6365 with AshBritt, Inc., to increase the fee schedule rates 7%,
effective on the renewal date of January 12, 2023.
CONSIDERATIONS: On January 12, 2016 (Agenda Item 16.C.1) the Board approved a library of vendors for
performing debris removal services, with Ashbritt, Inc., for performance of disaster debris removal services. The
contract terms included a five-year initial term and five one-year renewals that allow the vendor to request a price
increase at the time of renewal.
On September 11, 2018 (Agenda Item 16.F.1.), the Board ratified the first amendment of the Ashbritt, Inc., contract
approved in Absentia on August 28, 2018, to incorporate rates for marine operations.
Debris removal contracts are utilized countywide and are activated during a time of disaster to provide the
resources necessary for the safe and timely removal of debris, and the expense for debris removal is usually a major
portion of any disaster cleanup cost. Those costs are shared with the incorporated areas through interlocal
agreements, and the Federal Emergency Management Agency (FEMA) has historically provided reimbursement
between 75% to 100% of eligible expenses. Since contract approval, Ashbritt, Inc., has been activated for debris
removal for both major Hurricanes Irma (2017) and Ian (2022). Ashbritt, Inc., was paid $63 million for Hurricane
Irma debris removal and their current purchase order for Hurricane Ian is $36 million.
On September 24, 2022, Ashbritt, Inc., requested a rate increase of 8.3%. Rate increases can only be requested at
the time of renewal; therefore, the request was denied. At the time of the third contract ren ewal, AshBritt, Inc.,
requested a rate increase of 7.7%. The requested rates were evaluated for cost reasonableness and AshBritt, Inc.,
ultimately agreed to exercise the third of five contract renewals through January 11, 2024 with a rate increase of
7%.
FISCAL IMPACT: The costs of debris removal depend upon the severity and nature of the storm. For Hurricane
Ian, the fiscal impact is estimated to increase the debris removal expenses, estimated at $36 million, by
approximately $32,000, since most of the removal work was done prior to the contract renewal date. If another
storm, similar to Hurricane Ian, were to occur, the fiscal impact of the 7.0% increase is estimated to be
approximately $2.5 million. Eligible debris monitoring and removal expenses are eventually reimbursed by FEMA,
insurance, or interlocal partners; however, not all expenses are eligible for reimbursement. Funds for debris
removal are within the Solid Waste Capital Project fund (474). Reserves for hurricane debris removal are held in
Solid Waste Landfill Closure and Debris Mission Reserves fund (471).
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact resulting from this action.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality and requires majority vote for approval. -JAK
RECOMMENDATION: To approve the Second Amendment to Agreement No. 15-6365 for “FEMA Acceptable
Debris Removal for Disaster Generated Debris” with AshBritt, Inc., d/b/a AshBritt Environme ntal, to increase the
fee schedule rates 7%, effective on the renewal date of January 12, 2023, and authorize the Chairman to sign the
amendment.
Prepared by: Kari Hodgson, P.E. Director, Solid & Hazardous Waste Management Division
16.C.5
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04/25/2023
Megan Gaillard, Interim Director, Utilities Finance
ATTACHMENT(S)
1. [Linked] 15-6365 Ashbritt Contract (PDF)
2. 15-6365 AshBritt Amendment#1 (PDF)
3. 15-6365 AshBritt Amendment #2 (PDF)
16.C.5
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04/25/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.5
Doc ID: 25238
Item Summary: Recommendation to approve the Second Amendment to Agreement No. 15-6365 for “FEMA
Acceptable Debris Removal for Disaster Generated Debris” with AshBritt, Inc., d/b/a AshBritt Environmental, to
increase the fee schedule rates 7%, effective on the renewal date of January 12, 2023, and authorize the Chairman
to sign the amendment.
Meeting Date: 04/25/2023
Prepared by:
Title: – Solid and Hazardous Waste
Name: Bart Zautcke
04/13/2023 8:41 AM
Submitted by:
Title: – Solid and Hazardous Waste
Name: Kari Hodgson
04/13/2023 8:41 AM
Approved By:
Review:
Solid and Hazardous Waste Bart Zautcke Additional Reviewer Completed 04/13/2023 8:42 AM
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 04/13/2023 9:52 AM
Procurement Services Sue Zimmerman Additional Reviewer Completed 04/13/2023 10:31 AM
Solid and Hazardous Waste Kari Hodgson Additional Reviewer Completed 04/13/2023 11:26 AM
Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 04/14/2023 9:04 AM
Procurement Services Sandra Herrera Procurement Director Review Completed 04/15/2023 12:17 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 04/17/2023 3:11 PM
Grants Erica Robinson Level 2 Grants Review Completed 04/18/2023 10:21 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/18/2023 10:47 AM
Corporate Compliance and Continuous Improvement Megan Gaillard Additional Reviewer Completed
04/18/2023 10:49 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 04/18/2023 10:53 AM
Grants Therese Stanley Additional Reviewer Completed 04/19/2023 9:15 AM
Community & Human Services Maggie Lopez Additional Reviewer Completed 04/19/2023 9:19 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 04/19/2023 11:07 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 04/25/2023 9:00 AM
16.C.5
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16.C.5.bPacket Pg. 1581Attachment: 15-6365 AshBritt Amendment#1 (25238 : AshBritt Amendment 2)
16.C.5.bPacket Pg. 1582Attachment: 15-6365 AshBritt Amendment#1 (25238 : AshBritt Amendment 2)
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Packet Pg. 1583 Attachment: 15-6365 AshBritt Amendment #2 (25238 : AshBritt Amendment 2)
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Packet Pg. 1584 Attachment: 15-6365 AshBritt Amendment #2 (25238 : AshBritt Amendment 2)