Agenda 04/25/2023 Item #16C 4 (To keep the board informed of the design progress on NCWRF Pretreatment Facility Project No.70149)04/25/2023
EXECUTIVE SUMMARY
Recommendation to accept a project update to NCWRF Pretreatment Facility Project No. 70149, currently
in design with AECOM Technical Services, Inc., under Agreement No. 20-7722-NS.
OBJECTIVE: To keep the Board informed of the design progress on NCWRF Pretreatment Facility Project No.
70149 (the “Project”).
CONSIDERATIONS: This project relates to the design and competitive procurement for construction of a new
Pretreatment Facility (the “Headworks”) at the North County Water Reclamation Facility (“NCWRF”). The Project
will meet the plant’s operational needs, reliability engineering, and allow the NCWRF to remain in compliance
while meeting demand throughout the service area.
On July 12, 2022, the Board certified the existence of a valid public emergency necessary to expedite a re-design of
the project and approve Agreement No. 20-7722-NS to AECOM Technical Services, Inc. (“AECOM”) for NCWRF
Headworks Engineering Services.
Staff issued a Notice to Proceed to AECOM on August 18, 2022, initiating the redesign effort for the Pretreatment
Facility. Recognizing the emergency need for completion of the Project, Staff is actively on -call to meet with
AECOM to review the design progress and resolve any issues.
Since the previous Board update on January 24, 2023 (Agenda Item 16.C.1), staff held the following meetings and
workshops with AECOM:
Date Description
1/25/2023 Weekly Progress Meeting #22
1/30/2023 NCWRF Pretreatment Fire Permit Pre-Application Meeting
2/1/2023 Weekly Progress Meeting #23
2/2/2023 NCWRF - Flow Equalization Distribution Boxes Meeting
2/7/2023 NCWRF Pretreatment-Flow Rates Meeting
2/8/2023 Weekly Progress Meeting #24
2/15/2023 Weekly Progress Meeting #25
2/15/2023 - 2/17/2023 100% Progress Drawing and Spec Review (3 Full-Day Workshop)
2/17/2023 NCWRF Headworks Cover Access Meeting
2/21/2023 Weekly Progress Meeting #26
3/1/2023 Weekly Progress Meeting #27
3/8/2023 Weekly Progress Meeting #28
3/9/2023 NCWRF - Security System Design Discussion
3/10/2023 NCWRF - Internal Review Meeting Part 1 - Plans
3/13/2023 NCWRF - Internal Review Meeting Part 2 - Issue Decision Log
3/14/2023 NCWRF - Internal Review Meeting Part 3 - Specifications
3/15/2023 Weekly Progress Meeting #29
3/15/2023 Pre-Bid Meeting: 23-8116 North County Water Reclamation Facility
(NCWRF) Pretreatment Facility
3/16/2023 NCWRF Site Civil and Air Release Valve Comment Review
3/22/2023 Weekly Progress Meeting #30
3/29/2023 Weekly Progress Meeting #31
4/5/2023 Weekly Progress Meeting #32
4/12/2023 Weekly Progress Meeting #33
The design effort was completed on time with a 100% issued for bid design drawings and specifications delivered
to the County on February 28, 2023. Pre-planning with the Procurement Division allowed for the solicitation for
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the construction contract to be issued for bid on March 6, 2023, with a bid date of April 18, 2023.
Due to interest expressed in the project and a request from prospective bidders, the bidding period was extended by
three weeks with a revised bid date of May 9, 2023. Although another extension of the bid date is not anticipated, it
may be extended to allow for responses to questions from bidders, addressing any building permit requirements,
issuance of addenda, and to ensure the bidders have the appropriate time to prepare their bids. To expedite the
construction sequence for the project, AECOM submitted the building permit application for review to the Growth
Management Department (GMD). The Project team continues to review measures for efficiency of the current
bidding and award schedule that provide the foundation for the upcoming construction project.
A summary of the recent deliverables and anticipated bidding and construction contract award schedule is as
follows:
Date Deliverable
February 14, 2023 100% QA/QC Set delivered to County for Review
February 28, 2023 Final Issued for Bid Design Documents provided to County
March 6, 2023 Bid Sync solicitation initiated (Bid#23-8116)
March 7, 2023 Legal Advertisement in Naples Daily News
March 7, 2023 Building Permit Application submitted to GMD
March 15, 2023 Pre-Bid Conference Held
May 9, 2023* Bids Due
June - July 2023* Staff Recommendation of Construction Contract Award for BCC
consideration of approval
*Subject to change based on questions from bidders, Addenda issuance, and results of bids.
FISCAL IMPACT: The source of funding for this project is Wastewater User Fees Fund (414). The project
update itself does not carry a fiscal impact.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this item.
LEGAL CONSIDERATIONS: This item does not present a legal issue required for acceptance of staff’s Project
update.-SRT
RECOMMENDATION: To accept a project update for the NCWRF Pretreatment Facility Project No. 70149.
Prepared by: Wayne Karlovich, Supervisor - Project Management, Public Utilities Subregional Utilities Division
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.4
Doc ID: 25045
Item Summary: Recommendation to accept a project update to NCWRF Pretreatment Facility Project No. 70149
currently in design with AECOM Technical Services, Inc., under Agreement No. 20-7722-NS.
Meeting Date: 04/25/2023
Prepared by:
Title: Project Manager, Senior – Public Utilities Planning and Project Management
Name: Wayne Karlovich
04/04/2023 12:02 PM
Submitted by:
Title: Director – Public Utilities Planning and Project Management
Name: Matthew McLean
04/04/2023 12:02 PM
Approved By:
Review:
Wastewater Robert Von Holle Additional Reviewer Completed 04/05/2023 9:52 AM
Public Utilities Planning and Project Management Craig Pajer Additional Reviewer Completed
04/07/2023 12:55 PM
Public Utilities Planning and Project Management Matthew McLean Additional Reviewer Completed
04/10/2023 11:55 AM
Corporate Compliance and Continuous Improvement Megan Gaillard Additional Reviewer Completed
04/12/2023 6:58 PM
Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 04/14/2023 10:14 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 04/18/2023 7:49 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 04/18/2023 10:42 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 04/18/2023 10:56 AM
Corporate Compliance and Continuous Improvement Megan Gaillard Additional Reviewer Completed
04/18/2023 11:30 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/18/2023 4:38 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 04/19/2023 9:25 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 04/19/2023 11:00 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 04/25/2023 9:00 AM
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