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Agenda 04/25/2023 Item #16C 3 (Agreement No.19-7592 to replace the existing proprietary N2 Johnson Controls Building Management Systems for the HVAC and Smoke Evacuation system)04/25/2023 EXECUTIVE SUMMARY Recommendation to approve proposal No. 10795, under Agreement No. 19-7592, Building Automation Energy Management Services, from Juice Technologies, Inc., d/b/a Plug Smart, and authorize the issuance of a purchase order in the amount of $397,226.27 to replace the proprietary N2 Johnson Controls BMS with new BACnet Reliable Controls at the Collier County Emergency Service Center. (Project No. 52162) OBJECTIVE: To replace the existing proprietary N2 Johnson Controls (“JCI”) Building Manag ement System (BMS) for the HVAC and Smoke Evacuation systems at the Collier County Emergency Services Center (“ESC”) with new BACnet open protocol Reliable Controls. CONSIDERATIONS: BACnet is a communication protocol for Building Automation and Control networks designed to allow communication of building automation and control systems that meet American National Standards Institute and International Standards Organization standards. As an essential facility with variable occupancy levels, dependable HVAC and Smoke Evacuation control is vital to the ESC’s continuing operations. The existing older proprietary JCI controls for the HVAC and Smoke Evacuation systems at the ESC have become fragmented, and attempts to keep this system functioning without the pr oprietary operator’s services, to harmonize humidity and temperature related issues, have been unsuccessful. The proposed new non-proprietary Reliable Controls will tie into the existing Collier County Dashboard and allow maintenance staff remote access to diagnose and resolve issues from anywhere in the County, providing superior customer service by reducing response time to requests for service and reducing manhours needed from the HVAC maintenance staff. The Board approved Building Automation Energy Management Services Contract No.19-7592 on April 28, 2020 (Agenda No. 16.C.9), awarding it to Juice Technologies, Inc. d/b/a Plug Smart (“Plug Smart”) as the primary vendor. Plug Smart is a North Naples based company founded in 2008 with headquarters in Columbus Ohio and has been a reliable vendor with Collier County on multiple previous and ongoing projects. On March 6, 2023, the Facilities Management Division received a time and materials not to exceed proposal No. 10795 from Plug Smart under Agreement No. 19-7592 for the ESC project in the amount of $397,226.27 for the Emergency Services Center. Per the contract, proposals in excess of $200,000 must receive Board approval prior to the issuance of a Purchase Order. Staff is also attaching its Cost Reasonableness memorandum, which analyzes the price quoted by Plug Smart based on a comparison of price components against established market prices, such as labor rates, dollars per square foot, etc., to justify the reasonableness of the quoted price. Using ind ustry standards of square footage and equipment costs, staff determined the proposal to be fair and reasonable, and recommends approving a Purchase Order to Plug Smart in the amount of $397,226.27. Payment and Performance Bonds will be obtained subject to Board approval and prior to the issuance of the Purchase Order as required by Section 22.A. of the Contract. FISCAL IMPACT: Funding in the amount of $397,226.27 for the replacement of the N2 Johnson Controls (JCI) Building Management System (BMS) for the HVAC and Smoke Evacuation systems at the Collier County ESC is available in the County-wide Capital Projects Fund (301), Project (52162). LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. RECOMMENDATION: To approve proposal No. 10795, under Agreement No. 19-7592, Building Automation Energy Management Services, from Juice Technologies, Inc., d/b/a Plug Smart, and authorize the issuance of a purchase order in the amount of $397,226.27 to replace the proprietary N2 Johnson Controls BMS with new 16.C.3 Packet Pg. 1523 04/25/2023 BACnet Reliable Controls at the Collier County Emergency Service Center. (Project No. 52162) Prepared by: Tim Rygiel, Project Manager II, Facilities Management Division ATTACHMENT(S) 1. 19-7592 Juice Technologies_Contract (PDF) 2. 19-7592 JuiceTech.-dba-PlugSmart_Amendt#1_FullyExecuted (PDF) 3. ESC Proposal (PDF) 4. COST REASONABLENES Packet (PDF) 16.C.3 Packet Pg. 1524 04/25/2023 COLLIER COUNTY Board of County Commissioners Item Number: 16.C.3 Doc ID: 24980 Item Summary: Recommendation to approve proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy Management Services, from Juice Technologies, Inc., d/b/a Plug Smart, and authorize the issuance of a purchase order in the amount of $397,226.27 to replace the proprietary N2 Johnson Controls BMS with new BACnet Reliable Controls at the Collier County Emergency Service Center. (Project No. 52162) Meeting Date: 04/25/2023 Prepared by: Title: Operations Analyst, Senior – Facilities Management Name: Bendisa Marku 03/15/2023 10:58 AM Submitted by: Title: – Facilities Management Name: John McCormick 03/15/2023 10:58 AM Approved By: Review: Facilities Management Tim Rygiel Additional Reviewer Completed 03/15/2023 11:03 AM Facilities Management John McCormick Director - Facilities Completed 03/15/2023 11:13 AM Facilities Management Jennifer Belpedio Manager - Real Property Completed 03/15/2023 1:09 PM Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 03/16/2023 10:15 AM Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 03/16/2023 8:33 PM Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 03/17/2023 11:01 AM Procurement Services Sue Zimmerman Additional Reviewer Completed 04/12/2023 8:59 AM Procurement Services Sandra Herrera Additional Reviewer Completed 04/13/2023 8:28 AM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 04/13/2023 10:06 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 04/13/2023 10:22 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/13/2023 1:39 PM Corporate Compliance and Continuous Improvement Megan Gaillard Additional Reviewer Completed 04/16/2023 6:12 PM Community & Human Services Maggie Lopez Additional Reviewer Completed 04/17/2023 11:05 AM County Manager's Office Amy Patterson Level 4 County Manager Review Completed 04/19/2023 9:06 AM Board of County Commissioners Geoffrey Willig Meeting Pending 04/25/2023 9:00 AM 16.C.3 Packet Pg. 1525 16.C.3.aPacket Pg. 1526Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1527Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1528Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1529Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1530Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1531Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1532Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1533Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1534Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1535Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1536Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1537Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1538Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1539Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1540Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1541Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1542Attachment: 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1555Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1556Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1557Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1558Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1559Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1560Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1561Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1562Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1563Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1564Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy 16.C.3.aPacket Pg. 1565Attachment: 19-7592 Juice Technologies_Contract (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy DocuSign Envelope ID: D218EE4B-78DC-4E51-93C9-6EF248A82A0B16.C.3.bPacket Pg. 1566Attachment: 19-7592 JuiceTech.-dba-PlugSmart_Amendt#1_FullyExecuted (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building DocuSign Envelope ID: D218EE4B-78DC-4E51-93C9-6EF248A82A0B4/23/2021Sally Ashkar16.C.3.bPacket Pg. 1567Attachment: 19-7592 JuiceTech.-dba-PlugSmart_Amendt#1_FullyExecuted (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building DocuSign Envelope ID: D218EE4B-78DC-4E51-93C9-6EF248A82A0B16.C.3.bPacket Pg. 1568Attachment: 19-7592 JuiceTech.-dba-PlugSmart_Amendt#1_FullyExecuted (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building 1 Terms & Conditions per the BAEMS Contract #19-7592. Plug Smart Job #10795 Job Reference ESC AHU & Smoke Controls Requested By Tim Rygiel Region Florida - Controls Proposal #10795 Proposal Date 06 Mar 2023 Expiry Date 30 Sep 2023 Sales person Darrick Hatch 13721 Jetport Commerce Parkway, Unit 5 Ft Myers Florida 33913 2398772515 Bill To Collier County Board of Supervisors / Collier County Facilities Collier County Board of County Commissioners 3299 Tamiami Trl E Suite 700 Naples Florida 34112-5749 Project Address: Emergency Services Center 8075 Lely Cultural Pkwy, Suite 445 Naples Florida 34113 #Item & Description Qty Rate Amount 1 Scope of Work - Description Plug Smart will furnish a 100% BACnet DDC system AND TIE INTO THE EXISTING COLLIER COUNTY RELIABLE CONTROLS SERVER for the HVAC improvements at the Emergency Services Center. Replacement of the proprietary Johnson Controls BMS system AHU, Fan Coil, & Smoke Evac System Controls with new BACnet Reliable Controls is included. New Reliable Controls controllers for the following equipment: (1) Smoke Control / Fireman's Override Panel - Smoke Control Panel Testing is also included. - Includes Fire Alarm Subcontractor/coordination below. (9) Air Hander Controllers with HOA Switches - Smoke Rated (AHUs 1-1, 1-3, 1-4, 2-1, 3-1, 4-1, 4-2, 4-3, 5-2) (3) Dedicated Outdoor Air Units in the Penthouse (OAU-1, 2, & 3) (2) Make-up Air Fans (1) Stairwell Pressure Fan (9) Smoke Exhaust fans (8) Exhaust fans (13) Monitoring of Leibert Units (1) 2 Generator Integrations ModBus BACnet monitoring of all existing JCI VAVs Reuse of existing graphics and collateral from the integration project Reuse of existing valves, actuators, DPs, and additional flow meters. AHU 4-3 to receive a new Temp/Humidity/CO2 sensor and will address the outside air damper /moisture issues in room A-337. New Temperature sensors will be provided for each AHU and relays will be inspected. Should relays be faulty, new ones will be provided as needed. The existing AFMS, CTs, and contactors will be reused. The price also includes all engineering, documentation, graphics updates, 1.00 0.00 0.00 PROPOSALPROPOSAL 16.C.3.c Packet Pg. 1569 Attachment: ESC Proposal (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy Management Servic) 2 Terms & Conditions per the BAEMS Contract #19-7592. #Item & Description Qty Rate Amount installation, and training. The installation also includes: - Low voltage cabling, as needed - Thermostats, VOC Sensors, Temp / Humidity, CO2 sensors, and Occupancy Sensors - Trending / alarming of critical items - IAQ sensors tied into IAQ Dashboard - Facility Director Dashboard for quick access/monitoring of system - Assistance with the commissioning of the system - Field supervision of installation - Controls programming and sequence of operations implementation - Factory cut sheets and installation diagrams - Onsite customer training on the proper use and maintenance of the system Client to provide existing smoke rational analysis from the original installation and access to the areas required for installation. Testing of the smoke control system will require advanced scheduling with the facility's occupants and will be discussed at length with facility managers beforehand. Any Mechanical repairs found during the Retro-Commissioning of the existing equipment shall be funded by separate purchase order. Systems engineering for generator exhaust issues (to develop a plan/scope of work for mitigating the diesel fume intake through the existing outside air damper actuators). 2 Excluded: Sanding, Patching, Painting (if needed). Re-engineering of existing systems - problems with existing systems that were designed WRONG will still need to be addressed. After-hours work Fire Alarm Shutdown Relays and Circuits, Fire/Smoke Dampers and Actuators Duct Smoke Detectors / Fire Stats and Wiring Control Test and Balance Code upgrades of existing buildings 1.00 0.00 0.00 3 Materials - Controls - 5125 Anticipated Material for the project. 64,993.88 1.00 64,993.88 4 Materials - Markup Material markup per contract. 6,499.39 1.00 6,499.39 5 Labor - Project Manager Anticipated project management hours for the project. 248.00 Hour(s) 140.00 34,720.00 6 Labor - System Engineer Anticipated engineering hours for the project. 470.00 Hour(s) 135.00 63,450.00 7 Labor - Lead System Specialist Anticipated lead system specialist hours for the project. 620.00 Hour(s) 125.00 77,500.00 8 Labor - Controls Tech Anticipated controls technician hours for the project. 1,100.00 Hour(s) 115.00 126,500.00 9 Subcontract - Controls - 5220 Anticipated Subcontractor cost. 15,000.00 1 1.00 15,000.00 16.C.3.c Packet Pg. 1570 Attachment: ESC Proposal (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy Management Servic) 3 Terms & Conditions per the BAEMS Contract #19-7592. Sub Total 397,226.27 Total $397,226.27 Thank you for the opportunity to provide you with an estimate! Pricing does not include Freight or Sales Tax unless displayed. #Item & Description Qty Rate Amount 10 Subcontractor Markup Anticipated Subcontractor markup per contract 2,250.00 1.00 2,250.00 11 Bond Price of the Bond - excluded from mark up. 6,313.00 1.00 6,313.00 16.C.3.c Packet Pg. 1571 Attachment: ESC Proposal (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy Management Servic) COLLIER COUNTY uisition of Goods and Services Funded By Federal/State Grant Programs COST REASONABLENESS PURPOSE: Grantees must document cost is reasonable for all procurements, even those informal (including micro) as fair and reasonable. DESCRIPTION OF PROCUREMENT GOODS OR SERVICES PlugSmart For the The price quoted by analysis: is deemed to be fair and reasonable based on the following CHECK ALL THAT APPLY ! Comparison of proposed pricing for same or similar item with historical pricing from previous purchases of the same item, adjusted by market data such as a Consumer or Producer Price lndex or lnflation Rate over the corresponding time frame Comparison to the same or similar item found on existing Federal, State, or municipal contracts Comparison of price components against established market prices, such as labor rates, dollars per square foot, etc., to justify the price reasonableness of the whole ! Comparison of proposed pricing with in-house, independent cost estimates for the same item ! fne quoted price is from a regulated utility ! Ottrer (e.g., verifiable sales information for the same/similar item sold to supplie/s other customers ! Comparison with competing supplier/s prices, catalogue pricing or price lists, commercially advertised sale prices, or prices obtained through other market research (e.g., lnternet, trade journals, etc.) for the same/similar item. SUMMARY OF - FOTLOW COUNTY POLICY -ATTACH WRITTEN IF APPLICABLE Emergency Services Center (ESC)- Replacement of proprietary Johnson Controls BMS systems with new BACnet Reliable Controls systems. Contractor Name Price Shipping Component price estimate $425,400.00 High sq.ft. price estimate $776,718.00 Low sq.ft. price estimate $647,265.00 Plugsmart Proposal $397,226.27 See attached spreadsheet. COMMENTS: Prepared By Tim Rygiel, PMP Date 03110123 est. FY15 v.1 l 16.C.3.d Packet Pg. 1572 Attachment: COST REASONABLENES Packet (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy ll :, ) ! t = IE at .E 16.C.3.dPacket Pg. 1573Attachment: COST REASONABLENES Packet (24980 : Proposal No. 10795, under Agreement No. 19-7592 c,&ff",Covmty Public Utilities Departnent Facil ities Management Division MEMORANDUM Utilizing the information below collected over the past 3 years, we compared the associated time and material (T&M) rates of each contractor to the national averages of similar scopes of work. We also applied the established $5.00 to $6.00 costs per square foot (SF) averages along with a comparative component replacement cost (as seen in the attached). We then compared this cost against the Contractors proposal and have validated that the prices received are "reasonable and customary". Currently, all prices are in line with our expectations. - In late 2017, Collier County issued RFI # 17-7157 to provide qualification proposals for the replacement of the JClilvletasys Building Automation Control System, The proposals received were evaluated in early 2018 and Plug Smart and ESSI were identified as the most qualified. - An internal exhaustive study of manufacturers of BAS options to replace JCl/\4etasys in 2019 identified three (3) superior systems that met all criteria requirements and price points, (Reliable, Delt4 and Computrols) which were then adopted into our Collier County Vertical Standards.- In May of 2019, Stantec completed a BAS assessment report which identified all of the control points and current conditions as well as a quantitative scope to replace / repair the existing conditions. - In early 2020, we completed an internal cost evaluation based on the Control Points identified by the BAS Assessment Report with established national cost standards on component replacement costs as compared to costs based on the SF of each building. This data ultimately resulted in the original budget of $4,000,000.00. - The Building Automation Contract (19-7592) was officially approved with Plug Smart and ESSI as the Primary/Secondary vendors and the time and material (T&M) rates were reviewed and accepted. We intend to award Proposal No. 10795, under Building Automation Energy Management Services Contract No, 19-7592, utilizing a Time and Materials pricing approach. All time and material (T&M) rates are established in Exhibit B-Fee Schedule of the Building Automation Energy Management Services Contract No. l9-7592. Respectfully M cC o rm i c kJ o h n 3:'.[? lH3ffi:,3iT;::.;l[:1Sir John McCormick, P.E. Interim Director Facilities Management Division Facilities Management Division . 3335 Tamiami Trail East, Suite 101 . Naples, Florida 34112-5356 . 239-252-8380 16.C.3.d Packet Pg. 1574 Attachment: COST REASONABLENES Packet (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy