Agenda 04/25/2023 Item #16C 3 (Agreement No.19-7592 to replace the existing proprietary N2 Johnson Controls Building Management Systems for the HVAC and Smoke Evacuation system)04/25/2023
EXECUTIVE SUMMARY
Recommendation to approve proposal No. 10795, under Agreement No. 19-7592, Building Automation
Energy Management Services, from Juice Technologies, Inc., d/b/a Plug Smart, and authorize the issuance of
a purchase order in the amount of $397,226.27 to replace the proprietary N2 Johnson Controls BMS with
new BACnet Reliable Controls at the Collier County Emergency Service Center. (Project No. 52162)
OBJECTIVE: To replace the existing proprietary N2 Johnson Controls (“JCI”) Building Manag ement System
(BMS) for the HVAC and Smoke Evacuation systems at the Collier County Emergency Services Center (“ESC”)
with new BACnet open protocol Reliable Controls.
CONSIDERATIONS: BACnet is a communication protocol for Building Automation and Control networks
designed to allow communication of building automation and control systems that meet American National
Standards Institute and International Standards Organization standards.
As an essential facility with variable occupancy levels, dependable HVAC and Smoke Evacuation control is vital to
the ESC’s continuing operations. The existing older proprietary JCI controls for the HVAC and Smoke Evacuation
systems at the ESC have become fragmented, and attempts to keep this system functioning without the pr oprietary
operator’s services, to harmonize humidity and temperature related issues, have been unsuccessful. The proposed
new non-proprietary Reliable Controls will tie into the existing Collier County Dashboard and allow maintenance
staff remote access to diagnose and resolve issues from anywhere in the County, providing superior customer
service by reducing response time to requests for service and reducing manhours needed from the HVAC
maintenance staff.
The Board approved Building Automation Energy Management Services Contract No.19-7592 on April 28, 2020
(Agenda No. 16.C.9), awarding it to Juice Technologies, Inc. d/b/a Plug Smart (“Plug Smart”) as the primary
vendor. Plug Smart is a North Naples based company founded in 2008 with headquarters in Columbus Ohio and
has been a reliable vendor with Collier County on multiple previous and ongoing projects.
On March 6, 2023, the Facilities Management Division received a time and materials not to exceed proposal No.
10795 from Plug Smart under Agreement No. 19-7592 for the ESC project in the amount of $397,226.27 for the
Emergency Services Center. Per the contract, proposals in excess of $200,000 must receive Board approval prior to
the issuance of a Purchase Order.
Staff is also attaching its Cost Reasonableness memorandum, which analyzes the price quoted by Plug Smart based
on a comparison of price components against established market prices, such as labor rates, dollars per square foot,
etc., to justify the reasonableness of the quoted price. Using ind ustry standards of square footage and equipment
costs, staff determined the proposal to be fair and reasonable, and recommends approving a Purchase Order to Plug
Smart in the amount of $397,226.27. Payment and Performance Bonds will be obtained subject to Board approval
and prior to the issuance of the Purchase Order as required by Section 22.A. of the Contract.
FISCAL IMPACT: Funding in the amount of $397,226.27 for the replacement of the N2 Johnson Controls (JCI)
Building Management System (BMS) for the HVAC and Smoke Evacuation systems at the Collier County ESC is
available in the County-wide Capital Projects Fund (301), Project (52162).
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for
Board approval. -SRT
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action.
RECOMMENDATION: To approve proposal No. 10795, under Agreement No. 19-7592, Building Automation
Energy Management Services, from Juice Technologies, Inc., d/b/a Plug Smart, and authorize the issuance of a
purchase order in the amount of $397,226.27 to replace the proprietary N2 Johnson Controls BMS with new
16.C.3
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04/25/2023
BACnet Reliable Controls at the Collier County Emergency Service Center. (Project No. 52162)
Prepared by: Tim Rygiel, Project Manager II, Facilities Management Division
ATTACHMENT(S)
1. 19-7592 Juice Technologies_Contract (PDF)
2. 19-7592 JuiceTech.-dba-PlugSmart_Amendt#1_FullyExecuted (PDF)
3. ESC Proposal (PDF)
4. COST REASONABLENES Packet (PDF)
16.C.3
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04/25/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.3
Doc ID: 24980
Item Summary: Recommendation to approve proposal No. 10795, under Agreement No. 19-7592 Building
Automation Energy Management Services, from Juice Technologies, Inc., d/b/a Plug Smart, and authorize the
issuance of a purchase order in the amount of $397,226.27 to replace the proprietary N2 Johnson Controls BMS
with new BACnet Reliable Controls at the Collier County Emergency Service Center. (Project No. 52162)
Meeting Date: 04/25/2023
Prepared by:
Title: Operations Analyst, Senior – Facilities Management
Name: Bendisa Marku
03/15/2023 10:58 AM
Submitted by:
Title: – Facilities Management
Name: John McCormick
03/15/2023 10:58 AM
Approved By:
Review:
Facilities Management Tim Rygiel Additional Reviewer Completed 03/15/2023 11:03 AM
Facilities Management John McCormick Director - Facilities Completed 03/15/2023 11:13 AM
Facilities Management Jennifer Belpedio Manager - Real Property Completed 03/15/2023 1:09 PM
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 03/16/2023 10:15 AM
Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 03/16/2023 8:33 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 03/17/2023 11:01 AM
Procurement Services Sue Zimmerman Additional Reviewer Completed 04/12/2023 8:59 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 04/13/2023 8:28 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 04/13/2023 10:06 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 04/13/2023 10:22 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/13/2023 1:39 PM
Corporate Compliance and Continuous Improvement Megan Gaillard Additional Reviewer Completed
04/16/2023 6:12 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 04/17/2023 11:05 AM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 04/19/2023 9:06 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 04/25/2023 9:00 AM
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DocuSign Envelope ID: D218EE4B-78DC-4E51-93C9-6EF248A82A0B16.C.3.bPacket Pg. 1566Attachment: 19-7592 JuiceTech.-dba-PlugSmart_Amendt#1_FullyExecuted (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building
DocuSign Envelope ID: D218EE4B-78DC-4E51-93C9-6EF248A82A0B4/23/2021Sally Ashkar16.C.3.bPacket Pg. 1567Attachment: 19-7592 JuiceTech.-dba-PlugSmart_Amendt#1_FullyExecuted (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building
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1
Terms & Conditions per the BAEMS Contract #19-7592.
Plug Smart Job #10795
Job Reference ESC AHU & Smoke
Controls
Requested By Tim Rygiel
Region Florida - Controls
Proposal #10795
Proposal Date 06 Mar 2023
Expiry Date 30 Sep 2023
Sales person Darrick Hatch
13721 Jetport Commerce Parkway, Unit 5
Ft Myers Florida 33913
2398772515
Bill To
Collier County Board of Supervisors / Collier County Facilities
Collier County Board of County Commissioners
3299 Tamiami Trl E Suite 700
Naples Florida 34112-5749
Project Address:
Emergency Services Center
8075 Lely Cultural Pkwy, Suite 445
Naples Florida 34113
#Item & Description Qty Rate Amount
1 Scope of Work - Description
Plug Smart will furnish a 100% BACnet DDC system AND TIE INTO THE EXISTING
COLLIER COUNTY RELIABLE CONTROLS SERVER for the HVAC improvements
at the Emergency Services Center. Replacement of the proprietary Johnson
Controls BMS system AHU, Fan Coil, & Smoke Evac System Controls with new
BACnet Reliable Controls is included.
New Reliable Controls controllers for the following equipment:
(1) Smoke Control / Fireman's Override Panel
- Smoke Control Panel Testing is also included.
- Includes Fire Alarm Subcontractor/coordination below.
(9) Air Hander Controllers with HOA Switches - Smoke Rated
(AHUs 1-1, 1-3, 1-4, 2-1, 3-1, 4-1, 4-2, 4-3, 5-2)
(3) Dedicated Outdoor Air Units in the Penthouse
(OAU-1, 2, & 3)
(2) Make-up Air Fans
(1) Stairwell Pressure Fan
(9) Smoke Exhaust fans
(8) Exhaust fans
(13) Monitoring of Leibert Units
(1) 2 Generator Integrations ModBus
BACnet monitoring of all existing JCI VAVs
Reuse of existing graphics and collateral from the integration project
Reuse of existing valves, actuators, DPs, and additional flow meters. AHU 4-3 to
receive a new Temp/Humidity/CO2 sensor and will address the outside air damper
/moisture issues in room A-337.
New Temperature sensors will be provided for each AHU and relays will be
inspected. Should relays be faulty, new ones will be provided as needed. The
existing AFMS, CTs, and contactors will be reused.
The price also includes all engineering, documentation, graphics updates,
1.00 0.00 0.00
PROPOSALPROPOSAL
16.C.3.c
Packet Pg. 1569 Attachment: ESC Proposal (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy Management Servic)
2
Terms & Conditions per the BAEMS Contract #19-7592.
#Item & Description Qty Rate Amount
installation, and training.
The installation also includes:
- Low voltage cabling, as needed
- Thermostats, VOC Sensors, Temp / Humidity, CO2 sensors, and Occupancy
Sensors
- Trending / alarming of critical items
- IAQ sensors tied into IAQ Dashboard
- Facility Director Dashboard for quick access/monitoring of system
- Assistance with the commissioning of the system
- Field supervision of installation
- Controls programming and sequence of operations implementation
- Factory cut sheets and installation diagrams
- Onsite customer training on the proper use and maintenance of the system
Client to provide existing smoke rational analysis from the original installation and
access to the areas required for installation. Testing of the smoke control system will
require advanced scheduling with the facility's occupants and will be discussed at
length with facility managers beforehand.
Any Mechanical repairs found during the Retro-Commissioning of the existing
equipment shall be funded by separate purchase order.
Systems engineering for generator exhaust issues (to develop a plan/scope of work
for mitigating the diesel fume intake through the existing outside air damper
actuators).
2 Excluded:
Sanding, Patching, Painting (if needed).
Re-engineering of existing systems - problems with existing systems that were
designed WRONG will still need to be addressed.
After-hours work
Fire Alarm Shutdown Relays and Circuits, Fire/Smoke Dampers and Actuators
Duct Smoke Detectors / Fire Stats and Wiring Control
Test and Balance
Code upgrades of existing buildings
1.00 0.00 0.00
3 Materials - Controls - 5125
Anticipated Material for the project.
64,993.88 1.00 64,993.88
4 Materials - Markup
Material markup per contract.
6,499.39 1.00 6,499.39
5 Labor - Project Manager
Anticipated project management hours for the project.
248.00
Hour(s)
140.00 34,720.00
6 Labor - System Engineer
Anticipated engineering hours for the project.
470.00
Hour(s)
135.00 63,450.00
7 Labor - Lead System Specialist
Anticipated lead system specialist hours for the project.
620.00
Hour(s)
125.00 77,500.00
8 Labor - Controls Tech
Anticipated controls technician hours for the project.
1,100.00
Hour(s)
115.00 126,500.00
9 Subcontract - Controls - 5220
Anticipated Subcontractor cost.
15,000.00
1
1.00 15,000.00
16.C.3.c
Packet Pg. 1570 Attachment: ESC Proposal (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy Management Servic)
3
Terms & Conditions per the BAEMS Contract #19-7592.
Sub Total 397,226.27
Total $397,226.27
Thank you for the opportunity to provide you with an estimate!
Pricing does not include Freight or Sales Tax unless displayed.
#Item & Description Qty Rate Amount
10 Subcontractor Markup
Anticipated Subcontractor markup per contract
2,250.00 1.00 2,250.00
11 Bond
Price of the Bond - excluded from mark up.
6,313.00 1.00 6,313.00
16.C.3.c
Packet Pg. 1571 Attachment: ESC Proposal (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy Management Servic)
COLLIER COUNTY
uisition of Goods and Services Funded By Federal/State Grant Programs
COST REASONABLENESS
PURPOSE: Grantees must document cost is reasonable for all procurements, even those informal (including micro)
as fair and reasonable.
DESCRIPTION OF PROCUREMENT GOODS OR SERVICES
PlugSmart
For the
The price quoted by
analysis:
is deemed to be fair and reasonable based on the following
CHECK ALL THAT APPLY
! Comparison of proposed pricing for same or similar item with historical pricing from previous purchases
of the same item, adjusted by market data such as a Consumer or Producer Price lndex or lnflation Rate over
the corresponding time frame
Comparison to the same or similar item found on existing Federal, State, or municipal contracts
Comparison of price components against established market prices, such as labor rates, dollars per
square foot, etc., to justify the price reasonableness of the whole
! Comparison of proposed pricing with in-house, independent cost estimates for the same item
! fne quoted price is from a regulated utility
! Ottrer (e.g., verifiable sales information for the same/similar item sold to supplie/s other customers
! Comparison with competing supplier/s prices, catalogue pricing or price lists, commercially advertised sale
prices, or prices obtained through other market research (e.g., lnternet, trade journals, etc.) for the same/similar
item.
SUMMARY OF - FOTLOW COUNTY POLICY -ATTACH WRITTEN IF APPLICABLE
Emergency Services Center (ESC)- Replacement of proprietary Johnson Controls BMS systems with new BACnet
Reliable Controls systems.
Contractor
Name Price Shipping
Component price estimate $425,400.00
High sq.ft. price estimate $776,718.00
Low sq.ft. price estimate $647,265.00
Plugsmart Proposal $397,226.27
See attached spreadsheet.
COMMENTS:
Prepared By Tim Rygiel, PMP Date 03110123
est. FY15 v.1
l
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16.C.3.dPacket Pg. 1573Attachment: COST REASONABLENES Packet (24980 : Proposal No. 10795, under Agreement No. 19-7592
c,&ff",Covmty
Public Utilities Departnent
Facil ities Management Division
MEMORANDUM
Utilizing the information below collected over the past 3 years, we compared the associated time and
material (T&M) rates of each contractor to the national averages of similar scopes of work. We also applied
the established $5.00 to $6.00 costs per square foot (SF) averages along with a comparative component
replacement cost (as seen in the attached). We then compared this cost against the Contractors proposal and
have validated that the prices received are "reasonable and customary". Currently, all prices are in line with
our expectations.
- In late 2017, Collier County issued RFI # 17-7157 to provide qualification proposals for the
replacement of the JClilvletasys Building Automation Control System, The proposals received were
evaluated in early 2018 and Plug Smart and ESSI were identified as the most qualified.
- An internal exhaustive study of manufacturers of BAS options to replace JCl/\4etasys in 2019
identified three (3) superior systems that met all criteria requirements and price points, (Reliable,
Delt4 and Computrols) which were then adopted into our Collier County Vertical Standards.- In May of 2019, Stantec completed a BAS assessment report which identified all of the control
points and current conditions as well as a quantitative scope to replace / repair the existing
conditions.
- In early 2020, we completed an internal cost evaluation based on the Control Points identified by
the BAS Assessment Report with established national cost standards on component replacement
costs as compared to costs based on the SF of each building. This data ultimately resulted in the
original budget of $4,000,000.00.
- The Building Automation Contract (19-7592) was officially approved with Plug Smart and ESSI
as the Primary/Secondary vendors and the time and material (T&M) rates were reviewed and
accepted.
We intend to award Proposal No. 10795, under Building Automation Energy Management Services
Contract No, 19-7592, utilizing a Time and Materials pricing approach. All time and material (T&M)
rates are established in Exhibit B-Fee Schedule of the Building Automation Energy Management Services
Contract No. l9-7592.
Respectfully
M cC o rm i c kJ o h n 3:'.[? lH3ffi:,3iT;::.;l[:1Sir
John McCormick, P.E. Interim Director
Facilities Management Division
Facilities Management Division . 3335 Tamiami Trail East, Suite 101 . Naples, Florida 34112-5356 . 239-252-8380
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Packet Pg. 1574 Attachment: COST REASONABLENES Packet (24980 : Proposal No. 10795, under Agreement No. 19-7592 Building Automation Energy