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Agenda 04/11/2023 Item #16A12 (Americans with Disablilty Act improvements of existing bus stops that have been identified in the Collier Area Transit ADA Transition Plan)04/11/2023 EXECUTIVE SUMMARY Recommendation to award Request for Quote ("RFQ'I) No. 2022-012, "Collier Area Transit ADA Bus Stop Site Improvements," utilizing Agreement No. 19-7646, to Capital Contractors, LLC, in the amount of $409,382.80, and authorize staff to issue a purchase order for the total amount. OBJECTIVE: To award a quote for construction of Americans with Disability Act ("ADA") improvements of existing bus stops that have been identified in the Collier Area Transit ADA Transition Plan. CONSIDERATIONS: On December 22, 2022, the County posted RFQ No. 2022-012, "Collier Area Transit ADA Bus Stop Improvements," utilizing Agreement No. 19-7646, Transit GC, which has four qualified vendors on that agreement. The County received two quotes by the January 10, 2023, deadline as summarized below. Company Name City County State Base Bid Alternates Bid Amount Responsive Responsible NR Contractors, Naples Collier FL $445,050.00 $65,800.00 $510,850.00 Y/Y Inc. Capital Naples Collier FL $361,292.30 $48,090.50 $409,382.80 Y/Y Contractors, LLC The Chris -Tel Ft. Lee FL N/A N/A No quote N/A Company Myers Waypoint Miami Miami- FL N/A N/A No quote N/A Contractina, Inc. Da Staff and the consultant reviewed the two bids received, found both bidders responsive and responsible, with Capital Contractors, LLC. being the lowest responsive and responsible bidder. Staff recommends that the attached quote be awarded to Capital Contractors, LLC. in the amount of $361,292.30, plus the alternate quote in the amount of $48,090.50, for a total award of $409,382.80. Capital Contractors, LLC. has been in business since 2017 and has performed work for the County since 2017. Section 22.A of Agreement No. 19-7646 requires that the contractor provide Payment and Performance Bonds for any construction project in excess of $200,000. Payment and Performance Bonds will be obtained from the contractor subject to Board approval of this item and prior to the issuance of a Purchase Order and the issuance of a Notice to Proceed. The project includes the construction and installation of three bus stops with shelters in partnership with the Bayshore CRA and MSTU. GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. FISCAL IMPACT: Funding in the amount of $409,382.80 is available within the Catt Grant Fund (424), Bayshore/Avalon PR Fund (160), Bayshore/Avalon MSTU Fund (163), and Bayshore CRA Project Fund (787). The funding sources for the ADA Bus Stop Site Improvements projects are Federal Transit Administration Grants and ad valorem. The future maintenance of the new bus stops is included within the contract of the contractor that manages the Collier Area Transit bus system. All bus stops are regularly inspected by the contractor and county staff. The inspections completed by county staff annually capture the condition of the bus stop and updates the Overall Condition Rating within the County's asset management system and uses dedicated grant funding to rehab the bus stops as needed. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATION: To award Request for Quote ("RFQ") No. 2022-012, "Collier Area Transit ADA Bus Stop Site Improvements," utilizing Agreement No. 19-7646, to Capital Contractors, LLC, in the amount of I Packet Pg. 522 04/11/2023 $409,382.80, and authorize staff to issue a purchase order for the total amount. Prepared by: Liz Soriano, Project Manager, Public Transportation and Neighborhood Enhancement Division. ATTACHMENT(S) 1. 19-7646_GC — RFQ_2022-012 Bus_Stops_Site—ADA—Improvements (PDF) 2. 2022-012 Bid Tabulation (PDF) 3. 2023.01.10 — Capital-4.-2022-012_Quote—Schedule— (PDF) 4. 2023. 0 1. 1 O_Capital — Quote —Breakdown (PDF) 5. EOR—DELORA (PDF) I Packet Pg. 523 04/11/2023 COLLIER COUNTY Board of County Commissioners Item Number: 16.A.12 Doe ID: 24893 Item Summary: Recommendation to award Request for Quote ("RFQ") No. 2022-012, "Collier Area Transit ADA Bus Stop Site Improvements," utilizing Agreement No. 19-7646, to Capital Contractors, LLC, in the amount of $409,382.80, and authorize staff to issue a purchase order for the total amount. Meeting Date: 04/11/2023 Prepared by: Title: Project Manager — Growth Management Department Name: Liz Soriano 03/07/2023 2:45 PM Submitted by: Title: Division Director - Pub Tran & Nbrhd Enh — Public Transit & Neighborhood Enhancement Name: Michelle Arnold 03/07/2023 2:45 PM Approved By: Review: Growth Management Department Jeanne Marcella Transportation Management Services Department Completed 03/07/2023 3:01 PM Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 03/07/2023 5:52 PM Public Transit & Neighborhood Enhancement Michelle Arnold Director Review Completed 03/08/2023 2:41 PM Public Transit & Neighborhood Enhancement Yousi Cardeso Additional Reviewer Completed 03/08/2023 5:04 PM Public Transit & Neighborhood Enhancement Omar Deleon Additional Reviewer Completed 03/08/2023 5:39 PM Growth Management Operations Support Nicole Diaz Additional Reviewer Completed 03/10/2023 3:11 PM Growth Management Operations Support Michelle DAndrea Additional Reviewer Completed 03/10/2023 3:26 PM Public Transit & Neighborhood Enhancement Liz Soriano Additional Reviewer Skipped 03/13/2023 2:50 PM Growth Management Operations Support Brandy Otero Additional Reviewer Completed 03/14/2023 4:23 PM Growth Management Department Trinity Scott Transportation Completed 03/21/2023 8:51 AM Grants Erica Robinson Level 2 Grants Review Completed 03/22/2023 2:51 PM Procurement Services Sandra Herrera Additional Reviewer Completed 03/31/2023 6:37 AM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 03/31/2023 11:53 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 03/31/2023 2:23 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/31/2023 3:39 PM I Packet Pg. 524 04/11/2023 Corporate Compliance and Continuous Improvement Megan Gaillard Grants County Manager's Office Office of Management and Budget County Manager's Office Board of County Commissioners Therese Stanley Additional Reviewer Ed Finn CIVIO Completed Christopher Johnson Additional Reviewer Amy Patterson Level 4 County Manager Review Geoffrey Willig Meeting Pending Additional Reviewer Completed 04/01/2023 5:48 PM Completed 04/03/2023 4:56 PM 04/03/2023 6:52 PM Completed 04/05/2023 7:59 AM Completed 04/05/2023 1:05 PM 04/11/2023 9:00 AM I Packet Pg. 525 1 -tc_ CoVier C014-nty Administrative Services Department Procurement Services Division COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR QUOTE (RFQ) FOR 2022-012 "Collier Area Transit ADA Bus Stop Improvements" LIZ SORIANO, PROJECT MANAGER PUBLIC TRANSIT & NEIGHBORHOOD ENHANCEMENT DIVISION 8300 RADIO ROAD, NAPLES FL 34104 NAPLES, FLORIDA 34104 TELEPHONE: (239) 252-4994 LIZ. SORIANOgCOLLIERCOUNTYFL.GOV (Email) This solicitation document is prepared in a Microsoft Word fon-nat (Rev 8/7/2017). Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. I Packet Pg. 526 1 SOLICITATION PUBLIC NOTICE REQUEST FOR QUOTE (RFQ) NUMBER: 2022-012 PROJECT TITLE: Collier Area Transit ADA Bus Stop Improvements POST DATE: PRE -QUOTE CONFERENCE: YES, on December 19, 2022 at 11:00 a.m. at Collier Area Transit 8300 Radio Road Naples, Fl. 34104 LOCATION: 8300 Radio Road, Naples, Fl. 34104 QUOTE OPENING DAY/DATE/TIME: Thursday, December 22, 2022 at 2:00 p.m. PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: hl�2s://www.bidsync.com/bidsync-cas I INTRODUCTION As requested by the Public Transportation and Neighborhood Enhancement Division (hereinafter, the "Division"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Request for Quotes (hereinafter, "RFQ") with the intent of obtaining proposals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. BACKGROUND The purpose of this solicitation is to award to the lowest, qualified and responsive vendor from RFP #19-7646 for "Collier Area Transit ADA Bus Stop Improvements" within various locations, throughout Collier County, as specified in design plans. The proposed Project shall consist of the improvements to existing bus stops identified herein. Each site is unique and is to be constructed as per the design plans prepared by Atkins. The project shall include but not be limited to the following items: Concrete removal; Curb and sidewalk removal/installation; Excavation and grading; handrail, bus shelters, and amenities installation; Bus Stop sign relocation and installation; minor drainage work, and other miscellaneous work. All work must comply with Collier County Vertical Standards (CCVS) and the Florida Building Code and the Florida Department of Transportation (FDOT) Accessing Transit Design Handbook for Florida Passenger Facilities and the Collier County Right of Way Permitting. This project includes all work depicted on the plans to be completed; however, there is no guarantee all bus stops will be upgraded, improved, or rehabilitated. The following bid tabulation is meant as a representation to the quantification of work to be completed, does not guarantee award of all sites. The awardee must provide all the necessary items, tools, hardware, resources, materials, etc. to complete all project tasks fully and properly. Any type of railing necessary shall be purchased by the awardee, such as guiderail, guardrail, etc. The County will provide the shelter, and amenities (trash can, bike rack and bench) which will need to be picked up, transported, and installed by the awardee. Must provide all necessary permitting and any documentation, sketches, fees, etc./ required for permits. The County will NOT pay permit fees. All permit fees and expenses that are required by the permitting office is the responsibility of the contractor. The awarded contractor will receive a purchase order for work and may not start prior to receiving a Notice to Proceed (NTP) AWARD CRITERIA RFQ award criteria are as follows: -W E 0 E 0. 0 M M 0 'a E. CO) CY) 00 14 04 )OFor the purposes of determining the winning bidder, the County will select the vendor with the lowest total nnice as outlined I Packet Pg. 527 below: 0 Lump Sum )�,Collier County reserves the right to select one, or more than one supplier, award on a line item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to: Identify a Single Awardee )�,The County reserves the right to issue a formal contract or standard County Purchase Order or utilize the County Purchasing 4) Card for the award of this solicitation. E 0 IF DETAILED SCOPE OF ��LQRK I E We will be utilizing Contract 19-7646 "General Contractors for Public Transit Construction Projects" 0. 0 -W co All work shall be supplied and completed in accordance with the FDOT Transit Design Handbook 2013 and 2017 updates, the 2020 U) 0 ca Florida Building Code, FDOT 2019-20 Standard Plans, and the 2010 ADA Accessibility Guidelines for Transportation Facilities, < and all Collier County standards and policies as revised to date, all the latest editions shall be adhered to. Construction: 0 Contractor shall diligently work on each project site without interruption or leaving project partially completed. The contractor must provide a Maintenance of Traffic plan for each site to ensure sidewalk closures and detours are planned and implemented. Shall also show any necessary lane closures. The Contractor will be required to follow Manual on Uniform Traffic Control Devices (MUTCD) guidelines and Florida Department of Transportation (FDOT) Maintenance of Traffic (MOT) policies. The contractor shall safe up CD the area after each workday is complete to avoid unsafe conditions to pedestrians, vehicular traffic and passengers. The Contractor 00 qe shall be responsible for obtaining and maintaining equipment and material and material storage yards beyond that required at the site. 04 All work areas shall be maintained in a safe and clean manner. This shall include but not be limited to daily sweeping when warranted of pavement areas along the roadway. The contractor is responsible for furnishing all labor, tools equipment and material. Contractor shall be responsible for coordinating all survey construction layouts. Contractor shall coordinate with all utilities for location of existing facilities prior to construction. Contractor shall maintain storniwater pollution prevention until completion of construction. Contractor should utilize silt fences, catch basin inlet devices, etc. as required. Contractor shall be responsible for maintenance of all Stormwater protection throughout construction and its subsequent removal. Contractor must keep all open stormwater areas free of debris and cleaned each day prior to leaving work site. Clearing and grubbing shall include the removal of asphalt, concrete, road base, storm structure pipes, vegetation. Landscape, trees, lighting and conduit, curb & gutter, sidewalk inlet tops, and fence not covered by any other pay items. All clearing and grubbing debris shall be removed from the job site and disposed appropriately by the CONTACTOR at no additional cost to the COUNTY. Construction shall comply with the latest edition of FDOT Standard Specifications for Road and Bridge Construction, FDOT Design standards, and Americans with Disabilities Standards for Accessible Design. Contractor shall follow the Collier County standard construction processes and procedures as outlined in said document. A Maintenance of Traffic (MOT) plan will be required for each site showing MOT to be used during construction, with sidewalk closures and detours and lane closures. Lane closures of FDOT roads are only permitted at night unless special approval is obtained by contractor from FDOT. Work under this contract shall be measured and paid for as specified in this Division. Payment for any item of work shall be ftill compensation for the following: Excavation, stabilization, sheeting, harnessing, or bracing and backfilling. Clearing and grubbing shall include only the work areas of the site. Contractor shall be responsible for restoring all areas disturbed by his work. All disturbed areas shall be sodded to match existing or landscaped accordingly. All testing requirements needed to meet the specifications or applicable permit requirements. Approval/acceptance of all sites by the County to include but not limited to the permitting offices and FDOT on the state highway system as applicable. Safety precautions, traffic management, damages arising from the nature of the work and action of the elements or any unforeseen difficulties encountered during the prosecution of the work until acceptance by COUNTY is the responsibility of the contractor. Final grading and cleanup. All grading that exceeds the existing slope, or is too steep adjacent to pathways, sidewalks or any facility in which passengers or pedestrians will use need to have railing installed for fall protection, as necessary. Contractor is responsible for all incidental work normally associated with the item of work. -- I Packet Pg. 528 This is a lump sum project per bus stop ID with all work to be complete per project plans, drawings, and specifications. Mobilization/Demobilization: Measurement for mobilization/demobilization shall be by Lump Sum for the project and shall not exceed 10% of the amount for the Base Bid. The work shall include, but not be limited to, those operations necessary for the movement of personnel, equipment, supplies and incidentals to and from the project site and for the establishment of temporary offices, installation of temporary safety equipment and first aid supplies, sanitary and other facilities. The cost of bonds and insurance and any other pre -construction expenses necessary for the start of the work, excluding the cost of construction materials, shall be included. Erosion Control Devices: Work shall include all labor, materials and equipment necessary for implementation of the Erosion Control Devices. This shall include initial installation of stormwater pollution barriers, maintenance of barriers, inlet protection systems, their removal upon completion of work, all necessary inspection and repairing and associated monitoring and closeout documentation. Demolition, Clearing, Grubbing and Grading: Measurement and Payment shall be lump sum for clearing, demolition, grubbing and excavating and grading of the proposed site to the elevations shown. It shall include all labor, materials and equipment necessary to clear and remove existing concrete and other unsuitable materials and grade the site. Vegetation and unsuitable materials shall be removed from the site and disposed of properly by the contractor. Maintenance of Traffic: Measurement and Payment shall be lump sum for the maintenance of traffic to improve each of the sites. Sidewalk closure will be required at each site with barricades at all entrances/exists for the sidewalk segment. A recommended route shall be labeled at the sidewalk closure signs to redirect pedestrian traffic. Lane closure locations will require proper maintenance of traffic. Construction of Bus Stop Improvements: Measurement and Payment shall be lump sum for the construction of the bus stop improvements. Improvements will include concrete sidewalk and curb installation, removal of detectable warnings and replacement where necessary, sign relocation, guiderail installation, and fence installation. It shall include all necessary labor, material and equipment for grading, compacting, and completion of work for the required items. Plans and specifications prepared by Atkins and identified as follows and included within the Request for Quotes. Contractor is responsible to review all the bus stop sites and verify the quantities and proposed work as per plans. The project shall include but not limited to: Permit process for both County and State and any other as applicable. Attendance to all on -site or off -site project meetings with the County Project Manager Painting of the curb in green and yellow CAT logo (logo stencil to be borrowed from County) Pick up and transportation of shelters and amenities provided by County from storage facility (8300 Radio Road) to the site and erecting the shelter using the necessary equipment. Any different anchor bolts or epoxy shall be the contractor's responsibility. Any existing shelter and amenities that need to be returned to Collier Area Transit. Relocation of bus stop sign during construction and final placement. All disturbed areas shall be restored to the same conditions as prior to construction or better. All disturbed areas shall be sodded within one week of final grading. Construction of each site as per plan The contractor will comply with all Federal Requirements as outlined in Exhibit I-01 and 1-02. This project will be subject to Davis Bacon Act. All documentation including any sub -contractors shall be submitted in a timely manner and kept up to date as needed. All sub -contractors that will be used shall submit all documentation at time of quote. Any changes in sub -contractors after award must be submitted in writing to the County for approval, along with the required grant documentation. Prior to the commencement of the work of this Contract, this Contractor shall review the existing conditions at the Project Site as same relates to the work of this Contract and confirm that such work (to the best of this Contractors knowledge) as described in the scope of work, and specifications are in compliance with such code, laws, rules, regulation, requirements and existing conditions at the Project Site, and are also complete and workable. All material needed to be acquired by the contractor must be done in a timely manner and lead times for materials shall be reviewed at time of quoting. Should it later appear during performance of the Work that contrary to this Contractor's judgement at the time prior to commence of the work, that any alternation, addition or omission be required in the work shown or described in the plans, drawings, specification, scope of work etc. the contractor must bring to the attention to the Engineer of Record and the County to discuss how to proceed. All changes must be approved prior to work being done. The issuance of any Addendum to the Contract necessitated by changes resulting from defective Bid Documents or plans reviewed by this Contractor, or resulting from this Contractor's acts, omissions, or negligence, shall be the sole cost of this Contractor. E 0 E 0. 0 0 Em CO) CY) 00 14 04 This Contractor will be fully responsible for all, coordination, and layout of this work. All layout must be in accord'--- - I Packet Pg. 529 plans. Contractor within ten (10) days of the Notice to Proceed is to submit a detailed Schedule of Values which is to be used in conjunction with the AIA Payment Application. The Schedule of Values will take into account and include at a minimum, the following items: a. Bond Insurance b. Labor Material line items as applicable. c. Punch List (-5%) of Contract Amount d. Close — Out Document / Warranties — 5% of Contract Amount. VENDOR CHECKLIST "Vendor should check off each of the following items as the necessary action is completed (please see, Form 2: Vendor Check List): The Solicitation Submittal has been signed. The Solicitation Pricing Document (Bid Schedule/Quote Schedule/Proposal Pricing/etc.) has been completed and attached. 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L) m a. ,q (SIUGWOAoidwi dojS snEl V(]V jo piemV : C69VZ) umOP)IeGJEI—Gl0nt)—jej!de3—O �, �O,CZOZ :ju9wLjoe;jV C14 a. a. 0 0 0 0 0 q q q q U� CDOOOr- w Ln 0 0 I;t cl-i Ln 0 . C) 0 0 0 C� q q q 0 0 0 0 r-4 Ln 0 0 U) 0 qj)- Lr) co u u 0 > 4- " -1 0 0 a- u w rl u u U) u u < SNC - LAVALIN Memo To: Liz Soriano Project Manager Public Transit & Neighborhood Enhancement Division From: David W. Dowling, P.E. Email: david.dowling@atkinsglobal.com Date: 12 January 2023 Phone: 239-961-5872 Ref: cc: Subject: 2022-012 ADA Bus Stop Site Improvements Bid opening for 2022-012 ADA Bus Stop Site Improvements took place on January 10, 2023, at 2 pm for an RFP that was issued to four qualified vendors. 2 lump sum bids for the 11 bus stop sites plus 2 bus stop alternates were received: NR Contractors, Inc. totalling $510,850.00 and Capital Contractors, LLC totalling $409,382.80. Atkins reviewed the bids and find the low bid from Capitol Contractors, LLC, which within 1-2% of the engineer's estimate, to be acceptable. I recommend awarding the 2022-012 ADA Bus Stop Site Improvements to Capital Contractors, LLC. Very truly yours, ATKINS NORTH AMERICA, INC. David W. Dowling, P.E. Project Manager E 0 E 0. 0 U) 0 00 0 —J 0 E U 2 Bid Award Letter - Atkins I Packet Pg. 541