Agenda 04/11/2023 Item #11B (Budget to recognize revenue received from a FEMA expedited reimbursement for Hurricane Ian debris removal in the Solid Waste Capital Fund and return budgeted funds back to the source)04/ 11 /2023
EXECUTIVE SUMMARY
Recommendation to authorize budget amendments to recognize $23,233,000 in revenues deposited in the
Solid Waste Capital Fund (474) received from the Federal Emergency Management Agency (FEMA) related
to the Hurricane Ian debris removal expedited expense reimbursement, and return budgeted funds back to
the original funding sources which include Water/Sewer Operations Fund (408) ($8,913,500), Water Capital
Fund (412) ($8,909,869), Solid Waste Disposal Fund (470) ($2,151,700), and capital projects within the Solid
Waste Capital Fund (474) ($3,257,931).
OBJECTIVE: To recognize revenue received from a Federal Emergency Management Agency (FEMA)
expedited reimbursement for Hurricane Ian debris removal in the Solid Waste Capital Fund (474) and to return
budgeted funds back to the original sources.
CONSIDERATIONS: On October 11, 2022, Item 11.13, the Board approved budget amendments from the County
Wide Capital Projects Fund (301), the Solid Waste Disposal Fund (470), the Solid Waste Collection Fund (473),
the Water/Sewer Operations Fund (408), the Water Capital Fund (412), and the Sewer Capital Fund (414) to the
Solid Waste Capital Fund (474) in order to increase the budgeted funding for estimated expenses for Hurricane Ian
debris removal. Additionally, $8,757,931 in Solid Waste capital projects were also deferred in Fund 474, and their
budgets transferred to the Hurricane Ian debris removal project. The entire balance of $9,763,800 in the Landfill
Closure and Debris Mission Fund 471 as well as all $824,100 in Solid Waste Capital reserves have also been
committed to the Hurricane Ian debris removal project. A detailed breakdown of the budget sources is shown in the
table below. The total cost for debris removal at that time was anticipated to be $65,000,000.
On November 10, 2022, Collier County submitted an expedited funding application to FEMA for anticipated debris
removal expenses, allowing the County to receive half of the estimated debris removal costs in an expedited fashion
to cover expenses related to the debris removal mission.
At the completion of the debris removal mission actual debris quantities were lower than initially anticipated and
therefore the debris removal expenditures were lower than initially estimated. As a result, on March 14, 2023, Item
I LD, the Board approved budget amendments in the amount of $23,000,000 to return budgeted funds back to their
original sources. A detailed breakdown of the budget amendments is shown in the table below.
On March 20, 2023, the Solid Waste Capital Fund (474) received $23,233,054.44 of FEMA expedited
reimbursements for debris removal expenses, which allows budgeted funds to be returned back to the original
sources as follows:
Source
Fund
Budget From Each
Source for
Hurricane Ian
Debris Removal
Budget
Amendments -
Board Approved
March 14, 2023
Proposed Budget
Amendments for
Expedited FEMA
Reimbursement
Initial Sources
Remaining in Fund
474 Project 50280
Hurricane Ian
301
$10,000,000
($10,000,000)
50
$0
408
$8,913,500
$0
($8,913,500)
$0
412
$12,129,095
($3,219,226)
($8,909,869)
$0
414
$9,280,774
($9,280,774)
so
$0
470
$2,330,900
$0
($2,151,700)
$179,200
471
$9,763,800
$0
so
$9,763,800
473
$2,999,900
$0
so
$2,999,900
474 Reserves
$824,100
$0
so
$824,100
474 Projects
$8,757,931
($500,000)
($3,257,931)
$5,000,000
Total
$65,000,000
($23,000,000)
($23,233,000)
$18,767,000
Additional partial reimbursements from FEMA, insurance, and interlocal agreements are expected to be recognized
and used to restore deferred projects and reserves when received over the next two (2) - five (5) years. This
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04/11/2023
expedited reimbursement, as well as, the balance of the FEMA reimbursement request for debris removal expenses
must still be supported with required detailed documentation and evidence, and upon FEMA / Florida Division of
Emergency Management audits, actual claimed expenses must be found to be eligible for reimbursement.
FISCAL IMPACT: Budget amendments are required to recognize $23,233,000 in Hurricane Ian related revenues
deposited into the Solid Waste Capital Fund (474) and return budgeted funds back to the Water/Sewer Operations
Fund (408) in the amount of $8,913,500, the Water Capital Fund (412) in the amount of $8,909,869, the Solid
Waste Disposal Fund (470) in the amount of $2,151,700; as well as to multiple projects within Solid Waste Capital
Fund (474) including the Hammerhead project (59024) in the amount of $614,179, the Resource Recovery Business
Park project (59007) in the amount of $718,752, the East Naples Recycling Drop-off Center project (70169) in the
amount of $1,675,000, and the Immokalee Property & Building Improvements project (70232) in the amount of
$250,000. After execution of the required budget amendments the total amended budget for the Hurricane Ian
project (50280) in Solid Waste Capital Fund (474) will be $42,000,000 ($23,233,000 + $18,767,000).
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive
Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality and requires majority vote for approval. -JAK
RECOMMENDATION: Recommendation to authorize budget amendments to recognize $23,233,000 in
revenues deposited in the Solid Waste Capital Fund (474) received from the Federal Emergency Management
Agency (FEMA) related to the Hurricane Ian debris removal expedited expense reimbursement and return budgeted
funds back to the original funding sources which include Water/Sewer Operations Fund (408) ($8,913,500), Water
Capital Fund (412) ($8,909,869), Solid Waste Disposal Fund (470) ($2,151,700) and capital projects within the
Solid Waste Capital Fund (474) ($3,257,931).
Prepared by: Bart Zautcke, C.P.A., Manager, Solid & Hazardous Waste Management Division
Kari Ann Hodgson, P.E. Director, Solid & Hazardous Waste Management Division
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11.B
04/11/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.13
Doc ID: 25062
Item Summary: Recommendation to authorize budget amendments to recognize $23,233,000 in revenues
deposited in the Solid Waste Capital Fund (474) received from the Federal Emergency Management Agency
(FEMA) related to the Hurricane Ian debris removal expedited expense reimbursement, and return budgeted funds
back to the original funding sources which include Water/Sewer Operations Fund (408) ($8,913,500), Water
Capital Fund (412) ($8,909,869), Solid Waste Disposal Fund (470) ($2,151,700), and capital projects within the
Solid Waste Capital Fund (474) ($3,257,931). (Chris Johnson, Interim Director — Corporate Financial and
Management Services)
Meeting Date: 04/11/2023
Prepared by:
Title: — Solid and Hazardous Waste
Name: Bart Zautcke
03/24/2023 6:02 PM
Submitted by:
Title: — Solid and Hazardous Waste
Name: Karl Hodgson
03/24/2023 6:02 PM
Approved By:
Review:
Solid and Hazardous Waste
Bart Zautcke
Additional Reviewer
Public Utilities Operations Support
Katrina Lin
Additional Reviewer
Solid and Hazardous Waste
Kari Hodgson
Additional Reviewer
Public Utilities Department
Drew Cody
Level 1 Division Reviewer
Public Utilities Department
George Yilmaz
Level 2 Division Administrator Review
Grants
Erica Robinson
Level 2 Grants Review
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
Corporate Compliance and Continuous Improvement
Megan Gaillard
Office of Management and Budget
Susan Usher
Additional Reviewer
Office of Management and Budget
Christopher Johnson Additional Reviewer
Community & Human Services
Maggie Lopez
Additional Reviewer
County Manager's Office
Amy Patterson
Level 4 County Manager Review
Board of County Commissioners
Geoffrey Willig
Meeting Pending
Completed
04/02/2023 10:55 AM
Completed
04/02/2023 1:33 PM
Completed
04/03/2023 12:35 PM
Completed
04/03/2023 3:28 PM
Completed
04/03/2023 5:09 PM
Completed
04/04/2023 7:42 AM
Completed
04/04/2023 9:20 AM
Completed
04/04/2023 10:24 AM
Additional Reviewer
Completed
04/04/2023
11:27 AM
Completed
04/04/2023 4:24 PM
Completed
04/05/2023 10:36 AM
Completed
04/05/2023 2:02 PM
Completed
04/05/2023 4:11 PM
04/11/2023 9:00 AM
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