Backup Documents 03/28/2023 Item #16C 2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 C 2
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management ,n �
/
2. County Attorney Office County Attorney Office /
50 -1
4. BCC Office Board of County
Commissioners 12L by ir4 3h,7/23
4. Minutes and Records Clerk of Court's Office
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Patrick Contact Information 239-252-8407
Contact/ Department O'Quinn/PROCUREMENT
Agenda Date Item was MARCH 28TH, 2023 Agenda Item Number 16.C.2.
Approved by the BCC
Type of Document FIRST AMENDMENT Number of Original 1
Attached Documents Attached
PO number or account N/A 14-6188 TETRA TECH
number if document is BEMA ACCEPTABLE
to be recorded MONITORING FOR
DISASTER
GENERATED DEBRIS
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be PRO
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the PRO
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's PRO
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 03/28/2023 and all changes made during N/A
the meeting have been incorporated in the attached document. The County an option for
`
Attorney's Office has reviewed the changes,if applicable. VT b" this line.
9. Initials of attorney verifying that the attached document is the version approved by the /A is not
BCC, all changes directed by the BCC have been made,and the document is ready for the soIl� option for
Chairman's signature. ,his line.
RECEIVED MAR 28 2023
1 C 2
Martha S. Vergara
From: Martha S. Vergara
Sent: Tuesday, April 4, 2023 12:12 PM
To: Martha S. Vergara
Subject: RE: 14-6188 First Amendment Second Signed Original
On its way via interoffice mail.
Martha
From: Martha S.Vergara
Sent: Wednesday, March 29, 2023 8:15 AM
To: 'OQuinnPatrick' <Patrick.OQuinn@colliercountyfl.gov>
Subject: RE: 14-6188 First Amendment Second Signed Original
Sure, I can send it to you once I attest to the documents.
Once Madison brings them down, I'll let you know via email.
Martha
From: OQuinnPatrick<Patrick.OQuinn@colliercountyfl.gov>
Sent:Tuesday, March 28, 2023 3:53 PM
To: Martha S.Vergara <Martha.Vergara@collierclerk.com>
Subject: 14-6188 First Amendment Second Signed Original
Good Afternoon Martha,
The First Amendment for 14-6188 "FEMA Acceptable Monitoring for Disaster" with Tetra Tech
was given to the County Attorney's office today with two copies of the amendment for
signature as Tetra Tech would like a signed original returned to them. As it has been a long
while since this has been requested I did not fill out a memo to have an originally singed copy
sent back to the Procurement Office. Can you please make a note to have the second singed
original sent to us via inter-office mail?
Respectfully,
Patrick O'Quinn
Procurement Specialist
MY EN
COW NT'
SINCE
10Z1
Cotter County
i
Procurement Services Division 1 6 C
3295 Tamiami Trail East, Bldg. C2 I Naples, FL 34112
Phone I Office (239) 252-8407
Main I (239)252-8407
Patrick.OQuinn cr colliercountyfl.gov
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2
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 f j C 2
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
4. BCC Office Board of County
Commissioners
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Kari Hodgson/PUD—Solid Waste Phone Number 239-252-2504
Contact/Department
Agenda Date Item was 03/28/2023 Agenda Item Number 16.C.2.
Approved by the BCC
Type of Document Contract Number of Original 1
Attached Documents Attached
PO number or account 470-173410-649030
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? KH
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the KH
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip KH
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 03/28/2023 and all changes made during
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1 C 2
MEMORANDUM
Date: March 30, 2023
To: Patrick O'Quinn,
Procurement Services
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: Contract #14-6188 1st Amendment to Agreement for
"FEMA Acceptable Monitoring for Disaster Generated
Debris"
Contractor: Tetra Tech, Inc.
Attached for your records is an original of the referenced document above,
(Item #16C2) adopted by the Board of County Commissioners on Tuesday,
March 30, 2023.
The Board's Minutes & Records Department has kept an original as part of
the Board's Official Records.
If you have any questions, please feel free to contact me at 252-7240.
Thank you.
Attachment
16C 2
MEMORANDUM
Date: March 30, 2023
To: Kari Hodgson,
Collier County Solid Waste
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: Contract #14-6188 1st Amendment to Agreement for
"FEMA Acceptable Monitoring for Disaster Generated
Debris"
Contractor: Tetra Tech, Inc.
Attached for your records is an original of the referenced document above,
(Item #16C2) adopted by the Board of County Commissioners on Tuesday,
March 30, 2023.
The Board's Minutes & Records Department has kept an original as part of
the Board's Official Records.
If you have any questions, please feel free to contact me at 252-7240.
Thank you.
Attachment
I
FIRST AMENDMENT TO AGREEMENT
#14-6188
FOR
FEMA Acceptable Monitoring for Disaster Generated Debris
THIS AMENDMENT, made and entered into on this Z& ' day of ot!'c. H
2023,by and between Tetra Tech,Inc.,authorized to do business in the State of Florida,whose business
address is 565 East Hillsboro Boulevard, Deerfield Beach, Florida 33441 (the "Contractor")and Collier
County, a political subdivision of the State of Florida, (the "County" or "Owner"), collectively the
"Parties":
WHEREAS, on July 8, 2014 (Agenda Item 16.E.11), the County entered into an Agreement
with the Contractor to provide FEMA Acceptable Monitoring for Disaster Generated Debris (the
"Agreement").
WHEREAS,the Parties desire to amend the Agreement to reflect a price increase to all hourly
rates included in the Agreement by 5.5%effective as of October 4, 2022; and
WHEREAS, the Parties further desire to exercise the final renewal period under the
Agreement and recognize that the aforementioned fees will remain in effect through the final renewal
period of July 7, 2024.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
1. The above recitals are hereby incorporated into this First Amendment as if fully set forth herein.
2. Revised Exhibit B- Fee Schedule is attached hereto and incorporated herein, showing hourly
rates reflecting a 5.5%increase of those found in the Agreement,to be effective as of October 4,
2022 upon the execution of this First Amendment.
3. The Agreement is renewed through July 7, 2024.
4. All other terms and conditions of the Agreement, as previously amended, shall remain the same.
(SIGNATURE PAGE TO FOLLOW)
Page 1 of 3
1 6 C 2
IN WITNESS WHEREOF, the Parties hereto,have each, respectively, by an authorized person or
agent,have executed this Amendment on the date and year first written above.
An EST:
Crystal K.Kinol,;CletOSCircuit Court BOA OI-COU4TY COMMISSIONERS
and Comptroller': .'•.., 6:,, .;' LLIER COU Y - ei.,;•-- P
Vji
By: ,', CO..: kr.ii. :.1. 'A Itaigf By:
Rick LoCas •-""re"Tan
Dated- )1,41' ' ' .0 P.' ow' ar 0
0 •
(SEAL) Atiiitacto" cs4huir;-
i ' talIVIIIIgnly
Contr - or's \Witnesses: CONTRACTOR:
TETRA TECH,INC.
Firs ess By:
. Signat
Betty Kamara, Contracts Manager
Jonathan Burgiel, Business Unit President
tType/print witness name
TType/print signature and titleT
Second Witness
March 8, 2023
Ralph Natale, Director Post Disaster Programs Date
TType/print witness nameT
App v as t Fo d Le ality:
11,e,Deputy County Attorn ,
Print ame
Page 2 of 3
A .,
,_,
16C
Exhibit B
TETRATECH Hourly Rate Schedule effective 10/4/22
RFP 14-6188 FEMA Acceptable Monitoring for Disaster Generated Debris
Position Title Hourly Rate
1 Administrative/Clerical Assistance $ 28.49
2 Annual Table Top Exercise Included
3 Billing Invoice Analysis/Data Manager Invoice Reconciliation $ 58.03
4 Damage/Customer Services $ 30.60
5 Debris Site/Tower/Field/Crew Monitors $ 37.98
6 Dispatch/Schedule Manager $ 54.86
7 Emergency Management Planning $ 131.88
8 Environment Specialist/Compliance Specialist $ 55.92
9 Environmental Project Manager $ 79.13
10 Federal Program Coordinator $ 116.05
11 Field Supervisor/Collection & Disposal Operations $ 47.48
12 GIS Analysis/Mapping Manager $ 58.03
13 Grant Manager $ 121.33
14 IT Manager $ 131.88
15 IT Technician $ 68.58
16 Load Ticket/Data Entry Clerk $ 30.60
17 Operations Manager/Coordinator $ 73.85
18 Post Project FEMA Close Out Support $ 89.68
19 Project Coordinator $ 31.65
20 Project Inspector/Roving QA QC Inspector $ 42.20
21 Project Manager $ 83.35
22 Public Assistant Officer/Public Information $ 84.40
Page 3 of 3