Backup Documents 03/28/2023 Item #16D 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP Board Mtg 3.28.23
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 0
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Carolyn Noble Community and Human CN 2.27.23
Services
2. County Attorney Office—DOP County Attorney Office Dv Q 3 13023
3. BCC Office Board of County /p$/
Commissioners 0?3
4. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff A, _, �� /C' Phone Number 239-450-5186
Contact/ Department Pr t/ itt5
Agenda Date Item was Agenda Item Number
Approved by the BCCINN•feAl
Q) °3 1(12
Type of Document 3 ORIGINAL AMENDMENTS FOR PROJECT Number of Original 3 ORIGINAL
Attached HELP Documents Attached DOCUMENTS
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK CN
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's YES
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines! n
8. The document was approved by the BCC on above date and all changes made during (( N/A is not
the meeting have been incorporated in the attached document. The County iJo` an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the �\1 an option for
Chairman's signature. this line.
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MEMORANDUM
Date: April 3, 2022
To: Carolyn Noble, Grants
Community & Human Services
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: First Amendment to Agreement between Collier County and
Project Help, Inc.
Enclosed please find two (2) originals of each document referenced above (Agenda
Item #16D3), approved by the Board of County Commissioners on Tuesday, February
28, 2023.
The Minutes & Records Department has retained an original as part of the Board's
Official Records.
If you have any questions, please contact me at 252-7240.
Thank you.
Enclosure
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FAIN# B-21-UC-12-0016
Federal Award Date October 1, 2021
Federal Award Agency HUD
CFDA Name Community
Development Block
Grant
CFDA/CSFA# 14.218
Total Amount of Federal $92,000.00$59,000.00
Funds Awarded
Subrecipient Name Project HELP,Inc.
DUNS# UEI# 867701849
VUELDZ 1 RT443
FEIN 59-2655969
R&D NA
Indirect Cost Rate NA
Period of Performance 10/01/2021-09/30/2022
6/30/23
Fiscal Year End 12/31
Monitor End: 12/2027
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
PROJECT HELP, INC.
THIS AMENDMENT is made and entered into this 2$ti' day of Neel) 2023, by and between Collier
County, a political subdivision of the State of Florida, (COUNTY) having its principal address at 3339 E
Tamiami Trail East, Naples FL 34112, and Project HELP, Inc. (SUBRECIPIENT), a private non-profit
organization having its principal office at 3050 Horseshoe Drive North, Suite 280,Naples, FL 34104.
RECITALS
WHEREAS, the COUNTY has entered into an Agreement with the United States Department of
Housing and Urban Development(HUD)for a grant for the execution and implementation of a Community
Development Block Grant (CDBG) Program in certain areas of Collier County, pursuant to Title I of the
Housing and Community Development Act of 1974(as amended); and
WHEREAS, the Board of County Commissioners of Collier County(Board)approved the Collier
County Consolidated Plan — One-year Action Plan for Federal Fiscal Year 2021-2022 for the CDBG
Program with Resolution 2021-131 on June 22,2021 —Agenda Item#16.D.7.; and
WHEREAS, in accordance with HUD regulations and the Collier County Consolidated Plan
concerning the preparation of various Annual Action Plans,the COUNTY advertised the 2021-2022 Annual
Action Plan, on May 1, 2021, with a 30-day Citizen Comment period from May 1 ,2021 to June 1, 2021;
and
PROJECT HELP,INC.
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WHEREAS, on June 22, 2021, Agenda Item#16.D.7., the COUNTY entered into an Agreement
for awarding a Community Development Block Grant(CDBG) Program to Project HELP,Inc.; and
WHEREAS, an administrative extension was signed on September 13, 2022, extending the
period of performance end date to December 31,2022.
WHEREAS, a second administrative extension was signed on November 2, 2022, extending the
period of performance end date of March 29,2023.
WHEREAS, the Parties desire to amend the Agreement to modify the scope of work, period of
performance,update the UEI number and Grant Coordinator, and reduce the total funding amount.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree to
amend the Agreement as follows:
Words Struck—Through are deleted; Words Underlined are added
* * * * *
PART I
SCOPE OF WORK
The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards required
as a condition of providing CDBG assistance as provided herein and, as determined by Collier County
Community and Human Services (CHS) Division, perform the tasks necessary to conduct the program as
follows:
Project Name: Forensic and Mental Health Mobile Unit
Description of project and outcome: CHS, as an administrator of the CDBG program, will make
available FY 2021-2022 CDBG funds up to the gross amount of$927000.00$59,000.00 to Project
HELP, Inc. to fund the procurement of a Forensic and Mental Health Mobile Unit, purchase
supplies and equipment and all other related expenditures to set up unit,to provide immediate on-
site forensic exams, crisis intervention, on-going mental health, advocacy, and associated services
in Immokalee, Florida.
Project Component One: Purchase of a mobile unit and all associated costs
to operate a Forensic and Mental Health Mobile Unit in Immokalee, FL which may
include, but are not limited to: interior modifications, and signage/wrap, medical
supplies/equipment,zoning and permitting costs, as applicable, and safety/security equipment.
* * * * *
1.2 PROJECT DETAILS
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A. Project Description/Project Budget
Description Federal Amount
Project Component One: Purchase of a mobile unit and all associated costs fer $92,000.00
to operate a Forensic and Mental Health Mobile Unit $59,000.00
in Immokalee, FL which may include, but are not limited to: interior modifications,
and signage/wrap, medical supplies/equipment, zoning and permitting costs, as
applicable, and safety/security equipment.
Total Federal Funds: $92,000 00
$59,000.00
B. Payment Deliverables
Payment Deliverable Payment Supporting Documentation Submission Schedule
Project Component 1: Purchase Submission of supporting documents Submission of
of a mobile unit and all associated must be provided as backup, as evidenced monthly invoices,
costs by procurement documentation, invoices, within 30 days of the
to operate a check stubs,bank statements, and any prior month.
Forensic and Mental Health other additional documentation as
Mobile Unit in Immokalee,FL requested.
which may include,but are not
limited to: interior modifications,
and signage/wrap,medical The County will pay up to 90% of the
supplies/equipment,permitting total grant award or project costs,
and zoning costs, as applicable whichever is lower, upon proof of proper
and safety/security equipment. payment. The remaining 10% of the
award or project costs will be released
upon final monitoring clearance and
meeting the National Objective.
Final 10 percent of award amount or project costs, whichever is lower, will be paid upon completion of
final monitoring clearance and documentation of meeting the National Objective. Failure by the
SUBRECIPIENT to achieve the National Objective will require repayment of the CDBG investment under
this Agreement. If the subrecipient fails to meet the projected number served the retainage will be reduced
and the subrecipient may also be required to repay a proportionate share of funds paid to date for each
person served below the target.
* * * * *
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1.3 PERIOD OF PERFORMANCE
SUBRECIPIENT services shall begin on October 1, 2021 and shall end on September 30, 2022
June 30,2023.
The County Manager or designee may extend the term of this Agreement for a period of up to 180
days after the end of the Agreement. Extensions must be authorized, in writing,by formal letter to
the SUBRECIPIENT.
* * * * *
1.4 AGREEMENT AMOUNT
The COUNTY agrees to make available NINETY TWO THOUSAND DOLLARS AND ZERO
CENTS ($92,000.00) FIFTY-NINE THOUSAND DOLLARS AND ZERO CENTS ($59,000.00)
for use by the SUBRECIPIENT,during the term of the Agreement(hereinafter, shall be referred to
as the "Funds").
* * * * *
1.6 NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid),
commercial courier,personal delivery, or sent by facsimile or other electronic means. Any notice
delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and
other written communications under this Agreement shall be addressed to the individuals in the
capacities indicated below,unless otherwise modified by subsequent written notice.
COLLIER COUNTY ATTENTION: Catherine Sherman Carolyn Noble, Grant Coordinator
Collier County Government
Community and Human Services Division
3339 E Tamiami Trail, Suite 211
Naples, Florida 34112
Email: Cath rin S ..an(collicrco,,..t.,�, ,.
Carolyn.Noble@colliercountyfl.gov
Telephone: (239)252 1425 239-450-5186
SUBRECIPIENT ATTENTION: Eileen Wesley, Executive Director
PROJECT HELP, INC.
3050 Horseshoe Drive North, Suite 280
Naples, Florida 34104
Email: eileen@projecthelpnaples.org
Telephone: (239) 649-1404
PROJECT HELP,INC.
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* * * * *
2.2 RECORDS AND DOCUMENTATION
D. Upon completion of all work contemplated under this Agreement,copies of all documents and
records relating to this Agreement shall be surrendered to CHS, if requested. In any event,
SUBRECIPIENT shall keep all documents and records in an orderly fashion, in a readily
accessible, permanent, and secured location for three (3) years after the date of submission of
the annual performance and evaluation report, as prescribed in 2 CFR 200.334. However, if
any litigation, claim, or audit is started before the expiration date of the three (3)year period,
the records will be maintained until all litigation, claim, or audit findings involving these
records are resolved.If a SUBRECIPIENT ceases to exist after the closeout of this Agreement,
the COUNTY shall be informed, in writing, of the address where the records are to be kept, as
outlined in 2 CFR 200.337. The SUBRECIPIENT shall meet all requirements for retaining
public records and transfer, at no cost to COUNTY, all public records in possession of the
SUBRECIPIENT upon termination of the Agreement and destroy any duplicate exempt or
confidential public records that are exempt from public records disclosure requirements. All
records stored electronically must be provided to the COUNTY in a format that is compatible
with the COUNTY'S information technology systems.
IF SUBRECIPIENT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE SUBRECIPIENT'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS AT 239 252 6832,
icha l.Co ,r,co1l;,.,.,.,,.,,,�.,�,•gov9 239-252-2679,
Michael.Brownlee(a,colliercountvfl.2ov 3299 Tamiami Trail E,
Naples FL 34112.
* * * * *
PROJECT HELP,INC.
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EXHIBIT C
QUARTERLY PERFORMANCE REPORT DATA
The COUNTY is required to submit Performance Reports to HUD through the Integrated Disbursement and
Information System(IDIS).The COUNTY reports information on a quarterly basis.To facilitate in the preparation of
such reports, SUBRECIPIENT shall submit the information contained herein within ten(10)days of the end of each
calendar quarter. At COUNTY's discretion, SUBRECIPIENT may be required to enter the information collected on
this exhibit into an online grant management system.
Subrecipient Name: Project HELP,Inc. Date:
Project Title: Forensic and Mental Health Mobile Unit IDIS#:
Program Contact: Eileen Wesley Telephone Number:
Activity Reporting Period Report Due Date
October 1"—December 31 St January 10'
January 1"—March 31 St April 10th
April 1"—June 30' July 10th
July Pt—September 30" October 10th
REPORT FOR QUARTER ENDING: (check one that applies to the corresponding grant period):
12/31/2-1- 3/31/2- 6/30/n. 9/30/42—
Please note: The HUD Program year begins October 1,2021 —September 30,2022. Each quarterly report must include
cumulative data beginning from the start of the program year October 1,2021.
1. Please list the outcome goal(s)from your approved application and SUBRECIPIENT Agreement and indicate your
progress in meeting those goals since October 1,2021.
a. Outcome Goals: list the outcome goal(s)from your approved application and SUBRECIPIENT Agreement
Outcome 1: Purchase/acquisition of a Forensic and Mental Health Mobile Unit
Outcome 2: A minimum of 80 clients will be served during the term of the agreement by February 28,2024
Outcome 3: Documentation(Income Certifications)that at least 51%of persons served,are low-to moderate-
income persons,to meet the CDBG National Objective-LMC.
b. Goal Progress: Indicate the progress to date in meeting each outcome goal.
Outcome 1:
Outcome 2:
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Outcome 3:
2. Is this project still in compliance with the original project schedule: Yes ❑ No ❑
If No,Explain:
3. Since October 1,2021;of the persons assisted,how many...
Answer ONLY for Public Facilities&Infrastructure Activities *03 Matrix Codes
a. ...now have new access(continuing)to this service or benefit? 0
b. ...now have improved access to this service or benefit? 0
c. ...now receive a service or benefit that is no longer substandard? 0
Total 0
4. What funding sources did the SUBRECIPIENT apply for this period?
Section 108 Loan Guarantee $ CDBG $
Other Consolidated Plan Funds $ HOME $
Other Federal Funds $ ESG $
$ HOPWA $
$ Total Entitlement $
Funds
5. What is the total number of UNDUPLICATED Persons(LMC)or Households(LMH)served this QUARTER,if
applicable? Answer question 5a or 5b;NOT both
For LMC activities: people,race/ethnicity,and income data are reported by persons.
For LMH activities: households,race/ethnicity, and income level are reported by households,regardless
the number of persons in the household.
a. Total No.Persons/Adults served(LMC) 0 Total No.persons served under 18 0
(LMC)
Quarter Total No.of Persons 0 Quarter Total No. of Persons 0
b. Total No. of Households served 0 Total No. of female head of household 0
(LMH)
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6. What is the total number of UNDUPLICATED clients served since October,if applicable?
Answer question 6a or 6b,NOT both
For LMC activities:race/ethnicity and income data are reported by persons.
a. Total No.Persons/Adults served(LMC) 0 Total No. Persons served under 18 0
(LMC)
YTD Total: 0 YTD Total 0
b. Total No.Households served(LMH) 0 Total No. female head of household 0
(LMH)
YTD Total 0 YTD Total 0
Complete EITHER question 7 or 8,NOT both
Complete question 7a and 7b if your program only serves clients in one or more of the listed HUD Presumed
Benefit categories.
7. PRESUMED BENEFICIARY DATA ONLY: PRESUMED BENEFICIARY DATA ONLY
(LMC)Quarter (LMC)YTD
Indicate the total number of UNDUPLICATED persons Indicate the total number of UNDUPLICATED
served this quarter who fall into each presumed benefit persons served since October 1 who fall into each
category(the total should equal the total in question #6a presumed benefit category(the total should equal the
or 6b): total in question #6a or 6b):
a Presumed Benefit Activities Only(LMC)QTR b Presumed Benefit Activities Only(LMC)YTD
0 Abused Children ELI 0 Abused Children ELI
0 Homeless ELI 0 Homeless Person ELI
Person
0 Migrant Farm LI 0 Migrant Farm Workers LI
Workers
0 Battered LI 0 Battered Spouses LI
Spouses
0 Persons LI 0 Persons w/HIV/AIDS LI
w/HIV/AIDS
0 Elderly Persons LI or MOD 0 Elderly Persons LI or
MOD
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0 Illiterate Adults LI 0 Illiterate Adults LI
0 Severely LI 0 Severely Disabled Adults LI
Disabled Adults
0 Quarter Total 0 YTD Total
8. Complete question 8a and 8b if any client in your program does not fall into a Presumed Benefit category.
Other Beneficiary Data: Income Range Other Beneficiary Data: Income Range
Indicate the total number of UNDUPLICATED persons Indicate the total number of UNDUPLICATED
served this Quarter who fall into each income category persons served since October 1 (YTD)who fall into
(the total should equal the total in question #6): each income category(the total should equal the total
in question #6):
a ELI Extremely Low Income(0-30%) 0 b ELI Extremely Low 0
Income(0-30%)
LI Low Income(31-50%) 0 LI Low Income 0
MOD Moderate Income(51-80%) 0 MOD Moderate Income 0
(5 1-80%)
NON-L/M Above Moderate Income(>80%) 0 NON-L/M Above Moderate 0
Income(>80%)
Quarter Total 0 YTD Total 0
9. Is this project in a Low/Mod Area(LMA)? YES NO
Was project completed this quarter? YES NO If yes, complete all of this section
9.
Date project completed
Block Group Census Tract Total Beneficiaries
Low/Mod Low/Mod
Beneficiaries Percentage
0 0 0 0 0
Date LMA Narrative approved by CHS?
What documentation supports project completion?
(i.e.,Certificate of Completion or Certificate of
Occupancy,etc.)
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10. Racial&Ethnic Data(if applicable)
Please indicate how many UNDUPLICATED Please indicate how many UNDUPLICATED clients
clients served this Quarter fall into each race served since October(YTD)fall into each race category. In
category.In addition to each race category,please addition to each race category please indicate how many
indicate how many persons in each race category persons in each race category consider themselves
consider themselves Hispanic. (Total Race column Hispanic. (Total Race column should equal the total in
should equal the total in question 6.) question 6)
a. RACE ETHNICIT b. RACE ETHNICITY
Y/HISPAN
IC /HISPANIC
White 0 0 White 0 0
Black/African American 0 0 Black/African American 0 0
Asian 0 0 Asian 0 0
American Indian/Alaska Native 0 0 American Indian/Alaska 0 0
Native
Native Hawaiian/Other Pacific 0 0 Native Hawaiian/Other 0 0
Islander Pacific Islander
Black/African American& 0 0 Black/African American& 0 0
White White
0 0 American Indian/Alaska 0 0
American Indian/Alaska Native
&Black/African American Native&Black/African
American
Other Multi-racial 0 0 Other Multi-racial 0 0
0 0 0 0
Name:
Signature:
Title:
Your typed name here represents your electronic signature
PROJECT HELP,INC.
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IN WITNESS WHEREOF, the SUBRECIPIENT and COUNTY, have each respectively,by an
authorized person or agent,hereunder set their hands and seals on the date first written above.
ATTEST: AS TO THE COUNTY:
CRYSTAL,,,K. „CLERK BOARD OF COUNTY COMMISSIONERS OF
�' COLLIER COUNTY, FLORIDA
A si as to Chairr a . rk-4 (-207'
ii; mature only B
t, ,�� ' y:
' ' RICK LOCASTRO, CHAIRMAN
Dated:F 1, rah"
AL Date: 3 / 2 8 l 26 2.2
WITNESSES: AS TO SUBRECIPIENT:
/,j PROJECT P, C. __,,,,
t itness #1 Signature
By: --
JEq"--.
FER JOHN ,BOARD PRESIDENT
0 r tkx:,c . ,..-
Witness #1 Printed Name
Date: " -J "
__shi(0„,a6, y(K1)
Witness #2 Signature [Please provide evidence of signing authority]
)\ \( ,,\ \( 'ill-VA(' C- 0'(1
Witness #2 Printed Name
pr ved as to fr and legality:
rb
erek D. Perry ►\411
Assistant County Attorney `l�
Date: 3 f-3 d f 2-3
PROJECT HELP,INC.
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