PBSD MSTBU Agenda 01/11/202331.A.2
PELICAN BAY SERVICES DIVISION
Municipal Services Taxing & Benefit Unit M
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NOTICE OF PUBLIC MEETING WEDNESDAY, JANUARY 11, 2023 N
THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON
JANUARY 11 AT THE COMMUNITY CENTER AT PELICAN BAY, 8960 HAMMOCK
OAK DRIVE, NAPLES, FLORIDA, 34108.
AGENDA
1. Pledge of Allegiance
2. Roll Call
3. Agenda approval
4. Approval of 12/14/22 Regular Session meeting minutes
5. Audience comments
6. Administrator's report
a. Capital Projects updates
i. Operations Building
ii. Oakmont Lake
iii. Sidewalk Phase II
iv. Beaches
b. December 31 Financial Report
7. Chairman's report
a. PBSD Election
8. Old Business
9. New Business/Miscellaneous Correspondence
10. Adjournment
'indicates possible action items
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO
ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND
ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO
SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A
DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE
MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE. A PERSON WITH A DISABILITY WHO NEEDS AN
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 252-1355.
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1/03/2023 Packet Pg. 1021
31.A.2
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
DECEMBER 14, 2022
The Pelican Bay Services Division Board met on Wednesday, December 14, 2022, at 1:00 p.m. at
the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board
Michael Fogg, Chairman
Joe Chicurel, Vice -Chairman
Jack Cullen
Jacob Damouni
Peter Griffith
Pelican Bay Services Division Staff
Neil Dorrill, Administrator
Chad Coleman, Ops. Manager
Darren Duprey, Interim Supr. — Field I
Also Present
Jane Brown, Pelican Bay Foundation
Susan Hamilton
Denise McLaughlin
Michael Rodburg
Rick Swider
Michael Weir
Dave Greenfield, Interim Supervisor — Field II
Karin Herrmann, Ops. Support Spec. II (absent)
Lisa Jacob, Project Manager II (absent)
Barbara Shea, Admin. Support Specialist II
Jim Hoppensteadt, Pelican Bay Foundation
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll Call
3. Agenda approval
4. Approval of 10/12/22 Regular Session meeting minutes
5. Audience comments
6. Administrator's report
a. Capital Project updates
i. Operations Building
ii. Oakmont Lake
iii. Sidewalk Phase 11
iv. Beaches
a. Plans for further cleanup and renewal
b. December Financial Report
i. Projected financial impacts from Ian
7. Streetlight Upgrade Planning
8. Chairman's report
a. PBSD Election
9, Old Business
a. Strategic planning for tree replacement
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31.A.2
Pelican Bay Services Division Board Regular Session
December 14, 2022
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10. New Business/Miscellaneous Correspondence N
11. Ad j ournment r
ROLL CALL
All members were present and a quorum was established.
GENDA
Mr. Griffith motioned, Ms. Hamilton seconded to approve the agenda as
presented. The motion carried unanimously.
APPROVAL OF 10/12/2022 REGULAR SESSION
Ms. Hamilton motioned, Mr. Griffith seconded to approve the 10/12/2022
reizular session meetine minutes as presented. The motion carried unanimously.
AUDIENCE COMMENTS
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Ms. Beth Schultz complemented PBSD staff on their quick response to her telephone call to
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the PBSD Office concerning a stranded cat in a storm drain, and commented that staff has been trying
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to rescue the cat for a number of days. Mr. Fogg also complemented PBSD staffs work this year as
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well as their timely responses to many issues.
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Ms. O'Brien expressed appreciation to the PBSD staff for their continuing work on cleaning
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up the Pelican Bay Beach since Hurricane Ian. She commented on the following issues, (1) nine
streetlights are out on Pelican Bay Blvd, near the North Tram Station, (2) the interest cost to PB
residents on borrowings of $1.5 million, despite the PBSD having sufficient funds for all of our
FY2023 projects without the need for additional borrowed funds, and (3) payment by the PBSD for
the removal of the Oakmont Park pathway while the construction drawings show that the pathway will
be removed and replaced by the PBF.
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ADMINISTRATOR'S REPORT
OPERATIONS BUILDING UPDATE
Mr. Dorrill commented that the changes to the plans for the Operations Building Replacement
project, including the separating out of add alternate, items have been completed, and it is expected
that the project will be let no later than late February/early March, with an April bid deadline, and a
contract awarded before the BCC 2023 summer recess. After the bids are received, the board can pick
and choose whether to accept any of the add alternate bids (for out buildings). Mr. Dorrill commented
that under County policy, a separate third parry inspector is required for the project if the project cost
is greater than $4 million. He noted that although the proposed roof is capable of having solar panels
mounted onto it, solar panels were not included in the plans. Solar panels could be added in the future.
Mr. Dorrill commented that the existing building was severely damaged by Hurricane Ian, but
not condemned. The building was insured, and insurance proceeds are expected. Mr. Dorrill
commented that staff is working on leasing modular trailers. He noted that we continue to monitor
the building for mold.
OAKMONT LAKE UPDATE
Mr. Dorrill commented that the Oakmont Lake project is at substantial completion. Our
contractor, Quality Enterprises is now working on a few remaining items (irrigation and landscape
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31.A.2
Pelican Bay Services Division Board Regular Session
December 14, 2022
related items) on the punch list. Mr. Dorrill commented that once the punch list items are completed,
the PBF will move forward with their work. He commented that the project has come in on budget
(with no change orders) and the work has been completed three months ahead of schedule. Mr. Dorrill
commented that our contractor had to remove some of the pathway to accommodate side slope
requirements of our project, and that all of the work is within our drainage easement. Mr. Jim
Hoppensteadt, PBF President, commented that his contractor, Surety, is ready to start their work on
this project. He confirmed that some of the railroad ties will be replaced.
SIDEWALK PHASE II UPDATE
Mr. Dorrill commented that our sidewalk contractor has completed project tree removal,
mobilization, and demolition of the existing Ridgewood Drive pathway. The contractor plans on using
a 10-foot wide machine to lay the 6-foot wide sidewalk wherever possible. Mr. Griffith commented
on the silk screens currently set up along the pathway which was removed on Ridgewood Dr. and
suggested that they are not needed and could be eliminated in all of the remaining areas of sidewalk
replacement. Mr. Dorrill agreed and commented that he will discuss this issue with the contractor.
He noted that the contractor is responsible to repair any irrigation damage caused by the sidewalk
replacement work. Mr. Dorrill commented that the PBSD has no right to direct the means and methods
of the contractor's work. He noted that the contractor may choose to complete the sidewalk
replacement on Pelican Bay Blvd. in the affected area of the gravity sewer project on PB Blvd., at the
end of that project. Mr. Doi -rill commented that all of the demolition material (asphalt) will be
stockpiled at the Operations Building before grinding it. This material will be recycled or sold.
Mr. Coleman commented that utility conflicts on Ridgewood Dr. must be taken care of before
the contractor can begin to lay concrete. As soon as several utility structures are moved, concrete
installation will begin, and is now expected during the first week of January.
BEACH UPDATE
Mr. Dorrill commented that Hurricane Ian storm surge receded directly under the Marker 36
restaurant, causing considerable erosion, taking out the lift station and grease trap, and creating a tidal
pool adjacent to the restaurant facility. He reported that staff is working on a limited scope beach
renourishment/fill project for 400-450 cubic yards of beach compatible sand to address the eroded area
adjacent to Marker 36. Cost is expected to be $50 - $60,000, with bids due today. Mr. Dorrill noted
that the truck haul will come from Immokalee and the sand will be transported to the site via Vanderbilt
Beach. He noted that Dr. Dabees of Humiston & Moore is not optimistic that any post -Ian beach
renourishment projects will be eligible for FEMA reimbursement.
Mr. Dorrill commented that we have contracted with Earth Tech to remove all of the man-
made debris in the Clam Bay estuary; a purchase order of $250,000 has been opened. He noted that
this work is eligible for FEMA reimbursement. Mr. Dorrill reported that the County's Coastal Zone
Management Dept. has authorized a countywide survey of the beaches, including the Pelican Bay
beaches. Mr. Fogg commented that the County will be responsible for the project management of a
countywide dune replacement project, and the PBSD will be able to participate in their project.
DECEMBER FINANCIAL REPORT
Mr. Dorrill reviewed the draft Nov. 30 financial statements and highlighted a current PBSD
cash balance of approximately $9.6 million in our four funds. He reported that recent meetings with
Mr. Ed Finn, Deputy County Manager, have resulted in an agreement that the PBSD will not be
required to have funds in hand for projects let. Mr. Dorrill commented that no further line -of -credit
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31.A.2
Pelican Bay Services Division Board Regular Session
December 14, 2022
draws are anticipated at least through April, draw #3 has been suspended, and if additional funds are
needed we will process a budget amendment prior to the BCC summer recess.
Mr. Fogg commented that the initial line -of -credit draws were set up a while ago, without the
knowledge that the Operations Building Replacement Project would be postponed by a year. He noted
that the PBSD earns interest income on our cash on hand. Mr. Fogg pointed out that he has worked
with the Clerk's Office on the current presentation of our monthly financial statements.
Ms. Susan O'Brien commented on a previous opinion of County Attorney Klatzkow stating
that the Oakmont Lake pathway serves no drainage purpose and therefore, the PBF as the property
owner is responsible for the pathway maintenance. She also advocated for cost sharing with the PBF,
if any sand is placed under Marker 36 (PBF private property) as part of a sand truck haul project. Mr.
Dorrill commented that the Marker 3 6 beach area will be surveyed and graded prior to commencement
of this project, and that sand will be placed on the beach side of Marker 36. He commented that he
will work with the PBF on cost sharing.
STREETLIGHT UPGRADE PLANNING
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Mr. Fogg commented that the streetlights on Green Tree Drive were replaced during the last Z
year, and he has recently observed that the lighting on this road is far superior to the rest of the PB a
community. He suggested that we replace the streetlights in the entire community and that this project N
could easily be funded within our FY2023 budget. N
Dr. Chicurel provided a document, "Landscape & Safety Committee Strategic Issues and M
Questions," which was added to the record. He commented that he has prepared these two pages of o
issues and questions for the Landscape & Safety Committee members to consider prior to the next N
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committee meeting.
Ms. Beth Schultz commented on how dangerous Oakmont Parkway is because (1) this road
has no sidewalk, and (2) the Oakmont pathway now has "walkers only" signs which restrict bicycles
from this pathway, forcing bicyclists (especially children) onto our roads. Mr. Cullen also commented
on how bicyclists are causing dangerous conditions on Oakmont Parkway. Dr. Chicurel commented a
that he will bring up this issue at the next Landscape & Safety Committee meeting and suggested that M
the Oakmont Civic Association should also take up this issue. He noted that the PBSD would need
the full support of the Oakmont Civic Association in order to install a new sidewalk on Oakmont a
Parkway. Ms. McLaughlin agreed and also commented on visibility issues on Oakmont Parkway. Dr.
Chicurel praised our Field Supervisor Dave Greenfield for his work on line -of -sight issues. m
Ms. Carol Hartman commented on the current safety issues arising fiom the missing pathway
around Oakmont Lake.
CHAIRMAN'S REPORT
Mr. Fogg commented that we have placed a notice on our vacant PBSD Board commercial
seat in the PB Post and noted that the Club's new General Manager Ken Kouril may be interested in
applying for the position. Mr. Dorrill commented that we sent a notice to our commercial owners of
record regarding the commercial seat vacancy.
Mr. Fogg commented that the application submittal window opened on Dec. 13 for our three
residential seat openings. Applications must be submitted by Jan. 10. Residential terms of Mr. Fogg,
Ms. McLaughlin, and Mr. Weir will expire on 03/31/23. All three members acknowledged that they
plan to submit an application for an additional four-year term.
Ms. McLaughlin reported that she has scheduled a PBSD Candidate's Forum for Jan. 16 at
4:00 p.m. in the Community Center. (Subsequently, the date of this forum has been corrected to Feb.
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Pelican Bay Services Division Board Regular Session
December 14, 2022
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16.) Ms. McLaughlin noted that a moderator and prepared applicant questions will be required. Mr. N
Dorrill commented that he will reach out to the Supervisor of Elections for a possible suggestion of a
moderator.
STRATEGIC PLANNING FOR TREE REPLACEMENT
Mr. Griffith commented that his goal is to replace all of the trees lost in Pelican Bay over the
last 40 years, and is working on a plan to achieve this goal. He noted that the PBSD does not have a
policy for tree replacement and planting. Mr. Griffith commented that trees will be planted in the
right-of-way, the size of which varies greatly from street to street. He noted that three questions need
to be answered which include, (1) Where is the right of way on each PB road? (2) What is our legal
ability to plant trees? and (3) Who will be responsible to maintain a newly planted tree?
Mr. Dorrill commented that we will work with our engineer and arborist to develop policy
issues and perform tree assessment in some areas, with a goal of providing a presentation, with
exhibits, to the Landscape & Safety Committee later this winter. He noted that the Land Development
Code should be reviewed, prior to obtaining an opinion from the County Attorney. Mr. Dorrill
suggested that the addition of canopy trees would have community support.
Mr. Griffith commented that the City of Naples has planted trees in the right-of-way (in the
City of Naples) with the expectation that their residents would maintain them.
OTHER BOARD MEMBER COMMENTS
Ms. McLaughlin commented that a Clam Bay Committee meeting is scheduled for Jan. 26 at c
1:30 during which Dr. Dabees will discuss the Clam Pass survey results and Mr. Sterk will discuss his N
2022 Clam Bay annual report.
The meeting was adjourned at 2:32
Michael Fogg, Chairman
Minutes approved [ ] as presented OR FI as amended ON r ] date
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Agenda item #6a
Page 1 of 1
Pelican Bay Services Division Project Tracking Spreadsheet 01/05/2023 0
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Emergency Beach Fill at R-36 c
TSI Disaster Recovery will be performing the emergency beach fill at R-36 in 7
accordance with an emergency permit obtained from FDEP. Approximately 560 tons
of beach compatible mine sand will be trucked in. Start is imminent. o
PBSD New Maintenance Facilities — Project #50211
A Project Manager from Collier County Facilities has been assigned to manage this
project. Staff and engineer are finalizing changes to the scope and bid schedule.
Estimated timeline for the Procurement process is: January 2023 — Revised plans and
bid packet to Procurement; February/March 2023 Bid let; April 2023 Bid Deadline;
and June 2023 Contract award before BCC summer recess. Additionally, a lease has
been signed to rent temporary trailers for field staff to operate out of until the new
building is completed. Scheduling delivery of the trailers is underway.
Oakmont Lake 4-1 Restoration — Project #51026 le
Quality Enterprises has completed the lank bank restoration and punch list items. The N
project was completed on budget. N
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Sidewalk Improvements - Project #50212
New concrete sidewalk was poured starting on 12/27/2022 on Ridgewood Dr and
Pelican Bay Blvd S. To accommodate ADA requirements, water utility valves and
pipes will be moved on Ridgewood at Bentwood Dr S. New concrete sidewalk
installation will continue heading toward Gulf Park Dr which is next on the
Contractor's schedule. Following Gulf Park, Contractor plans to head to the
northern part of the community to Hammock Oak and North Pointe.
Packet Pg. 1027
31.A.2
PELICAN BAY
BALANCESHEET
December 31, 2022
(UNAUDITED)
ASSETS
Cash and investments
Interest receivable
Trade receivable, net
ROU Lease Receivable -Current
Due from other Funds
Due from other governments
Total assets
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts payable
Wages payable
Retatnage payable
Due to other Government
Deferred Inflows -Leases
Commercial Paper Loan
Total liabilities
Fund balances:
Fund balance
Total liabilities and fund balances
Pelican Bay Landscape,
Pelican Bay
Stfeet
Safety, Lake & Beach
Clam Bay Capital
Assessment
Financed Capital
Operating Fund
Lighting
Projects
Projects
Funded Activities
Projects
109
778
372
320
Total
323
TOTAL
4,828,478.69
860,764.97
7,199,809.78
326,597,19
13,215,650.63
2,060,965.47
15,276,616.10
3,805.80
494.72
8,464,48
259.55
13,024,55
742,86
13,767,411
47,707.73
23,497.84
71,205.57
71,205.57
447.10
-
-
-
447.10
-
447.10
8.00
37,235.06
-
37,243,06
-
37,243.05
71,837,52
2,256,91 118,852.49
- 192,946.92
633,391.05 831,337.98
99,884.13
5,396.80 -
- 105,280.93
- 105,280.93
128.21
64.10 159,382.45
- 159,574.76
- 159,57476
46,738.73
23,020.57 -
69,759.30
- 69,759,30
4,661,858.73 854,019.15 4,467,274.38 326,856.74 10,310,009.00 1,423,317.27 11,733,326.27'
4,880,447.32 884,757.53 7,245,509.32 326,856.74 13,331,570.91 2,061,708.33 15,399,279.241
Fund Balance at the end of the period
4,661,858.73
854,019AS
4,457,274.39
326,8S6.74
Approved Project Financing Available to Draw
Unspent balance of projects:
Small projects under $2001(
-
-
557,396.53
-
50126-Beach Renourishment
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-
675,965.05
-
50211-P8SD OPS BLD
-
-
3,737,703,68
-
50212-PBSD PHI -SW
-
-
$61,103.95
-
50212-PBSD PH2-SW
-
-
-
-
51026-PB5D Lake Bank Restoration
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-
1,623,404.54
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51100-Clam Bay Restoration
-
-
-
282,582.85
Total unspent balance of major projects
7,455,573.75
282,582.85
Budgeted reserves:
991000-Reserve for contingencies
108,500.01)
11,400.00
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991700- Reserve for disaster relief
700,000.00
-
-
-
992090-Reserve for sinking fund
-
-
-
-
993000-Reserve for capital outlay
110,500,a0
50,000.00
110,400,00
-
994500-Reserve for future construction and improvement
-
-
-
-
998000-Reserve for cash
475,000,00
40,000.00
Total budgeted reserves
1,394,000.00
101,400.00
110,400.00
-
Budgeted commitments at the end of the period
1,394,000.00
101,400.00
7,565,973.75
282,592,95
3,267,958.73
752,619,15
(3,098,699,37)
44,273.89
Financing Recap:
Funding forcurrent
sidewalk program planned
6,500,000.00
Funding reserved forfuture capital projects
3,500,000.W
Financing Secured
10,000,000.00
1,423,317.27
4,000,000.00
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5,434,337,41
5,434,337.41
5,434,337.41
(11,020,14)
Th{s is the difference between interest
earned on unspent proceeds and
accrued interest paid on the borrowing.
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31.A.3
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
DECEMBER 14, 2022
The Pelican Bay Services Division Board met on Wednesday, December 14, 2022, at 1:00 p.m. at
the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board
Michael Fogg, Chairman
Joe Chicurel, Vice -Chairman
Jack Cullen
Jacob Damouni
Peter Griffith
Pelican Bay Services Division Staff
Neil Dorrill, Administrator
Chad Coleman, Ops. Manager
Darren Duprey, Interim Supr. — Field I
Also Present
Jane Brown, Pelican Bay Foundation
Susan Hamilton
Denise McLaughlin
Michael Rodburg
Rick Swider
Michael Weir
Dave Greenfield, Interim Supervisor — Field 11
Karin Herrmann, Ops. Support Spec. II (absent)
Lisa Jacob, Project Manager II (absent)
Barbara Shea, Admin. Support Specialist 1I
Jim Hoppensteadt, Pelican Bay Foundation
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll Call
3. Agenda approval
4. Approval of 10/12/22 Regular Session meeting minutes
5. Audience comments
6. Administrator's report
a. Capital Project updates
i. Operations Building
ii. Oakmont Lake
iii. Sidewalk Phase 11
iv. Beaches
a. Plans for further cleanup and renewal
b. December Financial Report
i. Projected financial impacts from Ian
7. Streetlight Upgrade Planning
8. Chairman's report
a. PBSD Election
9. Old Business
a. Strategic planning for tree replacement
1
Packet Pg. 1034
Pelican Bay Services Division Board Regular Session
31.A.3
December 14, 2022
10. New Business/Miscellancous Correspondence
11. Adjournment
ROLL CALL
All members were present and a quorum was established.
/Ll�r ` ' 1]il
Mr. Griffith motioned, Ms. Hamilton seconded to approve the agenda as
presented. The motion carried unanimously.
AL OF 10/12/2022 REGULAR SESSION MEETING MINUTES
Ms. Hamilton motioned, Mr. Griffith seconded to approve the 10/12/2022
session meetinff minutes as presented. The motion carried unanim
AUDIENCE COMMENTS
Ms. Beth Schultz complemented PBSD staff on their quick response to her telephone call to
the PBSD Office concerning a stranded cat in a storm drain, and commented that staff has been trying
to rescue the cat for a number of days. Mr. Fogg also complemented PBSD staffs work this year as
well as their timely responses to many issues.
Ms. O'Brien expressed appreciation to the PBSD staff for their continuing work on cleaning
up the Pelican Bay Beach since Hurricane Ian. She commented on the following issues, (1) nine
strectlights are out on Pelican Bay Blvd. near the North Tram Station, (2) the interest cost to PB
residents on borrowings of $1.5 million, despite the PBSD having sufficient funds for all of our
FY2023 projects without the need for additional borrowed funds, and (3) payment by the PBSD for
the removal of the Oakmont Park pathway while the construction drawings show that the pathway will
be removed and replaced by the PBF.
ADMINISTRATOR'S REPORT
OPERATIONS BUILDING UPDATE
Mr. Dorrill commented that the changes to the plans for the Operations Building Replacement
project, including the separating out of add alternate, items have been completed, and it is expected
that the project will be let no later than late Februaiy/early March, with an April bid deadline, and a
contract awarded before the BCC 2023 sunuxrer recess. After the bids are received, the board can pick
and choose whether to accept any of the add alternate bids (for out buildings). Mr. Dorrill commented
that under County policy, a separate third party inspector is required for the project if the project cost
is greater than $4 million. He noted that although the proposed roof is capable of having solar panels
mounted onto it, solar panels were not included in the plans. Solar panels could be added in the future.
Mr. Doi -rill commented that the existing building was severely damaged by Hurricane Ian, but
not condemned. The building was insured, and insurance proceeds are expected. Mr. Dorrill
commented that staff is working on leasing modular trailers. He noted that we continue to monitor
the building for mold.
OAKMONT LAKE UPDATE
Mr. Dorrill commented that the Oakmont Lake project is at substantial completion. Our
contractor, Quality Enterprises is now working on a few remaining items (irrigation and landscape
N
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Packet Pg. TO3571
31.A.3
Pelican Bay Services Division Board Regular Session
December 14, 2022
related items) on the punch list. Mr. Dorrill commented that once the punch list items are completed,
the PBF will move forward with their work. He commented that the project has come in on budget
(with no change orders) and the work has been completed three months ahead of schedule. Mr. Dorrill
commented that our contractor had to remove some of the pathway to accommodate side slope
requirements of our project, and that all of the work is within our drainage easement. Mr. Jinn.
Hoppensteadt, PBF President, commented that his contractor, Surety, is ready to start their work on
this project. He confirmed that some of the railroad ties will be replaced.
SIDEWALK PHASE H UPDATE
Mr. Dorrill commented that our sidewalk contractor has completed project tree removal,
mobilization, and demolition of the existing Ridgewood Drive pathway. The contractor plans on using y
a 10-foot wide machine to lay the 6-foot wide sidewalk wherever possible. Mr. Griffith commented
m
on the silk screens currently set up along the pathway which was removed on Ridgewood Dr. and
suggested that they are not needed and could be eliminated in all of the remaining areas of sidewalk 2
replacement. Mr. Dorrill agreed and commented that he will discuss this issue with the contractor. a
He noted that the contractor is responsible to repair any irrigation damage caused by the sidewalk
replacement work. Mr. Dorrill commented that the PBSD has no right to direct the means and methods LO
of the contractor's work. He noted that the contractor may choose to complete the sidewalk
replacement on Pelican Bay Blvd. in the affected area of the gravity sewer project on PB Blvd., at the N
end of that project. Mr. Dorrill commented that all of the demolition material (asphalt) will be N
stockpiled at the Operations Building before grinding it. This material will be recycled or sold.
Mr. Coleman commented that utility conflicts on Ridgewood Dr. must be taken care of before
the contractor can begin to lay concrete. As soon as several utility structures are moved, concrete o
installation will begin, and is now expected during the first week of January.
BEACH UPDATE
Mr. Dorrill commented that Hurricane Ian storm surge receded directly under the Marker 36
restaurant, causing considerable erosion, taking out the lift station and grease trap, and creating a tidal
pool adjacent to the restaurant facility. He reported that staff is working on a limited scope beach
renourishment/fill project for 400-450 cubic yards of beach compatible sand to address the eroded area
adjacent to Marker 36. Cost is expected to be $50 - $60,000, with bids due today. Mr. Dorrill noted
that the truck haul will come from Immokalee and the sand will be transported to the site via Vanderbilt
Beach. He noted that Dr. Dabees of Humiston & Moore is not optimistic that any post -Ian beach
renourishment projects will be eligible for FEMA reimbursement.
Mr. Dorrill commented that we have contracted with Earth Tech to remove all of the man-
made debris in the Clam Bay estuary; a purchase order of $250,000 has been opened. He noted that
this work is eligible for FEMA reimbursement. Mr. Dorrill reported that the County's Coastal Zone
Management Dept. has authorized a countywide survey of the beaches, including the Pelican Bay
beaches. Mr. Fogg commented that the County will be responsible for the project management of a
countywide dune replacement project, and the PBSD will be able to participate in their project.
DECEM13ER FINANCIAL REPORT
Mr. Dorrill reviewed the draft Nov. 30 financial statements and highlighted a current PBSD
cash balance of approximately $9.6 million in our four funds. He reported that recent meetings with
Mr. Ed Finn, Deputy County Manager, have resulted in an agreement that the PBSD will not be
required to have funds in hand for projects let. Mr. Dorrill commented that no further line -of -credit
3
Packet Pg. 1036
31.A.3
Pelican. Bay Services Division Board Regular Session
December 14, 2022
draws are anticipated at least through April, draw #3 has been suspended, and if additional funds are
needed we will process a budget amendment prior to the BCC summer recess.
Mr. Fogg commented that the initial line -of -credit draws were set up a while ago, without the
knowledge that the Operations Building Replacement Project would be postponed by a year. He noted
that the PBSD earns interest income on our cash on hand. Mr. Fogg pointed out that he has worked
with the Clerk's Office on the current presentation of our monthly financial statements.
Ms. Susan O'Brien commented on a previous opinion of County Attorney Klatzkow stating
that the Oakmont Lake pathway serves no drainage purpose and therefore, the PBF as the property
owner is responsible for the pathway maintenance. She also advocated for cost sharing with the PBF,
if any sand is placed under Marker 36 (PBF private property) as part of a sand truck haul project. Mr.
Dorrill commented that the Marker 36 beach area will be surveyed and graded prior to commencement
of this project, and that sand will be placed on the beach side of Marker 36. He commented that he
will work with the PBF on cost sharing.
STREETLIGHT UPGRADE PLANNING
Mr. Fogg commented that the streetlights on Green Tree Drive were replaced during the last M
year, and he has recently observed that the lighting on this road is far superior to the rest of the PB LO
community. He suggested that we replace the streetlights in the entire community and that this proj ect
could easily be funded within our FY2023 budget. N
Dr. Chicurel provided a document, "Landscape & Safety Committee Strategic Issues and N
Questions," which was added to the record. He commented that he has prepared these two pages of r
issues and questions for the Landscape & Safety Committee members to consider prior to the next a
committee meeting. o
Ms. Beth Schultz commented on how dangerous Oakmont Parkway is because (1) this road
has no sidewalk, and (2) the Oakmont pathway now has "walkers only" signs which restrict bicycles
from this pathway, forcing bicyclists (especially children) onto our roads. Mr. Cullen also commented
on how bicyclists are causing dangerous conditions on Oakmont Parkway. Dr. Chicurel commented 0
that he will bring up this issue at the next Landscape & Safety Committee meeting and suggested that o
the Oakmont Civic Association should also take up this issue. He noted that the PBSD would need a
the full support of the Oakmont Civic Association in order to install a new sidewalk on Oakmont a
Parkway. Ms. McLaughlin agreed and also commented on visibility issues on Oakmont Parkway. Dr.
Chicurel praised our Field Supervisor Dave Greenfield for his work on line -of -sight issues. m°
Ms. Carol Hartman commented on the current safety issues arising from the missing pathway c
around Oakmont Lake. :N
CHAIRMAN'S REPORT
Mr. Fogg commented that we have placed a notice on our vacant PBSD Board commercial
seat in the PB Post and noted that the Club's new General Manager Ken Kouril may be interested in
applying for the position. Mr. Dorrill commented that we sent a notice to our commercial owners of
record regarding the commercial seat vacancy.
Mr. Fogg commented that the application submittal window opened on Dec. 13 for our three
residential seat openings. Applications must be submitted by Jan. 10. Residential terms of Mr. Fogg,
Ms. McLaughlin, and Mr. Weir will expire on 03/31/23. All three members acknowledged that they
plan to submit an application for an additional four-year term.
Ms. McLaughlin reported that she has scheduled a PBSD Candidate's Forum for Jan. 16 at
4:00 p.m, in the Community Center. (Subsequently, the date of this forum has been corrected to Feb.
4
Packet Pg. 1037
31.A.3
Pelican Bay Services Division Board Regular Session
December 14, 2022
16.) Ms. McLaughlin noted that a moderator and prepared applicant questions will be required. Mr.
Dorrill commented that he will reach out to the Supervisor of Elections for a possible suggestion of a
moderator.
STRATEGIC PLANNING FOR TREE REPLACEMENT
Mr. Griffith commented that his goal is to replace all of the trees lost in Pelican Bay over the
last 40 years, and is working on a plan to achieve this goal. He noted that the PBSD does not have a
policy for tree replacement and planting. Mr. Griffith commented that trees will be planted in the
right-of-way, the size of which varies greatly from street to street. He noted that three questions need
to be answered which include, (1) Where is the right of way on each PB road? (2) What is our legal
ability to plant trees? and (3) Who will be responsible to maintain a newly planted tree?
Mr. Dorrill commented that we will work with our engineer and arborist to develop policy
issues and perform tree assessment in some areas, with a goal of providing a presentation, with
exhibits, to the Landscape & Safety Committee later this winter. He noted that the Land Development
Code should be reviewed, prior to obtaining an opinion from the County Attorney. Mr. Dorrill
suggested that the addition of canopy trees would have community support.
Mr. Griffith commented that the City of Naples has planted trees in the right-of-way (in the
City of Naples) with the expectation that their residents would maintain them.
N
N
OTHER BOARD MEMBER COMMENTS N
Ms. McLaughlin commented that a Clam Bay Committee meeting is scheduled for Jan.. 26 at
1:30 during which Dr. Dabees will discuss the Clam Pass survey results and Mr. Sterk will discuss his
2022 Clam Bay annual report. o
OURNMENT
11 The meeting was adjourned at 2:32 p.m. II
Minutes approved L_] as presented
cis amended ON [ 42 date
Packet Pg. 1038