VB MSTU Agenda 12/01/202237.A.2
VaNd¢r6iei BeacA M.S.7.1/0
Advisory Committee
8300 Radio Road
Naples, FL 34104
DECEMBER 1, 2:00 PM
Committee Members and Project Manager will meet at
Admin Center Classroom at St. John's Church
625 111TH Ave., Naples, FL
All others are encouraged to attend via Zoom video conference
AGENDA
I. Call to order and Pledge of Allegiance
II. Attendance
Advisory Committee Bruce Forman - Chairman
(11/13/2023)
Bill Sjostrom - Vice Chairman
(11/13/2024)
Mark Weber
(11/15/2025)
Gabriella R. Miyamoto
(11/13/2023)
William Harris
(11/13/2024)
Staff Harry Sells — Project Manager
Wendy Warren, Transcriptionist
III.
Approval of the agenda
IV.
Approval of the Minutes—11/3/2022
V.
Landscape Maintenance Report - Aaron Gross, Ground Zero Landscape
VI.
Vanderbilt Drive Refurbishment - Mike McGee
Project consists of Vanderbilt Drive Landscape, six paver Crosswalks, Charlie Arthur Bench, and NW Corner
of VBR & VB Drive Landscape, Paver Bench Pad NW Gulf Shore Dr.
VII.
Project Manager Report Harry Sells
A. FY 23 Budget for December
B. Phase IV Utility Burial Status
C. Charlie Arthur Bench Status
D. Ian Recovery
Vill.
Old Business
A. Potential Future Projects
IX.
New Business
A. Next Meeting -Public Discussion of Landscape Upgrade
X.
Public Comment
XI.
Adjourn
NEXT MEETING DATE
JANUARY 5, 2022 - 2:00 PM
To be determined St. John's Church
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37.A.2
Vandaodi@t fleaeA M.3.T.p
Advisory coommliffee
8300 Radio Road
Naples, FL 34104
NOVEMBER 3, 2022
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chair Forman called the meeting to order at 2:00 P.M. A quorum of four was present.
The Pledge of Allegiance was recited.
II. ATTENDANCE
Advisory Committee: Bruce Forman — Chairman
William Sjostrom — Vice Chair
Mark Weber
Gabriella R. Miyamoto
William Arell Harris (ZOOM)
Staff: Harry Sells - Project Manager
Michelle Arnold — Director, PTNE (Excused)
Rosio Garcia — Operations Coordinator
Others: Aaron Gross — Ground Zero Landscaping
Mike McGee — McGee & Associates
Wendy Warren - Transcriptionist
III. APPROVAL OF AGENDA
Mr. Weber moved to approve the Agenda of the Vanderbilt Beach M.S. T. U. Advisory Committee
meeting as amended:
Add: III. Approval of Agenda - A. Motion to allow Mr. Harris to participate as a member via
ZOOM.
Second by Vice Chair Sjostrom. Carried unanimously 4 - 0.
A. Chair Forman motioned to allow Mr. Harris to participate in the meeting via ZOOM remote
access due to an extraordinary circumstance. Second by Vice Chair Sjostrom. Carried
unanimously 4 - 0.
Mr. Harris joined the meeting. A quorum of five was present at 2: 02 PM.
IV. APPROVAL OF MINUTES
Vice Chair Sjostrom moved to approve the minutes of the September 1, 2022, Vanderbilt Beach
M.S. T. U. meeting as presented. Second by Mr. Weber. Carried unanimously S - 0.
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37.A.2
V. LANDSCAPE MAINTENANCE REPORT — Aaron Gross, Ground Zero Landscaping
Mr. Gross reported:
• Maintenance is focused on clean-up from Hurricane Ian.
• Leaning trees were staked.
• Firebush was pruned; a sizable percentage is dead.
• Half of the Plumbago plants suffered water damage.
• Perennial Peanut and Pentas in front of the "Welcome" sign died.
• Most Arboricola and Bougainvillea shrubs died.
• The declining Podocarpus hedge may not rejuvenate.
• The Clusia hedge was cut back to clear the Right of Way (ROW).
• Damaged sod will be monitored for replacement.
• The irrigation control valve, submerged in salt water, was replaced.
VI. VANDERBILT DRIVE REFUBISHMENT - Mike McGee
Project consists of Vanderbilt Drive Landscape, NW Corner of VBR and VB Drive at The Regatta,
The Anchorage, The Dunes of Naples, Marina Bay, installation of seven (7) paver Crosswalks and
Moraya Bay and Charlie Arthur benches.
Engineering drawings prepared by McGee & Associates were distributed.
Vanderbilt Drive Landscape Refurbishment
McGee & Associates created an environmentally conscious design for the southern portion of the
roadway including Palm trees, ground covers and a storm drain Rain Garden in the west Right of
Way (ROW). Drawings included a Landscape Planting Plan, an Irrigation Plan, and a Plant
Schedule for reference. Conformance to sightline standards at intersections was ensured.
Next Steps:
• Obtain comments and secure agreement from Committee members at the December 2022
meeting.
• Schedule public meetings for residents to preview the plans and endorse the project.
Vanderbilt Beach Road and Vanderbilt Drive at The Regatta Project
The final landscape and paver crosswalk design and construction drawings by McGee & Associates
and Trebilcock Consulting Solutions for the intersection of the northwest corner of Vanderbilt
Beach Road and Vanderbilt Drive were presented.
Mr. Sells will:
• Solicit comments from the Committee on the design proposal at the December 2022
meeting.
• Obtain County approvals and Right of Way (ROW) permits.
• Prepare a Scope of Work (SOW), post on Bid -Sync for quotes, and award a contract.
The Anchorage
Landscape refurbishment proposed by McGee & Associates and approved by the Homeowners
Association for property damaged by Phase IV construction is "on hold" pending restoration of
property damaged by Hurricane Ian.
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37.A.2
The Dunes of Naples and Marina Bay Landscaping
Landscape planting to replace material damaged during Phase IV construction will be undertaken
upon completion of light pole removal by Florida Power & Light (FPL). Curbs will be installed to
eliminate water puddling.
Drawings will be prepared, and Homeowner Association approval secured.
Embellishment of landscaping along the narrow strip of roadway will be scheduled for Fall 2023
Swales and gutters may be conducive to a simulated Japanese waterway.
Moraay
Proposal to re -set the commemorative bench as specified in McGee & Associates drawing GSDB-
01-02. A paver pad will be installed, sod replaced, and irrigation modifications implemented.
With Committee consensus, Mr. Sells will include the Request for Quote and schedule the work for
spring/summer 2023.
Paver Crosswalks
Trebilcock Consulting Solutions prepared engineering/construction drawings for seven (7) paver
crosswalks, three (3) of which will be installed The Anchorage, The Dunes of Naples, and Marina
Bay on completion of Phase IV construction.
VII. PROJECT MANAGER REPORT — Harry Sells
A. IAN
Mr. Sells reported:
• Landscaping will be assessed for replacement over the next two (2) months.
• Hannula Landscape provided a quote for tree replacement.
• Connor Park: Fox Tail Fern will be considered in lieu of Pentas; Perennial Peanut will be
reinstalled for ground cover.
B. FY 23 Budget Report
Vanderbilt Beach MSTU Fund Budget 143 dated November 3, 2022
• The FY-23 Millage Rate remains constant at 0.5000 mills.
• Current Ad Valorem tax, Line 1, is $1,702,200.00, an increase of 14.3% over FY-22.
• Transfers and Contributions, Line 13, in the amount of $4,439,041.27, is a carry-over of
unexpended FY-22 funds (minus a 5% reserve of $86,700).
• Total Revenue, Line 14, is $6,169,241.27, including investment interest, transfers, and
contributions.
• Purchase Orders Active: (Contractors)
➢ Century Link— Engineering Design & Supervision, Phase IV Utility Project.
➢ Ground Zero Landscaping —
o Incidentals are for landscape refurbishment and miscellaneous.
o Ground Maintenance includes Conner Park and irrigation repairs.
i MasTec North America — Contract for burial of conduit and placing of equipment for
Florida Power & Light, Comcast cable and Century Link for Phase IV.
➢ McGee & Associates — Landscape Architecture — Refurbishment of Vanderbilt Drive
and miscellaneous projects.
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37.A.2
➢ Premier Staffing — Transcription Services.
➢ Stantec Consulting — CEI Professional Services, Phase IV Utility Project.
➢ Site One Landscape Supply — Irrigation Parts & Pumps.
• Operating Expense, Line 36, is budgeted at $5,305,541.27 with current Commitments of
$1,415,663.71, Expenditures of $4,459.05, and a Budget Remainder (unspent operating
funds) of $3,885,418.51.
• Capital Outlay, Line 38, budgeted at $650,000.00, is for the current fiscal year long term
projects, consistent with the M.S.T.U. ordinance and upon a motion from the Advisory
Committee.
• Transfer to Fund 111, Line 39, in the amount of $91,000.00, is for M.S.T.U. Staff salaries
and accrued County overhead related to M.S.T.U. operations.
• Transfer to the Property Appraiser, Line 41, in the amount of $13,500.00 is for
computation of M.S.T.U. Ad Valorem data for the tax rolls.
• Transfer to the Tax Collector, Line 42, in the amount of $34,200.00 is for collection of
M.S.T.U. millage as part of the annual County tax bill, currently 0.5000 mills.
• Total Budget, Line 48, lists FY-23 M.S.T.U. budgeted funds at $6,169,241.27; with
tabulated Commitments of $1,415,663.71, Expenditures of $7,787.46, and a Budget
Remainder (total unspent funds) of $4,745,790.10. The budget amount of $6,169,241.27
does not change during the fiscal year.
Mr. Sells noted. -
The FY-23 Adopted Taxable Value may be updated on the December 2022 budget.
• FY-23 millage rate of 0.5000 will fund future projects, as well as the existing M.S.T.U.
assets identified in the Capital Asset Plan, updated annually.
• Available funds are sufficient to complete Phase IV construction, landscaping at the
Regatta of Naples at Vanderbilt Beach Road and Vanderbilt Drive and the Vanderbilt
Drive landscape renovation project.
• McGee & Associates FY-22 Purchase Order balance will roll over to FY-23.
• Hurricane Ian Recovery: Separate Purchase Orders will be issued for hurricane damage
repairs; this to enable Collier County to apply for reimbursement from FEMA.
C. Phase IV Utility Burial Status
MasTec Change Order #03
• MasTec North America, Inc. is the contractor for burial of conduit and placing of
equipment for Florida Power & Light, Comcast cable and Century Link for the Phase IV
Utility Project.
• MasTec's submitted a Work Change Order Request Amendment to Contract #20-7791 to
modify the project completion date of December 3, 2022, by one hundred seventeen
(117) days due to Hurricane Ian recovery and Florida Power & Light's (FPL) withdrawal
of MasTec employees to aid in their recovery of Ian.
• The Board of County Commissioners (BCC) must approve the Change Order.
• The revised project completion date is To Be Determined (TBD).
Vice Chair Sjostrom recommended the Board of County Commissioners approve MasTec's
Work Change Order Request to extend the contract completion date one hundred sixty days.
Second by Ms. Miyamoto. Carried unanimously 5 — 0.
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37.A.2
Cocohatchee Bridge Conduit Installation
• The design for installation of stainless -steel conduit for Century Link and Comcast on the
bridge was modified to one (1) row of four (4) conduits.
• Mr. Sells has secured a modified Right of Way (ROW) permit to reflect the design
alteration for the cable installation.
The conduit will be installed and cable pulled when the Mastec is released by FPL after
the recovery from Hurricane Ian.
Light Pole Removal
• FPL poles will be removed on completion of cable installation in Phase.
D. Charlie Arthur Bench Status
Mr. Sells updated the Committee on the bench status:
• A rendering of the bench at The Dunes of Naples, to be included with the easement filing,
is complete.
• The bench and plaque will be ordered.
• A paver pad will be installed when the sidewalk repair is finished.
• Bench placement will coordinate with paver crosswalk installation, scheduled for
summer 2023.
• The Board of County Commissioners (BCC) approval is required to accept an easement
for the proposed bench.
E. Proposed new contract for Landscape Maintenance with Ground Zero $55,350.50.
• The Procurement Services Division released an Invitation to Bid (ITB)for Landscape
Maintenance of the Vanderbilt Beach M.S.T.U. Roadways.
In accordance with County policy, the contract was awarded to the lowest qualified
bidder, Ground Zero Landscaping.
The three-year contract with two (2) one-year renewal options, is subject to approval by
the Board of County Commissioners (BCC).
The contract, effective February 26, 2023, includes maintenance of Conner Park, the
Master Pump Station and seventeen (17) Sabal Palm trees.
Ms. Miyamoto recommended the Board of County Commissioners award the Landscape
Maintenance Vanderbilt Beach M.S. T. U. contract in the amount of $55,350.50 to Ground
Zero Landscaping. Second by Vice Chair Sjostrom. Carried unanimously 5 — 0.
VIII. OLD BUSINESS
A. Potential Future Projects
1. Refurbish Bridge of Channel on Bluebill
The Committee suggested cleaning the waterway bridge and researching the feasibility of
installing stone veneer on the structure.
Mr. Sells reported the Road Maintenance Division noted cleaning and/or painting of the
structure will be considered if necessary. Painting the bridge requires a Right of Way (ROW)
permit and would be undertaken if the structure was previously painted.
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37.A.2
2. Sidewalks East and West Side of Gulf Shore Drive
The Road Maintenance Division is considering sidewalk installation on the east side of Gulf
Shore Drive for 2025. Design and fund allocation are required; sidewalks must conform to the
County code and be ADA compliant. A bike path should be incorporated into the project
design. Drainage would have to be redesigned to accommodate the installation. Project
timeline depends on coordination with Road Maintenance and many issues which were
discussed at a meeting July 16, 2021.
Mr. Sells will discuss the project with the County s Capital Project Planning Division and
update the Committee at a future meeting.
3. Install 8" reuse water line from US41 to Conner Park.
Vanderbilt Drive's current annual water bill is approximately $35,000 and Conner Park's
approximately $30,000 per year. An investigation should occur to determine if underwriting
the cost of a reuse water line installation from US 41 to Conner Park is financially beneficial.
One potential quote placed the cost at $550,000 for the conversion which would supply water
to Conner Park and Vanderbilt Drive. Reuse Water management has not agreed to allow this
as of May 5, 2022.
4. Greenway Multi -Use Path North of Bluebill on Vanderbilt Drive
A ten (10) foot bike and pedestrian path north of the Dunes of Naples entrance cannot be
navigated at high tide or during extreme rain events. The Committee directed Staff to
investigate elevating the grade of the pathway one (1) foot and installing an asphalt surface
and curb.
Mr. Sells will determine the necessity of a Right of Way (ROW) permit and solicit cost quotes
5. Pedestrian Lighting
Lighting options for pedestrian safety and visual enhancement will be researched.
IX. NEW BUSINESS
None
X. PUBLIC COMMENTS
None
XI. ADJOURN
There being no further business for the good of the County, the meeting was adjourned by
order of the Chair at 3:26 P.M.
VANDERBILT BEACH MSTU ADVISORY COMMITTEE
Bruce Forman, Chairman
I
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37.A.2
The minutes approved by the Board/Committee on ,2022 "as submitted" or "as
amended" [ ] .
NEXT MEETING DATE:
DECEMBER 1, 2022 — 2:00 PM
Claussen Family Center at St. John's Church
625 111t' Avenue
NAPLES, FL 34108
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VANDERBILT MSTU
FUND 143
December 1, 2022
FY23
37.A.2
Vendor
Item
PO#
Budget
Commitments
Expenditures
Total
1
CUR AD VALOREM TAX
$ (1,702,200.00)
$
$ (119,561.54)
$ (1,582,638.46)
2
DEL AD VALOREM
$
$
$ (73.73)
$ 73.73
3
OVERNIGHT INTEREST
$
$
$ (3,467.75)
$ 3,467.75
4
INVESTMENT INTEREST
$ (28,000.00)
$
$ (2,041.46)
$ (25,958.54)
5
INTEREST TAX COLL.
$
$
$
$
6
REVENUE STRUCTURE
$ (1,730,200.00)
$
$ (125,144.48)
$ (1,605,055.52)
7
TRANSFERS FROM PROP APP
$
$
$ (984.29)
$ 984.29
81
TRANSFERS FROM TAX COLL
$
$
$
9
REIMBURSEMENT-INTERDEPT.
$
$
$
$
10
CARRY FORWARD GEN
$ (3,249,400.00)
$
$
$ (3,249,400.00)
11
CARRY FOR OF ENCUMB AMT
$ (1,276,341.27)
$
$
$ (1,276,341.27)
12
NEG 5 % EST REV
$ 86,700.00
$
$
$ 86,700.00
13
TRANSFERS & CONTRIB
$ 4,439,041.27
$
$ 984.29
$ 4,438,056.98
14
TOTAL REVENUE
$ 6,169,241.27
$
$ 126,128.77
$ 6,043,112.50
15
SURVEYING FEES
$ 10,000.00
$
$
$ 10,000.00
16
INDIRECT COST
Collier County
Indirect Cost
Direct Pa
$ 15,500.00
$ 7,750.00
$ 7,750.00
$
17
INTERDEPT PAYMENT
Collier County
Easement for C. Arthur Bench
Direct Pa
$
$
$ 816.00
$ 816.00
18
LANDSCAPE INCIDENTALS
Ground Zero Landscaping Sery
Landscape Incidentals
4500220239
$ 100,000.00
$ 57,935.00
$ 2,065.00
$ 40,000.00
Century Link
Engineering Design & Supervision
4500197394
$ 8,000.00
$
Ground Zero Landscaping Serv.
Ground Maintenance
4500220239
$ 22,717.14
$ 4,842.86
Stantec Consulting
CEI Prof. Services
4500208896
$ 137,518.25
$ 58,165.25
McGee & Associates
Landscape Arch. Serv.
4500216419
$ 9,236.50
$ 1,538.50
McGee & Associates
Landscape Arch. Serv.
4500217997
$ 9,389.00
$ 4,881.00
Mastec North America
Bury & Activate overhead utilities
4500210804
$ 1,038,882.77
$
19
OTHER CONTRACTUAL
$ 5,119,541.27
$ 1,225,743.66
$ 69,427.61
$ 3,824,370.00
20
POST FREIGHT UPS
$ 100.00
$
$
$ 100.00
21
ELECTRICITY
FPL
Electricity
4700004664
$ 400.00
$ 373.69
$ 26.31
$ 0.00
22
WATER AND SEWER
Collier County Utility
Water &Sewer
4700004663
$ 40,000.00
$ 28,278.75
$ 1,721.25
$ 10,000.00
23
RENT BUILDINGS
St. John the Evangelist
Meeting Room Rental
4500219688
$ 1,000.00
$ 1,000.00
$
25
INSURANCE GENERAL
Collier County
Insurance General
$ 600.00
$ 600.00
$
$
26
SPRINKLER SYSTEM MAIN
Site One
Irrigation Parts
4500219702
$ 5,000.00
$ 5,000.00
$ 1,265.61
$ (1,265.61)
27
MULCH
$ 5,000.00
$
$
$ 5,000.00
281
LICENCES AND PERMITS
$ 2,000.00
$
$
$ 2,000.00
29
CLERKS RECORDING FEES
$ 1,000.00
$
$
$ 1,000.00
30
OTHER MISCELLANEOUS
Premier Staffing
Transcriptionist Serv.
4500220241
$ 2,500.00
$ 2,500.00
$ 390.38
$ (390.38)
31
OFFICE SUPPLIES
Office Supplies
$ 200.00
$
$
$ 200.00
32
34
COPYING CHARGES
FERT HERB CHEM
JM Todd
Monthly CPC (shared) (monthly lease)
4500221236
$ 200.00
$ 2,000.00
$ 192.29
$ 7.71
$ 0.00
$
$
$ 2,000.00
35
OTHER OPER SUPPLIES
$ 500.00
$
$ 500.00
36
OPERATING EXPENSE
$ 5,305,541.27
$ 1,329,373.39
$ 83,469.87
$ 3,892,698.01
37
IMPROVEMENTS GENERAL
$ 650,000.00
$
$
$ 650,000.00
381
CAPITAL OUTLAY
$ 650,000.00
$
$
$ 650,000.00
391
TRANS TO 111 UNINCOR
$ 91,000.00
$
$
$ 91,000.00
40
TRANSFERS
$ 91,000.00
$
$
$ 91,000.00
41
Budget Trans from Appraiser
$ 13,500.00
$
$ 3,328.41
$ 10,171.59
42
Budget Trans from Tax Collector
$ 34,200.00
$
$ 2,642.70
$ 31,557.30
43
TRANSFERS CONST
$ 47,700.00
$
$ 5,971.11
$ 41,728.89
44
RESV For Capital Out
$ 75,000.00
$
$
$ 75,000.00
45
RESERVES
$ 75,000.00
$
$
$ 75,000.00
46
TOTAL BUDGET
$ 6,169,241.27
$ 1,329,373.39
$ 89,440.98
$ 4,750,426.90
2,088,487,415
FY 10 Final Taxable Value
2,005,897,752
FY 11 Final Taxable Value
1,910,394,937
FY 12 Final Taxable Value
1,904,053,751
FY 13 July 1 Taxable Value
1,945,640,639
FY 14 July 1 Taxable Value
2,044,186,286
FY 15 July 1 Taxable Value
2,195,715,846
FY 16 July 1 Taxable Value
2,385,578,106
FY 17 July 1 Taxable Value
2,560,181,524
FY 18 July 1 Taxable Value
2,673,862,805
FY 19 July 1 Taxable Value
2,805,690,115
FY 20 July 1 Taxable Value
2,874,630,743
FY 21 July 1 Taxable Value
3.W% Adj. 20 to 21
FY 21 FY 20
Millage
0.5000 0.5000
Extension
1,444,891 1,402,945
Millege Cap =.5000
Total Available Balance $ 4,750,426.90
Plus Commited And Not Spent $ 1,329,373.39
Estimated Cash $ 6,079,800.29
Estimated Cash Less
Uncollected Ad Valorem Taxes $ 4,497,161.83
Actual Cash
Prepared on 11-21-2
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37.A.2
Potential Future Project for Discussion
As of December 1, 2022
1. Refurbish bridge of channel on Bluebill
The Committee suggested cleaning the waterway bridge and/or researching application of a
veneer stone.
PM met with Director Road Maintenance July 16 and received somewhat positive feedback.
2. Install Sidewalks east and west side of Gulf Shore Drive
The Road Maintenance Division is considering sidewalk installation on the east side of Gulf
Shore Drive for 2025. Design and fund allocation are required; sidewalks must conform to
County code and be ADA compliant. A bike path should be incorporated into the project
design. Drainage would have to be redesigned to accommodate the installation.
Project timeline depends on coordination with Road Maintenance and many issues which were
discussed July 16.
3. Install 8" reuse water line from US41 to Conner Park.
Vanderbilt Drive has currently annual water bills of around $35,000 and Conner Park has
current water bills of around $30,000 per year. This is an investigation to see if it makes
financial sense to underwrite the cost of the actual water line. One potential quote placed the
cost at $550,000 for the conversion which would supply water to Conner Park and Vanderbilt
Drive. Reuse Water management hasn't agreed to allow this as of this writing.
4. Greenway Multi -use path North of Bluebill on Vanderbilt Drive. Pathway at the north end
of the Dunes and a couple hundred feet north of the Dunes is low and floods regularly.
Investigate lifting pathway.
5. Pedestrian Lighting varying places
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37.A.3
VaMdarQJft M0,
Advisory 0oximlittaa
8300 Radio Road
Naples, FL 341.04
NOVEMBER 3, 2022
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chair Forman called the meeting to order at 2:00 P.M. A quorum of four was present.
The Pledge of Allegiance was recited.
II. ATTENDANCE
Advisory Committee: Bruce Forman — Chairman
William Sjostrom — Vice Chair
Mark Weber
Gabriella R. Miyamoto
William Arell Harris (ZOOM)
Staff. Harry Sells - Project Manager
Michelle Arnold — Director, PTNE (Excused)
Rosio Garcia — Operations Coordinator
Others: Aaron Gross — Ground Zero Landscaping
Mike McGee — McGee & Associates
Wendy Warren - Transcriptionist
III. APPROVAL OF AGENDA
Mr. Weber moved to approve the Agenda of the Vanderbilt Beach M.S. T. U. Advisory Committee
meeting as amended.
Add.- IIL Approval of Agenda - A. Motion to allow Mr. Harris to participate as a member via
ZOOM.
Second by Vice Chair Sjostrom. Carried unanimously 4 - 0.
A. Chair Forman motioned to allow Mr. Harris to participate in the meeting via ZOOM remote
access clue to an extraordinary circumstance. Second by Vice Chair Sjostrom. Carried
unanimously 4 - 0.
Mr. Harris joined the meeting. A quorum of five was present at 2: 02 TM.
IV. APPROVAL OF MINUTES
Vice Chair Sjostrom moved to approve the minutes of the September I, 2022, Vanderbilt Beach
M.S. T. U. meeting as presented. Second by Mr. Weber. Carried unanimously 5 - 0.
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37.A.3
V. LANDSCAPE MAINTENANCE REPORT --- Aaron Gross, Ground Zero Landscaping
Mr. Gross reported:
• Maintenance is focused on clean-up from Hurricane Ian.
• Leaning trees were staked.
• rirebush was pruned; a sizable percentage is dead.
• Half of the Plumbago plants suffered water damage.
• Perennial Peanut and Pentas in front of the "Welcome" sign died.
• Most Arboricola and Bougainvillea shrubs died.
• The declining Podocarpus hedge may not rejuvenate.
• The Clusia hedge was cut back to clear the Right of Way (ROW).
• Damaged sod will be monitored for replacement.
• The irrigation control valve, submerged in salt water, was replaced.
VI. VANDERBILT DRIVE REFUBISHMENT — Mike McGee
Project consists of Vanderbilt Drive Landscape, NW Corner of VBR and VB Drive at The Regatta,
The Anchorage, The Dunes of Naples, Marina Bay, installation of seven (7) paver Crosswalks and
Moraya Bay and Charlie Arthur benches.
Engineering drawings prepared by McGee & Associates were distributed.
Vanderbilt Drive Landscape Refurbishment
McGee & Associates created an environmentally conscious design for the southern portion of the
roadway including Palm trees, ground covers and a storm drain Rain Garden in the west Right of
Way (ROW). Drawings included a Landscape Planting Plan, an Irrigation Plan, and a Plant
Schedule for reference. Conformance to sightline standards at intersections was ensured.
Next Steps:
• Obtain comments and secure agreement from Committee members at the December 2022
meeting.
• Schedule public meetings for residents to preview the plans and endorse the project.
Vanderbilt Beach Road and Vanderbilt Drive at The Regatta Project
The final landscape and paver crosswalk design and construction drawings by McGee & Associates
and Trebilcock Consulting Solutions for the intersection of the northwest corner of Vanderbilt
Beach Road and Vanderbilt Drive were presented.
Mr. Sells will:
• Solicit comments from the Committee on the design proposal at the December 2022
meeting.
• Obtain County approvals and Right of Way (ROW) permits.
• Prepare a Scope of Work (SOW), post on Bid -Sync for quotes, and award a contract.
The Anchorage
Landscape refurbishment proposed by McGee & Associates and approved by the Homeowners
Association for property damaged by Phase IV construction is "on hold" pending restoration of
property damaged by Hurricane Ian.
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37.A.3
The Dunes of Naples and Marina Bay Landscaping
Landscape planting to replace material damaged during Phase IV construction will be undertaken
upon completion of light pole removal by Florida Power & Light (FPL). Curbs will be installed to
eliminate water puddling.
Draivings will be prepared and Homeowner Association approval secured.
Embellishment of landscaping along the narrow strip of roadway will be scheduled for Fall 2023
Swales and gutters may be conducive to a simulated Japanese waterway.
Moraya Bay
Proposal to re -set the commemorative bench as specified in McGee & Associates drawing GSDB-
01-02. A paver pad will be installed, sod replaced, and irrigation modifications implemented.
With Committee consensus, Mr. Sells will include the Request for Quote and schedule the work for
spring/summer 2023.
Paver Crosswalks
Trebilcock Consulting Solutions prepared engineering/construction drawings for seven (7) paver
crosswalks, three (3) of which will be installed The Anchorage, The Dunes of Naples, and Marina
Bay on completion of Phase IV construction.
VII. PROJECT MANAGER REPORT -- Harry Sells
A. IAN
Mr, Sells reported:
• Landscaping will be assessed for replacement over the next two (2) months.
• Hannula Landscape provided a quote for tree replacement.
• Connor Park: Fox Tail Fern will be considered in lieu of Pentas; Perennial Peanut will be
reinstalled for ground cover.
B. FY 23 Budget Report
Vanderbilt Beach MSTU Fund Budget 143 dated November 3, 2022
• The FY-23 Millage Rate remains constant at 0.5000 mills.
• Current Ad Valorem tax, Line 1, is $1,702,200.00, an increase of 14.3% over FY-22.
• Transfers and Contributions, Line 13, in the amount of $4,439,041.27, is a carry-over of
unexpended FY-22 funds (minus a 5% reserve of $86,700).
• Total Revenue, Line 14, is $6,169,241,27, including investment interest, transfers, and
contributions.
• Purchase Orders Active: (Contractors)
➢ Century Link — Engineering Design & Supervision, Phase IV Utility Project.
➢ Ground Zero Landscaping —
o Incidentals are for landscape refurbishment and miscellaneous.
o Ground Maintenance includes Conner Park and irrigation repairs.
➢ MasTec North America — Contract for burial of conduit and placing of equipment for
Florida Power & Light, Comeast cable and Century Link for Phase IV. x
➢ McGee & Associates — Landscape Architecture — Refurbishment of Vanderbilt Drive
and miscellaneous projects.
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37.A.3
➢ Premier Staffing — Transcription Services.
➢ Stantec Consulting — CEI Professional Services, Phase IV Utility Project.
➢ Site One Landscape Supply — Irrigation Pants & Pumps.
• Operating Expense, Line 36, is budgeted at $5,305,541.27 with current Commitments of
$1,415,663.71, Expenditures of $4,459.05, and a Budget Remainder (unspent operating
funds) of $3,885,418.51.
• Capital Outlay, Line 38, budgeted at $650,000.00, is for the current fiscal year long term
projects, consistent with the M.S.T.U. ordinance and upon a motion from the Advisory
Committee.
• Transfer to Fund 111, Line 39, in the amount of $91,000.00, is for M.S.T.U. Staff salaries
and accrued County overhead related to M.S.T.U. operations.
• Transfer to the Property Appraiser, Line 41, in the amount of $13,500.00 is for
computation of M.S.T.U. Ad Valorem data for the tax rolls.
• Transfer to the Tax Collector, Line 42, in the amount of $34,200.00 is for collection of
M.S.T.U. millage as part of the annual County tax bill, currently 0.5000 mills.
• Total Budget, Line 48, lists FY-23 M.S.T.U. budgeted funds at $6,169,241,27; with
tabulated Commitments of $1,415,663.71, Expenditures of $7,787.46, and a Budget
Remainder (total unspent funds) of $4,745,790.10. The budget amount of $6,169,241.27
does not change during the fiscal year.
Mr. Sells noted:
• The FY-23 Adopted Taxable Value may be updated on the December 2022 budget.
• FY-23 millage rate of 0.5000 will fund future projects, as well as the existing M.S.T.U.
assets identified in the Capital Asset Plan, updated annually.
• Available funds are sufficient to complete Phase IV construction, landscaping at the
Regatta of Naples at Vanderbilt Beach Road and Vanderbilt Drive and the Vanderbilt
Drive landscape renovation project.
• McGee & Associates FY-22 Purchase Order balance will roll over to FY-23.
• Hurricane Ian Recovery: Separate Purchase Orders will be issued for hurricane damage
repairs; this to enable Collier County to apply for reimbursement from FEMA.
C. Phase IV Utility Burial Status
MasTee Change Order #03
• MasTec North America, Inc. is the contractor for burial of conduit and placing of
equipment for Florida Power & Light, Comcast cable and Century Link for the Phase IV
Utility Project.
• MasTec's submitted a Work Change Order Request Amendment to Contract 920-7791 to
modify the project completion date of December 3, 2022, by one hundred seventeen
(117) days due to Hurricane Ian recovery and Florida Power & Light's (FPL) withdrawal
of MasTec employees to aid in their recovery of Ian.
• The Board of County Commissioners (BCC) must approve the Change Order.
• The revised project completion date is To Be Determined (TBD).
Vice Chair Sjostrom recommended the Board of County Commissioners approve MasTee's
Work Change Order Request to extend the contract completion date one hundred sixty days.
Second by Ms. Miyamoto. Carried unanimously 5 — 0.
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37.A.3
Cocohatchee Brid a Conduit Installation
• The design for installation of stainless -steel conduit for Century Link and Comcast on the
bridge was modified to one (1) row of four (4) conduits.
• Mr. Sells has secured a modified Right of Way (ROW) permit to reflect the design
alteration for the cable installation.
• The conduit will be installed and cable pulled when the Mastec is released by FPL after
the recovery from Hurricane Ian.
Light Pole Removal
+ FPL poles will be removed on completion of cable installation in Phase.
D. Charlie Arthur Bench Status
Mr. Sells updated the Committee on the bench status:
• A rendering of the bench at The Dunes of Naples, to be included with the easement filing,
is complete.
• The bench and plaque will be ordered.
• A paver pad will be installed when the sidewalk repair is finished.
+ Bench placement will coordinate with paver crosswalk installation, scheduled for
summer 2023.
• The Board of County Commissioners (BCC) approval is required to accept an easement
for the proposed bench.
E. Proposed new contract for Landscape Maintenance with Ground Zero $55,350.50.
• The Procurement Services Division released an Invitation to Bid (ITB)for Landscape
Maintenance of the Vanderbilt Beach M.S.T.U. Roadways.
In accordance with County policy, the contract was awarded to the lowest qualified
bidder, Ground Zero Landscaping.
The three-year contract with two (2) one-year renewal options, is subject to approval by
the Board of County Commissioners (BCC).
The contract, effective February 26, 2023, includes maintenance of Conner Park, the
Master Pump Station and seventeen (17) Sabal Palm trees.
Ms. Miyamoto recommended the Board of County Commissioners raivard the Landscape
Maintenance Vanderbilt Beach M.S.T. U. contract in the amount of $55,350.50 to Ground
Zero Landscaping. Second by Vice Chair Sjostrom. Carried unanimously 5 — 0.
VIII. OLD BUSINESS
A. Potential Future Projects
1. Refurbish Bridge of Channel on Bluebill
The Committee suggested cleaning the waterway bridge and researching the feasibility of
installing stone veneer on the structure.
Mr. Sells reported the Road Maintenance Division noted cleaning and/or painting of the
structure will be considered if necessary. Painting the bridge requires a Right of Way (ROW)
permit and would be undertaken if the structure was previously painted.
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37.A.3
2. Sidewalks East and West Side of Gulf Shore Drive
The Road Maintenance Division is considering sidewalk installation on the east side of Gulf
Shore Drive for 2025. Design and fund allocation are required; sidewalks must conform to the
County code and be ADA compliant. A bike path should be incorporated into the project
design. Drainage would have to be redesigned to accommodate the installation. Project
timeline depends on coordination with Road Maintenance and many issues which were
discussed at a meeting July 16, 2021.
Mr. Sells discuss the project ivith the County's Capital Project Planning Division and
update the Convvittee at a future meeting.
3. Install 8" reuse water line from US41 to Conner Park.
Vanderbilt Drive's current annual water bill is approximately $35,000 and Conner Park's
approximately $30,000 per year. An investigation should occur to determine if underwriting
the cost of a reuse water line installation from US 41 to Conner Park is financially beneficial.
One potential quote placed the cost at $550,000 for the conversion which would supply water
to Conner Park and Vanderbilt Drive. Reuse Water management has not agreed to allow this
as of May 5, 2022.
4. Greenway Multi -Use Path North of Bluebill on Vanderbilt Drive
A ten (10) foot bike and pedestrian path north of the Dunes of Naples entrance cannot be
navigated at high tide or during extreme rain events. The Committee directed Staff to
investigate elevating the grade of the pathway one (1) foot and installing an asphalt surface
and curb.
Mr. Sells u4/1 determine the necessity of a Right of Way (ROTV) permit and solicit cost quotes.
5. Pedestrian Lighting
Lighting options for pedestrian safety and visual enhancement will be researched.
IX. NEW BUSINESS
None
X. PUBLIC COMMENTS
None
XI. ADJOURN
There being no further business for the good of the County, the meeting was adjourned by
order of the Chair at 3:26 P.M.
VANDERBILT BEACH MST- U AD.YMSORY COMMITTEE
Bruce Forman, Chairman
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37.A.3
The minutes approved by the Board/Committee on Z 2022 "as sicbmitted" ] or "as
amended' [ �.
NEXT MEETING DATE:
DECEMBER 1, 2022 — 2:00 PM
Claussen Family Center at St. John's Church
625 111 th Avenue
NAPLES, FL 34108
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