Backup Documents 03/14/2023 Item #16D1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 b D
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Jeffrey Newman Public Services Department 3/14/23
2. Jeffrey A. Klatzkow County Attorney Office
SAkj�j 31i 1
4. BCC Office Board of County Commissioners
RL 15/ 3
5. Minutes and Records Clerk of Court's Office mF. _(c -36P49
PRIMARY CONTACT INFORMATION I
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Jeffrey Newman,Manager—Financial Phone Number x-4027
Contact/ Department Operations,Operations and Veterans 252-4027 Please Call for Pick-up
Services
Agenda Date Item was Agenda Item Number
Approved by the BCC 3/14/23 16.D.1
Type of Document Memorandum of Understanding: Number of Original
Attached Boys and Girls Club of Collier County Documents Attached
Miracle 1 &Miracle 2 Programs 2 (1 of each)
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature?STAMPED SIGNATURE IS OK
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed JN
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JN
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE. N/A
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 3/14/2023 (enter date)and all changes ifi if
made during the meeting have been incorporated in the attached document. The JN +p,t
County Attorney's Office has reviewed the changes,if applicable. : I'.;
9. Initials of attorney verifying that the attached document is the version approved by the {'
BCC,all changes directed by the BCC have been made,and the document is ready for the 3'Wry' •• r'
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1601
I3GCCC%ParksRccreationCallierMiracle 12023
MEMORANDUM OF UNDERSTANDING:
between
BOYS & GIRLS CLUB OF COLLIER COUNTY
and
COLLIER COUNTY,A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA
FOR THE DELIVERY OF
21ST CENTURY COMMUNITY LEARNING CENTERS PROGRAM
"MIRACLE 1"
YEAR 4: MARCH 2023 -JUNE 2023
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Boys & Girls Club of Collier County.
(hereinafter referred to as the "BGCCC") and Collier County, a political Subdivision of the State of Florida
(hereinafter referred to as the "Parks and Recreation").
I. Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the 21' Century
Community Learning Centers grant program in Collier County, Florida, in a project known locally as Miracle
sited in Eden Park, Highlands, Pinecrest, Lake Trafford, and Village Oaks Elementary and Immokalee Middle
Schools.
H. Services to be Provided by Parks and Recreation Division
The Parks and Recreation Division agrees to:
A. Implement the Parks and Recreation Division component of the Miracle grant in accordance with the
approved application, specific contract deliverables and the Parks and Recreation project outline for
program year 2023 attached (See Attachment 2);
B. Maintain usual and customary records which will be available upon request;
C. Participate in Advisory Council meetings to provide reports and updates and to offer programmatic
suggestions;
D. Submit in writing any and all proposed changes in program to BGCCC for written approval prior to
implementation;
E. Submit to the BGCCC invoices for its services rendered to include materials/supplies, personnel and
refreshments as needed for participants. Such invoices may be computer-generated and may be in
electronic, facsimile, or paper format;
F. Submit final invoice and report no later than July 15, 2023. Failure to submit final invoice and report
by July 15, 2023, will constitute breach of contract and result in the forfeiture of all or partial funding
relative to the 4th quarter. (See Attachment 1); and
[23-SOC-01008/I774539/I] Page 1 of 6 C. D;
4 S
E3GCCC''Park sRecrcationCallierMrack 1 2023
G. Provide Certificate of Insurance that lists the Boys & Girls Club of Collier County as an additional
insured on General Liability Insurance and a Waiver of Subrogation for the Boys & Girls Club of
Collier County with respect to the General Liability, Auto, & Workers Compensation.
III. Services to be Provided by the Boys & Girls Club of Collier County
The Boys& Girls Club of Collier County agrees to:
A. Provide fiscal services to the Parks and Recreation Division as necessary to support the
implementation of the 21 St Century Community Learning Centers Program grant in accordance with
the approved application and the budget attached;
B. Provide reimbursement within ten (10) days of receipt of Director approved invoice and receipt of
funds; the total funds from all MOUs are not to exceed annual funding amount of: $18,750.00 during
the 2023 YEAR 4 of the project;
C. Provide one Coordinator to assist Parks and Recreation in the full implementation of the Miracle
project.
IV. General Conditions
A. The Parks and Recreation Division and its representative signing this document attest that:
1. Parks and Recreation Division as an organization in part or as a whole is not presently debarred.
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered
transactions by any federal department or agency; and,
2. Parks and Recreation Division or any of its agents are not suspended or debarred or otherwise excluded
from Recreation receiving Federal funds.
B. Parks and Recreation Division and the BGCCC agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated agents
and agrees to hold the other parties harmless against any claim or suit,including all costs and attorney's
fees arising from the act, omission, or negligence of its own officers, agents,volunteers or employees,
including,but not limited to,claims or suits based on allegations of discrimination on the basis of race,
creed, color, national origin, gender, age, sexual orientation, or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents only
to the extent allowed by § 768.28, Florida Statutes;
3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such Recreation records shall be used only for purposes allowed under §
1002.22, Florida Statutes, and shall be shared only with written parental permission; and
4. Each party commits to support the other in its implementation and to work collaboratively with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments, or improvements to this arrangement become necessary or desirable.
C: 0y
123-SOC-01008/1774539/I] Page 2 of 6
1 601
BGCCC/ParksRecreationCollierMiracle l 2023
V. Duration of Memorandum of Understanding
This Memorandum of Agreement shall begin when signed by all parties and shall end on July 31, 2023, except
as provided in Article V ("Termination") of this Memorandum of Understanding. It is understood that this
agreement may be amended during the program year at the direction of the Florida Department of Education or
as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both parties.
VI. Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made herein
upon no less than thirty(30)days advance notice to each of the other parties. In the event of termination by either
party, payment will be made by the Boys & Girls Club of Collier County to Parks and Recreation Division for
services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in the
spaces provided.
C f -
Rick Locastro, Chair Date
Collier County Board of County Commissioners
3/6/2023
Megan M rthy, President/CEO Date
Boys & Girls Club of Collier County
Dated:
(SEAL)
ATTEST: Approved!s to orm and legality:
Crystal K. Kinzel,, erK 1 p
1 -
J[/V
Att aas to C "airman's Deputy Clerk Jeffrey A) la kow, County Attorney
signature on'''
CAS[23-SOC-01008/1774539/1] Page 3 of 6
I f .
BGCCCiParksRecreationCollierMiracle 1 2023
lilac/intent I
Reports and Penalties
A. Camp Program Sessions
Invoice Date Deliverables included with Invoice Penalties
15t Session ® Daily schedule of classes offered; description and goals of each Each of these two requirements
March 2023 class; name(s) of staff, qualifications, and documentation of is worth 50%of funding
mandated background checks requested.
0 End of Session report including: (1)original sign-in sheets Failure to submit final invoice
containing student names,schools, dates and total number served; and report by July 20,2023
(2) Pre-and Post-test/survey results indicating student progress will constitute breach of
toward goals;(3)name(s)of staff and hours worked contract and forfeiture of full
or partial funding
2nc1 Session ® Daily schedule of classes offered;description and goals of each Each of these two requirements
June 2023 class;name(s)of staff, qualifications,and documentation of is worth 50%of funding
mandated background checks requested.
® End of Session report including: (1)original sign-in sheets
containing student names,schools,dates and total number served;
(2)Pre-and Post-test/survey results indicating student progress
toward goals;(3)name(s)of staff and hours worked
•
t23-SOC-01008/1774539111 Page 4 of 6
1 6 a
BGCCC'ParksRccrcationCullierMiracle 1202 3
A ttachment 2
CAMP SESSIONS: March 13th to March 17t1i, 2023; June 12th—June 23rc1, 2023
The Camp Programs will take place at the Immokalee Sports Complex and will be guided by the following:
• Parks and Recreation will work with Miracle Site Coordinators to ensure all activities align with the
approved grant application goals and objectives
• Parks and Recreation will supply 2 paid Leaders and evidence of the required background check for each
• Miracle and Parks and Recreation staff will recruit Recreation assistants from Miracle regular staff to
maintain a 1:15 ratio
• Miracle Site Coordinators will recruit and enroll students for Saturday and Camp Sessions
• Miracle Site Coordinators will coordinate with Parks and Recreation to ensure all necessary paperwork
is completed and on file
• March 2023 schedule: Monday through Friday: March 13,14,15,16, and 17 from 8:30 AM — 1:30 PM
• June 2023 schedule: Monday through Friday: June 12, 13, 14, 15, 16, 19, 20, 21, 22, and 23 from 8:30
AM—4:30 PM
• A maximum of 130 students will attend each session
• If students use the pool, an additional fee of$I per child per day will be charged
• Pool usage will be determined based on balance remaining from swimming fees referenced above
A Camp Report will be submitted at the end of each session to the Miracle Project Manager, who represents the
Boys & Girls Club of Collier County. Each report, at a minimum, will include: original sign-in sheets; a daily
calendar of classes and activities; goals/objectives and related activities for each component; pre-post
assessments/surveys demonstrating the learning that occurred; the names of all staff per day.
[23-SOC-01008/1774539/1J Page 5 of 6 C�0)
• 4 Z
BGCCC/ParksRecrcationCollierMiracle 12023
Attachment f
The total of all Miracle 1 MOUs for the 2022-2023 school year will not exceed the annual budoet of$18,750.00.
Item Amount
March—June 2023 $18,750.00
Contracted Services: Camp Services
The Fee Structure
• 4 @ $100 per day Leaders (paid Parks and Recreation staff) $400
• Facility Usage (gym, field, classroom) and Clean-up $400
• Pool and material/supplies ($2.75 x 164) $450
$1,250 per day x 15 days= $ 18,750 $18,750 total
Total: $18,750.00
Total MOU 2022-2023 Budget $18,750.00
[23-soc-o1008/1774539/1] Page 6 of 6
I 601
BGCCC/ParksRecreationCollierMiracle2 2023
MEMORANDUM OF UNDERSTANDING:
between
BOYS& GIRLS CLUB OF COLLIER COUNTY
and
COLLIER COUNTY,A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA
FOR THE DELIVERY OF
21ST CENTURY COMMUNITY LEARNING CENTERS PROGRAM
"MIRACLE 2"
YEAR 3: MARCH 2023 —Jun'2023
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Boys& Girls Club of Collier County.
(hereinafter referred to as the"BGCCC") and Collier County, a political Subdivision of the State of Florida
(hereinafter referred to as the"Parks and Recreation").
I. Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the 21' Century
Community Learning Centers grant program in Collier County, Florida, in a project known locally as Miracle
sited in Highlands Elementary,Village Oaks Elementary, and Immokalee Middle Schools.
II. Services to be Provided by Parks and Recreation Division
The Parks and Recreation Division agrees to:
A. Implement the Parks and Recreation Division component of the Miracle grant in accordance with the
approved application, specific contract deliverables and the Parks and Recreation project outline for
program year 2022-2023 attached (See Attachment 2);
B. Maintain usual and customary records which will be available upon request;
C. Participate in Advisory Council meetings to provide reports and updates and to offer programmatic
suggestions;
D. Submit in writing any and all proposed changes in program to BGCCC for written approval prior to
implementation;
E. Submit to the BGCCC invoices for its services rendered to include materials/supplies, personnel and
refreshments as needed for participants. Such invoices may be computer-generated and may be in
electronic, facsimile, or paper format;
F. Submit final invoice and report no later than July 15, 2023. Failure to submit final invoice and report
by July 15,2023, will constitute breach of contract and result in the forfeiture of all or partial funding
relative to the 4th quarter. (See Attachment 1); and
[23-SOC-0I008/1774540/1] Page 1 of 6 CAD
f3GC'tvC;ParksRecreationCallierMirac•le2 2023
G. Provide Certificate of Insurance that lists the Boys & Girls Club of Collier County as an additional
insured on General Liability Insurance and a Waiver of Subrogation for the Boys & Girls Club of
Collier County with respect to the General Liability, Auto, & Workers Compensation.
III. Services to be Provided by the Boys & Girls Club of Collier County
The Boys& Girls Club of Collier County agrees to:
A. Provide fiscal services to the Parks and Recreation Division as necessary to support the
implementation of the 21 S` Century Community Learning Centers Program grant in accordance with
the approved application and the budget attached;
B. Provide reimbursement within ten (10) days of receipt of Director approved invoice and receipt of
funds;the total funds from all MOUs are not to exceed annual funding amount of: $12,750.00 during
the 2023 YEAR 3 of the project;
C. Provide one Coordinator to assist Parks and Recreation in the full implementation of the Miracle
project.
IV. General Conditions
A. The Parks and Recreation Division and its representative signing this document attest that:
1. Parks and Recreation Division as an organization in part or as a whole is not presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered
transactions by any federal department or agency; and,
2. Parks and Recreation Division or any of its agents are not suspended or debarred or otherwise excluded
from Recreation receiving Federal funds.
B. Parks and Recreation Division and the BGCCC agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated agents
and agrees to hold the other parties harmless against any claim or suit, including all costs and attorney's
fees arising from the act, omission,or negligence of its own officers, agents, volunteers or employees,
including,but not limited to,claims or suits based on allegations of discrimination on the basis of race,
creed, color, national origin, gender, age, sexual orientation, or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents only
to the extent allowed by § 768.28, Florida Statutes;
3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such Recreation records shall be used only for purposes allowed under §
1002.22, Florida Statutes, and shall be shared only with written parental permission; and
4. Each party commits to support the other in its implementation and to work collaboratively with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments, or improvements to this arrangement become necessary or desirable.
[23-SOC-0 1 008/1 7 74 540/II Page 2 of 6 C
1 6 I
BGCCC/ParksRccreationCoIIierMiracle2 2023
V. Duration of Memorandum of Understanding
This Memorandum of Agreement shall begin when signed by all parties and shall end on July 31, 2023, except
as provided in Article V ("Termination") of this Memorandum of Understanding. It is understood that this
agreement may be amended during the program year at the direction of the Florida Department of Education or
as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both parties.
VI. Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made herein
upon no less than thirty(30)days advance notice to each of the other parties. In the event of termination by either
party, payment will be made by the Boys & Girls Club of Collier County to Parks and Recreation Division for
services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in the
spaces provided.
(---124;e;;'
3/I I f 2023
Rick Locastro, Chair Date
Collier County Board of County Commissioners
3/6/2023
Megan c 'arthy, President/CEO Date
Boys & Girls Club of Collier County
Dated:
(SEAL)
ATTEST:, Approved s t fo nd legality:
Crystal K. Kinzel, Clerk.
Attest as to 6hairtntgl ,Deputy Clerk Jeffrey A Klat w, CountyAttorney
L signature only: j j
[23-SOC-01008/1774540/11 Page 3 of 6 CAO
I3GCCC/ParksltecreationCollierMiraciv2 2023
.11aaelatncnt 1
Reports and Penalties
A. Camp Program Sessions
Invoice Date Deliverables included with Invoice Penalties
1" Session ® Daily schedule of classes offered; description and goals of Each of these two requirements is
March 2023 each class; name(s)of staff,qualifications, and worth 50%of funding requested.
documentation of mandated background checks
® End of Session report including: (1)original sign-in sheets
containing student names,schools, dates and total number
served; (2) Pre-and Post-test/survey results indicating
student progress toward goals; (3) name(s)of staff and hours
worked
2n8 Session ® Daily schedule of classes offered;description and goals of Each of these two requirements is
June 2023 each class;name(s)of staff,qualifications,and worth 50%of funding requested.
documentation of mandated background checks Failure to submit final invoice
Ga End of Session report including: (1)original sign-in sheets and report by July 15,2023 will
containing student names,schools,dates and total number constitute breach of contract
served;(2)Pre-and Post-test/survey results indicating and forfeiture of full or partial
student progress toward goals; (3)name(s)of staff and hours funding
worked
c.\
123-S0C-01008/1774540/1j Page 4 of 6
1 6 a 1
BGiCCCJParksRecreationCollierMiracle2 2023
.1ttaehntwnt 2
CAMP SESSIONS: March 13th to March 17th, 2023; June 12th—June 23rd, 2023
The Camp Programs will take place at the Immokalee Sports Complex and will be guided by the following:
• Parks and Recreation will work with Miracle Site Coordinators to ensure all activities align with the
approved grant application goals and objectives
• Parks and Recreation will supply paid Leaders and evidence of the required background check for each
• Miracle and Parks and Recreation staff will recruit Recreation assistants from Miracle regular staff to
maintain a 1:15 ratio
• Miracle Site Coordinators will recruit and enroll students for Saturday and Camp Sessions
• Miracle Site Coordinators will coordinate with Parks and Recreation to ensure all necessary paperwork
is completed and on file
• March 2023 schedule: Monday through Friday: March 13, 14,15, 16, and 17 from 8:30 AM— 1:30 PM
• June 2023 schedule: Monday through Friday: June 12, 13, 14, 15, 16, 19, 20, 21, 22, and 23 from 8:30
AM—4:30 PM
• A maximum of 130 students will attend each session
• If students use the pool, an additional fee of$1 per child per day will be charged
• Pool usage will be determined based on balance remaining from swimming fees referenced above
• There is an option of three (3) additional Saturday sessions funded within the existing budget if there is
agreement between both parties
A Camp and/or Saturday Session Report will be submitted at the end of each session to the Miracle Project
Coordinator, who represents the Boys & Girls Club of Collier County. Each report, at a minimum, will include:
original sign-in sheets; a daily calendar of classes and activities; goals/objectives and related activities for each
component;pre-post assessments/surveys demonstrating the learning that occurred; the names of all staff per day.
@LIZO)[23-SOC-01008/1774540/1J Page 5 of 6
I
BGCCC/ParksRecreationCollierMiracte2 2023
.Attachment 3
The total of all Miracle 2 MOUs for the 2022-2023 school year will not exceed the annual bud'et of$12,750.00.
Item Amount
August—June 2022 $12,750.00
Contracted Services: Camp Services
The Fee Structure
• 3 @ $100 per day Leaders(paid Parks and Recreation staff) $300
• Facility Usage (gym, field, classroom) and Clean-up $300
• Pool and material/supplies $250
$850 per day x 15 days = $12,750 $12,7.50 total
Total: $12,750.00
Total MOU 2022-2023 Budget $12,750.00
123-s0C-0 1 00 811 7 74 5 4 011 l Page 6 of 6