Backup Documents 02/28/2023 Item #16A14 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP b A 1 Li
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
3/Q/ 3
4. BCC Office Board of County z,
Commissioners "#' A*.K /Z3
5. Minutes and Records Clerk of Court's Office Vgp- 9:36WrI
PRIMARY NTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Marlene Messam/Transportation Contact Information 239-252-5773
Contact/Department Engineering
Agenda Date Item was February 28,2023 Agenda Item Number 16A14
Approved by the BCC
Type of Document Change Order No. 5 Number of Original 1
Attached Documents Attached
PO number or account #5y '
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK
MAM
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be 4 MAM
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the 4 MAM
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's 4 MAM
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 2/28/2023 and all changes made during MAM N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes, if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the I MAM N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this line.
16A14
Procurement Services
CoL JCS' County Change Order Form
Contract Modification E Work Order Modification
Contract#: 06-4000 Change#: 5 Purchase Order#: 4500184671 Project#: 60168.12
Contractor/Firm Name: CH2M Hill, Inc. Contract/Project: Vanderbilt Beach Road Extension
Project Manager Name: Marlene Messam, P.E., Division Name: GMD—Transportation Engineering.
Original Contract/Work Order Amount $ 3,901,850.00 12/12/17 #11D Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $ 5,667,445.000 3/23/21 16A15 Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 5,667,445.00 1/21/2023 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 45.25% Total Change from Original Amount
Revised Contract/Work Order Total $ 5,667,445.00 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ 1,765,595.00 0.00% Change from Current Amount
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 1/22/18 Original 1/21/23 Last Approved 1/21/23 Revised Date *TBD
Date Completion Date Date (Includes this change)
#of Days Added 1,140 Select Tasks ❑Add new task(s) El Delete task(s) El Change task(s) ® Other
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested); 2.)why this change was not included in the original contract;and,3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
*This contract was issued a stop work letter effective December 21, 2022,with 31 days remaining for completion.
1. This change order request seeks to add 1,140 days to the contract with no adjustments in the current BCC-approved fee amount.
The purpose is to reflect the project's construction schedule, allowing the Consultant to support Collier County according to"Task V—Post
Design Services"of the current Agreement.
2. The requested change was not included in Amendment 1, approved on December 12th of 2017, because the project modifications made
estimating the duration of the construction phase uncertain.The award of the construction phase has now provided a discrete duration for
the Post-Design Services tasks(already anticipated in Amendment 1).
3. Should this change not be processed, the Consultant's Agreement could expire before construction is completed, not allowing the design
Consultant to complete"Task V—Post Design Services"of said Agreement.
Digitally signed by
Prepared by: MessamMarlene MessamMarlene Date:
Marlene Messam, Su1ElefV63i;° bj'ei ltil g ement,Transportation Engineering
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above, as fully as if the same were stated in this acceptance.The
adjustment, if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Kenneth Michael Digitally signed by Kenneth
Accepted by: Michael Wooten Date:
WOOS t n, PE-Jacobg 4iWt91if eirar 'oa
Digitally signed by AhmadJay
Approved by: /�h g 7 - I a\/n Betor°GMD 08
16 Date:
1 ��h}r�aFF� `C7tdTs)b (GMD) Digitally signed by
ScottTrinity
ScottTrinity Date 2023.02.08
Approved by: 11:22:10 05,00, Date:
Trinity Scott—Deputy Department Head (GMD)
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Rp BCC ES
16A14
D o r i a P r i s c iDigitally signed by DoriaPriscilla
a Date:2023.02.14 16:30:18-05'00'
Approved by: Date:
(Procurement Professional)
Change Order/Amendment Summary
COST TIME
CO# AMD# Description Days New Justification
Additive(+) Deductive(-) Added Amount
Add Services and
scope to update Resume project after economic
1 the 60%plans and $3,901,850 1,825 1825 crisis,expand project limits and
extend project deliver revised scope in order to
meet project capacity.
limits.
Additional funds
requested due to
design changes If this change order is not
based on outcome approved,the public and
3 of extension public $885,345.00 0 commissioner approved changes
involvement.Andon 9/25/18(Item 11.A)and
Board of County 10/22/19(Item 11.F)cannot be
Commissioners completed by the consultant.
actions to mondify
design changes
Additional funds
requested due to
plan reviews, Not processing the change order
changes to State will generate additional cost due to
4 Regulatory $499,810.00 0 future construction cost escalation,
agencies thro away of redundant
requirement and infrastructure, and disruption of the
additional traveling public.
infrastructure
requirements
Additional funds Potential cost-saving measures, as
requested to well as avoiding disturbance of
2 design several 380,440.00 0 recently build Roadway facilities by
Public Utilities and designing and building PUD and IT
County IT facilities. facilities simultaneously with this
project.
Add time to reflect
prior changes, Time needed for Consultant to
5 permitting process 0.00 1,140 2965 complete"Task V-Post-Design
and construction Services"of the Agreement.
duration estimate.
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Rp� BCC ES
16A14
ATTEST: BOARD OF COUNTY COMMISSIONERS
Crystal K. Kinzel,Clerk of Courts COLLIER COUNTY, FLORIDA
& Comptroller
By' #Q G By:
hairm n RickChairm•
an
alto 's a....k LoCastro, Cha rman
Dated: 3 itiZOA SI 1ature only,
SIAL a11.
,
Appr e as to fo n legality:
By:
Scott R. Teach
Deputy County Attorney
CAG
16A14
'acc bs Jacobs Engineering Group
5811 Peican Baty Boulevard
Suite 305
Naples FL,34108
Telephone: 239-431-9222
January 19, 2023
Mr. Jay Ahmad, P.E.
Division Director
Transportation Engineering
2885 S. Horseshoe Drive
Naples, FL 34104
Subject: Vanderbilt Beach Road Extension
Contract 06-4000
Project No. 60168.12
P.O. 4500184671
Request for Time Extension
Dear Mr. Ahmad,
The purpose of this letter is to request that the current Contract with Collier County for the
above-mentioned project, be amended to provide:
• Additional Contract Time
The current work order is scheduled to expire on January 21, 2023. Jacobs (CH2M HILL) is
requesting that the Contract Time be extended to:
1. Provide services related to the Designers various Services During Construction
responsibilities associated with the Vanderbilt Beach Road Extension Project.
Therefore, by this letter, Jacobs is requesting that the current Contract be extended 1,140 Days to
allow sufficient time for Services During Construction support.
Please let me know if you require any additional information related to the above request.
Regards,
Bill Gramer, P.E., AICP
Transportation Vice President
Jacobs Engineering (CH2M HILL)