Agenda 03/14/2023 Item #16E1 (Provide tranparentcy to the public and gain the Board's approval for various procurment-related transactions)16.E.1
03/14/2023
EXECUTIVE SUMMARY
Recommendation to approve the administrative report prepared by the Procurement Services Division for
After -the -Fact procurements requiring Board approval to ratify/approve other items as determined by the
County Manager or designee in accordance with Procurement Ordinance 2017-08 and Procurement
Manual, as well as, to approve payment of $3,433.06 in expenditures that have been incurred that were out
of compliance with the contracts or procurement requirements and the associated invoices that have not
been paid.
OBJECTIVE: To promote accountability and provide transparency to the public and gain the Board's
approval/ratification for various procurement -related transactions that were not incompliance contract terms
or procurement requirements.
CONSIDERATIONS: In accordance with the Board's Procurement Ordinance 2017-08 and the Procurement
Manual, the Procurement Services Division produces a regular administrative report which provides for Board
approval for After -the -Fact Procurements from various County Divisions, which were inconsistent with County
ordinance, policy, procedure, or contract terms.
This administrative report includes the following:
1. This After -the -Fact request is submitted by the Fleet Management Division due to staff not opening a
valid purchase order prior to requesting services in the amount of $1,608.06 because Fleet staff
believed that a single source waiver was in place and this was a valid transaction. These services were
necessary for capital asset CC2-2793 for an annual crane inspection and certification for operational
safety and compliance, as well as, to continue to be able to use the capital asset for operations.
2. This After -the -Fact request is submitted by the Facilities Management Division due to the sub -sub-
contractor continuing to provide services in the amount of $1,825.00 in good faith and at risk prior to
changer order or contract amendment being, reviewed, processed, and approved by the County, as
required by contract.
FISCAL IMPACT: The net total for the two (2) items is $1,608.06 (additional fiscal impact). The amount
of $1,825.00 does not have a fiscal impact because it was already accounted for as part of a change
order and does not require an issuance of a Purchase Order. The total amount of outstanding invoices is
$3,433.06.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for
Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action.
RECOMMENDATION: To approve the administrative report prepared by the Procurement Services Division for
After -the -Fact procurements requiring Board approval to ratify/approve other items as determined by the County
Manager or designee in accordance with Procurement Ordinance 2017-08 and Procurement Manual, as well as, to
approve payment of $3,433.06 in expenditures that have been incurred that were out of compliance with the
contracts or procurement requirements and the associated invoices have not been paid.
Prepared By: Jennifer Ziglar, Operations Support Specialist II, Procurement Services
ATTACHMENT(S)
1. Attachment 1 ATF summary final (PDF)
Packet Pg. 1180
16.E.1
03/14/2023
2. ATF Hydraulic Machinery 02.27.23 FINAL Combined (PDF)
3. ATF Q.Grady Minor Associates 03.03.23 FINAL Combined (PDF)
Packet Pg. 1181
16. E.1
03/14/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1
Doe ID: 24771
Item Summary: Recommendation to approve the administrative report prepared by the Procurement Services
Division for After -the -Fact procurements requiring Board approval to ratify/approve other items as determined by
the County Manager or designee in accordance with Procurement Ordinance 2017-08 and Procurement Manual, as
well as, to approve payment of $3,433.06 in expenditures that have been incurred that were out of compliance with
the contracts or procurement requirements and the associated invoices that have not been paid.
Meeting Date: 03/14/2023
Prepared by:
Title: — Procurement Services
Name: Jennifer Ziglar
02/28/2023 12:51 PM
Submitted by:
Title: Manager - Procurement — Procurement Services
Name: Sandra Herrera
02/28/2023 12:51 PM
Approved By:
Review:
Procurement Services Sandra Herrera Additional Reviewer
Procurement Services Sandra Herrera Level 1 Purchasing Gatekeeper
Corporate Compliance and Continuous Improvement Jennifer Ziglar
Community & Human Services
Maggie Lopez
Additional Reviewer
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
Office of Management and Budget
Christopher Johnson Additional Reviewer
Corporate Compliance and Continuous Improvement
Megan Gaillard
County Manager's Office
Ed Finn
Level 4 County Manager Review
Board of County Commissioners
Geoffrey Willig
Meeting Pending
Completed 03/06/2023 10:20 AM
Completed 03/06/2023 10:20 AM
Additional Reviewer Skipped
03/02/2023 2:50 PM
Completed 03/06/2023 10:43 AM
Completed 03/06/2023 10:45 AM
Completed 03/06/2023 10:45 AM
Completed 03/06/2023 11:58 AM
Additional Reviewer Completed
03/06/2023 4:13 PM
Completed 03/06/2023 6:53 PM
03/14/2023 9:00 AM
Packet Pg. 1182
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16.E.1.b
CoIL-ier County
Instructions
After the Fact Form
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: James Fasulo
Division: Fleet Management
Division Director: John King
Vendor Name: Hydraulic Machinery 117120
Amount: $1608.06
Fccontract #:
Purchase Order:
Why is this deemed a non -compliant purchase? Choose one.
Contract
Ordinance
Manual
P-Card ❑
Other ❑
Details of Purchase: Explain the circumstances behind this purchase.
Asset CC2-2793 requires an annual crane inspection & certification. To ensure crane asset
operational safety and compliance, these repairs and maintenance were needed and could not
be delayed. Upon approving the service, Hydraulic Machinery had been the only available
service center in the area for many years. Fleet believed a single source waiver was in place at
the time this was completed.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Authorization for payment of the attached outstanding invoice # 8393 from Hydraulic Machinery,
Inc. for services performed in November 2022, totaling $1,608.06.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
In the future, Fleet Management will request proper quotes and will open purchase orders prior
to authorizing services. Additional training will be provided to Fleet staff to ensure that they
understand the procurement requirements.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
y.
Requested b James Fasulo
Date: l023.0 . 7 f8:56:01 es
Signature: aSUIO ameS D5'00' z3.oz.z7os:ss:o1
-05'00'
Date:02/27/23
Division Director: John King
Digitally sined li
Signature:KingJohn ate:?023.022�7v08143:38n
-05'00
Date:2/27/23
Revised 06/17/2021
Packet Pg. 1184
16.E.1.b
Hydraulic Machinery, Inc.
5024 N. 56th Street
Tampa, FL 33610
Bill To
Collier County Fleet Maintenance
2900 County Bard Road
Naples, FL 34112
Invoice
Date Invoice #
11/28/2022 8393
Ship To
Collier County Fleet Maintenance
2901 County Bard Road
Naples, FL 34112
S.O. No.
P.O. No.
Terms
Rep
Project
5984
20-COD
SW
Description
Qty
Rate
Amount
MANITEX 30102WL S.N.295731
Labor Receivable-RyW
1 1
110.00
1,210.00
Labor Receivable-HF
2
110.00
220.00
RED TUB OF GREASE
1
29.76
29.76
TUBE OF GREASE
1
10.26
10.26
HYDRAULIC FILTER
1
54.12
54.12
REMOTE CONTROL TRANSMITTER "C" BATTERIES
4
1.61
6.44
PAINT BRUSH 2"
1
0.91
0.91
Subtotal
1,531.49
Environmental Fee -Service
5.00%
76.57
Performed an Annual Crane Inspection and PM Service on
Customer's Manitex, 30102C. Repairs Performed to Allow the
Crane To Pass The Annual Crane Inspection Included Replacing the
Batteries in The Wireless ATB Transmitter, Tightened up Keeper
Pin For The Topping Cylinder Pin, Lengthened the ATB Weight
Chain as Customer Had Shortened it, and Replaced the Missing
Operators Manual.
We Also Performed a PM Service Including, Lubing all the
Booms, Outriggers, Rotation Gears, and All The Grease Fittings on
The Crane. These Repairs Allow The Crane To Pass The Annual
Crane Inspection at This Time.
Subtotal $1,608.06
LABOR WARRANTY- 90 DAYS.
Sales Tax (0.0%) $0.00
Total $1,608.06
PARTS WARRANTY- WHAT OUR VENDOR OFFERS.
Payments/Credits $0.00
Balance Due $1,608.06
Packet Pg. 1185
16.E.1.c
CoIL-ier County
Instructions
After the Fact Form
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Tony Barone
Division:Facilities Management
Division Director:John McCormick
Vendor Name:Q, Grady Minor & Associates, P.A.
Amount:$1,825.00
Fcontract#: 16-6622
Purchase Order:4500176296
Why is this deemed a non -compliant purchase? Choose one.
Contract W]
Ordinance
Manual ❑
P-Card ❑
Other ❑
Details of Purchase: Explain the circumstances behind this purchase.
Contract 16-6622 "Big Corkscrew Island Regional Park" required that if there were additional services needed of the types listed in
Article Two of the agreement that "the agreed upon scope, compensation and schedule for Additional Services shall be set forth in the
change order or amendment authorizing those additional services..."
The County was in the process of providing Change Order #7; however, while this document was being processed, it was determined
that post design services were crucial to the project to ensure no further construction nor government caused delays would further
impact the construction and turnover of South Phase's Community Center, maintenance building, and amenities to Parks and Recreation
and to County residents/taxpayers.
In good faith and in coordination with the County Project Manager, Q. Grady Minor continued to provide the requested post design
services at risk without a work directive, agreement amendment, or change order. The work performed by Liebl and Barrow Structural
Engineering (sub -sub consultant to Q. Grady Minor) is part of Change Order #7 which was fully executed on 9/15/2022. Change order
#7 was in process for review and approval while these post design services were being provided.
As a result, invoice 85188 in the total amount of $16,774.75 was short paid by the amount of $1,825.00.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
This "After the Fact" is necessary to approve for payment for the portion of the invoice number 85188 in the
amount of $1,825.00 for the Q. Grady Minor & Associates for the sub -sub consultant, Liebl and Barrow
Structural Engineering who performed inspection services during the period of 05/05/2022 - 05/26/2022 (see
supporting documentation invoice #17-434.2L).
Requesting the Board to approve the payment to Q. Grady Minor & Associates in the remaining amount of
$1,825 due under invoice number 85188, for work performed before Change Order # 7 which was processed,
reviewed, and approved after these requested services were completed.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
The Facilities Management Division will provide training to the Project Managers and guidance,
as needed, to ensure that change orders are processed in a timely manner.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Tony Barone, PMP
Digitally signed by BaroneTony
Signature:BaroneTony Date. ?023.03.0311:57:40
Date:
-05'00Digitally
Division Director: John McCormick
signed by
Signature:McCormickJohn WcormickJohn
Date:
Date: 2023.03.03 12:21:35-05'00'
Revised 06/17/2021
Packet Pg. 1186
16.E.1.c
Gradylklinor
Q. Grady Minor & Associates, P.A.
3800 Via Del Rey
Bonita Springs, FL 34134
239-947-1144
Collier County Board of County Commissioners
Clerk Finance Department
3299 Tamiami Trail East, Suite 700
Naples, FL 34112-5749
Billing Period 09/16/2022 to 11/25/2022
Invoice number 85188
Date 12/21 /2022
Project CCU216A Big Corkscrew Island
Regional Park
PO #4500176296; Project #80039; Contract #16-6622; NTP Date: 03/17/17 ; End Date: 03/16/23
Work Performed for: Facilities Management Project Manager: Tony Barone, P.E.
• Continue to coordinate with CEI on construction issues
• Continue to coordinate with contractor
• Attend virtual meetings
• Work on WD's, pay applications and RCO's
• Prepare inspection reports
• Review test reports
• Continue to work with design team on pool issues
• Finalizee construction Phasing Plan (CPP) application
• Architect & Structural/MEP site inspections and reports
Contract
Percent
Total
Remaining
Prior
Current
Description
Amount
Complete
Billed
Percent
Billed
Billed
Task 1 Concept Plan and Coordination
244,478.00
100.00
244,478.00
0.00
244,478.00
0.00
Task 2 30% Schematic Design
554,971.00
100.00
554,971.00
0.00
554,971.00
0.00
Task 3 60% Design Development
668,017.00
100.00
668,017.00
0.00
668,017.00
0.00
Task 4 90% Construction Documents
641,973.00
100.00
641,973.00
0.00
641,973.00
0.00
Task 5 Permitting
381,526.00
100.00
381,526.00
0.00
381,526.00
0.00
Task 6 100% Construction Bidding
182,088.00
100.00
182,088.00
0.00
182,088.00
0.00
Task 7 Ancillary Tasks (TIM)
134,100.00
99.93
134,000.00
0.07
134,000.00
0.00
Task 8 Post Design Services (TIM)
518,057.00
99.10
513,382.50
0.90
513,382.50
0.00
Dog Park & Fitness Pavillion (TIM) CO
14,310.00
99.97
14,306.25
0.03
14,306.25
0.00
#6
Post Design Services CO #5
180,672.00
99.99
180,659.77
0.01
180,659.77
0.00
Post Design Services CO #7
193,164.00
45.68
88,241.75
54.32
71,467.00
16,774.75
Task 9 Allowances (TIM)
0.00
0.00
0.00
0.00
0.00
0.00
Task 10 Project Administration (TIM)
94,870.00
100.00
94,870.00
0.00
94,870.00
0.00
Task 11 Reim bursables (Actual)
15,000.00
99.94
14,990.81
0.06
14,990.81
0.00
Total
3,823,226.00
97.13
3,713,504.08
2.87
3,696,729.33
16,774.75
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Collier County Board of County Commissioners Invoice number 85188 Inv Packet Pg. 1187
Collier County Board of County Commissioners
Project CCU215A Big Corkscrew Island Regional Park
Professional Services
Project Administrator
Inspector
Project Manager
Senior Designer
Consultant Services
Consultants
Professional Services subtotal
Invoice number
85188 16.E.1.c
Date
1212112022
Billed
Hours Rate Amount
0.25
70.00
17.50
14.00
70.00
980.00
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35.00
145,00
5,075.00
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7.00
115.00
805.00
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56.25
6,877.50
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Units
Amount
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2.00
9,897.25
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16,774.75
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Collier County Board of County Commissioners
Invoice number 85188
Packet Pg. 1188
16.E.1.c
Aquatic
Design • �ap
Engineering 61.6
189 S. Orange Ave., Suite 1220
Orlando, FL 32801
0. Grady Minor & Associates, P.A.
Michael Delate
3800 Via Del Rey
Bonita Springs, FL 34134
1723 - Big Corkscrew
Professional Fees only
Per Agreement
Invoice
DATE INVOICE #
11 /4/2022 5015
Construction Administration Professional Services (CA)
1,500.00
OEM
1,500.00
Fee - CA
Observation #5 of 6 conducted 28 October 2022 and
report shipped 04 November 2022 by JT Toays
Reimbursables will be invoiced separately
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Total $1,500.00
Thank you for the opportunity to provide oijr services. Please confact Patti Reynolds (5? 407-508-0550 x538 or
Pattir0adedesign.corn if you have questions. Please send all payments to the address above.
_........... ..-._._ ._._ _...___... __ .. _ _ .. ... .. - . -.
1Pg S. grange Ave„ Suite 1220 v',<<a ede',gn com
Orlando, Fl- 32801
Packet Pg. 1189
16.E.1.c
VICTOR J. LATAVISH ARCHITECT, PA
INVOICE
Number: 600-CA-30
Date: November 1, 2022
To:
Q. Grady Minor & Associates, PA
3800 Via Del Ray
Bonita Springs, Florida 34134
Attn:
Michael Delate, PE
Project
600- BCP Phase 1- CA
Ref:
Contract 16-6622 and A/E Agreement dated March 1, 2017
Period:
09-16-22 to 10-31-22
Description Current
Invoice
10/31/22 Construction Administration -Architect $8,397.25
Thank you
Member of the American Institute of Architect
Florida Registered Architect AR11942, AA1831
30D Fifth Avenue south, Suite 221
Naples, Florida 34102
239.643.1665 Telephone
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VICTOR J. LATAVISH ARCHITECT, P.A.
300 FIFTH AVENUE SOUTH, SUITE 211
NAPLES, FLORIDA 3+102
Project, 600 BCP Construction Administration
Period: A/E Services 09-16-22 to 10-31-22
ARCHITECT PRINCIPAL SR DESIGNER FIELD ADMIN FIELD ADMIN CLERICAL TOTAL
HOURS0.00 1.25 17.25 1.50
RATE $180.00 100.00 100.00 90.000$50.00
TOTAL $7,416.00 $0.00 $125.00 $1,552.50 $75.00 $9,168.50
600-A MEETINGS
09/30/22
5.50
0.00
1.25
0.00
0.00
10/15/22
3.00
0.00
0.00
0.00
0.00
10 31 22
1.10
0.00
0.00
0.00
0.00
d
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TOTAL
9.60
0.00
1.25
-
0.00
- -
0.00
aD
600-B RFI'S
o
09/30/22
0.00
0.00
0.00
0.00
0.00
d
10/15/22
0.00
0.00
0.00
0.00
0.00
200ML2......W.....----
Or.50 0.00
M.......OWOfl ..
W 0.00
0.00
N
TOTAL
0.5D
0.00
OAO
�
0.00
0.00
�-
600-C- SHOP DRAWINGS
09/30/22
0.00
0.00
0.00
0.00
0.00
10/15/22
0.00
0.00
0.00
0.00
0.00
E
0
1031 22
0.00
0.00
0.00
0.00
0.00
U
TOTAL
0.00
0.00
0.00
0.00
0.00
.r
600-D FIELD REPORTS
09/30/22
3.10
0.00
0.00
0.00
0.00
10/15/22
3.25
0.00
0.00
5.50
0.00
10131122....I..........................5.5Q
.....
.......................
0:40.
1.50
TOTAL
11.$5
0.00
......0.00...................11.75.
0.00
........................
17.25
1.5D
600-E ADDITIONAL SERVICES
09/30/22
2.75
0.00
0.00
0.00
0.00
10/15/22
5.50
0.00
0.00
0.00
0.00
10 31 22 _
10.25_ ..,
0.00
0.00
0.00
0.00
TOTAL
1$.50
0.00
0.00
0.00
0.00
600-F CLOSEOUT
09/30/22
0.00
0.00
0.00
0.00
0.00
10/15/22
0.00
0.00
0.00
0.00
0.00
1Q 31 22
0.75
0.00
0.00
0.00
0.00
TOTAL
0.75
0.00
0.00
0.00
0.00
SUBCONSULTANTS
06/03/22 Liebl & Barrow Structural Engineers
06/03/22 Liebl & Barrow Structural Engineers deduct
$1,825.00
-$2,596.25
TOTAL $8,397.25
Packet Pg. 1191
16.E.1.c
Llebl & Barrow Engineering (LIEBL
BARROW
.
2026 Henley PI
Fort Myers, FL 33901 US
239-936-7557
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INVOICE
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BILL TO
INVOICE #
17-434.2L
Victor J. Latavish Architect, PA
DATE
06/03/2022
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300 Fifth Ave. South #221
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Naples, FL 34102
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ENGINEER
Big Corkscrew Island Park
Jeff Ballard
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;QTY.
RATE:.AMOUNT
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05/05/2022 Coordinate inspection results w/ Victor and Glob
0:30
185.00
92.50
r
05/20/2022 final inspection #18
3:15
160.00
520.00
ti
05/23/2022 Preparing Repair drawings
1:30
130.00
195.00
05/23/2022 Review observations
0:30
175.00
87.50
05/24/2022 Inspection ##19 Bldgs. 2, 7, 6
2:30
130.00
325.00
E
05/24/2022 Inspection, photo review. Densglass
gold ilo plywood at
3:00
175.00
525.00
°
undersides
v
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05/26/2022 correspondence
0:30
160.00
80.00
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SUBTOTAL
1,825.00
0
TAX
0.00
0
TOTAL
1,825.00
BALANCE DUE
$17825.00
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Liahl & Barrow Engineering
10970 S Cleveland Ave Ste 105
Fort Myers, FL 33907 US
239-936-7567
patsy@Ibengineer.com
www.lbengineer.com
INVOICE
BILL TO
Victor J. Latavish Architect, PA
300 Fifth Ave. South #221
Naples, FL 34102
JOB
Ave Maria Client Revisions
ENGINEER
Gleb Skljar
1 I► Foils
rucTW ngx e r g
INVOICE # 21-083.313
DATE 06/03/2022 /
DATE
DESCRIPTION
QTY
RATE
AMOUNT
05/11/2U22
Telecon regarding Quonset huts manufactured prior to shop
1:00
175.00
175.00
drawing review. Review drawings, propose design of
supplemental steel.
0511M22
Preliminary design of canopy, stability
1:00
175.00
175.00
05/16/2022
correspondence, analyze foundation for stand alone canopy
2:00
160.00
320.00
05/16/2022
Checking canopy footers and members, Reviewing with P.E.
2:30
130.00
325.00
05118/2022
correspondence, additional calculations and design
2:15
160.00
360.00
considerations
05/18/2022
Reviewing Engineering for entrances
2:30
130.00
325.00
05118/2022
Canopy redesign review, look at deflection
1:00
175.00
175.00
05/19/2022
Reviewing Engineering for entrances
0:30
130.00
65.00
05/2012022
Detail fastening of canopy to building, review allowable deflection
1:00
175.00
175.00
05/23/2022
coordinate w/ Miriam
0:30
160.00
80.00
05/2312022
Review re -design
1:00
175.00
175.00
05/2512022
send out S&S, coordination
0:30
160.00
80.00
05/25/2022
update phase 1 (men lockers)
1,45
95.00
166.25
SUBTOTAL
2,596.25
TAX
0.00
TOTAL
2,596.25
BALANCE DUE
$2496.25
DEDUCT
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Packet Pg. 1193
C;Ot7eY COUnty
Procurement S 16.E.1.c
Change Order Form
® Contract Modification ❑ Work Order Modification
Contract M 16-6622 Change M 7 Purchase Order #: 4500176296 Project #: 80039
Contractor/Firm Name: Q Grady Minor & Associates, P.A Contract/Project: Big Corkscrew Island Regional Park Phase 1
Project Manager Name: Dave Closas Division Name: I
Facilities Management
Original Contract/Work Order Amount
$
3,630,062.00
02/14/17 11 c
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$
3,630,062.00
02/14/17 11c
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$
3,630,062.00
7/7/2022
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$
193,164.00
5.32%
Total Change from Original Amount
Revised Contract/Work Order Total
$
3,823,226.00
5.32%
Change from Current BCC Approved Amount
Cumulative Changes
$
193,164.00
5.32%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed 3/01/2017 Original 4/26/2022 Last Approved 7/7/2022 Revised Date TBD
Date I I Completion Date Date (Includes this change)
# of Days Added 180 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ❑ Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
*The contract is currently on a Stop Work Order and has 1 day remaining.
This Change Order adds 180 days to the contract time and adds $193,164.00 to the contract for Task 8 Post Design
Services T&M. Additional Post Design services include Architectural, Electrical, Mechanical/Plumbing, Structural,
and Aquatic Engineering/field support by the Engineer of Record (EOR) are required to support the BCIRP Phase 1
construction and contract close out. Construction administration services were estimated based on a June 2022
completion due to construction setbacks due manpower and material/concrete availability, Phase 1 is now projected
to be substantially completed in December 2022 and additional time is needed to close out the contract. The
construction administration hours to support the construction effort were not sufficient to support the additional
months. 180 days are also required to be added to the contract duration for post design services.
2. These unanticipated changes due to manpower availability of manpower, construction schedule delays, concrete
materials and other challenges could not have been anticipated at the award of the design contract, but only could
have been determined during the construction phase.
3. If this change is not processed the BCIRP Park will not have the required Post Design Services to provide a
complete and usable facility and to close out the project and contract documents.
Digitally signed by
Prepared by: CIDSaSDaVP_ ClosasDave Date:
p'... 92��8.' "
Dave Closas, Principa- Rdrojimt Manager, FMD
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Digitally signed by
Michael J. Delate, P.E.
Accepted by: r,a,P ,�„ �a ,a Date:
MichaetVeiate, PE1,0WradVMinor PA
McCormick) Digitally signed by
Approved by: MccormickJohn Date:
J® cCormick, Q;1.ram =r, FMD
Approved by: SChrleebergep9a„Ys;9„edbYshaebe9esaa Date:
WRIement Professional)
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Admin rpacket Pg. 1194
Change Order/Amendment Summary 16.E.1.c
COST
TIME
CO#
AMD#
Description
Justification
Days
New
Additive (+)
Deductive (-)
Added
Amount
Utilizes Task 9
Allowance for
Additional Drainage Design to tie
1
$5,983 and reduced
0
0
0
0
into the sewer/utility lines with
the Allowance to
North East Service Area
O
$479,017
a
m
Incorrect Rates were
L
used in Change
>
Order 1. CO 2'
administratively
CO 2 administratively corrects
2
corrects the rates to
0
0
0
0
incorrect rates in CO 1 from
u_
from $5,983 to
$5,983 to $5,905
E
E
$5,905. Credits Task
9 Allowance($78) to
f°
$479,095
N
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Utilizes Task 9
Adds additional
it
Allowance for
$190,412.29 and
meeting/coordination and
to
3
reduced the
0
0
0
0
engineering support to review
-W
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Allowance to
Qualite Lights Vs Musco Lighting
E
$288,682.71
Design
L
CO 4
administratively
o
corrects incorrect
CO 4 administratively corrects
a-
4
rates in CO 3 from
0
0
0
0
incorrect rates in CO 3 from
$190,412.29
$190,412.29 to $185,025
$185,025. Change
reduces allowance
to $294,070
Utilizes Task 9
A change order was not approved
c
Allowance for
$14,310 that
and a ATF was submitted in lieu of
E
ATF
reduced the
0
0
0
0
CO #5. Requires design work to
U
allowance to
add a dog park and National
J
Fitness Campaign d Design
Q
$279,760
z
Utilizes Task 9
E:
Allowance for
Adds additional Post Design
M
5
$180,672 that
0
0
0
0
Services to support the remaining
M
reduced the
of the project due to delays in the
allowance to
construction schedule
o
$99,088
N
Adds 65 days,
r
utilizes $99,088 of
U
Task 9 Allowance
rn
and reallocates
Adds additional Post Design
Q
6
$13,000 of Task 11
0
0
65
1947
Services and time to support the
Reimbursables to
remaining of the project due to
c
Task 8 Post Design
delays in the construction schedule
Services. The
Allowance is
reduced to $0
Adds additional 180
Adds additional Post Design
d
7
days and adds
$193,164 to the
$193,164
0
180
2127
Services and time to support the
LL
contract post design
remaining of the project due to
Q
delays in the construction schedule
services
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W
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Q
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin packet Pg. 1195
16.E.1.c
GradyMinor
Civil Engineers a Land Surveyors a Planners a Landscape Architects
July 12, 2022
Mr. David Closas, P.E.
Collier County Facilities Management
3335 Tamiami Trail East, Suite 101
Naples, FL 34112-5356
RE: Big Corkscrew Island Regional Park Phase 1
Collier County Contract No.16-6622
Post -Design Services
Change Order
Dear Mr. Closas:
As discussed, we are requesting a change order to the existing contract to cover the increasing
amount of additional services required of GradyMinor since the last change order for additional
funding of the post -design services task. We are also requesting a six (6) month extension to the
contract (which represents less than 10% of the total contract time) from July 7, 2022, to January
7, 2023. The project has continued to encounter a number of extraordinary challenges which
were anticipated prior to the last change order. However, that change order was limited because
the planned systemic changes by the contractor were hoped to preclude additional effort on the
design team. Though the degree of assistance needed from the design team has decreased,
additional funds are required for the construction administration services to complete the project.
We are requesting a change order to add $193,164.00 to Post Design Task 11. This change order
represents less than 10% of the total contract amount. Please note that this does not include post -final
acceptance warranty services nor any possible general contractor liquidated damages review, hearings
or mediation meetings.
Thank you for your assistance with this matter.
Very truly yours,
Michael J. Delate, P.E.
Sr. Vice President
G:\AdminMarketing\PROPOSAL\C\Collier County\RFQ 16-6622 Big Corkscrew Island Regional Park\Change Order No. 8\DC20712 CO 7 (8) Post Design Services
Rl.docx
Q. Grady Minor & Associates, P.A.
3800 Via Del Rey
Bonita Springs, FL 34134
Ph. 239-947-1144 a Fax. 239-947-0375
EB 0005151 e LB 0005151 o LC 26000266
Packet Pg. 1196
16.E.1.c
Q.Grady Minor
STAFF
SR. ENG
LA
PM
SR DSGN
ADMIN
RATE/HR
$135.00
$135.00
$145.00
$115.00
$70.00
POST -DESIGN SERVICES TASK
HRS
HRS
HRS
HRS
HRS
Submittal and Shop Dwg Review
8
4
Progress Meetings, Preparation, Followup, Correspondence, Reports
24
1
24
3
8
Payment Applications and Change Order Review
8
4
RFI Review, Reports, Research, Coordination, Replies
30
6
30
6
6
Special Inspections
Record Drawings, Substantial Completion, Final Completion, Closeout
40
15
60
24
8
TOTAL
*Sub -Contractors
Hollis Engineering (EE)
Martin Aquatic
Victor Latavish, AIA
Totals
left
SUB* FEE
$1,440.00
$7,760.00
$1,440.00
$10,320.00
$152,759.00 $152,759.00
$19,445.00
$193,164.00
$ 1,800.00
$ 8,000.00
$ 142,959.00
$ 152,759.00
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