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Agenda 03/14/2023 Item #16D1 (Provide swim lessons, drowning prevention, and recreation camps to elementary and middle-aged children in Immokalee)16.D.1 03/14/2023 EXECUTIVE SUMMARY Recommendation to approve "After -the -Fact" and authorize the Chairman to sign the Memorandum of Understandings with the Boys & Girls Club of Collier County, Florida, Inc. for the delivery of the 21s1 Century Learning Centers swimming skills and drowning prevention "Miracle 1 and Miracle 2" programs in Immokalee. OBJECTIVE: To provide swim lessons, drowning prevention, and recreation camps to elementary and middle school -aged children in Immokalee through funding provided by the United States Department of Education. CONSIDERATIONS: Boys & Girls Club of Collier County, Florida, Inc. (Boys & Girls Club) receives grant funds from the United States Department of Education to provide recreation opportunities for elementary -age children creating healthy lifestyles and lifelong skills for leisure and health. The Boys & Girls Club would like to partner with Parks and Recreation. The Miracle programs (1 & 2) will take place at the Immokalee Sports Complex and will provide round-trip transportation from school to park facilities for students. Students will learn basic swimming skills and drowning prevention. The program will provide for camps held from March - June 30, 2023, at Immokalee Sports Complex. Children will also participate in recreational and sports activities. Parks and Recreation will receive up to $31,500 for the Miracle programs (1 & 2). The Parks and Recreation Division has been a partner in the 21st Century Learning Centers Program for the past thirteen (13) years to offer the Miracle programs to the community. The 2023 Memorandums of Understanding (MOU) were received by County staff on March 1, 2023. The programs are to commence on March 13, 2023, and therefore require an "After -the -Fact" approval. FISCAL IMPACT: To provide the appropriate staffing for the Miracle programs, personal services, and operating costs will be impacted in the amount not to exceed $31,500. The Boys & Girls Club will provide up to $31,500 to fund the programs, depending on participation. It is estimated that the program will have one -hundred thirty (130) participants per day. The reimbursed amount will cover the personal service/operating cost as well as the cost of supplies/equipment necessary to run the program. Revenue is budgeted and will be processed through the appropriate cost centers within Collier County Parks and Recreation Unincorporated Area General Fund (111). GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this action. LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. - RECOMMENDATION: To approve "After -the -Fact" and authorize the Chairman to sign two (2) Memorandum of Understanding documents with the Boys & Girls Club of Collier County for the delivery of the 21 st Century Learning Centers swimming skills and drowning prevention "Miracle 1 and Miracle 2" programs in Immokalee. Prepared By: Jeffrey Newman, Manager - Financial Operations, Operations and Veteran Services Division ATTACHMENT(S) 1. Miracle1MOU - JAK signed (PDF) 2. Miracle2MOU - JAK signed (PDF) Packet Pg. 734 16.D.1 03/14/2023 COLLIER COUNTY Board of County Commissioners Item Number: 16.13.1 Doc ID: 24813 Item Summary: Recommendation to approve "After -the -Fact" and authorize the Chairman to sign the Memorandum of Understandings with the Boys & Girls Club of Collier County, Florida, Inc. for the delivery of the 21 st Century Learning Centers swimming skills and drowning prevention "Miracle 1 and Miracle 2" programs in Immokalee. Meeting Date: 03/14/2023 Prepared by: Title: — Operations & Veteran Services Name: Jeff Newman 03/02/2023 10:10 AM Submitted by: Title: — Operations & Veteran Services Name: Jeff Newman 03/02/2023 10:10 AM Approved By: Review: Operations & Veteran Services Parks & Recreation Public Services Department Public Services Department Office of Management and Budget Office of Management and Budget County Attorney's Office Community & Human Services County Manager's Office Board of County Commissioners Jeff Newman Additional Reviewer Olema Edwards Additional Reviewer Todd Henry PSD Level 1 Reviewer Tanya Williams PSD Department Head Review Debra Windsor Level 3 OMB Gatekeeper Review Christopher Johnson Additional Reviewer Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Maggie Lopez Additional Reviewer Dan Rodriguez Level 4 County Manager Review Geoffrey Willig Meeting Pending Completed 03/02/2023 10:13 AM Completed 03/02/2023 10:13 AM Completed 03/02/2023 11:31 AM Completed 03/02/2023 11:58 AM Completed 03/03/2023 8:22 AM Completed 03/03/2023 4:58 PM Completed 03/06/2023 3:33 PM Completed 03/06/2023 4:22 PM Completed 03/07/2023 2:56 PM 03/14/2023 9:00 AM Packet Pg. 735 16.D.1.a BGCCC/Parks Recreation Co I I ierM iracle 1 2023 MEMORANDUM OF UNDERSTANDING: between BOYS & GIRLS CLUB OF COLLIER COUNTY r fl COLLIER COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA FOR THE DELIVERY OF 215T CENTURY COMMUNITY LEARNING CENTERS PROGRAM "MIRACLE 1" YEAR 4: MARCH 2023 - JUNF 2023 IN COLLIER COUNTY This Memorandum of Understanding is entered into between the Boys & Girls Club of Collier County. (hereinafter referred to as the `BGCCC") and Collier County, a political Subdivision of the State of Florida (hereinafter referred to as the "Parks and Recreation"). I. Purpose The purpose of this Memorandum of Understanding is to support the implementation of the 21 st Centur, Community Learning Centers grant program in Collier County, Florida, in a project known locally as Miracl sited in Eden Park, Highlands, Pinecrest, Lake Trafford, and Village Oaks Elementary and Immokalee Middl Schools. II. Services to be Provided by Parks and Recreation Division The Parks and Recreation Division agrees to: A. Implement the Parks and Recreation Division component of the Miracle grant in accordance with th approved application, specific contract deliverables and the Parks and Recreation project outline fe program year 2023 attached (See Attachment 2); B. Maintain usual and customary records which will be available upon request; C. Participate in Advisory Council meetings to provide reports and updates and to offer programmati suggestions; D. Submit in writing any and all proposed changes in program to BGCCC for written approval prior t implementation; E. Submit to the BGCCC invoices for its services rendered to include materials/supplies, personnel an refreshments as needed for participants. Such invoices may be computer -generated and may be is electronic, facsimile, or paper format; F. Submit final invoice and report no later than July 15, 2023. Failure to submit final invoice and repot by July 15, 2023, will constitute breach of contract and result in the forfeiture of all or partial fundin relative to the 4th quarter. (See Attachment 1); and [23 -SOC-0 1008/1774539/11 Page 1 of 6 ,�1 Packet Pg. 736 16.D.1.a BGCCC/ParksttecreationColl ierMiracle l 20231 G. Provide Certificate of Insurance that lists the Boys & Girls Club of Collier County as an additionE insured on General Liability Insurance and a Waiver of Subrogation for the Boys & Girls Club c Collier County with respect to the General Liability, Auto, & Workers Compensation. III. Services to be Provided by the Boys & Girls Club of Collier County The Boys & Girls Club of Collier County agrees to: A. Provide fiscal services to the Parks and Recreation Division as necessary to support th implementation of the 21 St Century Community Learning Centers Program grant in accordance wit the approved application and the budget attached; B. Provide reimbursement within ten (10) days of receipt of Director approved invoice and receipt e funds; the total funds from all MOUs are not to exceed annual funding amount of. $18,750.00 durin the 2023 YEAR 4 of the project; C. Provide one Coordinator to assist Parks and Recreation in the full implementation of the Miracl project. 1V. General Conditions A. The Parks and Recreation Division and its representative signing this document attest that: 1. Parks and Recreation Division as an organization in part or as a whole is not presently debarrec suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covere transactions by any federal department or agency; and, 2. Parks and Recreation Division or any of its agents are not suspended or debarred or otherwise exclude from Recreation receiving Federal funds. B. Parks and Recreation Division and the BGCCC agree that: 1. Each party is solely responsible for the negligent acts or willful omissions of its own designated agent and agrees to hold the other parties harmless against any claim or suit, including all costs and attorney' a, fees arising from the act, omission, or negligence of its own officers, agents, volunteers or employee., Y including, but not limited to, claims or suits based on allegations of discrimination on the basis of race creed, color, national origin, gender, age, sexual orientation, or disability; 2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florid B agree to be responsible for the negligent acts or willful omissions of their own designated agents onl to the extent allowed by § 768.28, Florida Statutes; 3. Each party agrees to maintain the confidentiality of any shared student records as required by Florid L and Federal law, and that such Recreation records shall be used only for purposes allowed under r 1002.22, Florida Statutes, and shall be shared only with written parental permission; and 4. Each party commits to support the other in its implementation and to work collaboratively with th E other and in consultation with the Florida Department of Education program office if any change: adjustments, or improvements to this arrangement become necessary or desirable. a [23-SOC-01008/1774539/11 Page 2 of 6 � Packet Pg. 737 16.D.1.a BGCCC/ParksRecreationCollierMiracie 12023 V. Duration of Memorandum of Understanding This Memorandum of Agreement shall begin when signed by all parties and shall end on July 31, 2023, excel as provided in Article V ("Termination") of this Memorandum of Understanding. It is understood that thi agreement may be amended during the program year at the direction of the Florida Department of Education c as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both parties. VI. Termination Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made herei upon no less than thirty (30) days advance notice to each of the other parties. In the event of termination by eithc party, payment will be made by the Boys & Girls Club of Collier County to Parks and Recreation Division fc services rendered through the effective date of termination. In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in th spaces provided. Rick Locastro, Chair Collier County Board of County Commissioners Megan NlLkthy, President/CEO Boys & Girls Club of Collier County Dated: (SEAL) ATTEST: Crystal K. Kinzel, Clerk [23-SOC-01008/1774539/1J , Deputy Clerk Page 3 of 6 Date 3/6/2023 Date Approved Ps to Form and legality: Jeffrey A.Tlaftkow, County Attorney Packet Pg. 738 16.D.1.a BGCCC/ParksRecreationCol lierMiracle 12023 Attachment I Reports and Penalties A. Camp Program Sessions Invoice Date Deliverables included with Invoice Penalties P1 Session ® Daily schedule of classes offered; description and goals of each Each of these two requirements March 2023 class; name(s) of staff, qualifications, and documentation of is worth 50% of funding mandated background checks requested. ® End of Session report including: (1) original sign -in sheets Failure to submit final invoice containing student names, schools, dates and total number served; and report by July 20, 2023 (2) Pre -and Post-test/survey results indicating student progress will constitute breach of toward goals; (3) name(s) of staff and hours worked contract and forfeiture of full or partial funding 2°d Session © Daily schedule of classes offered; description and goals of each Each of these two requirements June 2023 class; name(s) of staff, qualifications, and documentation of is worth 50% of funding mandated background checks requested. ® End of Session report including: (1) original sign -in sheets containing student names, schools, dates and total number served; (2) Pre -and Post-test/survey results indicating student progress toward >4oals; (3) name(s) of staff and hours worked [23-SOC-01008/1774539/11 Page 4 of 6 Packet Pg. 739 16.D.1.a IiGCC:C/ParksRecreationCol lierMiracle 1 2023 Attachment 2 CAMP SESSIONS: March 13th to March 17th, 2023; June 12th — June 2311, 2023 The Camp Programs will take place at the Immokalee Sports Complex and will be guided by the following: • Parks and Recreation will work with Miracle Site Coordinators to ensure all activities align with th approved grant application goals and objectives • Parks and Recreation will supply 2 paid Leaders and evidence of the required background check for eac • Miracle and Parks and Recreation staff will recruit Recreation assistants from Miracle regular staff t, maintain a 1:15 ratio • Miracle Site Coordinators will recruit and enroll students for Saturday and Camp Sessions • Miracle Site Coordinators will coordinate with Parks and Recreation to ensure all necessary paperwor is completed and on file • March 2023 schedule: Monday through Friday: March 13,14,15,16, and 17 from 8:30 AM — 1:30 PM • June 2023 schedule: Monday through Friday: June 12, 13, 14, 15, 16, 19, 20, 21, 22, and 23 from 8:3 AM — 4:30 PM • A maximum of 130 students will attend each session • If students use the pool, an additional fee of $1 per child per day will be charged • Pool usage will be determined based on balance remaining from swimming fees referenced above A Camp Report will be submitted at the end of each session to the Miracle Project Manager, who represents th Boys & Girls Club of Collier County. Each report, at a minimum, will include: original sign -in sheets; a dail calendar of classes and activities; goals/objectives and related activities for each component; pre-po: assessments/surveys demonstrating the learning that occurred; the names of all staff per day. [23-soC-01008/1774539/11 Page 5 of'6 ! moo) Packet Pg. 740 16.D.1.a BG(.-'CC/Pat-k-..seereal.ioiiC:oiiici-Miraclei 20-�3 ,4ttac'hment .3 The total of all Miracle I MOUs for the 2022-2023 school March — June 2023 Contracted Services: Camp Services The Fee Structure will not exceed the annual budget of $18,750.00. • 4 @ $100 per day Leaders (paid Parks and Recreation staff) $400 • Facility Usage (gym, field, classroom) and Clean-up $400 • Pool and material/supplies ($2.75 x 164) $450 $1,250 per day x 15 days = $ 18,750 $18,750 total Total: $18,750.00 [23-SOC-01008/1774539/11 Page 6 of 6 $18,750.( Total MOU 2022-2023 Budget $18,750.( l k� Packet Pg. 741 16.D.1.b BGCCC/Parks RecreationCollierMiracle2 2023 MEMORANDUM OF UNDERSTANDING: between BOYS & GIRLS CLUB OF COLLIER COUNTY and COLLIER COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA FOR THE DELIVERY OF 21ST CENTURY COMMUNITY LEARNING CENTERS PROGRAM "MIRACLE 2" YEAR 3 : MARCH 2O23 — JULY 2023 IN COLLIER COUNTY This Memorandum of Understanding is entered into between the Boys & Girls Club of Collier County. (hereinafter referred to as the "BGCCC") and Collier County, a political Subdivision of the State of Florida (hereinafter referred to as the "Parks and Recreation"). I. Purpose The purpose of this Memorandum of Understanding is to support the implementation of the 21" Centur, Community Learning Centers grant program in Collier County, Florida, in a project known locally as Miracl sited in Highlands Elementary, Village Oaks Elementary, and Immokalee Middle Schools. II. Services to be Provided by Parks and Recreation Division The Parks and Recreation Division agrees to: A. Implement the Parks and Recreation Division component of the Miracle grant in accordance with th approved application, specific contract deliverables and the Parks and Recreation project outline fc program year 2022-2023 attached (See Attachment 2); B. Maintain usual and customary records which will be available upon request; C. Participate in Advisory Council meetings to provide reports and updates and to offer programmati suggestions; D. Submit in writing any and all proposed changes in program to BGCCC for written approval prior t implementation; E. Submit to the BGCCC invoices for its services rendered to include materials/supplies, personnel an refreshments as needed for participants. Such invoices may be computer -generated and may be i electronic, facsimile, or paper format; F. Submit final invoice and report no later than July 15, 2023. Failure to submit final invoice and repo] by July 15, 2023, will constitute breach of contract and result in the forfeiture of all or partial fundin, relative to the 4th quarter. (See Attachment 1); and [23-SOC-01008/1774540/11 Page 1 of 6 CAC, Packet Pg. 742 16.D.1.b BGCCC/ParksR.ecreationCollierMiracle2 2023 G. Provide Certificate of Insurance that lists the Boys & Girls Club of Collier County as an additionz insured on General Liability Insurance and a Waiver of Subrogation for the Boys & Girls Club c Collier County with respect to the General Liability, Auto, & Workers Compensation. III. Services to be Provided by the Boys & Girls Club of Collier County The Boys & Girls Club of Collier County agrees to: A. Provide fiscal services to the Parks and Recreation Division as necessary to support th implementation of the 21 st Century Community Learning Centers Program grant in accordance wit the approved application and the budget attached; B. Provide reimbursement within ten (10) days of receipt of Director approved invoice and receipt e funds; the total funds from all MOUs are not to exceed annual funding amount of. $12,750.00 durin, the 2023 YEAR 3 of the project; C. Provide one Coordinator to assist Parks and Recreation in the full implementation of the Miracl project. IV. General Conditions A. The Parks and Recreation Division and its representative signing this document attest that: 1. Parks and Recreation Division as an organization in part or as a whole is not presently debarrec suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covere transactions by any federal department or agency; and, 2. Parks and Recreation Division or any of its agents are not suspended or debarred or otherwise exclude, from Recreation receiving Federal funds. B. Parks and Recreation Division and the BGCCC agree that: 1. Each party is solely responsible for the negligent acts or willful omissions of its own designated agent and agrees to hold the other parties harmless against any claim or suit, including all costs and attorney' a, fees arising from the act, omission, or negligence of its own officers, agents, volunteers or employee: Y including, but not limited to, claims or suits based on allegations of discrimination on the basis of race creed, color, national origin, gender, age, sexual orientation, or disability; 2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florid p agree to be responsible for the negligent acts or willful omissions of their own designated agents onl N to the extent allowed by § 768.28, Florida Statutes; 0 3. Each party agrees to maintain the confidentiality of any shared student records as required by Florid L and Federal law, and that such Recreation records shall be used only for purposes allowed under 1002.22, Florida Statutes, and shall be shared only with written parental permission; and 4. Each party commits to support the other in its implementation and to work collaboratively with th z other and in consultation with the Florida Department of Education program office if any change: o adjustments, or improvements to this arrangement become necessary or desirable. a [23-SOC-01008/1774540/11 Page 2 of 6 CO-0 Packet Pg. 743 16.D.1.b BGCCC/ParksRecreationColliel-Miracle2 202 V. Duration of Memorandum of Understanding This Memorandum of Agreement shall begin when signed by all parties and shall end on July 31, 2023, excel as provided in Article V ("Termination") of this Memorandum of Understanding. It is understood that thi agreement may be amended during the program year at the direction of the Florida Department of Education e as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both parties. VI. Termination Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made herei. upon no less than thirty (30) days advance notice to each of the other parties. In the event of termination by eithc party, payment will be made by the Boys & Girls Club of Collier County to Parks and Recreation Division fc services rendered through the effective date of termination. In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in th spaces provided. Rick Locastro, Chair Collier County Board of County Commissioners Megan N112Sarthy, President/CEO Boys & Girls Club of Collier County Dated: (SEAL) ATTEST: Crystal K. Kinzel, Clerk [23-SOC-01008/1774540/1 1 , Deputy Clerk Page 3 of 6 Date 3/6/2023 Date Approved legality: Jeffrey Al1�latz4ow, County Attorney ek Packet Pg. 744 16.D.1.b BGCCC/ParksRecreationCollierMiracic.2 2023 Attachment 1 Reports and Penalties A. Camp Program Sessions Invoice Date Deliverables included with Invoice Penalties I" Session 0 Daily schedule of classes offered; description and goals of Each of these two requirements is March 2023 each class; name(s) of staff, qualifications, and worth 50% of funding requested. documentation of mandated background checks 0 End of Session report including: (1) original sign -in sheets containing student names, schools, dates and total number served; (2) Pre -and Post-test/survey results indicating student progress toward goals; (3) name(s) of staff and hours worked 2°d Session 0 Daily schedule of classes offered; description and goals of Each of these two requirements is June 2023 each class; name(s) of staff, qualifications, and worth 50% of funding requested. documentation of mandated background checks Failure to submit final invoice 0 End of Session report including: (1) original sign -in sheets and report by July 15, 2023 will containing student names, schools, dates and total number constitute breach of contract served; (2) Pre -and Post-test/survey results indicating and forfeiture of full or partial student progress toward goals; (3) name(s) of staff and hours funding worked [23-SOC-01 008/1774540/1 ] Page 4 of 6 rkD Packet Pg. 745 16.D.1.b BGCCC/ParksRecreationCollierMlracle2 202 Attachment 2 CAMP SESSIONS: March 13th to March 17th, 2023; June 121h — June 23rd, 2023 The Camp Programs will take place at the Immokalee Sports Complex and will be guided by the following: • Parks and Recreation will work with Miracle Site Coordinators to ensure all activities align with th approved grant application goals and objectives • Parks and Recreation will supply paid Leaders and evidence of the required background check for eacl • Miracle and Parks and Recreation staff will recruit Recreation assistants from Miracle regular staff t maintain a 1:15 ratio • Miracle Site Coordinators will recruit and enroll students for Saturday and Camp Sessions • Miracle Site Coordinators will coordinate with Parks and Recreation to ensure all necessary paperwor is completed and on file • March 2023 schedule: Monday through Friday: March 13, 14,15, 16, and 17 from 8:30 AM — 1:30 PM • June 2023 schedule: Monday through Friday: June 12, 13, 14, 15, 16, 19, 20, 21, 22, and 23 from 8:3 AM-4:30 PM • A maximum of 130 students will attend each session • If students use the pool, an additional fee of $1 per child per day will be charged • Pool usage will be determined based on balance remaining from swimming fees referenced above • There is an option of three (3) additional Saturday sessions funded within the existing budget if there i agreement between both parties A Camp and/or Saturday Session Report will be submitted at the end of each session to the Miracle Projec Coordinator, who represents the Boys & Girls Club of Collier County. Each report, at a minimum, will include Go original sign -in sheets; a daily calendar of classes and activities; goals/objectives and related activities for eac N component; pre -post assessments/surveys demonstrating the learning that occurred; the names of all staff per da) a� c .y a 0 M N V L [23-SOC-01008/1774540/11 Page 5 of 6 G Q Packet Pg. 746 16.D.1.b BGCCC/ParksRecreationCollierMiracle2 2023 Affachment 3 The total of all Miracle 2 MOUs for the 2022-2023 school August — June 2022 Contracted Services: Camp Services The Fee Structure will not exceed the annual budget of $12,750.00. • 3 @ $100 per day Leaders (paid Parks and Recreation staff) $300 • Facility Usage (gym, field, classroom) and Clean-up $300 • Pool and material/supplies $250 $850 per day x 15 days = $12,750 $12,750 total Total: $12,750.00 [23-SOC-01008/1774540/11 Page 6 of 6 $12,750.0 Total MOU 2022 - 2023 Budget I $12,750.0 Packet Pg. 747