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Agenda 03/14/2023 Item #16C3 (Approve a renewal term of one year and adjust the County's agency-wide security services agreement)16.C.3 03/14/2023 EXECUTIVE SUMMARY Recommendation to approve a Fourth Amendment to Agreement No. 18-7429 for Security Services with Universal Protection Service, LLC to adjust the fee schedule to better align with market rates for the final renewal term of one year under the Agreement, and authorize the Chairman to sign the Amendment. OBJECTIVE: To approve a renewal term of one year and adjust the County's agency -wide security services agreement to align with market rates. CONSIDERATIONS: The Facilities Management Division is tasked to provide security to government buildings and facilities (screening for weapons, access control, deterrence, and emergency response), security details, enhanced security for executives, judges, and elected officials, as well as, official guests of the County, and other government security functions. These services are primarily provided under Security Services Agreement No. 18- 7429 (the "Agreement"), which is managed by the Facilities Management Division. Services under the Agreement are also utilized by other County Departments and Divisions to meet security requirements. Universal Protection Service, LLC d/b/a Allied Universal Security Services, LLC ("UNIVERSAL") currently provides security services under the Agreement. The Agreement provides for an initial three-year term with two, one-year renewal options. UNIVERSAL (formerly G4S Secure Solutions (USA), Inc.) has provided security services to the County since 2004. In periodic security service surveys, more than 75% of respondents report being satisfied with the services being provided, with approximately 62% reporting being extremely satisfied. As part of staff's fact-finding for renewal, additional security service satisfaction inquiries were made. The responses to these inquiries were positive even though UNIVERSAL is challenged with significant officer turnover largely due to the need for a sustainable wage. Survey respondents used the words "professional," "knowledgeable," "helpful," and "great" to describe UNIVERSAL security officers and management. In September and October 2022 UNIVERSAL supplied personnel as requested to fulfill security posts critical to Collier County's emergency response to Hurricane Ian. The security posts included the Emergency Operations Center, several public shelters, Cocohatchee River Park, and emergency supply distribution sites. UNIVERSAL met or exceeded the County's requirements in providing security officers, planning and implementing the deployment, coordinating with the Collier County Sheriff's Office, and adjusting to changing requirements. The initial three-year term of the Agreement went into effect on January 22, 2019. The Agreement includes a provision to adjust pay rates to attract and retain the highest quality security personnel and considers other economic conditions so as to remain competitive with other security provider compensation models in the geographic area. The Officer pay rates in use today were last amended in January 2022 to reflect the then current Economic Research Institute ("ERI") market salary data. The Agreement's Amendment 4 Exhibit B Fee Schedule is updated for new hourly pay rates plus mark ups on those positions to better align with current market rates. UNIVERSAL is requesting a rate adjustment to all officer positions pay and County hourly rates with this final one-year renewal term. In evaluating UNIVERSAL's request, staff recognized that recruitment and retention challenges have a direct impact on the County's security capability. With the objective being to attract and retain the highest quality security personnel staff examined industry pay trends and concluded that a pay adjustment is warranted. Accordingly, staff is recommending an adjustment that aligns officer pay rates with salary data reported by the ERI Salary Assessor Job Report dated December 30, 2022, with the database last updated November 14, 2022. No adjustment has been made for the Program Manager or Operations Supervisor positions since the inception of the contract in 2018. For these two leadership positions adjustments of 10.2% and 11.2% respectively, is recommended. The tabulated cost with the proposed rates is increasing the agreement cost by 8%; however, the increases vary significantly between the positions (see attachment). The average rate increase is an average of 6.42%. UNIVERSAL has agreed to a final one-year renewal term with the above -proposed rate adjustments. The updated Packet Pg. 576 16.C.3 03/14/2023 rates are provided in Exhibit B to the attached proposed Fourth Amendment to the Agreement and are also illustrated in the attached backup report to this document. The revised rates will apply retroactive to the renewal term of and for the remainder of the agreement commencing on January 22, 2023. This renewal is the final renewal term under Agreement No. 18-7429. Security services will be resolicited over the next six to nine months so that a new contract can be in place for January 2024, prior to the expiration of this agreement. FISCAL IMPACT: The fiscal impact of the recommended rate adjustment is approximately $147,200 or 8% averaged increase relative to Countywide annual anticipated contractual expenditures of $1,841,331.60. Actual expenditures may differ based on security requirements and vacancy/attrition rates. The annual cost for security services utilized by the Facilities Management Division has averaged $1,230,200 over the last three calendar years (2019-2021). Utilization by other Divisions over that period has averaged $706,900. Security funding is provided in the Facilities Management/Government Security budget 001-122255 and other user Department/Division budgets. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval.-SRT RECOMMENDATION: To approve a Fourth Amendment to Agreement No. 18-7429 for Security Services with Universal Protection Service, LLC to adjust the fee schedule to better align with market rates for the final renewal term of one year under the Agreement, and authorize the Chairman to sign the Amendment. Prepared by: John McCormick, PE, Interim Director, Facilities Management Division ATTACHMENT(S) 1. Allied Rate Request for 2023 (PDF) 2. FY23 Tabulation Summary Allied Universal (PDF) 3. Positions Market Analysis Combined (PDF) 4. 18-7429 Contract - Master Agreement (PDF) 5. 18-7429 - Fully Signed Amendment #1 (PDF) 6. 18-7429 - Fully Signed Amendment #2 (PDF) 7. 18-7429 - Fully Signed Amendment #3 (PDF) 8. 18-7429 - Vendor Signed Amendment #4 (PDF) Packet Pg. 577 16.C.3 03/14/2023 COLLIER COUNTY Board of County Commissioners Item Number: 16.C.3 Doe ID: 24620 Item Summary: Recommendation to approve a Fourth Amendment to Agreement No. 18-7429 for Security Services with Universal Protection Service, LLC to adjust the fee schedule to better align with market rates for the final renewal term of one year under the Agreement, and authorize the Chairman to sign the Amendment. Meeting Date: 03/14/2023 Prepared by: Title: — Facilities Management Name: Paula Brethauer 02/07/2023 12:20 PM Submitted by: Title: — Facilities Management Name: John McCormick 02/07/2023 12:20 PM Approved By: Review: Facilities Management John McCormick Director - Facilities Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Procurement Services Sandra Herrera Additional Reviewer Procurement Services Sue Zimmerman Additional Reviewer Facilities Management Jennifer Belpedio Manager - Real Property Corporate Compliance and Continuous Improvement Megan Gaillard Public Utilities Department County Attorney's Office Public Utilities Department Office of Management and Budget County Attorney's Office Office of Management and Budget County Manager's Office County Manager's Office Board of County Commissioners Drew Cody Level 1 Division Reviewer Scott Teach Level 2 Attorney Review George Yilmaz Level 2 Division Administrator Review Debra Windsor Level 3 OMB Gatekeeper Review Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Laura Zautcke Additional Reviewer Ed Finn CMO Completed Dan Rodriguez Level 4 County Manager Review Geoffrey Willig Meeting Pending Completed 02/07/2023 12:25 PM Completed 02/07/2023 2:09 PM Completed 02/07/2023 3:53 PM Completed 02/08/2023 10:14 AM Completed 02/08/2023 3:24 PM Additional Reviewer Completed 02/24/2023 11:31 AM Completed 02/24/2023 12:57 PM Completed 02/24/2023 4:20 PM Completed 02/27/2023 9:52 AM Completed 02/27/2023 9:57 AM Completed 03/01/2023 1:29 PM Completed 03/02/2023 12:17 PM 03/06/2023 4:49 PM Completed 03/07/2023 3:15 PM 03/14/2023 9:00 AM Packet Pg. 578 16.C.3.a w;'.HEDUNIVERSAU _ There for you. November 18, 2022 Mr. Edward Finn Director of Facilities Management Collier County Ed, Good morning. Thanks for taking the time out of your busy day to review officer wages for 2023. As you are aware wages in the Naples and the surrounding areas have skyrocketed. Employers such as Walmart, RaceTrac, Chick-Fil-A and many others now pay as much as $18.00 per hour for base line employees. Many of them receive full 401K's, medical plans and sign -on bonuses. Employers like Amazon, FeclEx, and similar logistics employers are now in $20.00's. As such, we at AUS have done the same as we propose wages for new business. We routinely win new work at the $18.00 plus mark for unarmed officers with more than half closing in on the $20.00 mark. Wages for armed are following suit with new sites starting at $23.00. Beyond the fierce competition for quality talent and the 8.1% cost -of -living increase in this region we are challenged with two key factors which hamper officer turnover (158.1%), Non - billed OT (10.2%) which mandates our officers put in both extended days and hours, and finally, vacant posts (12.2%) wherein we have no coverage at a required post. These two factors are one; a sustainable wage that will meet the next 52 weeks and two; provide for a larger pool of candidates allowing us to be "picky" or selective when reviewing candidates for assignment to one of the many County facilities. Typical or "healthy" sites have OT under 5%, no vacant posts and officer turnover at 55% or under. Prior to covid we were in the 35% range. We now have many officers either demanding OT pay to accept employment or working two jobs just to make ends meet. A quick comment on the wage analysis reports. We use ERI and PayScale. Many of our clients utilize these the two very same vendors. The reported wages are "old news". That is, they are a look back at wages. A 52-week trailing number. They do not project where wages will be in the coming 52 weeks. The need for sustainable wages is key as without that in mind we are simply "kicking the can" down the road ultimately putting us right back where we currently sit. With the current market continuing to push wages higher as we battle inflation and an eye on creating a much larger pool of viable candidates to allow us to select the best of the best as we battle to improve officer retention, I am recommending the following rate schedule. Additionally, I have included some recent ERI wage date for your markets to provide you a much broader view of things. Please consider that this wage data is ONLY for security officers and does not consider other employers in the same market who may pay considerably 16.C.3.a c .ILL; EDUNIVERSAL There for You. more. Years ago, security officers preferred to remain in the industry and "job hopping" was from one security job to another. Today, most employees, future and present chase down the best pay rate as their living expenses dictate what jobs they take. Collier County 2023 Posit on Program Manager Assi¢a,�+Pr�nMar�?r Icspenl Operations Supervisor PostSupervisor -- - - 5ecrcyOfficerom$perDe 0s Armed Security Officer UnMdSear. ofiicsr PUD Post Supervisor- Armed PUDSemriiyOfficer Patrol • Unarmed PUD Sea dty Officer Patrol -Armed PUD Security Officers • Armed PUD Security Officer on Special Details mark BandKin D 1Gi Musevrm Security Shif -Differential I hours between 10p •& Est HPW Comments a>a�aTw Wage OTMOI Rate OT)Hol WIdy TOT Sal $K285.00 $ 32.83 Salaried $ 4193 Salaried $ L717.20 Not req. atthis time, $ 27.78 Salaried $ 36.43 Salaried $ - s?I $52,540.00 $ 25.26 Salaried $ 3118 Salaried $ 1,327.20 $ 19.31 $ 2&97 $ 2757 $ 4136 S 2,ZR Re_questOnly - $ 2191 $ 3187 $ 3L05 $ 46.58 S - 5M $ 1732 $ 2590 $-2492 $ 37.38 514,353.92 33 $ 124 ' $ 24.30 $ 23.21 $ 34.82 5 7,4273 $ 19.31 $ 28.97 $ 2757 $ 436 5 L.02.8ri Not req. at this time. $ 16.24$ 24,36 $ 23.21 $ 34,82 $ $ 17.32 $ 25.98 $ 24.92 $ 37.38 $ 1,993.60 $ 17.32 $ 25.98 $ 24.92 $ 37.38 $ 3,987.20 Request Only $ 21.91 $ 31V $ 3L05 $ 46SB $ $ 19.00 $ 150 $ 26.95 $ 4.0A3 $ 1,07BA0 Ada on Only $ 2.00 $ J3'$ A0 Wzsa $ 4.26 $_ $ 35,39L72 PROPOS®WAGF�IUAriC� Comments Wage OTJHol Rate OT/W WIdy Bill YOYlnc% Mi Waded$75,000.00 $ 106 Salaried $ 468 Salaried $ L947,24 13.40% Not regatthis time $ 28.00 Salaried $ 37.80 Salaried $ 3,75% Salaried $54A0&00 $ 2&00 Salaried $ 36.89 Salaried $ L475,45 1L17% - - $ 2L00 $ 3L50'$ 29.79 $ 44.69 $ 2,393A2 &06% RequestOnly $ 2100 $ 3300$ 3L21 $ -- 4682 $ 0.52% $ 2000 $ 3100'$ 28.37 $ -- 4256 $15,343A2 - 13.96% $ 18.00 $ ..27.00'S 2554 $ 130 $ t171,71 1AM $ 21.00 $ 31S0 T$ 29.79 $ 44.69 $ L191.T3 8.00 Notreq.atthistime. 5 100 S 27.00'$ 25.54 5 3830 um S 10A0 5 30.00'$ RK 5 i236 212.92 2A S wo 5 30A0'$ 2&37 5 S2Y S 4,539.84 13.86% Request Only S 22.00 S 33-M 3121 5 4.V S - 032% $ 20.00 $ 3&00 $ 137 5 11.56 $ 1,13496 5.29% Add on only $ 200 $ 100'S 184 S 4.26 S 0.00% Ed, we value your business but even more your partnership. You and your team have allowed us to build a very successful program that we simply wish to improve upon. Thanks again. Please reach out at any time should you need any additional information or clarification on any point. Wishing you and yours a very Healthy and Happy Thanksgiving Day Holiday. Joseph Y. Lo Bi nco Senior Re al Vice President $ 39,457.67 -9� #;uawaaa6y o;;uawpuauay y}pno=l : OZgtZ) lasaanlun pallid Aiewwng uol;eingel EZAZI :}uauayoejjV v a) v E E O U Ou v s 0 C a a) v „0000000000 � O O 1- m co O m O N 0 N N O 7 CO N O LqG� R CO P M 00 7 0 0 0 0 f- t U 0 N 't N N 0 CD Cl(D t` C N N M O O R t U M v co � _o * M 'ITO CO N y O M O M t` ' C M .� N m LO LO(D r- 0)LO co O O O. m M 0) N coo rn U O 0 IL` '0 OO t` d1 O M M CO N L M CO Cl) � CO O Cl) CON N N co N M M N _ C 0 M N = 0 O N C � U 'a y O O O LO LO 0 0 0 0 y R O V Vf� O O O O O) r- O) O LO CO O N N N N N N M N R E a 0 d dw w y LO -a C N U 6) O LO 0 G1 Cl) a) O Il_ O N m N R 4 N (fl M 6) 6) L6 T- 3 N j U R (o 00 � U) 't N (o 00 � 00 � O U Lo Lo r N 0') LO It 0',0000 O N N M M N N N N M L � L U � 0 2 E!} Ef3 E!} Ef3 E!} Ef3 E!} Ef3 E!} N It O Co 00 M O R Cl) O M N� CO O O C a Ln N N L L w N N M N L G1 R 7 � � U fA 6G, fA 6G, fA 69 613 ef3 613 I- Ln 0 0 0 O O N O N tr- It N O > 2 0 p 0 0 d C a- O a d C U .0 t0 C C5 U C 0 E o p E rn R t° 'C O a Q QC m 0 a� U C U (4 R C 0 C 3 Q? o O ECL o U U LO 00 ao0Qa<n0w co LO Ch a m Y U Id a ECONOMIC ©v RESEARCH I N S T I T U T E 16.C.3.c SALARY ASSESSOR Armed Security Officer Specifications: Prepared for: Area: Industry: Industry Codes: Organization Size: Education Adjustment: Skill Adjustment: Certification Adjustment: Shift Work Adjustment: Fort Myers, Florida Government - County/Parish Support Services eSIC: 9103, NAICS: 921100, usSEC: 9721 (Data reported by years of experience) Planning Date: 12/30/2022 Annualized Salary Trend: 3.1 % (Adjustment: 0.25%) Database as of: 11/14/2022 ERI Job Code: 9836 eDOT: 372667003 SOC: 339032 Printout Date: 12/30/2022 (Items in bold affect salary estimates) Date Last Updated: 11/14/2022 N C E O U rn N c a L CM C O .y O I1 a� E z U 2 r Q Page 1 of 4 Packet Pg. 582 SALARY ASSESSOR Individual Job Report ERI Job Title: Armed Securitv Officer 16.C.3.c 11 ECONOMIC ©O RESEARCH I N S T I T U T E i _ J J d V N N Estimated Survey Mean Hourly Base Salaries Years of Experience 10th Percentile 25th Percentile Mean 75th Percentile 90th Percentile 12 18.90 20.01 21.55 22.92 24.45 9 17.81 18.90 20.36 21.60 22.99 6 16.52 17.61 19.04 20.19 21.44 3 14.88 15.90 17.35 18.46 19.61 2 14.29 15.26 16.68 17.79 18.94 1 13.73 14.62 15.98 17.08 18.23 ti a) �i (0 (6 y $19.09 m co ■ O O O ■ U ■ M .N c $13.72 Q 1 2 3 6 9 12 a L Years of Experience M ■ 10th Pctl. to 25th Pctl. 25th Pctl. to Mean ■ Mean Mean to 75th Pctl. 75th Pctl. to 90th Pctl. to c O .y O a a� E z U 2 r Q Page 2 of 4 Security 100122 Packet Pg. 583 SALARY ASSESSOR Individual Job Report ERI Job Title: Armed Security Officer Overview 16.C.3.c 11 ECONOMIC ©O RESEARCH I N S T I T U T E • Responds to unusual or emergency situations, such as theft, vandalism, terrorism, fire, medical emergency, and illegal activities, at a client's site using the appropriate escalation of force up to and including armed response. • Guards and protects industrial, commercial, and private property against intentional harm; and observes and reports suspicious activities and incidents, providing for the security and safety of client property and personnel. • Controls access to client site or facility through the admittance process, checks personnel for proper identification and clearance, permits authorized people to enter property, and prohibits unauthorized access to facilities. Typical Functions • Preserves order and enforced security regulations and directives for the site pertaining to personnel, visitors, and premises • Maintains proficiency in the use of protective equipment, restraint devices, and weapons. • Warns violators of rule infractions, such as carrying forbidden articles, and apprehends or expels culprits. • Sounds alarm or calls police or fire department by telephone in case of fire, difficulty with unauthorized people, or medical emergencies. • Prepares logs and reports as required. Date Last Updated: 11/14/2022 Page 3 of 4 Security 100122 Packet Pg. 584 SALARY ASSESSOR Individual Job Report 16.C.3.c 11 ECONOMIC OqTl� RESEARCH I N S T I T U T E Data Collection ERI gathers data from 3 types of sources: surveys we conduct ourselves, surveys we purchase from other organizations, and reports from publicly traded organization, such as proxies and 10- Ks. Data Verification After collecting the data, we conduct QA to ensure the data flowing into the analyses are of the highest quality. Some examples of QA tasks are job matching by trained analysts, interviewing participants to double-check data that do not fall into parameters, and inspecting data to identify issues such as keying errors or misclassifications. Analysis QERI conducts advanced analytics to accurately capture the full scope of an occupation and how it exists in the economy. ERI is committed to using the best analysis for a given statistical task, including machine learning, meta -analysis, and regression. These analyses have been validated against independently collected market data. Quality Assurance 116 ERI analysts double-check the results for every job every quarter. This process allows us to be confident in the data we publish. ERI Results The end result is a carefully p curated dataset that reflects compensation rates with an v unparalleled level of accuracy. ERI provides a comprehensive database of compensation for over 11,500 job titles, 1,000 industries, and 11,000 locations. ERI data is licensed to subscribers for public business use only(see ERI Services Agreement); 045782 Copyright©2022 Resale or public distribution of Assessor Data is prohibited Patent No. 6,862,596 and 7,647,322 Page 4 of 4 2022© ERI Economic Research Institute - All Rights Reserved ERI Economic Research Institute Packet Pg. 585 ECONOMIC ©v RESEARCH I N S T I T U T E 16.C.3.c SALARY ASSESSOR Security Guard Specifications: Prepared for: Area: Industry: Industry Codes: Organization Size: Education Adjustment: Skill Adjustment: Certification Adjustment: Shift Work Adjustment: Fort Myers, Florida Government - County/Parish Support Services eSIC: 9103, NAICS: 921100, usSEC: 9721 (Data reported by years of experience) Planning Date: 12/30/2022 Annualized Salary Trend: 3.1 % (Adjustment: 0.25%) Database as of: 11/14/2022 ERI Job Code: 4111 eDOT: 372667011 SOC: 339032 Printout Date: 12/30/2022 (Items in bold affect salary estimates) Date Last Updated: 11/14/2022 N C E O U rn N c a L CM C O .y O I1 a� E z U 2 r Q Page 1 of 4 Packet Pg. 586 16.C.3.c SALARY ASSESSOR ® ECONOMIC #qT111`1 RESEARCH Individual Job Report N S T I T U T E i J J d V ERI Job Title: Security Guard N - c O Y ci Estimated Survey Mean Hourly•Average:$18.28O L Years of Experience 10th Percentile 25th Percentile Mean 75th Percentile 90th Percentile FU 12 18.24 19.33 20.82 22.11 23.56 y - > 9 17.09 18.18 19.62 20.80 22.11 c 6 15.76 16.84 18.28 19.40 20.59 3 14.21 15.16 16.57 17.69 18.83 2 13.68 14.57 15.92 17.02 18.17 1 13.18 13.98 15.25 16.32 17.47 ti a) �i N (6 y $18.37 m m ■ O c O ■ U N N c $13.17 Q 1 2 3 6 9 12 L Years of Experience M ■ 10th Pctl. to 25th Pctl. 25th Pctl. to Mean ■ Mean Mean to 75th Pctl. 75th Pctl. to 90th Pctl. to c O .y O a a� E z U 2 r Q Page 2 of 4 Security 100122 Packet Pg. 587 SALARY ASSESSOR Individual Job Report ERI Job Title: Security Guard Overview 16.C.3.c 11 ECONOMIC ©O RESEARCH I N S T I T U T E • Guards industrial or commercial property against fire, theft, vandalism, and illegal entry. • Patrols buildings and grounds of industrial plant or commercial establishment, docks, or work site. • Examines doors, windows, and gates to determine that they are secure. • Preserves order and enforces security regulations. • Warns violators of rule infractions, such as loitering, smoking, or carrying forbidden articles; and apprehends or expels culprits. • Inspects equipment and machinery to ascertain if tampering has occurred. • Watches for and reports conditions that could result in injury or loss due to fire hazards, leaking pipes, spills, faulty equipment, etc. • Checks personnel for proper identification and clearance. • Permits authorized people to enter property. • Checks incoming and outgoing packages. • Observes departing personnel to guard against theft of company property. Typical Functions • Sounds alarm or calls police or fire department in case of fire, difficulty with unauthorized people, or medical emergencies • Records data, such as property damage, unusual occurrences, and malfunctioning of machinery or equipment, for use by supervisory staff. • May register at watch stations to record time of inspection trips. • May perform janitorial duties and set thermostatic controls to maintain specified temperature in buildings or cold storage rooms. • May tend furnace or boiler. • May be deputized to arrest trespassers. • May regulate vehicle and pedestrian traffic at plant entrance to maintain orderly flow. • May patrol site with guard dog on leash. • May accompany or lead a truck convoy carrying valuable shipments. Date Last Updated: 11/14/2022 Page 3 of 4 Security 100122 Packet Pg. 588 SALARY ASSESSOR Individual Job Report 16.C.3.c 11 ECONOMIC OqTl� RESEARCH I N S T I T U T E Data Collection ERI gathers data from 3 types of sources: surveys we conduct ourselves, surveys we purchase from other organizations, and reports from publicly traded organization, such as proxies and 10- Ks. Data Verification After collecting the data, we conduct QA to ensure the data flowing into the analyses are of the highest quality. Some examples of QA tasks are job matching by trained analysts, interviewing participants to double-check data that do not fall into parameters, and inspecting data to identify issues such as keying errors or misclassifications. Analysis QERI conducts advanced analytics to accurately capture the full scope of an occupation and how it exists in the economy. ERI is committed to using the best analysis for a given statistical task, including machine learning, meta -analysis, and regression. These analyses have been validated against independently collected market data. Quality Assurance 116 ERI analysts double-check the results for every job every quarter. This process allows us to be confident in the data we publish. ERI Results The end result is a carefully p curated dataset that reflects compensation rates with an v unparalleled level of accuracy. ERI provides a comprehensive database of compensation for over 11,500 job titles, 1,000 industries, and 11,000 locations. ERI data is licensed to subscribers for public business use only(see ERI Services Agreement); 045782 Copyright©2022 Resale or public distribution of Assessor Data is prohibited Patent No. 6,862,596 and 7,647,322 Page 4 of 4 2022© ERI Economic Research Institute - All Rights Reserved ERI Economic Research Institute Packet Pg. 589 ECONOMIC ©v RESEARCH I N S T I T U T E 16.C.3.c SALARY ASSESSOR Security Operations Manager Specifications: Prepared for: Area: Industry: Industry Codes: Organization Size: Education Adjustment: Skill Adjustment: Certification Adjustment: Shift Work Adjustment: Fort Myers, Florida Government - County/Parish Support Services eSIC: 9103, NAICS: 921100, usSEC: 9721 (Data reported by years of experience) Planning Date: 12/30/2022 Annualized Salary Trend: 3.3% (Adjustment: 0.27%) Database as of: 11/14/2022 ERI Job Code: 8405 eDOT: 189167064 SOC: 111021 Printout Date: 12/30/2022 (Items in bold affect salary estimates) Date Last Updated: 11/14/2022 N C E O U rn N c a L CM C O .y O I1 a� E z U 2 r Q Page 1 of 4 Packet Pg. 590 SALARY ASSESSOR Individual Job Report ERI Job Title: Security Operations Manager 16.C.3.c ECONOMIC #qT111` RESEARCH I N S T I T U T E i _ J J d V N N Years of Experience 10th Percentile 25th Percentile Mean 75th Percentile 90th Percentile 12 33.15 36.04 39.86 43.72 47.57 9 31.04 33.68 37.21 40.79 44.38 6 28.66 31.03 34.21 37.44 40.72 I 3 26.03 28.11 30.89 33.70 36.60 2 25.13 27.10 29.75 32.42 1 24.22 26.10 28.62 31.15 ti a) �i (0 (6 a, $35.90 y m co 35.17 33.75 O c - ■ � O U ■ rn .N c $24.21 Q 1 2 3 6 9 12 L Years of Experience m ■ 10th Pctl. to 25th Pctl. 25th Pctl. to Mean ■ Mean Mean to 75th Pctl. 75th Pctl. to 90th Pctl. to c O .y O a a� E z U 2 r Q Page 2 of 4 Security 100122 Packet Pg. 591 SALARY ASSESSOR Individual Job Report ERI Job Title: Security Operations Manager Overview • Manages all security personnel. • Develops and implements goals for the security team. • Identifies shortcomings of personnel and administers plans to address them. • Enhances security operations through audits and quality assurance measures. Typical Functions 16.C.3.c 11 ECONOMIC ©O RESEARCH I N S T I T U T E • Conducts security awareness training for the whole staff periodically. • Develops documentation and standards for customer interaction. • Ensures cameras and alarms are maintained. • Recommends equipment updates as needed. • May recruit, hire, train staff, evaluate employee performance, and recommend or initiate promotions, transfers, and disciplinary action. Date Last Updated: 11/14/2022 Page 3 of 4 Security 100122 Packet Pg. 592 SALARY ASSESSOR Individual Job Report 16.C.3.c 11 ECONOMIC OqTl� RESEARCH I N S T I T U T E Data Collection ERI gathers data from 3 types of sources: surveys we conduct ourselves, surveys we purchase from other organizations, and reports from publicly traded organization, such as proxies and 10- Ks. Data Verification After collecting the data, we conduct QA to ensure the data flowing into the analyses are of the highest quality. Some examples of QA tasks are job matching by trained analysts, interviewing participants to double-check data that do not fall into parameters, and inspecting data to identify issues such as keying errors or misclassifications. Analysis QERI conducts advanced analytics to accurately capture the full scope of an occupation and how it exists in the economy. ERI is committed to using the best analysis for a given statistical task, including machine learning, meta -analysis, and regression. These analyses have been validated against independently collected market data. Quality Assurance 116 ERI analysts double-check the results for every job every quarter. This process allows us to be confident in the data we publish. ERI Results The end result is a carefully p curated dataset that reflects compensation rates with an v unparalleled level of accuracy. ERI provides a comprehensive database of compensation for over 11,500 job titles, 1,000 industries, and 11,000 locations. ERI data is licensed to subscribers for public business use only(see ERI Services Agreement); 045782 Copyright©2022 Resale or public distribution of Assessor Data is prohibited Patent No. 6,862,596 and 7,647,322 Page 4 of 4 2022© ERI Economic Research Institute - All Rights Reserved ERI Economic Research Institute Packet Pg. 593 ECONOMIC ©v RESEARCH I N S T I T U T E 16.C.3.c SALARY ASSESSOR Security Supervisor Specifications: Prepared for: Area: Industry: Industry Codes: Organization Size: Education Adjustment: Skill Adjustment: Certification Adjustment: Shift Work Adjustment: Fort Myers, Florida Government - County/Parish Support Services eSIC: 9103, NAICS: 921100, usSEC: 9721 (Data reported by years of experience) Planning Date: 12/30/2022 Annualized Salary Trend: 3.2% (Adjustment: 0.26%) Database as of: 11/14/2022 ERI Job Code: 1748 eDOT: 189167082 SOC: 331091 Printout Date: 12/30/2022 (Items in bold affect salary estimates) Date Last Updated: 11/14/2022 N C E O U rn N c a L CM C O .y O I1 a� E z U 2 r Q Page 1 of 4 Packet Pg. 594 SALARY ASSESSOR Individual Job Report ERI Job Title: Security Supervisor 16.C.3.c ECONOMIC #qT111` RESEARCH I N S T I T U T E i _ J J d V N N Years of Experience 10th Percentile 25th Percentile Mean 75th Percentile 90th Percentile 12 28.87 30.87 33.58 36.20 38.91 9 27.18 29.03 31.54 33.95 36.46 6 25.35 27.04 29.34 31.53 33.81 I 3 23.32 24.84 26.91 28.86 30.90 2 22.62 24.08 26.07 27.94 1 21.91 23.31 25.22 27.01 29.89 28.88 a� c m ■ U ■ rn .N c $21.91 Q 1 2 3 6 9 12 a L Years of Experience m ■ 10th Pctl. to 25th Pctl. 25th Pctl. to Mean ■ Mean Mean to 75th Pctl. 75th Pctl. to 90th Pctl. to c O .y O a a� E z U 2 r Q Page 2 of 4 Security 100122 Packet Pg. 595 SALARY ASSESSOR Individual Job Report ERI Job Title: Security Supervisor Overview 16.C.3.c 11 ECONOMIC #qT111` RESEARCH I N S T I T U T E • Supervises security systems for protection of individuals, homes, and business, commercial, and industrial organizations, and investigates various crimes against organization or client. • Aids in development and administration of programs to protect organization's, employee's, or client's property from theft, sabotage, violence, or other situation that endangers the well being of client, employees, or organization facilities. Typical Functions • Evaluates premises to determine security needs. • Studies physical conditions, oversees activities, and confers with staff of organization or client to obtain data regarding internal operations. • Monitors electronic security systems, such as closed circuit surveillance, entry controls, burglar alarms, ultrasonic motion detectors, electric eyes, and outdoor perimeter and microwave alarms. • Works with law enforcement in investigating crimes committed against organization or client. • Reviews personnel records of employees or client staff and conducts background investigation of selected members to obtain personal histories, character references, and financial status. • Conducts or directs surveillance of suspects and premises to apprehend culprits. • Notifies management or client of security weaknesses, and assists in developing procedures for handling, storing, safekeeping, and destroying classified materials. • Reports criminal information to authorities and testifies in court. • May plan and direct personal security and safety of individual, family, or group for contracted period. • May plan and review client travel itinerary, mode of transportation, and accommodations. • May travel with client and direct security operations. Date Last Updated: 11/14/2022 Page 3 of 4 Security 100122 Packet Pg. 596 SALARY ASSESSOR Individual Job Report 16.C.3.c 11 ECONOMIC OqTl� RESEARCH I N S T I T U T E Data Collection ERI gathers data from 3 types of sources: surveys we conduct ourselves, surveys we purchase from other organizations, and reports from publicly traded organization, such as proxies and 10- Ks. Data Verification After collecting the data, we conduct QA to ensure the data flowing into the analyses are of the highest quality. Some examples of QA tasks are job matching by trained analysts, interviewing participants to double-check data that do not fall into parameters, and inspecting data to identify issues such as keying errors or misclassifications. Analysis QERI conducts advanced analytics to accurately capture the full scope of an occupation and how it exists in the economy. ERI is committed to using the best analysis for a given statistical task, including machine learning, meta -analysis, and regression. These analyses have been validated against independently collected market data. Quality Assurance 116 ERI analysts double-check the results for every job every quarter. This process allows us to be confident in the data we publish. ERI Results The end result is a carefully p curated dataset that reflects compensation rates with an v unparalleled level of accuracy. ERI provides a comprehensive database of compensation for over 11,500 job titles, 1,000 industries, and 11,000 locations. ERI data is licensed to subscribers for public business use only(see ERI Services Agreement); 045782 Copyright©2022 Resale or public distribution of Assessor Data is prohibited Patent No. 6,862,596 and 7,647,322 Page 4 of 4 2022© ERI Economic Research Institute - All Rights Reserved ERI Economic Research Institute Packet Pg. 597 16.C.3.d FIXED TERM SERVICE AGREEMENT # 18-7429 for SECURITY SERVICES THIS AGREEMENT, made and entered into on this (, day of 20.eL, by and between G4S Secure Solutions (USA) Inc. �, authorized to do business in the State of Florida, whose business address is 13461 Parker Commons Boulevard, Suite #200, Fort Myers, Florida 33901 (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: AGREEMENT TERM. The Agreement shall be for a three (3 ) year period, commencing * upon the date of Board approval or ❑ on and terminating on three (3 ) year(s) from that date or until all outstanding Purchase Order(s) issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Contractor, renew the Agreement under all of the terms and conditions contained in this Agreement for two (2) additional one (1 ) year(s) periods. The County shall give the Contractor written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon issuance of a ®Purchase Order ❑ "wti€- to-Pr�ceeu. 3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the terms and conditions of * Request for Proposal (RFP) ❑ !^vi,utio^ to wid (ITia) ❑ 0t161^-; () # 18-7429 , including all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal referred to herein and made an integral part of this Agreement. ❑i The Contractor shall also provide services in accordance with Exhibit A - Scope of Services attached hereto. Page 1 of 17 Fixed Term Service Agreement #2017-002 (Ver.1) 6' Packet Pg. 598 16.C.3.d 3.1 This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price methodology as defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon approval by the County's Contract Administrative Agent/Project Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". 4.1 Price Methodology (as selected below): 0 Time and Materials: The County agrees to pay the contractor for the amount of labor time spent by the contractor's employees and subcontractors to perform the work (number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the contractor's markup). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subcontractor) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. 0 Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs, including labor, materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price and the number of units received (no contractor inventory or cost verification). 4.2 Any County agency may obtain services under this Agreement, provided sufficient funds are included in their budget(s). 4.3 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. Page 2 of 17 Fixed Term Service Agreement #2017-002 (Ver.1) Packet Pg. 599 16.C.3.d 4-4 ❑ (ohe6k--fop Travel r.�,rr r euv�i and ReirnbuFsable Expenses must be apprOved in advance In wFiting by the County, Travel expense hne-F -eiH used as SeE)tien V 2.061 Fla. Stats. Weage $044-6 }per ile .9eakfast $6-80 Isla $a-�-88 pipAef A tieket eest- t9HFiSt-- ;tat-6af -AGtwal vehdGles Ledging sr-e than $150.0 #4t Rafk4i afiHH Tani-e e�ifeoesiae Astral-cost-e€-either-ta-x+-sr�+r�e�t-lifHeasiHe Reimhu mable items other than travel expenses shall h eAe laying items will be paid only after GentFaGter has PFOVided all Feseipts. G9RtFa6teF shall be and -expenses under -taken pwFswant to this AgFeeFnePA-. 5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531 C. 6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or emailed to the Contractor at the following: Company Name: G4S Secure Solutions (USA) Inc. Address: 13461 Parker Commons Boulevard, Suite 200 Fort Mvers. Florida 33901 Authorized Agent: John D'Agata, Senior Vice President Attention Name & Title: Leonardo Montufar, District Manager Telephone: 239-768-0808 E-Mail(s): Leonardo.MontufarPusa.g4s.com All Notices from the Contractor to the County shall be deemed duly served if mailed or emailed to the County to: Page 3 of 17 Fixed Tenn Service Agreement #2017-002 (Ver.l) >_ bJ � r Q Packet Pg. 600 16.C.3.d Board of County Commissioners for Collier County, Florida Division Name: Facilities Managment Division Division Director: Damon Grant Address: 3335 Tamiami Trail East Administrative Agent/PM Telephone: E-Mail(s): Naples, Florida 34112 Miguel Carballo, Manager Facilities & Security 239-252-8380 Miguel.Carballo@colliercountyfl.gov The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. The County will not be obligated to pay for any permits obtained by Subcontractors. Payment for all such permits issued by the County shall be processed internally by the County. All non -County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. 9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Agreement of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. Page 4 of 17 Fixed Term Service Agreement #2017-002 (Ver.1) n �® Packet Pg. 601 16.C.3.d 10. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of the non-performance. 11 12 In the event that the County terminates this Agreement, Contractor's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Contractor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. INSURANCE. The Contractor shall provide insurance as follows: A. Al Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. B. W Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non -Owned Vehicles and Employee Non -Ownership. C. 0 Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $1,000,000 for each accident. E ❑ Prefession-pi Liability- Shall be maiRtaiRed by the GentraGtGF W ensure its legal a� a this a� r r & ❑ GE)y @ge shall eMiRiPAHM limitS of $ per Glaim � C O F. 0 Employee Dishonesty, including Theft of Property of Others: C minimum limits of $1,000,000 per claim. 11 00 a� E s Page 5 of 17 0 Fixed Term Service Agreement #2017-002 (Ver.1) Q �qC Packet Pg. 602 16.C.3.d Special Requirements: Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government shall be listed as the Certificate Holder and included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Contractor's policy shall be endorsed accordingly. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. The Contractor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: thirty (30) days prior written notice, or in accordance with policy provisions. Contractor shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal or material change in coverage or limits received by Contractor from its insurer, and nothing contained herein shall relieve Contractor of this requirement to provide notice. Contractor shall ensure that all subcontractors comply with the same insurance requirements that the Contractor is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Contractor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. Page 6 of 17 Fixed Term Service Agreement #2017-002 (Ver.1) t Packet Pg. 603 16.C.3.d 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Facilities Management Division 15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), © Exhibit A Scope of Services, Exhibit B Fee Schedule, ® RFP/ ❑ 4T-W❑ 9t-hef # 18-7429 , including Exhibits, Attachments and Addenda/Addendum, ❑ subsequent quotes, and ❑ Qtho Exhibit/A#ad*rePA: crrr. 17. APPLICABILITY. Sections corresponding to any checked box (■) expressly apply to the terms of this Agreement. 18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 19, PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual E shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Q Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of o the firm from contact with County staff for a specified period of time; b. Prohibition by the `` individual and/or firm from doing business with the County for a specified period of time, N including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate N termination of any Agreement held by the individual and/or firm for cause. r c a� 20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Contractor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, a ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public r Records Law Chapter 119, including specifically those contractual requirements at F.S. § o 119.0701(2)(a)-(b) as stated as follows: N 1* ti 00 C d E Page 7 of 17 L L) Fixed Term Service Agreement #2017-002 (Ver.1) r Q - Packet Pg. 604 16.C.3.d IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful Contractor extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful Contractor. Page 8 of 17 Fixed Term Service Agreement #2017-002 (Ver.1) U110 Packet Pg. 605 16.C.3.d 22. PAYMENTS WITHHELD. The County may decline to approve any application for payment, or portions thereof, because of defective or incomplete work, subsequently discovered evidence or subsequent inspections. The County may nullify the whole or any part of any approval for payment previously issued and the County may withhold any payments otherwise due to Contractor under this Agreement or any other Agreement between the County and Contractor, to such extent as may be necessary in the County's opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of Contractor to make payment properly to subcontractors or for labor, materials or equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance of the Contract Amount; (e) reasonable indication that the Work will not be completed within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or (g) any other material breach of the Contract Documents. If any conditions described above are not remedied or removed, the County may, after three (3) days written notice, rectify the same at Contractor's expense. The County also may offset against any sums due Contractor the amount of any liquidated or unliquidated obligations of Contractor to the County, whether relating to or arising out of this Agreement or any other Agreement between Contractor and the County. /IONN • ■ . - 24. STANDARDS OF CONDUCT: PROJECT MANAGER. SUPERVISOR, EMPLOYEES. :2 The Contractor shall employ people to work on County projects who are neat, clean, t° well-groomed and courteous. Subject to the American with Disabilities Act, Contractor shall supply competent employees who are physically capable of performing their employment duties. The County may require the Contractor to remove an employee it N deems careless, incompetent, insubordinate or otherwise objectionable and whose Y continued employment on Collier County projects is not in the best interest of the County. E a� 25. ❑ WARRANTY. a L , and +�+ C� C 1 � V paFtie IiaF-SBpgie-e. T-ncv , passage efr _ O U Cn N and eendotioned in aeGE)Fdanee with the in-i—et ers a� E Page 9 of 17 U Fixed Term Service Agreement #2017-002 (Ver.1) cc, Q Packet Pg. 606 16.C.3.d ■PEN A . MM- A - A A - A - - - - - I 27. ❑ PROTECTION OF WORK. A. Contractor shall fully protect the Work from loss or damage and shall bear the cost Q of any such loss or damage until final payment has been made. If Contractor or ° r anyone for whom Contractor is legally liable is responsible for any loss or damage to the Work, or other work or materials of the County or County's separate E contractors, Contractor shall be charged with the same, and any monies necessary to replace such loss or damage shall be deducted from any amounts due Contractor. E B. Contractor shall not load nor permit any part of any structure to be loaded in any manner that will endanger the structure, nor shall Contractor subject any part of the 3 Work or adjacent property to stresses or pressures that will endanger it. U° C. Contractor shall not disturb any benchmark established by the County with respect o to the Project. If Contractor, or its subcontractors, agents or anyone, for whom Contractor is legally liable, disturbs the County's benchmarks, Contractor shall immediately notify the County. The County shall re-establish the benchmarks and Contractor shall be liable for all costs incurred by the County associated therewith. 28. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials form specifications shall be approved in writing by the County in advance. Q L 29. CHANGES IN THE WORK. The County shall have the right at any time during the progress of the Work to increase or decrease the Work. Promptly after being notified of a , change, Contractor shall submit an estimate of any cost or time increases or savings it foresees as a result of the change. Except in an emergency endangering life or property, or as expressly set forth herein, no addition or changes to the Work shall be made except upon modification of the Purchase Order by the County, and the County shall not be liable c0 to the Contractor for any increased compensation without such modification. No officer, employee or agent of the County is authorized to direct any extra or changed work orally. 00 Any modifications to this Agreement shall be in compliance with the County Procurement r Ordinance and Procedures in effect at the time such modifications are authorized. E Page 10 of 17 Fixed Term Service Agreement #2017-002 (Ver.1) M L) Q Q Packet Pg. 607 16.C.3.d 30. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 31. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 32. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision -making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision -making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 33. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 34. ❑ KEY PERSONNEL. The Contractor's personnel and management to be utilized for t° W. _ MWOMIN - - - - -- -- - - -- M. - - - - - !fY►.:rLLtiZ\T1:11►�1 u�1� rc�ft��l.r��i� S i a.rtir7•�osica-nr—r'li�rits`i�a�e�el_ltr.�l.rllsilat:a�SRrirn_i.c��ii rr��: - �► ' .i • ��t.r��'�s•_�tt��� � t�r�►.lam t•����_i a.yir�'t♦�a��H1it.�rrt�Yrt�/J:J �'a�iti�tY � :i��i�ait♦lrir. •.. �•• _ C .4+ F AGREEMENT STAFFING. The Contractor's personnel and management to be utilized r for this Agreement shall be knowledgeable in their areas of expertise. The County 0 reserves the right to perform investigations as may be deemed necessary to ensure that 0) competent persons will be utilized in the performance of the Agreement. The Contractor shall assign as many people as necessary to complete required services on a timely basis, co and each person assigned shall be available for an amount of time adequate to meet required services. E Page 11 of 17 Fixed Tenn Service Agreement #2017-002 (Ver.1) Q Packet Pg. 608 35. FN_1 ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of solicitation the Contractor's Proposal, and/or the County's Board approved Executive Summary, the Contract Documents shall take precedence. X3 W_ 36, ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. 37. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be E responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management E Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence 0 U_ and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of E issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business, The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DI-FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. 0 N ti Go E Page 12 of 17 Fixed Term Service Agreement #2017-002 (Ver. 1) U 2 I Packet Pg. 609 1 16.C.3.d 38. 0 SAFETY. All Contractors and subcontractors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all Contractors and subcontractors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. Collier County Government has authorized the Occupational Safety and Health Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way for the purpose of inspection of any Contractor's work operations. This provision is non- negotiable by any division/department and/or Contractor. All applicable OSHA inspection criteria apply as well as all Contractor rights, with one exception. Contractors do not have the right to refuse to allow OSHA onto a project that is being performed on Collier County Property. Collier County, as the owner of the property where the project is taking place shall be the only entity allowed to refuse access to the project. However, this decision shall only be made by Collier County's Risk Management Division Safety Manager and/or Safety Engineer. (Intentionally left blank -signature page to follow) C d Page 13 of 17 Fixed Term Service Agreement #2017-002 (Ver.1) Q Packet Pg. 610 16.C.3.d IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Agreement on the date and year first written above. ATTEST: Crystal K: Kinzel, Cl e of Courts & C M--JIe r BUL Dated: (s1=Al) "s as io Chairman's Contractor's Witnesses: Contractor's First Witness 1449 C'. ry ,,) IAG (`1--is TType/print witness nameT Contractor's Second Witness TTy e/print w' nameT County Attorney BOARD OF COUNTY COMMISSIONERS COLLIER COUXV' —F QIRIDA By: _ — Pv-'� W. L cDaniel, Jr`," Cha man G4S Secure Solutions (USA) Inc. Contractor Page 14 of 17 Fixed Tenn Service Agreement #2017-002 (Ver.1) El Packet Pg. 611 16.C.3.d Exhibit A Scope of Services FO-1 following this page (containing 12 pages) ❑ this exhibit is not applicable 00 E L Page 15 of 17 r Fixed Term Service Agreement #2017-002 (Ver.1) Q Packet Pg. 612 RFP# 18-7429-Security Services SCOPE OF SERVICES The Scope of Services will establish requirements for Security Services for Collier County from a qualified company, The following outlines Collier County's general objectives in regard to the daily scope of work and expectations in regard to security officer's conduct and appearance. Collier County reserves the right to remove any officer from duty, on a temporary or permanent basis without cause. Compliance with the County's Standard Operating Procedures Manual. The Facilities Management Division's ("Division") "Security Standard Operating Procedures Manual" (SOP) will be incorporated by reference and deemed exempt from public records. The Contractor will be responsible for insuring that all of the rules, procedures, and policies within the SOP are followed, The Contractor will be required to sign a confidentially agreement as applicable and directed by the County's Facilities Director or designee, as the referenced document is exempt from public records. The Contractor will not make copies of this document and will return each document to the Division. Competency of Contractor The Contractor must meet the following minimum requirements: A. Contractor shall have a minimum of five thousand (5,000) weekly hours of service in Collier, Lee, Broward, and Dade Counties or surrounding counties within a forty (40) mile radius and shall have a minimum of one (1) contract within these counties with a minimum of one thousand (1,000) hours per week of continual service and shall have maintained this level of service for a duration not less than thirty-six (36) consecutive months immediately prior to the date of the Request for Proposal (RFP) #18- 7429. B. Contractor must have experience providing the same levels of service required in the RFP with regard to the qualifications of the officers. This experience must have been permanent service, for more than twenty-four (24) consecutive months and this information must be verified, C. Contractor must have an in-house training department, licensed by the State of Florida, capable N le of providing the necessary training outlined and required by the RFP within their operating office. as D. Contractor must demonstrate the ability to provide continuous and uninterrupted security service E in the event of a natural disaster, E. Contractor must currently provide the same levels of service required in the RFP to similar type agencies and supply evidence that they have provided this service for a minimum of three (3) consecutive years. All personnel assigned to this Contract must meet the following minimum requirements: fifty (50) full- time security officers currently working for their company in Lee and/or Collier County. 0 U a) N Contractor's Responsibilities ti 0; It shall be understood and agreed that any and all services, materials and equipment shall comply fully with all Local, State and Federal laws and regulations. E The Contractor, as well as Contractor's employees or other representatives, including all sub -contractors Page I of 12 I Packet Pg. 613 1 at every tier (including vendors, repair persons and/or delivery individuals) who will have physical access to County facilities or locations related to security or public safety shall be required to comply with the fingerprinting and background checks. In these instances, all new formal competitive County solicitations (e.g.: bid invitations and requests for proposals) and contracts shall include a clause that mandates fingerprinting and background checks performed by County Security Section staff and paid for by the Contractor or sub -contractor, etc., as the case may be. The clause shall mandate that the contractor in privity with the County shall be responsible to ensure that these requirements are complied with at all lower tiers associated with the project. To the greatest extent possible, the results of these background checks should be on file in the Security Section files prior to the commencement of work. Fixed Hourly Rates Billing for services rendered will be based on the rates outlined in Exhibit B-Fee Schedule. The fixed hourly rates shall contain all charges, including wages,and benefits paid to all Contractor personnel. There may be additional charges to the County for additional training and/or equipment and/or supplies, pursuant to Exhibit B-Fee Schedule and as requested by the County. The County reserves the right to be able to adjust the hourly billing rates in order to attract and retain the highest quality personnel. This will allow the County to take into account other economic conditions and remain competitive with other security projects in the geographical area. In any case all changes to hourly rate will be in writing by the County's Facilities Management Director or his designee and processed by a formal written amendment to this Agreement. The County may at its sole discretion provide an annual cost of living adjustment to the Contract and processed by a formal written amendment to this Agreement. The intent of this clause is that the officers benefit from this increase. Public Relations An important aspect of security duties involves public relations. The security officer is usually the first person contacted by visitors. The impression created by the officer in the performance of the officer's duties has a direct bearing on an initial opinion formed of Collier County Government, It is the officer's responsibility to ensure that this impression is highly favorable. The officer's actions will be firm and determined, yet polite in all dealings with staff, visitors, and other persons. A cheerful "Good morning", or "Good evening", in greeting visitors sets a favorable impression of officer performance. Courtesy and tact are essential in dealing with Collier County staff, visitors, vendors, contractors, and all other persons Collier County. Holidays The County observes the following holidays and may not require coverage or the same amount of coverage from security personnel: New Year's Martin Luther King President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Page 2 of 12 ElG I Packet Pg. 614 1 16.C.3.d Day after Thanksgiving Christmas Day Day after Christmas The Contractor will pay employees at a rate of time and one half for working any County observed holiday. The Contractor will invoice the County at a rate of time and one half. Recruitment & Selection The following guidelines must be used by the Contractor in the selection of personnel to be assigned to the Collier County designated facilities, posts or details. After a potential hire is processed through selection as stated below, the individual shall be made available to a Collier County authorized representative for interview and evaluation prior to being assigned a post or assignment. The documentation concerning screening/selection should be made available to Collier County at this time. The final decision as to acceptability of any person for assignment will rest with the Facilities Management Director or designee. All officers must be fingerprinted, and background checked by County's Facilities Management staff at the Contractor's expense, at the beginning and continuously throughout the contract period (currently, every 5 years or as directed). Any costs incurred will be deducted from the Contractor's monthly invoice. Any arrests of any of the Contractor's officers working for Collier County Government must be reported to the County's Facilities Management Director or his designee immediately. Officer Certification The Contractor will provide the County's Contract Officer with annual written proof of each officers valid State of Florida Security licenses (D&G) and CPR/AED certifications (American Heart or American Red Cross). Wage Determination & Benefits The Contractor shall provide officers according to the following categories as assigned to this Contract N and must meet the following minimum requirements. The Contractor will provide the County with a fixed Contractor mark-up for each category for the duration of the contract, as provided Exhibit B to this =' Agreement. a� E a� CONTRACTOR'S PROGRAM MANAGER a The Contractor's Program Manager (Program Manager) is required to ensure understanding of, and compliance with, the following in regard to courtesy, knowledge, training and responsibilities of subordinates. The performance of work will be in compliance with the schedule of posts/hours and the E Post Orders/Emergency Response Procedures. Additional directives may be established at any time during the contract period. The Program Manager or his /her designee will also conduct professional E investigations as part of his / there assigned duties. More extensive duties (as directed by the County's c Contract Officer) may be assigned by the County's Contract Officer as an additional service at an U additional cost pursuant to the fees outlined in Exhibit B- Fee Schedule to the County. Conducts building N / plant surveys. co The Program Manager is responsible for the administrative functions associated with overseeing the continuing implementation of measures designed for the safety and security of the Collier County E Government Security Contract. E Q Page 3 of 12 Packet Pg. 615 16.C.3.d The following duties are normal for this position which reports directly to the County's Facilities Management Director or his designee. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned. This position is a salaried/exempt position. These duties are at the discretion of the County's Facilities Management Director or his/her designee and on behalf of the County. • Ensures Division (Facilities Management Division) compliance with applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations. • Consults with assigned staff to review work requirements, status, and problems; assists with complex or problem situations; provides direction, advice, and technical expertise. • Develops/implements policies and procedures as required; initiates emergency procedures as warranted. • Reviews operational problems and recommends changes in procedures and programs. • Investigates unusual occurrences when needed and ensures proper documentation. • Reviews logs, incident reports, and other documentation prepared by subordinate staff. • Processes a variety of documentation associated with County's Division operations, per established procedures and within designated time frames; distributes documentation or retains records as appropriate. • Communicates with Client, employees, other departments, law enforcement personnel, court officials, outside agencies and other individuals as needed to coordinate work activities. • Oversees the fingerprinting and criminal history checks in accordance with the existing Collier County Ordinance. • Maintains liaison with the Collier County Sheriff's Bureau on matters of mutual concern. • Monitors the annual Security Budget and maintain spreadsheet showing all contract security expenses by detail or post. • Maintains a monthly incident report overview and send to Facilities Management Director. • Provides security for Collier County functions that have not been budgeted for. • Conducts internal investigations as requested. • Conducts security audits, site inspections as requested. • Maintains spreadsheets showing number of persons visiting County buildings and number of prohibited persons held at various checkpoints. • Performs other related duties as required by the Director of Facilities Management. • Review construction plans and make security recommendations as requested. • Works with building occupants to determine security needs. • Coordinates with vendors on security systems to be installed. • Attends meetings; serves on committees or boards as needed. • Provides monthly AED and Assistance Box inspections with existing staff • Manages the County's Background checks (fingerprinting) program as directed by the County's Contract Officer. CONTRACTOR'S ASSISTANT PROGRAM MANAGER Assists the Program Manager as directed. May relieve the Program Manager as needed. The following duties are normal for this position. These are not to be construed as exclusive or all inclusive Other duties may be required and assigned. • Training: The County may, at its expense, secure within the scope of the Contract, the services of an Assistant Program Manager in charge of training. This is in addition to any other training clauses addressed within this Contract. • Oversees Executive Protection • Provides monthly AED and Assistance Box inspections with existing staff • Investigates unusual occurrences when needed and ensures proper documentation c a� E a� a a� r c 0 U rn N co c a� E s �a Q Page 4 of 12 Packet Pg. 616 16.C.3.d Conducts internal investigations as requested. Conducts security audits, site inspections as requested Works with building occupants to determine security needs CONTRACTOR'S OPERATIONS SUPERVISOR Assists the Program Manager as directed. May relieve the Program Manager as needed. The Operations Supervisor is responsible for the operational work functions associated with overseeing the continuing implementation of measures designed for the safety and security of the Collier County Government Campuses. The following duties are normal for this position. These are not to be construed as exclusive or all inclusive Other duties may be required and assigned. • Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals. • Coordinates daily work activities; organizes and prioritizes workload; prepares work schedules to ensure adequate coverage; maintains attendance records; makes work assignments; monitors statues of work in progress; inspects completed work; troubleshoots problem situations. • Ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals. • Maintains records pertaining to employee attendance and reviews time sheets for shift personnel. • Reviews operational problems and recommends changes in procedures and programs. • Investigates injuries, incidents, grievances, complaints, or allegations made by/about staff; initiates problem resolution; adjusts employee grievances in accordance with policy. • Interprets and enforces public safety rules, regulations and procedures; maintains a secure and peaceful environment on the campus. • Supervises completion of applicable forms, securing of lost property and explaining of campus rules, regulations and procedures. • Ensures availability of adequate equipment and supplies; initiates requests for new or replacement items. • Communicates via telephone and /or two-way radio; provides information and assistance; takes and relays messages; responds to requests for service or assistance. • Operates a computer to enter, retrieve, review or modify data; verifies accuracy or entered data and make corrections as appropriate; utilizes word processing, spreadsheet, database, desktop publishing, e-mail or other software programs) CONTRACTOR'S POST SUPERVISOR The Post Supervisor is responsible for daily operations associated with overseeing the continuing implementation of measures designed for the safety and security of the Collier County Government Security Contract. • Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals. • Coordinates daily work activities; organizes and prioritizes workload; prepares work schedules to ensure adequate coverage; maintains attendance records; makes work assignments; monitors status of work in progress; inspects completed work; troubleshoots problem situations. • Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations. • Ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals. Page 5 of 12 c a� E a� a� L Q L L 0 U a) N ti 00 C 0 r Packet Pg. 617 16.C.3.d • Consults with assigned staff to review work requirements, status, and problems; assists with complex or problem situations; provides direction, advice, and technical expertise. • Maintains records pertaining to employee attendance, available vacation/sick benefits, and other personnel/payroll issues; reviews/approves time sheets for shift personnel. • Conducts training for subordinates in methods and techniques used in the administration of government security; conducts emergency drills; conducts roll calls; ensures that in-service training is presented and properly documented. • Develops/implements policies and procedures as required; initiates emergency procedures as warranted. • Reviews operational problems and recommends changes in procedures and programs. • Assumes responsibilities of command officer in emergency situations for the Facilities Management Divisions. • Investigates injuries, incidents, grievances, complaints, or allegations made by/about staff; initiates problem resolution; adjusts employee grievances in accordance with policy. • Coordinates scheduled activities on the campus. CONTRACTOR'S SECURITY OFFICER • Former law enforcement experience, retired career military, military elite forces, police academy training, criminal justice degree or other degrees as approved by the County's Contract Officer. Other backgrounds with the approval of the County's Contract Officer. Clinical drug test and physical examination. • MMPI Psychological test. • Integrity test. • 7-year prior employer check. • Out -of -State criminal records check (back to the age of 18). • Neighborhood Canvas performed by a State of Florida licensed investigator. • Driver's license check. • Credit check. • Personal Reference check. • FDLE / FBI Criminal check. CONTRACTOR'S EXECUTIVE PROTECTION OFFICER r c • Former law enforcement experience, retired career military, military elite forces, E police academy training, criminal justice degree or other degrees as approved by the County's Contract Officer. Other backgrounds with the approval of the County's Q Contract Officer. L • Clinical drug test and physical examination. N • MMPI Psychological test. • Integrity test. • 7-year prior employer check. • Out -of -State criminal records check (back to the age of 18). r • Neighborhood Canvas performed by a State of Florida licensed investigator. o • Driver's license check. L) • Credit check. • Personal Reference check. • FDLE / FBI Criminal check.00 • Must be able to pass a modified Cooper Age and Gender Base Standards or US Secret Service Physical Agility Test. • Must attend all training provided by both the Contractor and the County. Page 6 of 12 r r �a Packet Pg. 618 16.C.3.d Executive Protection Officers will be paid an additional $5.00 per hour in addition to their regular rate while on the detail and 1.5 hours for travel. Overtime is paid if appropriate in addition to the $5.00 per hour detail deferential. The Contractor shall provide a benefit package for each officer, including medical benefits with a significant portion of the cost must be paid by the Contractor. A summary of these benefits and cost to the officers must be detailed in the proposal submitted to the County's RFPThese benefits will be maintained through- out the term of the Contract. Contractor must contribute to more than 50% of the premium for employee only health insurance benefits (AHC compliant). Spouse or dependent health insurance coverage and 401 K benefits must be offered, but there is no minimum contribution set forth for the Contractor. The County anticipates adding positions as needed. not specifically identified within this Agreement or County's RFP. The Contractor will submit percentage make -ups as provided for in Exhibit B-Fee Schedule. The Facilities Management Director may approve in writing and with the approval of the Procurement Servicesadditional wages for extraordinary circumstances and/or additional assignments or general or individual salary and or hourly rate adjustments. Overtime Coverage A. The County shall be invoiced for overtime incurred per the Overtime Rate as defined in the Exhibit B-Fee Schedule. B. New Assignments with less than 24-hour notice - The County will attempt to give reasonable notice to the Contractor of any new assignments. C. The County's Contract Officer may approve overtime charges based on Exhibit B-Fee Schedule for new or additional assignments / details. D. Overtime charges may be approved during natural or manmade disasters with the approval of N the County's Contract Officer. N r _ a� Posts / Weekly Hours E as L The following is a summary of the post assignments and hours which will be required for Collier County. a L The Contractor will develop recommendations for coverage after conducting an analysis of the security? needs. The number of officers and hours are at the discretion of the County's Security Director or their designee. Typical positions and hours include but are not limited to: , Salary/ Posts Position Hourly Weekly Hours ° U Administration Program Manager Salary 40 7:00 AM to 3:30 PM N Assistant Program Administration Manager Salary 40 7:30 AM to 4:30 PM co Courthouse Operations Supervisor Salary 40 6:30 AM to 3:00 PM Courthouse Post Supervisor Hourly 40 5:00 AM to 1:00 PM Courthouse Post Supervisor Hourly 40 1:00 PM to 9:00 PM Courthouse Officer Hourly 40 8:00 AM to 4:00 PM 2 a Page 7 of 12 u Packet Pg. 619 16.C.3.d Courthouse Officer Hourly 40 7:00 AM to 3:00 PM Courthouse Officer Hourly 40 7:00 AM to 3:00 PM Courthouse Officer Hourly 40 7:30 AM to 3:30 PM Courthouse Officer Hourly 40 7:30 AM to 3:30 PM Courthouse Officer Hourly 40 1:00 PM to 9:00 PM Courthouse Officer Hourly 40 1:00 PM to 9:00 PM Courthouse Officer Hourly 40 1:00 PM to 9:00 PM Courthouse Sat AM Officer Hourly 4 8:00 AM to 12:00 PM Courthouse Sun AM Officer Hourly 4 8:00 AM to 12:00 PM Courthouse Annex Officer Hourly 50 7:30 AM to 5:30 PM Courthouse Annex (optional) Officer Hourly 50 7:30 AM to 5:30 PM Admin Building (F) Post Supervisor Hourly 50 7:00 AM to 5:00 PM Admin Building (F) Officer Hourly 40 6:15 AM to 3:00 PM Admin Building (F) Officer Hourly 40 7:00 AM to 3:00 PM Admin Building (F) Officer Hourly 30 3:00 PM to 9:00 PM Admin Building (F) Officer Hourly 30 3:00 PM to 9:00 PM Health Building Lobby Officer Hourly 50 7:30 AM to 5:30 PM Health Building 3rd FI Officer Hourly 45 8:00 AM to 5:00 PM Imm Gov't Center Officer Hourly 47.5 7:45 AM to 5:15 PM North County rover Officer Hourly 40 8:00 AM to 4:00 PM South County rover Officer Hourly 40 8:00 AM to 4:00 PM Emerg Ser Center Officer Hourly 40 8:00 AM to 5:00 PM Desk - Operations Center Officer Hourly 40 8:00 AM to 5:00 PM Operations Center Officer Hourly Ops - 40 4:00 PM to 12:00 AM Operations Center Officer Hourly Ops - 40 12:00 AM to 8:00 AM Evening Patrol Officer Hourly 15 9:00 PM to 12:00 AM Evening Patrol Officer Hourly 15 9:00 PM to 12:00 AM Public Utilities PUD Supervisor Officer Hourly 40 4:00 PM to 12:00 AM PUD Patrol Officer Hourly 40 Varies PUD Patrol Officer Hourly 40 Varies Plant Officer Officer Hourly 40 7:00 AM to 3:00 PM Plant Officer Officer Hourly 40 7:00 AM to 3:00 PM Plant Officer Officer Hourly 40 7:00 AM to 3:00 PM Plant Officer Officer Hourly 40 7:00 AM to 3:00 PM All posts and hours will be adjusted as needed throughout the Contract period. Posts .requiring armed guards will be paid for the G license, posts not requiring armed will be paid at a D license rate. Meals and Lodging In the event that the Emergency Operation Center is activated due to a natural or manmade disaster, the security staff may become imbedded with County Staff. In this event, at the sole discretion of the County's Contract Officer, the County may elect to feed and/or house the Contractor's personnel at the County's expense. Page 8 of 12 Packet Pg. 620 16.C.3.d All Contractor employees are required to display the needed qualities of honesty, alertness, loyalty and intelligence which are essential for the efficient performance of security duties at all times while on duty. County may request selected individuals of the Contractor to work special details, especially when a particular skill set and/or personality are required for the assignment. Habits: A dignified bearing will be maintained on duty at all times. Tobacco use and gum chewing while on post is prohibited. Tobacco use is prohibited throughout the site by any Security Officers or Representatives while on duty. Discipline: Prompt and willing obedience to all orders of the designated Collier County Representative is required at all times. Uniform and Appearance: Uniforms will be provided to each officer by the Contractor, at no cost to the employee or the County. New uniforms shall be issued without deposit. Replacements shall be provided when necessary and/or as directed by Collier County. Replacements should be provided when normal wear and/or extraordinary duty causes uniform to cease to produce a positive professional appearance. However, the proper care and maintenance of the uniforms and equipment is the responsibility of each individual and reasonable standards of neatness will be maintained at all times. The County must approve any uniform worn on County sites and details. The position of Contractor's Program Manager will wear a business suit each day or as directed by the County's Contract Officer. The uniform will be kept clean, in good repair, and pressed. Shoes will be kept neatly polished. The complete prescribed uniform and equipment will be worn while on duty. Identification Cards: All officers, regardless of rank will carry on their person and be fully visible at all times and ID card provided by the County in addition to any other requirements made by their employer or the State of Florida. Lost or stolen badges will be reported immediately to the County's Facilities Management Division Director or Manager. An employee who separates from the Account must return the badge issued to him/her. Employees are personally responsible for the loss or willful damage to County badges. Collier County reserves the right to charge the Contractor $10.00 for lost or damaged badges. Lost/stolen badges shall be reported and documented accordingly. Personal Hygiene: Personal cleanliness and neatness are basic requirements for all officers and members of the Government Security Section. Neatness in appearance calls for freshly showered & free of body odor, hair properly cut and colored fingernails and hands clean, uniforms presentable, and appropriate jewelry and piercing. Driving County Vehicles: Page 9 of 12 CA Packet Pg. 621 16.C.3.d With the approval of the County's Contract Officer, Contractor employees may drive County vehicles. Anyone driving a County vehicle will consent to having their driver's license reviewed for traffic violations at least annually, sign the County's Fleet Management's Agreement and will follow all County rules and regulations including those included with the County Manager's Administrative Policies (CMAs). The County's Contract Officer may revoke driving privileges at any time without cause. Training: The training program for Collier County will be unique in concept. It is an attempt by Collier County to pull the best from the Contractor's training resources then add specialized input from Collier County. The Contractor is responsible for required training and coordination. Required includes those requirements necessary to maintain the officer's licenses and CPR/AED. The conditions below are meant to be minimum requirements. Changes and additions will be published as required to meet security needs within a changing environment. The Contractor is required to respond to such modifications by promptly making appropriate, reasonable and timely alterations to the training program. All State regulatory requirements shall be met. Additional Training Program is meant to be over and above all initial and required training. The County, at its sole discretion, may reimburse Contractor for special training required by the County's Facilities Management Division — Government Security Section and / or may at its expense, train both County's Contract Officers and in-house officers using outside experts at its expense. This insures that all officers are trained alike. Additional Training and or certification programs and special assignments may be approved by the County's Contract Officer and paid for by the County when it is deemed in the best interest of the County. Programs may include but are not limited to: Firearm Training, Dignitary / Executive Protection, Self Defense Training, Medical Training (Advanced Medical courses and / or First Aid Training) and the associated travel costs. Contractor's officers are expected to attend all training programs provided by the County at the County's expense. Training provided to the County from the Contractor when requested by the County will be invoiced within the Contractors monthly invoice and presented as a lump sum price inclusive of all costs (speakers, experts, range and or facilities fees, food, etc.). Training Requirements: Officers assigned must maintain a valid Florida security D and G licenses. Collier County must approve training plans and shift assignments. It is the responsibility of the Contractor to keep all officers proficient at all skills. Contractor agrees to pay for all initial and basic training as required by law and as addressed within this Contract. Testing: Each officer assigned to posts with x-ray machines will participate in weekly computer -generated tests, identifying threats (guns, knives, bombs, etc.). These tests are generated from the x-ray machines. At least once a week each officer assigned to posts will test on a software package (Safe Passage). This system provides threat images associated with building security. Page 10 of 12 60) Packet Pg. 622 16.C.3.d On an irregular basis, the County and or the 20th Judicial Circuit will conduct actual physical tests employing individual and or equipment, testing the efficiently of the screening procedures. At its discretion, the County reserves the right to request Reasonable -Suspicion Drug Testing in accordance with Collier County CMA. Failed Screening Tests: The County reserves the right to fine the Contractor and deduct from invoices, at the discretion of the County's Contract Officer, for failure to comply with the contract for test failures by the District Courts system and or Facilities Management_— Government Security: Schedule: First Failure — Oral Warning Second Failure — Written Warning Third Failure — $500 Fourth Failure — $1,000 Failures after the 4th failure - $1,000 The County may elect to have the officer retained in lieu of or in addition to fines. The Contractor may supply the County with supplies, equipment and training expertise (in-house or sub- contractors). The cost will be invoiced to the County as a lump sum and be attached to the monthly invoice. When the use of alcohol or controlled substances by a Contractor employee is confirmed through authorized test, employees will be recommended for corrective action, up to and including removal from contract. Vehicles; The County has the right to request the Contractor to provide vehicles. Examples of vehicles includes but are not limited to golf cart, Segway, car, truck, etc. In the event of a natural or manmade disaster, Contractor will procure vehicles to use during and post event. Examples of vehicles include but are not limited to: Golf Cart c Segway E Sedan a SUV L Q Pickup Truck L a� Equipment: Telephones: Contractor shall ensure that all post telephones are used for official business relating to performance of security duties only and not for personal calls. Personal calls shall be limited to incidental o use only and shall not be conducted using the primary security telephone as it may impact emergency L) response. Compliance with Collier County internet/e-mail policy is required. Each Contractor employee must sign the Information Technology User Agreement. ti 00 Firearms: Any officer assigned a side arm will receive approval from the County's Contract Officer or his/ her designee. Each uniformed officer assigned to a post or detail will carry a quality, approved .38 or 357 revolver with .38 ammunition or with the County's Contract Officer approval, a 9MM. Page 11 of 12 l7 Packet Pg. 623 Plain clothes armed officers will carry a Sig Sauer 9mm pistol (Either a P226 or P229). Officers assigned to the Government Security headquarters and Operations Center may be assigned a 9mm semi -automatic pistol regardless of the type of uniform. This clause is subject to change by the County's Contract Officer and may be managed / changed on an individual basis. Ammunition: Only County authorized, Contractor purchased ammunition will be used while on County posts and or assignments. Tasers: The Contractor will at their expense equip their employees with County's Contract Officer approved tasers at the request of the County's Contract Officer. OC Spray: The Contractor will at their expense equip their employees with County's Contract Officer approved OC Spray at the request of the County's Contract Officer. Handcuffs: The Contractor will at their expense equip their employees with County's Contract Officer approved handcuffs at the request of the County's Contract Officer, Office Supplies: The Contractor will, at their expense, equip their employees with supplies and equipment to include but not limited to: computers, printers, and general office supplies necessary to conduct day to day operations. Reports/Manuals: The Contractor or it's Subcontractor may be directed to write special reports, SOP's, Policy and Procedures including the rewriting, pursuant to the rates listed in Exhibit B-Fee Schedule. Unauthorized Equipment: No officer will have in their possession any equipment not approved in advance by the County's Contract officer. Posts: Each post has a set (often changing) of post orders. These may include but are not limited to: locking and unlocking doors, setting out parking cones, assisting the public with directions and or information, protecting details and other duties associated with keeping the building and its occupants / visitors' safe. Posts, details, surveys and investigations are established and delegated by the County's Contract Officer as needed. Page 12 of 12 IF�\ FPacket Pg. 624 Fee Schedule following this page (containing 1 page/s) E M Page 16 of 17 Fixed Term Service Agreement #2017-002 (Ver. 1) I Packet Pg. 625 16.C.3.d 18-7429- SECURITY SERVICES EXHIBIT B FEE SCHEDULE Position Officer Pay Rate Program Manager $ 32.83 Assistant Program Manager $ 27.78 Operations Supervisor $ 25.26 Post Supervisor $ 18.39 Security Officer $ 15.76 Executive Protection Officer $ 16.81 Exe Prot. Officer* on details $ 21.91 Officer (armed)* $ 15.76 Officer (not armed)* $ 14.71 PUD Supervisor (armed) $ 18.39 PUD Patrol (armed) $ 15.76 PUD Officers (armed) $ 15.76 County Hourly Rate $ 42.93 $ 36.43 $ 33.18 $ 26.26 $ 22.68 $ 24.11 $ 31.05 $ 22.68 $ 21.02 $ 26.26 $ 22.68 $ 22.68 Mark-up Percentage mark up on labor 41.87% Percentage mark up over what the employee receives for unidentified positions 41.87% *Percentage mark up on ammunition, equipment, and supplies shall not exceed 10.00% Vehicles Vehicle (daily rate)- Golf Cart $ Cost to the County 14.00 Vehicle (monthly rate)- Golf Cart $ 420.00 Vehicle (daily rate) $ 105.00 Vehicle - Chevy Trax (monthly rate) 100 miles per day, any additional mileage will be billed at $0.385 per mile $ 3,150.00 Vehicle - Chevy Trax (monthly rate) 15,000 miles/year, any additional mileage will be billed at $0.385 per mile $ 1,177.00 The County may pay overtime at a rate of 1.5 for officers working detials over 40 hours per week or 8 hours per day. The Contractor will pay employees at a rate of time and one half for working any County Observed Holiday. Pricing should include any impact the Patient Protection and Affordable Care Act might have on their employees now or in the future Executive Protection Officers will be paid an additional $5.00 per hour in addtion to their regular rate while on detail and 1.5 hours for travel. Overtime is paid if appropriate in addition to the $5.00 per hour detail deferential. EmergencV Rates The County will pay a rate of $53 per hour/Security Officer. This rate is all inclusive to include travel. Q� Packet Pg. 626 16.C.3.d Description: ❑ following this page (containing 0 this exhibit is not applicable Other Exhibit/Attachment pages) Page 17 of 17 Fixed Term Service Agreement #2017-002 (Ver.1) r c 0 E a� a� L Q L C� G V L O U rn N ti 00 V— a Packet Pg. 627 16.C.3.d ACC ®F CERTIFICATE OF LIABILITY INSURANCE I DATE(MM/DD/YYYY) 12/06/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Aon Risk Services, Inc of Florida 1001 Bri ckel l Bay Drive CONTACT NAME: (AIc No. Ext): (866) 283-7122 FAX No.: (800) 363-0105 E-MAIL ADDRESS: Suite 1100 Miami FL 33131 USA INSURER(S) AFFORDING COVERAGE NAIC # INSURED INSURER A: National Union Fire Ins CO of Pittsburgh 19445 G45 Secure solutions (USA) Inc. 1395 University Blvd 3upiter FL 33458 USA INSURERS: New Hampshire insurance Company 23841 INSURERC: American Home Assurance Co. 19380 INSURER D: Illinois National insurance Co 23817 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 570074100908 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MMIDDIYYYY MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY Y GL.54 57 EACH OCCURRENCE $1,000,000 CLAIMS -MADE X❑ OCCUR DAMAGE TO RE TED PREMISES Ea occurrence $2,000,000 MED EXP (Any one person) Excluded PERSONAL& ADV INJURY $2,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $2,000,000 X POLICY ❑ PRO ❑ LOC JECT PRODUCTS - COMP/OP AGG $2,000,000 OTHER: A AUTOMOBILE LIABILITY Y CA 958-13-41 ADS 10/01/2018 10/01/2019 COMBINED SINGLE LIMIT Ea accident $1,000,000 BODILY INJURY (Per person) A X ANYAUTO Y CA 958-13-44 10/01/2018 10/01/2019 BODILY INJURY (Per accident) OWNED SCHEDULED MA A AUTOS ONLY AUTOS HIREDAUTOS NON -OWNED ONLY AUTOS ONLY Y CA 958-13-42 VA 10/01/2018 10/01/2019 PROPERTY DAMAGE Peraccidenl UMBRELLALIAB OCCUR EACH OCCURRENCE AGGREGATE EXCESS LIAB HCLAIMS-MADE DED RETENTION B C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR / PARTNER I EXECUTIVE YIN OFFICER/MEMBEREXCLUDED? N (Mandatory in NH) N/A WC031467873 ADS WC031467871 CA 10/01/2018 10/01/2018 10/01/2019 10/01/2019 X STATUTE ORH E.L. EACH ACCIDENT $2,000,000 E.L. DISEASE -EA EMPLOYEE $2,000,000 IFyes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $2,000,000 B Excess WC XwC4595621 10/01/2018 10/01/2019 EL Each Accident $1,000,000 OH-StatUtory WC EL Disease - Policy $1,000,000 SIR applies per policy terns & condi ions EL Disease - Ea Emp' $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: Evidence of insurance for Fixed Term service Agreement No. 18-7429 Security Services. For any and all work performed on behalf of Collier County under written agreement. Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, oR Collier County government, OR Collier County are included as Additional Insured in accordance with the policy provisions of the General Liability and Automobile Liability policies. General Liability and Automobile Liability evidenced herein are Primary and Non-contributory to other insurance available to an Additional insured, but only in accordance with the policy's provisions. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Collier County Board of AUTHORIZED REPRESENTATIVE County Commissioners s, FL i Trail E. Naples, FL 34112 USA Naples, ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD d tl Packet Pg. 628 16.C.3.d AGENCY CUSTOMER ID: 10515775 LOC #: '4 ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMED INSURED Aon Risk Services, Inc of Florida G4s secure Solutions (USA) Inc. POLICY NUMBER see Certificate Number: 570074100908 CARRIER NAIC CODE see certificate Number: 570074100908 EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance INSURER(S) AFFORDING COVERAGE NAIL # INSURER INSURER INSURER INSURER ADDITIONAL POLICIES If a policy below does not include limit information, refer to the corresponding policy on the ACORD certificate form for policy limits. R LT LTR TYPE OF INSURANCE ADDL INSD SUBR \VVU POLICY NUMBER POLICY EFFECTIVE DATE NINVDD/YYYI POLICY EXPIRATION DATE NINI/DD/YYY7 LLDIITS WORKERS COMPENSATION D N/A WC031467872 FL 10/01/2018 10/01/2019 B N/A WC031467868 MA, WI - incl. Stop Gap 10/01/2018 10/01/2019 B N/A WC031467867 AK,AZ,IL,KY,NC,NH,UT,VA 10/01/2018 10/01/2019 B N/A WC031467874 ME 10/01/2018 10/01/2019 B N/A WC031467869 NJ, PA 10/01/2018 10/01/2019 ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. rr Q Packet Pg. 629 16.C.3.d TTE CERTIFICATE OF PROPERTY INSURANCE °12/06/2018 ' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. PRODUCER CONTACT NAME: AOn Risk services, Inc of Florida PHONE FAX 1001 Brickell Bay Drive (A/C. No.Exq: (866) 283-7122 (A/C. No.): (800) 363-0105 Suite 1100 EMAIL Miami FL ODD33131 USA " ADDRESS: DUCER INSURED G4S Secure Solutions (USA) Inc. 1395 University Blvd Jupiter FL 33458 USA STOMER ID #: 10515775 INSURER(S) AFFORDING COVERAGE INSURER A: BeaZley Insurance Company, Inc INSURER B: INSURER C: INSURER D: INSURER E: INSURER F: tiTiV137.rd3 rld�➢lyf"i7hy\I�IJ,1 T3ei7lIII1LltlI1L•li e73tI C�EiI\�\I�hCI 79e NAIC # 37540 LOCATION OF PREMISES/ DESCRIPTION OF PROPERTY (Attach ACORD 101, Additional Remarks Schedule, If more space Is required) RE: Evidence of insurance for Fixed Term Service Agreement No. 18-7429 Security Services. For any and all work performed on behalf of Collier County under written agreement. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DD/YYYY) POLICY EXPIRATION DATE (MM/DD/YYYY) COVERED PROPERTY LIMITS PROPERTY CAUSES OF LOSS DEDUCTIBLES BUILDING PERSONAL PROPERTY BUSINESS INCOME EXTRAEXPENSE RENTAL VALUE BLANKET BUILDING BLANKET PERS PROP BLANKET BLDG & PP BASIC BUILDING BROAD SPECIAL CONTENTS EARTHQUAKE WIND FLOOD CAUSES INLAND MARINE OF LOSS NAMED PERILS TYPE OF POLICY POLICY NUMBER A X CRIME TYPE OF POLICY Crime - Primary v F 1 1 1 1 1 1 X X X Aggregate Limit Empt Dishonesty Computer Fraud P $1,000,000 $1,000,000 $1,000,000 BOILER & MACHINERY / EQUIPMENT BREAKDOWN SPECIAL CONDITIONS / OTHER COVERAGES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Blanket crime Coverage including Third Party Fidelity [d4311;1K 9:8:IQ11117:IN Collier County Board of County Commissioners 3295 Tamiami Trail E. Naples, FL 34112 USA ACORD 24 (2016/03) L� 1~ d N d ^C cc W m Z W Q U IL P cc W U rr C Cd G d d L .a _ to fC U � r _ o O ti SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION 0; DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY T- PROVISIONS. 5 rr d AUTHORIZED REPRESENTATIVE ''�J{{ `f/f / • // co r ©1995-2015 ACORD CORPORATION. All rights reserved. Q The ACORD name and logo are registered marks of ACORD Packet Pg. 630 16.C.3.d AGENCY CUSTOMER ID: 10515775 ACO OR ® LOC #: �,..� ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMED INSURED Aon Risk Services, Inc of Florida G45 Secure Solutions (USA) Inc. POLICY NUMBER See certificate Number: 570074100921 CARRIER NAIC CODE EFFECTIVE DATE: See Certificate Number: 570074100921 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 24 FORM TITLE: Certificate of Property Insurance INSURE, R(S) AFFORDING COVERAGE NAIL # INSURER INSURER INSURER INSURER If a policy below does not include limit information, refer to the corresponding policy on the ACORD ADDITIONAL POLICIES certificate form for policy limits. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DD/YYYI') POLICY EXPIRATION DATE (MNI/DD/YYYY) COVERED PROPERTY LIMITS CRIME A V2031`9180201 10/01/2018 10/01/2019 ransit Limit $5,000,000 redit card $5,000,000 eductible $100,000 redit Card Ded $1,000 ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Packet Pg. 631 16.C.3.e FIRST AMENDMENT TO AGREEMENT #18-7429 ITITAt SECURITY SERVICES THIS AMENDMENT made and entered into on this Oda ay of JOAhe 2019, by and between G4S Secure Solutions (USA) Inc. (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"): WHEREAS, on January 22, 2019, (Agenda Item 11.D), the County entered into an Agreement with the Contractor to obtain quality security services to protect Collier County property, the public and County personnel; WHEREAS, the parties desire to amend the Agreement revise Exhibit B Fee Schedule to include pricing for Marco Island Historical Museum security services (armed officer); and WHEREAS, all other terms and conditions of the Agreement shall remain the same. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed by the parties as follows: 1. Exhibit B Fee Schedule is hereby amended, a outlined in Exhibit B-1, attached hereto and incorporated into the Agreement. Words Strue'r 'T'hr are deleted; Words Underlined are added "Remainder of this page left blank intentionally* Page 1 of 3 First Amendment to Agreement 418-7429 CAO Packet Pg. 632 16.C.3.e IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed this Amendment on the date and year first written above. CONTRACTOR G4S SECURE SOL By Dat Contractor's it First witness Fare T"I' print Nvi s nan)eT LSAw Second Witness CtJr►'b•, Soe-Kee+r TType/print witness nameT HOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Y ' Edward F. Coyman Jr. Director of Procurer ent Services Division •. SAD oily Date ppi ve a to • n a Legality: Deputy County Attorney .4 2 /� 4t Print Name Page 2 of 3 First Amendment to Agreement i118-7429 Packet Pg. 633 16.C.3.e 18-7429- SECURITY SERVICES EXHIBIT B-1 FEE SCHEDULE Position Officer Pay Rate Program Manager $ 32.83 Assistant Program Manager $ 27.78 Operations Supervisor $ 25.26 Post Supervisor $ 18.39 Security Officer $ 15.76 Executive Protection Officer $ 16.81 Exe Prot. Officer* on details $ 21.91 Officer (armed)* $ 15.76 Officer not armed)* $ 14.71 PUD Supervisor armed $ 18.39 PUD Patrol armed $ 15.76 PUD Officers armed $ 15.76 Marco Island Historical Museum $ 19.00 Armed Security Officer (armed) County Hourly Rate $ 42.93 $ 36.43 $ 33.18 $ 26.26 $ 22.68 $ 24.11 $ 31.05 $ 22.68 $ 21.02 $ 26.26 $ 22.68 $ 22.68 $ 26.95 Mark-up Percentage mark up on labor 41.87% Percentage mark up over what the employee receives for unidentified positions 41.87% *Percentage mark up on ammunition, equipment, and supplies shall not exceed 10.00% Vehicles Vehicle(daily rate)- Golf Cart $ Cost to the County 14.00 Vehicle(monthly rate)- Golf Cart $ 420.00 Vehicle(daily rate $ 105.00 Vehicle - Chevy Trax (monthly rate) 100 miles per day, any additional mileage will be billed at $0.385 per mile $ 3,150.00 Vehicle - Chevy Trax (monthly rate) 15,000 miles/year, any additional mileage will be billed at $0.385 per mile $ 1,177.00 The County may pay overtime at a rate of 1.5 for officers working details over 40 hours per week or 8 hours per day. The Contractor will pay employees at a rate of time and one half for working any County Observed Holiday. Pricing should include any impact the Patient Protection and Affordable Care Act might have on their employees now or in the future Executive Protection Officers will be paid an additional $5.00 per hour in addition to their regular rate while on detail and 1.5 hours for travel. Overtime is paid if appropriate in addition to the $5.00 per hour detail deferential. Emergency Rates The County will pay a rate of $53 per hour/Security Officer. This rate is all inclusive to include travel. Page 3 of 3 First Amendment to Agreement #18-7429 Packet Pg. 634 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 SECOND AMENDMENT TO AGREEMENT No. 18-7429 16.C.3.f FOR SECURITY SERVICES THIS AMENDMENT made and entered into on this day of 2020, by and between G4S Secure Solutions (USA) Inc. (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County")(collectively, the "Parties"). WHEREAS, on January 22, 2019, (Agenda Item 11.D), the County entered into Agreement No. 18- 7429 (the "Agreement") with the Contractor to obtain quality security services to protect County property, the public and personnel working on County property; and WHEREAS, on June 20, 2019, the County entered into a First Amendment to the Agreement with the Contractor to include pricing for Marco Island Historical Museum security services (an armed officer); and WHEREAS, the Parties desire to further amend the Agreement to include Additional Screening Services at the Collier County Courthouse and the Courthouse Annex/employee entrance (the "Facility") as more specifically provided in 20`' Judicial Circuit Court Administrative Order No. 2.39, as amended, affixed hereto as Attachment "C." Those Additional Screening Services include screening individuals for symptoms relating to Coronavirus (COVID-19) as expressly provided in Attachment "D," which also includes additional terms required by this Second Amendment to implement those services; and WHEREAS, all other terms and conditions of the Agreement shall remain the same. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed by the Parties as follows_ 1. The Agreement is hereby amended to add the temporary additional services, terms, and conditions provided in Attachments "C" and "D" referenced above, which are hereby incorporated into the Agreement. 2. The court ordered Additional Screening Services procedures will come at no further cost to the County, and shall only apply at the Facility. The only additional costs that may be incurred by the County would he related to any required extra manpower needed to perform the temporary additional services subject to the written request from the County's Facilities Management Division. Words Streek Thr are deleted; Wards Underlined are added "Remainder of this page left blank intentionally Page 1 of 2 Second Amendment to Agreement A18-7429 (�O Packet Pg. 635 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f IN WITNESS WHEREOF, the Parties hereto, by an authorized person or agent, have executed this Second Amendment on the date and year first written above. CONTRACTOR G4S SECURE SOLUTIONS USA INC CYDDocuSigned by: � I,cva� tc424. . Drew Levine TTypelprint signature and titleT Contractor's Witnesses: BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA DocuSigned by: y H SmdrwHerrera Director of Procurement Services Division Approved as to Form and Legality: First Witness DocuSigned by, Scoff �. Vlach TTypelprint witness nameT y Second Witness TTypelprint witness nameT Page 2 of 2 Second Amendment to Agreement #18-7429 Packet Pg. 636 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 Y W .I 171►II ►! D, �.�I� GUIDI►1���71�i' 16.C.3.f IN THE TWENTIETH JUDICIAL CIRCUIT IN AND FOR THE STATE OF FLORIDA IN RE: MITIGATING MEASURES IN ADMINISTRATIVE RESPONSE TO COVID-19 & ORDER OPERATIONAL PLAN FOR NO.2.39 RESUMPTION OF COURT - Second Amended - PRGCEEDINGS AND SERVICES WHEREAS, in response to the outbreak of the Coronavirus Disease 2019 (COVID-19), the Governor of the State of Florida issued. Executive Order No. 20-52 on March 9, 2020, declaring a state of emergency, and, subsequently, on April 1, 2020, the Governor of the State of Florida entered his "Safer at Home" Executive Order Number 20-91; and WHEREAS, in AOSC20-12 (issued March 11, 2020) and A.OSC20-13 (issued March 16, 2020), the Florida Supreme Court expressed that preparing for the impact of COVID-19 on court operations is a high priority for the Florida State Court System, and directed that all chief judges of the circuit courts take such mitigating measures as may be necessary to address the effects of the COVID-19 outbreak on their respective courts, while keeping the courts open to the fullest extent consistent with public safety; and WHEREAS, in AOSC20-13, the Florida Supreme Court temporarily suspended grand jury proceedings, jury selection proceedings, and criminal and civil jury trials, and temporarily suspended all time periods involving the speedy trial procedure, in criminal and juvenile court proceedings; and WHEREAS. in AOSC20-13. the Florida Supreme Court temporarily suspended all rules of procedure, court orders, and opinions applicable to court proceedings that limit or prohibit the use of communication equipment for the conducting of proceedings by remote electronic means; and YMEREAS, on March 17, 2020, the Florida Supreme Court issued AOSC20-15, which; (1) required that all circuit and county courts continue to perform specifically designated essential court proceedings and proceedings critical to the state of emergency or the public Health emergency, and permitted the chief judge to determine that additional proceedings are essential or critical to the state of emergency or the public health emergency; (2) required circuits to employ all methods practicable to minimize the risk of COVID-19 exposure to individuals involved in essential court proceedings and proceedings critical to the state of emergency or the public health emergency, or the general public; and (3) directed that all non -essential and non- critical court proceedings and events be rescheduled, postponed, or cancelled unless the chief judge determines that such other specific proceedings or events can be effectively conducted remotely using telephonic or other electronic means available without the necessity of in -person court appearances; and WHEREAS. on March 18, 2020, the Florida Supreme Court issued AOSC20-16, which relaxed the requirements for oaths and permitted parties and witnesses to be swl �rtnmoY, aid MAY 2 9 2020 Llnda Cogged, Clerk Circuit Court Lee Ca Packet Pg. 637 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f WHEREAS, on March 18, 2020, in response to the prior Florida Supreme Court Administrative Orders,1, as Chief Judge, issued local Administrative Order 2.39. In re: Rlitigating Measures in Response to COVID-19. to establish essential and critical court proceedings and the manner in which to handle them, preferably remotely, but, if not possible, in person with precautions taken. Also. in accordance with the prior Florida Supreme Court Administrative Orders. local Administrative Order 2.39 directed that all non -essential and non- critical court proceedings be suspended, unless the matter could effectively be conducted remotely using communication equipment and with the approval ofthe Chiej'Judge; and WHEREAS, on March 24, 2020 the Florida Supreme Court issued AOSC20-17, which was intended to combine and extend the temporary measures implemented in the previous Administrative Orders involving COVID-19, specifically AOSC20-13, AOSC20-15, and AOSC20-16. In AOSC-17. the Florida Supreme Court included a section entitled "MAINTAINING WORKFLOW AS FEASIBLE," which stated that "[t]o maintain judicial workflow to the maximum extent feasible, chief judges are directed to take all possible steps to facilitate conductin,- proceedings ivith the 'Ise o,Ltechnoloin." and further stating that "[tjhese emergency measures are necessary to ensure public health and safety during this unprecedented pandemic; however, the constitutional ri lit o access to the courts b v the puhlic must be considered by the presiding judge in all cases." (emphasis added); and WHEREAS, subsequent to issuing local AO 2.39, and being mindful of the subsequently issued Florida Supreme Court Administrative Orders,1, as Chief Judge, issued memorandums dated March 20. 2020 (Re: COVID-19 — Essential Court Proceedings — Jail Management), March 27, 2020 (Re: COVID-19 — Courts Remain Open with Limitations to Mitigate effects of COVID-19), April 16, 2020 (Re: COVID-19 — Courts Remain Open with Limitations to Mitigate effects of COVID-19 — AMENDED), and April 24, 2020 (Re: COVID-19 — Courts Remain Open with Limitation to Mitigate effects of COVID-19 -- SECOND AMENDED), for the purpose of clarifying and modifying the prior list of essential or critical court proceedings, as well as non- essential and non -critical proceedings, with updated instructions as to how those proceedings should be handled; and WHEREAS, subsequent to issuing AOSC20-17, the Florida Supreme Court issued several more Administrative Orders related to COVID-19. which culminated in the issuance on April 6, 2020, of AOSC20-23, In re: Comprehensive COVID-19 Emergency Measures.for the Florida State Courts; and WHEREAS, on April 29, 2020, the Governor of the State of Florida issued Executive Order 20-112, initiating Phase 1 of the "Safe, Smart. Step -by -Step. Plan for Florida's Recovery,' which lifted many restrictions on individual activities and businesses previously imposed (except for in Miami -Dade, Broward, and Palm Beach counties), with limitations and precautions to be taken, while still strongly encouraging senior citizens and individuals with a significant underlying medical condition to stay at home; and WHEREAS, on May 4, 2020, the Florida Supreme Court issued an amended version of AOSC20-23, In re: Comprehensive COVID-19 Emergency Measures for the Florida State Courts, which revised portions of the original AOSC20-23; and 2 Packet Pg. 638 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f WHEREAS. on May 8, 2020, in response to the Florida Supreme Court's amended version of AOSC20-23,1, as Chief Judge. issued an amended version of local Administrative Order 2.39, In re: Mitigating Measures in Response to COVID-19, so as to comport with the amendments made by the Florida Supreme Court; and WHEREAS, and on May 14, 2020, the Governor of the State of Florida issued Executive Order 20-123, bringing all Florida counties into Full Phase 1 recovery. WHEREAS, on May 21, 2020, the Florida Supreme Court issued a second amended version of AOSC20-23. In re: Comprehensive CoT1JD-19 Emergency Measures for the Florida State Courts, with the intent to extend. refine, and strengthen previously enacted temporary remedial measures; and WHEREAS, on May 21, 2020, the Florida Supreme Court issued AOSC20-32. In re: COVID-19 Public Health and Safety Precautions for Phase 2, establishing four (4) phases of the pandemic specifically related to the Florida State Court System, adopting findings and recommendations on the continuation of all court operations and proceedings statewide in a manner that protects health and safety, and, providing guidance for protective measures that will allow the progressive and safe return of judges, personnel, parties, counsel, jurors, and the public to court facilities; and WHEREAS, in AOSC20-32, the Florida Supreme Court ordered that (1) Court reopening protocols and practices snail be guided by Centers for Disease Control and Prevention (CDC) recommendations and align with guidance provided by the Florida Department of Health, county health departments. and local medical professionals, and (2) In order to transition to Phase 2 and expand in -person activities in a manner consistent with AOSC20-23, Amendment 2, each appellate court and each trial court must: (a) have met the five benchmark criteria provided in Workgroup's report, Requirements, Benchmarks, and Guidelines Governing the Transition to I,inaited In -Person Contact (Phase ), (b) have developed an operational plan addressing, at a minimum, implementation of the requirements identified in the Workgroup's report, (c) have consulted with judges, court administrators, justice partners, county administrators, other building occupants, if any, and county health departments or local health experts in developing the operational plan, and (d) have filed the operational plan with the Office of the State Courts Administrator once finalized by the chief judge, and WHEREAS, the Courts of the Twentieth Judicial Circuit have been and are currently in that which is essentially equivalent to the Florida Supreme Court's description of Phase I of resunung court proceedings and services, with the intent of proceeding to Phase I1 on or after June 1, 2020, and WHEREAS, in accordance with the Florida Supreme Court's AOSC20-32, and for the benefit of the citizens of the Twentieth Judicial Circuit, and for the purpose of ensuring due process and access to the courts to the greatest extent possible while still ensuring safety from the threat of COVID- 19, an operational plan has been established herein setting forth the benchmarks and phases for the resumption of court proceedings and services to Phase II; V, THEREFORE, in accordance with the authority vested in the Chief Judge 4a. R. Jud. Admin. 2 215. and pursuant to the Florida Supreme Court's ve Order AOSC20-32,1. as Chief Judge of the Twentieth Judicial Circuit hereby �nl Packet Pg. 639 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f adopt the below Operational Plan formally establishing Phase I and Phase II of operation and resumption of court proceedings and services, with the intent that court operations and proceedings shall proceed to Phase 11, upon having met all Phase II benchmarks as required by the Florida Supreme Court, effective on or after .tune 1, 2020. COURTS OF THE TWENTIETH JUDICIAL CIRCUIT OPERATIONAL PLAN FOR RESUMPTION OF COURT PROCEEDINGS AND SERVICES: PHASE I & PHASE II 1. PHASE I — The Courts of the Twentieth Judicial Circuit have been and are currently in that which is essentially Phase I. where in -person contact is inadvisable, access to court facilities is extremely limited. and in -person proceedings are limited to essential or critical court proceedings that cannot otherwise be conducted remotely. A. PHASE I - ESSENTIAL OR CRITICAL COURT PROCEEDINGS — 71ye following matters are deemed essential or critical court proceedings which the circuit and county courts are required to continue performing during Phase I: 1. First appearance hearings; 2. Criminal arraignments. as necessary; 3. Hearings on motions to set or modify monetary bail for individuals who are in custody; 4. Juvenile dependency shelter and arraignment hearings, including shelter reviews: 5. Juvenile delinquency detention and arraignment hearings, as necessary; b. Hearings on petitions for temporary injunctions relating to safety of an individual: 7. Hearings on petitions for risk protection orders; 8. Hearings on petitions for the appointment of an emergency temporary guardian. 9. Hearings to determine whether an individual should be involuntarily committed under the Baker Act or the Marchman Act; 10. Hearings on petitions for extraordinary writs as necessary to protect constitutional rights; 11. Hearings on petitions for judicial waiver of notice pursuant to section 390.01114(4). Florida Statutes; and 12. Hearings related to the state of emergency or the public health emergency, including but not limited to proceedings related to violation of quarantine or isolation, violation of orders to limit travel, violation of orders to close public or private buildings, and enforcement of curfew orders. 13. For Jail Management Purposes: ■ In -custody change of plea hearings that may result in a release from incarceration. • in -custody hearings on motions to modify a sentence that may result in a release from incarceration. • In -custody V OP Advisement hearings that may result in a plea and release from incarceration. 4 Cx0 Packet Pg. 640 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f B. PHASE I - HAN 1)LING OF ESSENTIAL OR CRITICAL COURT PROCEEDINGS 1. Essential or critical court proceedings shall be handled by the divisional judge, magistrate, hearing officer, or duty judge who would norsnally hear the matter. 2. When possible, essential court proceedings shall be held remotely using communication equipment. 3. However, these essential or critical court proceedings do allow for in - person court appearances as long as all available methods of "social distancing" are being taken to minimize the risk of CQVID-19 exposure to individuals involved in the proceedings or the general public. 4. For essential court proceedings involving in -custody defendants, the in - custody defendants shall appear remotely utilizing communication equipment. No inmate housed in any jail facility is to be transported to any courthouse or court facility absent a written order from the Chief Judge. 5. Baker Act and Marchman Act proceedings may be conducted remotely utilizing communication equipment, as long as the judicial or quasi- judicial officer finds that holding the hearing remotely would not cause a violation of a party's right to due process. 6. For in -person hearings, the only persons allowed in the courtrooms are attorneys, parties, witnesses, court personnel (including deputy clerks and bailiffs) and the media, subject to the approval of the presiding judge and subject to all available "social dislancine' methods. 7. In addition, at this time, the only persons (other than employees) allowed entry into the courthouse itself or court facility, for in -person hearings or otherwise, are attorneys, parties, witnesses, court reporters, court interpreters, the media, and persons with official court business. No one shall be permitted to accompany persons who are otherwise allowed in the courthouse, and there shall be no loitering. At a minimum, and in accordance with CDC guidelines, all persons entering any public area of the courthouse or court facility, without exception, shall wear a face mask or appropriate face covering and all efforts shall be made to ensure six -feet of social distancing between all persons (with the exception of persons with children or within a single family unit). Any person, regardless of status, who is exhibiting symptoms consistent with CQVID-19, or any person who has traveled or has knowingly been in contact with another person who is suffering from the effects of the CQVID- 19 virus, is prohibited from entering any court facility. Court Bailiffs and local Sheriff Deputies are hereby granted the authority to conduct health screens, conduct no -contact temperature checks, and enforce all social distancing guidelines and to eject persons from courtrooms, courthouses, or court facilities in accordance with this Administrative Order. (The requirements and procedures for screening, social distancing, and face masks/coverings under Phase II shall apply equally to Phase I.) CA Packet Pg. 641 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f C. PHASE I - NON -ESSENTIAL OR NON -CRITICAL COURT PROCEEDINGS — The following non -essential or non -critical court proceedings are deemed amendable to being conducted remotely during Phase 1: 1. Alternative dispute resolution proceedings; 2. Status, case management, and pretrial conferences in all case types. 3. Non -evidentiary and evidentiary motion hearings in all case types; 4. Arraignments and pleas in absentia in county court misdemeanor cases; 5. Hearings in juvenile delinquency cases; 5. Hearings in noncriminal traffic infraction cases; 7. Hearings in involuntary commitment of sexually violent predator cases; 8. Problem -solving court stuffings, hearings, and wellness checks; and 9. Non jury trials in all case types, except for: • Criminal cases unless the parties in such case agree to the remote conduct of a non -jury trial; or ■ Tennination of parental rights or juvenile delinquency cases, unless the chief judge or the presiding judge in the case determines that the non jury trial should proceed remotely. D. PHASE I - HANDLING OF NON -ESSENTIAL OR NON -CRITICAL PROCEEDINGS 1. Non -essential or non -critical court proceedings shall be handled by the divisional judge, magistrate, hearing officer. or duty judge who would normally hear the matter. 2. All of the above -listed non -essential or non -critical court proceedings shall proceed and shall be held to the fullest extent possible. 3. In accordance with the directive of the Florida Supreme Court. each of the above -listed non -essential or non -critical proceedings shall be conducted using telephonic or other electronic means available, unless a judge deternines that remote conduct of the proceeding is inconsistent with the United States or Florida Constitution, a statute or a rule of court that has not been suspended by administrative order or would be infeasible because the court, the clerk, or other participant in a proceeding lacks the technological resources necessary to conduct the proceedings or, for reasons directly related to the state of emergency or the public health emergency, lacks the staff resources necessary to conduct the proceeding. 4. The above -listed non -essential or non -critical proceedings shall not be conducted through in -person hearings. E. PHASE I — JURIES — In accordance with the directives of the Florida Supreme Court, all grand jury proceedings, jury selection proceedings, and criminal and civil jury trials are to remain suspended through July 2, 2020. or through such other date established by further order of the Florida Supreme Court. 0 Packet Pg. 642 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f II. PHASE II -- Upon meeting the five benchmarks established in AOSC20-32, the courts of the Twentieth Judicial Circuit shall transition to Phase 11, where limited in -person contact is authorized for certain purposes and/or requires use of protective measures. To the extent possible, the courts of the Twentieth Judicial Circuit will continue to use technology, such as teleconferencing and videoconferencing, and will continue to explore additional technology to facilitate the remote conduct of proceedings as an alternative to in -person proceedings so as to limit and minimize person -to -person contact. A. PHASE I1-- TRANSITIONING CRITERIA — FIVE BENCHMARKS — In accordance with the five benchmarks established by the Florida Supreme Court in AOSC20-32, which is consistent with the criteria utilized by the White House (Opening Up America Again plan), Governor DeSantis (Re -Open Florida), the CDC, and the U.S. Courts, the following criteria shall be met prior to the Courts of the Twentieth Judicial Circuit transitioning to Phase 11. No confirmed or suspected cases of COVID- 19 in the court facility within a 14-day period; or confirmed or suspected cases have occurred in the court facility but deep cleaning of exposed areas and applicable employee self -quarantine actions have been taken. • Lee County — there have been no confirmed or suspected cases of COVID- 19 in the court facility within the past 14 days, or in response to any confirmed or suspected cases, deep cleaning of exposed areas and applicable employee self -quarantine actions have been taken — CRITERIA MET. • Collier County — there have been no confirmed or suspected cases of COVID- 19 in the court facility within the past 14 days, or in response to any confirmed or suspected cases. deep cleaning of exposed areas and applicable employee self -quarantine actions have been taken — CRITERIA MET. • Charlotte County —there have been no confirmed or suspected cases of COVID-19 in the court facility within the past 14 days, or in response to any confirmed or suspected cases, deep cleaning of exposed areas and applicable employee self -quarantine actions have been taken -- CRITERIA MET. • Hendry County — there were 2 confirmed or suspected cases of COVID-19 in a non -court entity within the Hendry County Courthouse, and deep cleaning of exposed areas is expected to take place on Friday. May 29th or Saturday, May 30`h. If this action is completed as required, this criteria will be deemed met. If not, Hendry County courts are not permitted to proceed to Phase 1I until this criteria is confirmed to have been met — CRITERIA CONDITIONALLY MET. • Glades County — there have been no confirmed or suspected cases of COVID-19 in the court facility within the past 14 days, or in response to any confirmed or suspected cases, deep cleaning of exposed areas and applicable employee self -quarantine actions have been taken — CRITERIA MET. rN Packet Pg. 643 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f 2. Rescission of local and state restrictive movement and/or stay-at-home orders. ■ Lee County -- on April 29, 2020, the Governor of the State of Florida issued Executive Order 20-1 l2. initiating Phase 1 of the "Safe. Smart. Step -by -Step. Plan" for Florida's Recovery, and on May 14, 2020, the Governor of the State of Florida issued Executive Order 20-123, bringing all Florida counties into Full Phase 1. There are currently no state or local orders that would restrict movement and there are currently no stay-at-home orders in place — CRITERIA MET. ■ Collier County — on April 29, 2020, the Governor of the State of Florida issued Executive Order 20-112, initiating Phase 1 of the "Safe. Smart. Step -by -Step. Plan" for Florida's Recovery, and on May 14, 2020, the Governor of the State of Florida issued Executive Order 20-123, bringing all Florida counties into Full Phase 1. There are currently no state or local orders that would restrict movement and there are currently no stay-at-home orders in place — CRITERIA MET. ■ Charlotte County — on April 29, 2020, the Governor of the State of Florida issued Executive Order 20-112, initiating Phase 1 of the "Safe. Smart. Step -by -Step. Plan" for Florida's Recovery, and on May 14, 2020, the Governor of the State of Florida issued Executive Order 20-123, bringing all Florida counties into Full Phase 1. There are currently no state or local orders that would restrict movement and there are currently no stay-at-home orders in place — CRITERIA MET. Hendry County — on April 29, 2020, the Governor of the State of Florida issued Executive Order 20-112, initiating Phase 1 of the "Safe. Smart. Step -by -Step. Plan" for Florida's Recovery, and on May 14.2020, the Governor of the State of Florida issued Executive Order 20-123, bringing all Florida counties into Full Phase 1. There are currently no state or local orders that would restrict movement and there are currently no stay-at-home orders in place — CRITERIA MET. Glades County -- on April 29, 2020, the Governor of the State of Florida issued Executive Order 20-112, initiating Phase 1 of the "Safe. Smart. Step -by -Step. Plan" for Florida's Recovery, and on May 14, 2020, the Governor of the State of Florida issued Executive Order 20-123, bringing all Florida counties into Full Phase 1. There are currently no state or local orders that would restrict movement and there are currently no stay-at-home orders in place — CRITERIA MET. 3. Improving COVID- 19 health conditions over a 14-day period in the community, including conditions such as the number of confirmed COVID-19 cases and related deaths in relation to a community's population density, downward trajectory of positive tests as a percent of total tests, size of particularly vulnerable populations, and availability of medical facilities including emergency and intensive care capacity. CAU Packet Pg. 644 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f Lee County - Having tracked available COVID-19 data from the Florida Department of Health dashboard, the Daily Florida Disaster Report, and the daily DOH reports for Lee County over a 15-day period from May 13, 2020 through May 27, 2020, there appears to be an overall downward trajectory of new cases and positive cases as a percent of total tests administered in Lee County, hence reflecting improved COVID-19 health conditions - CRITERIA MET. Collier County - Having tracked available COVID-19 data from the Florida Department of Health dashboard. the Daily Florida Disaster Report, and the daily DOE reports for Collier County over a 13-day period from May 13, 2020 through May 27.1-020, there appears to be an overall downward trajectory of new cases and positive cases as a percent of total tests administered in Collier County, hence reflecting improved COVID-19 health conditions - CRITERIA MET. Charlotte County - Having tracked available COVID-19 data from the Florida Department of Health dashboard, the Daily Florida Disaster Report, and the daily DOH reports for Charlotte County over a 15-day period from May 13, 2020 through May 27, 2020, there appears to be an overall downward trajectory of new cases and positive cases as a percent of total tests administered in Charlotte County, hence reflecting improved COVID-19 health conditions - CRITERIA MET. Ilendry County - Having tracked available COVID-19 data from the Florida Department of Health dashboard. the Daily Florida Disaster Report, and the daily DOH reports for Hendry County over a 15-day period from May 13, 2020 through May 27, 2020, there appears to be an overall downward trajectory of new cases and positive cases as a percent of total tests administered in Hendry County, hence reflecting improved COVID-19 health conditions - CRITERIA MET. G€ades County - Having tracked available COVID-19 data from the Florida Department of Health dashboard, the Daily Florida Disaster Report, and the daily DOH reports for Glades County over a 1 S-day period from May 13, 2020 through May 27, 2020, there appears to be an overall downward trajectory of new. cases and positive cases as a percent of total tests administered in Glades County, hence reflecting improved COVID-19 health conditions - CRITERIA MET. 4. Adequate testing programs in place, increased availability of COVID-19 tests, and emerging antibody testing. Lee County - Current Testing Sites - CRITERIA MET. 9 CenturyLink Sports Complex in Fort Myers (State supported testing site) > Lee Convenient Care - Page Field in Fort Myers 9 Walmart on Lee Blvd. in Lehigh Acres ➢ Lee County Department of Health on Michigan Avenue in Fort 0 Packet Pg. 645 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f Myers > Walmart parking lot located on Pine Island Road in North Fort Myers r Walinart parking lot located on Colonial Boulevard in Fort Myers • Collier County — Current Testing Sites —CRITERIA MET. ➢ Physicians Regional - Collier Boulevard in Naples > EPN Urgent Care in Naples �- Telford Auditorium in downtown Naples • Charlotte County — Current Testing Sites — CRITERIA MET. r> Charlotte Sports Park in Port Charlotte MedExpress in Port Charlotte • Hendry and Glades Counties — Current Testing Sites -- CRITERIA MET. Y Hendry County Health Department in Clewiston Hendry County Health Department in LaBelle ➢ Glades County Health Department in Moore Haven Forbes Family Medicine in Clewiston Hendry Convenient Care in LaBelle 9 Florida Community Health Centers in Clewiston Hendry Regional Medical Center in Clewiston Consultation with other building occupants and with justice system partners (including, but not limited to, clerk of court. state attorney, public defender, law enforcement, local bar. and others necessary to resume certain case types, such as the Department of Children and Families). • Since mid -March, the Chief Judge of the Twentieth Judicial Circuit has held weekly telephone conferences every Friday at noon to provide information and to discuss pandernic related issues and solutions, most recently including the transition from Phase I to Phase II. Participants include, representatives From all five counties. including Administrative Judges, court managers, the State Attorney, the Public Defender, the Regional Counsel, Clerks, County staff/administrators, County Sheriffs, Department of Children and Families, Department of Corrections. and representatives of the private bar. A subcommittee was created to make recommendations to the Chief Judge, and the subcommittee included the State Attorney, the Public Defender, the Regional Counsel, representatives of the private bar, the Clerks, and the Trial Court Administrator. Prior to the weekly telephone conference held on Friday, May 22, 2020, participants were provided with a copy of AOSC20-32, and the telephone conference included discussions of preparations for proceeding to Phase 11, and questions and input were invited. Recommendations by the subcommittee have been made throughout this process and, most recently, have been made as to which limited in -person hearings should be prioritized once the Courts transition to Phase II — CR=- RIA MET. m Packet Pg. 646 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f B. PHASE II - OPERATIONAL PLAN - In developing this operational plan, the following county health departments and/or local health experts have been consulted as to the content of this Operational Plan and have indicated no objections: ■ Lee County -- Angela M. Smith. BS, MHA, Administrator of the Florida Department of Health in Lee County (DOH -Lee). • Collier County - Kristine Hollingsworth, Assistant to the Administrator, on behalf of Stephanie Vick. M.S., B.S.N., R.N. Administrator of the Florida Department of Health in Collier County (DOH -Collier). • Charlotte County - Dr. Joseph Pepe, Ed. D., MSA, Administrator of the Florida Department of Health in Charlotte County (DOH - Charlotte). ■ Hendry County - Dr. Joseph Pepe, Ed. D., MSA, Administrator of the Florida Department of Health in Hendry County (DOH -Hendry). • Glades County Dr. Joseph Pepe, Ed. D., MSA, Administrator of the Florida Department of Health in Glades County (DOH -Glades). 1. Remote Hearings - To the extent possible, all essential/critical and non- essential/non-critical proceedings shall be conducted remotely via teleconferencing, videoconferencing, or other means, unless litigants or other court participants are unable to successfully participate in a remote hearing for reasons beyond the court's control. Hybrid hearings (concurrently in -person and remotely) may be conducted, if appropriate. To the extent possible and for the purpose of promoting consistency, judges within the same division should make evey effort to establish uniform procedures and forms necessary for conducting remote hearings. Remote Work - The Administrative Office of the Courts of the Twentieth Judicial Circuit is unique in that it manages more programs and offers more comprehensive self-help programs than most other circuits. Resources to allow remote work are limited. Accordingly, the Trial Court Administrator will necessarily consider requests from employees to work - from -home on a limited and case -by -case basis, with particular consideration given to employees who are vulnerable based on health conditions or age. The Administrative Office of the Courts fully complies with the new federal Families First Coronavirus Response Act (FFCRA). the Emergency Paid Sick Leave Act (EPSLA), and the Emergency Family and Medical Leave Expansion Act (EFMLEA), and information has been provided to all employees of the Administrative Office of the Courts on these new leave types. Employees with questions are encouraged to contact Human Resources for further guidance. I Health and Safe , Screenin a) The Administrative Office of the Courts of the Twentieth Judicial Circuit will take all reasonable precautions to ensure that no one enters the courthouses or court facilities of the Twentieth Judicial Circuit when there is a likelihood that they may have COVID-19. Ii Packet Pg. 647 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f bj The CDC lists the most common symptoms of CDVID-19 to include: ■ Cough ■ Shortness of breath or difficulty breathing ■ Fever • Chills • Muscle pain ■ Sore throat • New loss of taste or smell. 0 The CDC has defined "fever' as subjective fever (feeling feverish) or a measured temperature of 100.4 degrees F (38 degrees C) or higher. dj All judges, judicial staff, and employees who work within any courthouse or court facility, regardless of the agency or entity for which they work, shall self -check for symptoms of CDVID-19. If any such person presents any of the symptoms of CDVID-19, they must not report to work within any courthouse or court facility, and should contact their supervisor and should consult their doctor or other medical professional. ej All others entering any courthouse or court facility, without exception, are required to undergo a health screening with a no - contact temperature check. The screening shall be conducted by court security (either employees or contract court security representatives) or by deputies responsible for the normal screening of persons entering the courthouse or court facility. In addition to a no -contact temperature check, the screening shall include the following questions: ■ Ouestion 1: Do you have any of the following symptoms (excluding those due to a known medical reason): > Cough > Shortness of breath or difficulty breathing r Chills Muscle pain r Sore throat > New loss of taste or smell ■ Question 2: Are you currently awaiting the results of a test to determine if you have COVID- 19? • Question 3: Are you under instructions to self -isolate or quarantine due to CDVID-19? • Question 4: Have you had close contact with someone with a CDVID- 19 diagnosis or who is awaiting test results for CDVID-19? • Ouestion 5: Have you travelled to an area with a notably high concentration of CDVID-19 cases? f} Any person who has a fever of 100.4 degrees F or greater, answers affirmatively to any of the symptoms in Question 1, or answers affirmatively to Questions 2, 3, 4 or 5 shall not be allowed to enter the courthouse or court facility. Likewise, any person who fails to 12 �1 Packet Pg. 648 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f 4 cooperate by refusing to allow a no contact temperature screening, refusing to answer any of the questions, or otherwise refusing to comply with any other requirements or guidelines (i.e. wearing a face mask or appropriate face covering), shall not be allowed to enter the courthouse or court facility. Such persons refused entry shall be re -directed to a designated employee of the Admnistrative Office of the Courts stationed at or near the entrance to the facility for the purpose of assisting the person in making alternative arrangements in lieu of entry into the facility. The designated employee assisting shall first complete a form identifying the person denied entry, the reason given for seeking entry into the facility, and, to safeguard against the release of sensitive health information, solely whether the person was denied entry (1) based on refusal to cooperate or otherwise comply with the guidelines, or (2) based on the screening/ temperature check. Further details as to the reason for denial of entry shall not be included on the form. The designated employee shall then offer to assist the person refused entry with alternative arrangements, such as providing phone numbers or contact information so that the person denied entry can handle their business over the phone or remotely, contacting the courtroom or judicial office to report that the person has been denied entry, rescheduling a hearing, or other means as may be appropriate. g) Inmates or detainees from jail and Juvenile facilities who may be transported to a courtroom are to be screened as above by the jail or juvenile facility prior to transport to any courthouse or court facility. No inmate or detainee who fails to pass the screening questions or temperature check, or who refuses to cooperate or otherwise comply with the guidelines, shall be admitted into any courthouse or court facility, and the jail or juvenile faciIit), shall notify the court. h) Court Bailiffs and local Sheriff Deputies are hereby granted the authority to screen and eject persons from courtrooms, courthouses, or court facilities in accordance with this Administrative Order. Social ❑istancins� a) Current CDC social distancing guidelines recommend staying at least six feet from other people.' b) The Administrative Office of the Courts of the Twentieth Judicial Circuit will take all reasonable precautions and efforts to ensure that the CDC recommendation of maintaining six feet of social distance is enforced within all courthouses and court facilities. c) Social distancing requirements shall apply in all areas of courthouses and court facilities, including areas of private circulation. Specifically, social distancing shall be practiced in lot be strictly applied to persons of a single Family unit or household. 13 1�711 Packet Pg. 649 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f public common areas, galleries and wells of the courtrooms, hallways, elevators, restrooms, or other locations where the public may gather. d) Where practicable and appropriate, areas of the courthouse or court facility will be reconfigured and chairs, benches or other furniture will be removed or taped off so as to facilitate and enforce social distancing. Likewise, in areas where people may be required to stand in lines, such as security screening areas or self-help offices maintained by the Administrative Office of the Courts, markings will be placed on the floor so as to designate the required six feet of social distancing. e) The galleries of all courtrooms in the Twentieth Judicial Circuit have been measured and the seating has been marked so as to ensure the required six feet of social distancing. In addition, a revised maximum capacity has been established and posted for all courtrooms and provides the maximum number of people allowed in the gallery of each courtroom at any one given time so as to allow for proper social distancing. This maximum capacity applies specifically to the gallery of each courtroom, and does not include judges, deputy clerics, bailiffs, court reporters or others within the well or bench area of the courtroom (i.e. attorneys and parties before the court at that time). The revised maximum capacities for the galleries of all courtrooms shall be strictly enforced. People scheduled to appear in person before the court may be asked to wait outside of the courtroom until their case is called. Social distancing while waiting outside of a courtroom shall also be strictly enforced. f} So as to further facilitate social distancing, persons allowed in the courtrooms wi]I be limited to those essential to the proceedings. Family members and friends who are not essential to the proceedings will not be allowed into the courtrooms, and are encouraged to not enter the courthouse or court facility at all. g) All efforts shall be taken to schedule in -person hearings on a staggered schedule so as to minimize the potential of exceeding the social distancing capacity in common areas such as hallways. restrooms, and elevators. h) Court Bailiffs and local Sheriff Deputies are hereby granted the authority to enforce all social distancing guidelines and to elect persons from courtrooms, courthouses, or court facilities in accordance with this Administrative Order. 5. Hveiene Protocols and Personal Protective Equipment (PPE a) Hygiene protocols such as hand washing and covering coughs and sneezes will be encouraged and enforced. b) Visible signage in, at a minimum, Engtish and Spanish and in compliance with the ADA, mill be readily posted through all courthouses and court facilities reminding individuals of hygiene protocols. including hand washing, as well as social distancing, directional guidance and any changes to processes due to the 14 i() Packet Pg. 650 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f pandemic, c) Hand sanitizes will be widely available for use throughout the courthouses and court facilities, including inside courtrooms. d) Face masks or appropriate face coverings are required for everyone entering the courthouse or court facilities. including judges, court staff, and employees of all other occupants of the courthouse or court facility, with no exceptions. Face masks or appropriate face coverings shall be worn at all times throughout the courthouse and court facilities. including inside courtrooms. e) Judges, court staff, and employees of all other occupants of the courthouse or court facility do not have to wear a mask in their private chambers or office as long as social distancing is possible. If they do not have a private office. and ample social distancing is not observed, a face mask or appropriate face covering shall be worn while at their desk. 0 If visitors with official court business do not have a face mask or appropriate face covering, one will be provided to them at no cost, for as long as supplies last. The Administrative Office of the Courts will continue to diligently seek and procure an adequate supply of face masks, but there is much uncertainty as to the availability of all PPE. If the supply of masks has been exhausted and the visitor does not otherwise have a face mask or appropriate face covering, admittance will be denied. Admittance will aew7se be denied to any person who refuses to wear a face mask or appropriate face covering. g) Face shields will be available for those participants involved in a court proceeding where facial expressions or features must be observed or where audio is hampered and jeopardizes the creation of an accurate court record. h) To the extent that health experts have noted that proper hand hygiene is generally preferable to gloves, the wearing of protective gloves is not required within the courthouses or court facilities, though it is encouraged for certain tasks requiring direct contact, such as bailiffs taking fingerprints of a defendant. i) CDC guidance on cleaning and disinfecting public spaces, workplaces, and other public locations shall be followed in all areas of the courthouses and court facilities publically accessible. This CDC guidance is available at: htt s://w-"rw.cdc. ovlcoronavirus/2019-ncov/community/reo en- guidance.html. j) Other agencies or entities within the courthouses or court facilities will be responsible for enforcing these hygiene protocols within their own areas of operation. The Administrative Office of the Courts will not provide signage, hand sanitizer, or face masks for other agencies or entities, or the employees or agents of those other agencies or entities. k) Contractors of the Administrative Office of the Courts will be responsible for providing their own face mask or appropriate face covering. 15 Packet Pg. 651 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f 6. 3ud a and Court Staff Trainin — To the extent that training or other technical assistance to judges and court staff is necessary on changes required by the operational plan, such training or technical assistance will be provided by the Administrative Office of the Courts. 7. Vulnerable Populations a) Vulnerable individuals are those overage 65 and individuals with serious underlying health conditions, such as high blood pressure, chronic lung disease, diabetes, obesity, asthma, and those whose immune systems are compromised such as by chemotherapy for cancer or other conditions requiring such therapy. b) If an in -person hearing is scheduled, and a person who meets the above definition of a "vulnerable individual" wishes to request an accommodation to avoid an in -person appearance, that person shall file a motion with a copy to the appropriate judicial office and all counsel or parties of record. The parties may stipulate to the granting of the motion, or a telephonic or videoconference hearing on the motion should be scheduled by the judicial office. c) When feasible and where due process rights are not negatively impacted, and if good cause is shown, a motion requesting accommodations should be granted to reduce the need for vulnerable individuals to appear in -person at the courthouse. d) If good cause is shown, but granting the requested accommodation is not feasible or would impact the right to due process, a non- essential or non -critical hearing should be continued. If the hearing is essential or critical, the judge and parties, with the assistance of the Administrative Office of the Courts, shall make every effort to schedule and conduct the in -person hearing in a manner so as to provide the maximum available safety precautions and social distancing, for example, providing a special set hearing, eliminating all other persons from the gallery of the courtroom. or providing a hybrid -type of accommodation. Courthouse Facility and Security a) Exterior • Queuing areas will be established outside of the entrances of courthouses and court facilities with markings at six-foot intervals to serve as social distancing aids. • Directional signage will be provided, if necessary. b) Interior • If necessary, interior queuing areas at security checkpoints will be reconfigured so as to facilitate social distancing. • Interior queuing areas at security checkpoints will have markings at six-foot intervals to serve as social distancing aids. • Only persons with scheduled proceedings, appointments or official court business will be allowed into the courthouses or court facilities. Family members or friends who are not essential to the proceeding or court business are strongly 16 Packet Pg. 652 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f discouraged from entering the courthouses or court facilities, and should preferably wait outside. Bringing children to the courthouses or court facilities is likewise discouraged, if possible. Depending upon capacity and the number of people already in the courthouse or court facility, family members or friends may be denied entrance so as to ensure social distancing within the courthouse or court facility for those who are essential to the proceedings or court business. ■ Persons with scheduled proceedings or appointments shall not enter the courthouse or court facility more than ten minutes prior to their scheduled proceeding or appointment, and shall immediately leave the building upon conclusion of their scheduled proceeding or appointment or other court business. There shall be no loitering within any courthouse or court facility. ■ Social distancing shall be observed by employees in all break rooms or lunch rooms. If social distancing cannot be achieved. the use of break rooms or lunch rooms may be limited or prohibited at the discretion of the Trial Court Administrator. • Physical barriers, such as sneeze guards and partitions already exist or shall be installed in spaces where an employee might come into close contact with large numbers of people, such as information desks or self-help windows. • The number of persons allowed in shared restrooms at any given time, both public and employee, shall be limited by the number of enclosed stalls. Persons shall not wait or loiter within any shared restroom, and shall, to the extent possible, practice social distancing of six -feet. If an adult or adults have children with them, the persons allowed in any shared restroom shall be limited to that single family group. ■ The number of persons allowed in any elevator at any given time, both public and employee, shall be limited to two adults. If an adult or adults have children with them, the persons allowed in any elevator shall be limited to that single family group. c} Security • I.f needed, security screening stations shall be reconfigured so as to facilitate social distancing requirements. • Health screenings and no -contact temperature checks shall be conducted by court security (either employees or contract court security representatives) or by deputies responsible for the normal screening of persons entering the courthouse or court facility. ■ Court Bailiffs and local Sheriff Deputies are hereby granted the authority to enforce all social distancing guidelines and the wearing of face masks or appropriate face covers and to 17 Packet Pg. 653 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f eject persons from courtrooms, courthouses, or court facilities in accordance with this Administrative Order. 9. Cleaning and Disinfectin a) The Administrative Office of the Courts shall maintain a supply of hand sanitizer and disinfecting wipes and shall make them available to employees and throughout the courthouse, including courtrooms. b) Each county of the Twentieth Judicial Circuit has contractors to provide cleaning services to the buildings in which the courthouses or court facilities are located. Those contractors are to clean and disinfect high traffic areas and frequently touched surfaces multiple times per day, including restrooms. elevators, and entry doors, with enhanced nightly cleaning and disinfecting of public areas. c) Employees are encouraged to clean or disinfect shared equipment. such as copiers, before every use. d) Disinfecting wipes will be available in the courtrooms at counsel tables and podiums to be used by counsel or parties to clean shared surfaces. C. PHASE II - PRIORITY OF NON -ESSENTIAL OR NON -CRITICAL PROCEEDINGS —To the extent possible. during Phase 11, all essentiallcritical and non-essential/non-critical proceedings shall be conducted remotely via teleconferencing, videoconferencing, or other means. However, where non- essential court proceedings cannot be effectively or successfully conducted remotely, below is the priority in which the trial court should conduct in -person or hybrid hearings.2 Prior to scheduling in -person non -essential or non -critical court proceedings, judges shall consult with their Administrative Judge, who shall review and coordinate the priority of requested in -person dockets within their division to avoid contemporaneous court events, minimize overcrowding, and ensure social distancing measures to the fullest extent possible. 1. Civil a) Petitions to determine incapacity and other guardianship matters. b) Authorized ex parte matters, e.g., administrative, emergency, or settlement matters. c) Cases in which a statutory timefraine may soon expire. d) Actions subject to summary procedure under Chapter 5 1, Florida Statutes. e) Claims of exemption from a garnishment of wages. f) Approvals of settlements, structured settlements (e.g., annuities), and transfers of structured settlement payment rights. '- Each case is often unique on its own facts and. similarly, each of the proceedings listed may be qualitatively different from one case to the next. For these reasons, the priority of any given case listed herein may be dictated by ing, but not limited to, the nature of the underlying charge, the stage of the case, or the potential based on the outcome of the proceeding. Accordingly, the presiding judge shall have discretion in -iority of any given case listed herein based on the above referenced factors. 18 �E;:ot3 Packet Pg. 654 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f ?. Family Law/Unified Fami!v Court a) Termination of parental rights trials, advisory hearings, and dependency arraignment hearings. The presiding judge shall have discretion as to the order in which the cases are tried with considerations that include, but are not limited to, the length of time the child has been in care, the age of the child, or the number of people involved in the case. b) Juvenile delinquency trials. The presiding judge shall have discretion as to the order in which the cases are tried. c) Child Support Contempt Hearings. Efforts shall be made to limit the number of cases that are set for each docket with the appropriate amount of time set between each hearing in order to limit congestion in the courtroom or hallways. d) Other family law court hearings that do not use mass calendar docketing, e.g., final judgments for dissolution of marriage, name changes, adoptions, or evidentiary hearings. Criminal3 a) Sentencings or violation of probation or violation of community control hearings. b) Pleas, including out -of -custody pleas. c) Evidentiary hearings. d) Motions to dismiss (e.g., C4, double jeopardy, or defect). e) Motions related to custody (e.g., pretrial detention, non -adversarial probably cause, adversarial preliminary hearings, 33-day motions, or post -trial release)- f) Motions to suppress, if dispositive, g) Motions related to evidence, if dispositive (e.g., Williams rule/sex crimes, motions in limine, or Daubert issues) h) Stand Your Ground hearings. i) Motions and hearings (except status hearings) related to incompetence, mental health experts, intellectual disability, or insanity. j) Motions relating to indigent for costs or to appoint mitigation experts. k) Jimmy Ryce Act Proceedings (except for trial proceedings) workgroup provided recommendations as to which non -essential in -person criminal proceedings should }highest priority. The top three priorities should be given to: Violation of Probation hearings, Duo -of - and all Evidentiary hearings. Even though the Florida Supreme Court workgroup also created a ist for proceedings of medium and ]ow importance, those proceedings are not at this time included as ation Plan For the Courts of the Twentieth Judicial Circuit for Phase 11. 19 7� Packet Pg. 655 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f III. GENERAL PROVISIONS A. All other remedial measures established by the Florida Supreme Court or by this local Administrative Order shall remain in effect until vacated or superseded by subsequent order by either this Court or the Florida Supreme Court. B. This second amended Administrative Order supersedes the original and first amended Administrative Order and ail of this Court's subsequently issued memorandums relating to COVID-19. and shall be effective immediately and shall remain in effect until the dates established herein or until superseded by further order of this Court or the Florida Supreme Court. DONE AND ORDERED in chambers in Fort Myers, Lee County, Florida, this day of , 2020. Michael T. McHugh Chief Judge History. — Administrative Order 2.39 (March 18. 2020): Administrative Order 2.39 (amended May 8, 2020) j �C3 Packet Pg. 656 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f Attachment D Procedures I. The Twentieth Judicial Circuit Court Administration ("Court Administration") will work directly with G4S to establish written procedures that align with Judicial Administrative Order No. 29, the Centers for Disease Control's ("CDC") guidelines and all applicable federal, state, and local laws. Those written procedures shall include at a minimum: a. The manufacturer's instructions for operating the temperature screening equipment. b. Guidelines on the acceptable and unacceptable temperature ranges for individuals to enter the facility. C. Procedures for what the G4S security officer should do if. (i) an individual refuses to be screened; (ii) an individual's temperature exceeds the acceptable range established in the CDC guidelines; (iii) the officer is unable to get a reading from the temperature screening equipment or if the reading is inconclusive; or (iv) if there is a malfunction with the equipment, including the name and contact information for a Court Administration employee onsite that is authorized, and required to, immediately respond to these situations. d. Procedures on storage and disposal of equipment. e. Procedures for the safety and security of the G4S security officers including physical controls and barriers and procedures and supplies for hand washing and cleaning of surrounding areas in accordance with OSHA guidelines and coordinated through Collier County Facilities Management. f. Any documentation necessary for the performance of the Additional Screening Services. g. G4S security officers will not physically detain or physically prohibit an individual from entering or exiting the facility because he or she refuses to submit to screening or otherwise does not meet the acceptable range articulated by Court Administration. Should detainment be necessary G4S will notify the appropriate Sheriffs Office staff. Equipment 2. Court Administration agrees to provide all screening equipment necessary for the performance of these services and all Personal Protection Equipment ("PPE") recommended for the G4S Security Officers including face shields, gloves, and hand sanitizers. Court Administration shall remain responsible for the calibration, maintenance, repair, replacement and disposal of all temperature screening equipment. Court Administration shall provide the appropriate training and documentation for use of the equipment. All of the time G4S personnel spends in the fit testing (if applicable), training and other associated time will be billed to County at the applicable bill rate per the Exhibit B Fee Schedule attached to Agreement No. 18-7429. Representations and Warranties 3. G4S is acting as an independent contractor working on behalf of the County and is performing the Additional Screening Services in that capacity. Packet Pg. 657 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f 4. Court Administration shall be responsible for procuring the necessary consents of any parties to be subjected to the Additional Screening Services. Court Administration hereby authorizes G4S personnel to verbally deny entry to the facility if the person's body temperature is detected to be at or above the threshold level designated by Court Administration for denial of admittance and pursuant to Administrative Order 2.39, as amended. Court Administration shall make the following disclosure (or something similar) highly visible to all individuals entering the premise: "This Facility is screening for persons with fever but cannot determine if someone has contracted Covid-19 or any other particular disease. Staff is instructed to deny entry to any person who has a body temperature of or above 140.4 degrees Fahrenheit." 5. Court Administration acknowledges that the Additional Screening Services are intended only to test whether a person's temperature exceeds the maximum level established by the CDC, NIH, or other controlling authority. Although COVID-19 is prevalent, it can be asymptomatic. Thus, the Screening Services may not identify a person who is infected with the COVID-19 virus, or prevent an infected person from entering the Collier County Courthouse and the Courthouse Annex/employee entrance (the "Facility"). A body temperature above the established level is not a declaration that a person is infected by the COVID-19 virus. A body temperature below the established level is not a declaration that a person is not infected by the Covid-19 virus or any other disease. 6. To the fullest extent permitted by law, G4S does not warrant that the performance of the Additional Screening Services shall be uninterrupted or error -free. In particular, G4S shall not be liable for any false or incorrect readings produced by the equipment. Any condition, warranty or other terns concerning the equipment that might otherwise be implied, whether by statute, common law or otherwise, is expressly excluded. 7. The Parties are aware that the Public Readiness and Emergency Preparedness Act C"PREP Act") provides covered persons with immunity from suit and liability under Federal and State law with respect to all claims for loss caused by, arising out of, relating to, or resulting from the administration to or the use by an individual of a covered countermeasure. See 42 U.S.C.A. § 247d- 6d. To the extent that Court Administration is recognized as a program planner under the PREP Act, G4S is acting at the direction of Administrative Order No. 2.39, as amended, for purposes of providing temperature screening as a covered countermeasure designed to reduce or combat the spread of COVID-19, a recognized pandemic. The Additional Screening Services provided by G4S are part of the good faith emergency actions taken in response to public health declarations, recommendations from authoritative health authorities like the CDC, and/or governmental orders in an effort to protect the health of the County, its employees and visitors to the Facility. 8. The foregoing shall not constitute an agreement by either party to assume any liability of any kind for the acts, omissions, and/or negligence of the other party, its officers, officials, employees, agents, or contractors. Nothing herein is intended to serve as a waiver of sovereign immunity by County and its rights and limits of liability existing under Section 768.28, Florida Packet Pg. 658 DocuSign Envelope ID: 1ABED815-822F-4897-9332-ACFDA28E17D9 16.C.3.f Statutes or of any theory of limited liability that 04S' may assert or be entitled to under State or federal law. Staffine and Applicable Rates 9. No additional fees shall he billed for the performance of these additional temporary services by existing G4S personnel; rather the County will continue to be billed for security personnel provided at the applicable contracted rates, per the Exhibit B fee schedule attached to Agreement No. 18-7429. 10. If G4S is required to bring in additional, temporary security personnel to perform Additional Screening Services due to staffing shortages at the Facility or as a result of a request from County, G4S will make commercially reasonable efforts to provide additional personnel, including subcontractor personnel, but shall not be penalized under any contract provisions for failure to meet additional staffing requests No additional security personnel will be provided and billed for without the written approval of the County. Term and Termination 11. The anticipated term for providing the Additional Screening Services under this Amendment shall remain in effect during the duration of Administrative Order 2.39, as amended. Packet Pg. 659 16.C.3.g THIRD AMENDMENT TO AGREEMENT #18-7429 FOR SECURITY SERVICES THIS THIRD AMENDMENT is made and entered into on this 11 th day of January 2022, by and between Universal Protection Service, LLC d/b/a Allied Universal Security Services, LLC (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County") (collectively the "Parties): WHEREAS, on January 22, 2019, (Agenda Item I I .D), the County entered into Agreement No. 18- 7429 "Security Services" ("Agreement") with the G4S Secure Solutions (USA) Inc. to obtain quality security services to protect Collier County property, the public and County personnel; and WHEREAS, on June 20, 2019, the County entered into a First Amendment with the Contractor to include pricing for Marco Island Historical Museum security services (armed officer); and WHEREAS, on June 22, 2020, the County entered into a Second Amendment with the Contractor to include additional services at the County Courthouse and Courthouse Annex as outlined in the 20" Judicial Circuit Court Administrative Order No. 239 attached as Attachment A. The additional services include screening individuals relating to symptoms of Coronavirus (COVID-19) as detailed on Attachments B 1 and 132; and WHEREAS, on December 14, 2021 (Agenda Item 16.1-1.2), the County approved an Assumption Agreement with Universal Protection Service, LLC, a Delaware limited liability company, doing business as Allied Universal Security Services, LLC, a registered Florida fictitious name ("Allied Universal") to recognize Allied Universal as successor in interest to the Agreement with the County; and WHEREAS, the Parties desire to further amend the Agreement to: (1) renew the Agreement for one additional year, as allowed in numbered paragraph 1 of the Agreement, for the period starting January 22, 2022 and ending January 21, 2023, (2) to strike an overtime payment provision under the Contractor's Security Officer on Special Details criteria specification and revise a firearm criteria under the Equipment section, both descriptions which are found in Exhibit "A," and ( 3) replace Exhibit B and 13-1 Fee Schedules in their entirety to reflect newly negotiated position titles and rates between County and Contractor to become effective January 22, 2022, as permitted by Schedule A, Scope of Services, to the Agreement under the Fixed Hourly Rates section. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed by the parties as follows: 1. The above recitals are incorporated into this Third Amendment as if fully set forth herein. 2. Through approval of this Third Amendment to the Agreement: A. The Agreement is hereby renewed from January 22, 2022 to January 21, 2023. B. Exhibit "A" sections captioned "Contractor's Security Officer on Special Details" and "Equipment" are modified as noted by the strikethrough and underscoring found below: Page I of 5 Third Amendment to Agreement #18-7429 Packet Pg. 660 16.C.3.g Words Straek-Througk are deleted; Words Underlined are added Exhibit A SCOPE OF SERVICES * * * * * language identified above and below this section shall remain the same * * * * * CONTRACTOR'S SECURITY OFFICER on SPECIAL DETAILS: • Former law enforcement experience, retired career military, military elite forces, police academy training, criminal justice degree or other degrees as approved by the County's Contract Officer. Other backgrounds with the approval of the County's Contract Officer. • Clinical drug test and physical examination. • MMPI Psychological test. • Integrity test. • 7-year prior employer check. • Out -of -State criminal records check (back to the age of 18). • Neighborhood Canvas performed by a State of Florida licensed investigator. • Driver's license check. • Credit check. • Personal Reference check. • FDLE / FBI Criminal check. * * * * * language identified above and below this section shall remain the same * * * * * Equipment: Telephones: Contractor shall ensure that all post telephones are used for official business relating to performance of security duties only and not for personal calls. Personal calls shall be limited to incidental use only and shall not be conducted using the primary security telephone as it may impact emergency response. Compliance with Collier County intemet/e-mail policy is required. Each Contractor employee must sign the Information Technology User Agreement. Firearms: Any officer assigned a side arm will receive approval from the County's Contract Officer or his/ her designee. Each uniformed officer assigned to a post or detail will carry a quality, approved .38 or 357 revolver with .38 ammunition or with the County's Contract Officer approval, a 9MM. Plain clothes aFmed effirser-s .ill eafFy a Sig Sauer- o.. m pistet (Eithef! a P226 „r- P2 Officers assigned to the Government Security headquarters and Operations Center may be assigned a 9mm semi -automatic pistol regardless of the type of uniform. This clause is subject to change by the County's Contract Officer and may be managed / changed on an individual basis. * * * * * language identified above and below this section shall remain the same * * * * * Page 2 of 5 Third Amendment to Agreement #18-7429 Packet Pg. 661 16.C.3.g C. Exhibit `B" of the Agreement, and Exhibit "B-1" of the First Amendment, collectively identified as "the Fee Schedule" is hereby replaced in its entirety by the revised Exhibit `B" Fee Schedule attached to this Third Amendment. 3. Except as amended herein, and as revised and applied through previous amendments, all other terms, and conditions of the Agreement, which is incorporated herein by reference, shall remain unchanged. IN WITNESS WHEREOF, the Parties have executed this Third Amendment on the date and year first written above by the below authorized person or agent. ATTEST: Crystal K. Kinzel, Clerk of Circuit Court and Comptroller, /1 Dated: 1�19 (SEAL) attest astb ClialTl111n' signature only. A roved as o F Legality: colt R. TeL , eputy County Attorney BOARD OF CO TY COMMISSIONERS COLLIER COLC'FC't? A Willfam L. McDaniel, Jr., Chairman Page 3 of 5 Third Amendment to Agreement #18-7429 — co Y CAO Packet Pg. 662 16.C.3.g Contractor's Witnesses: First Witness 1)/gqego2 TTvne/print,witness nameT Tvne/print witness name CONTRACTOR: Universal Protection Service, LLC d/b/a Allied Universal Security Services, LLC By: Signature Robert Burbank Regional Vice President TType/print signature and titleT 1-3-22 Date Page 4 of 5 Third Amendment to Agreement 418-7429 CAn Packet Pg. 663 16.C.3.g 18-7429 SECURITY SERVICES EXHIBIT B FEE SCHEDULE EFFECTIVE JANUARY 22, 2022 Position Officer Pay Rate County Hourly Rate Program Manager $32.83 $42.93 Assistant Program Manager $27.78 $36.43 Operations Supervisor $25.26 $33.18 Post Supervisor $19.31 $27.57 Security Officer on Special Details $21.91 $31.05 Security Officer (armed)* $17.32 $24.92 Security Officer not armed)* $16.24 $23.21 PUD Post Supervisor armed $19.31 $27.57 PUD Security Officer Patrol (not armed) $16.24 $23.21 PUD Security Officer Patrol armed $17.32 $24.92 PUD Security Officers armed $17.32 $24.92 PUD Security Officer on Special Details $21.91 $31.05 Marco Island Historical Museum Security Officer armed $19.00 $26.95 Shift Differential hours between l 0:00 PM - 6:00 AM $2.00 $2.84 Mark-up Percentage mark-up on labor 41.87% Percentage mark-up over what the employee receives for unidentified positions 41.87% *Percentage mark-up on ammunition, equipment, and supplies shall not exceed 10.00% Vehicles Cost to the County Vehicle (daily rate) - Golf Cart $14.00 Vehicle(monthly rate - Golf Cart $420.00 Vehicle(daily rate $105.00 Vehicle - Chevy Trax (monthly rate) 100 miles per day, any additional mileage will be billed at $0.385 per mile $3,150.00 Vehicle - Chevy Trax (monthly rate) 15,000 miles/year, any additional mileage will be billed at $0.385 per mile $1,177.00 The County may pay overtime at a rate of 1.5 for officers working over 40 hours per week. Does not apply for Security Officer on Details. The Contractor will pay employees at a rate of time and one half for working any County Observed Holiday. Pricing should include any impact the Patient Protection and Affordable Care Act might have on their employees now or in the future. Emergency Rates In the event of a declared emergency the County will pay a rate of $53 per hour/Security Officer. This rate is all inclusive to include travel. Special Details Applies to unscheduled security assignments outside of contract post assignments and will require approval from Division Director or designee from the requesting Department/Division. Page 5 of 5 Third Amendment to Agreement #18-7429 Packet Pg. 664 FOURTH AMENDMENT TO AGREEMENT #18-7429 16.C.3.h FOR SECURITY SERVICES THIS FOURTH AMENDMENT made and entered into on this day of 2023, by and between Universal Protection Service, LLC d/b/a Allied Universal Security Services, LLC (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County") (collectively the "Parties): WHEREAS, on January 22, 2019, (Agenda Item 1 LD), the County entered into Agreement No. 18- 7429 "Security Services" ("Agreement") with the G4S Secure Solutions (USA) Inc. to obtain quality security services to protect Collier County property, the public and County personnel; and WHEREAS, on June 20, 2019, the County approved the First Amendment with the Contractor to include pricing for Marco Island Historical Museum security services (armed officer); and WHEREAS, on June 22, 2020, the County approved the Second Amendment with the Contractor to include additional services at the County Courthouse and Courthouse Annex as outlined in the 20" Judicial Circuit Court Administrative Order No. 239 attached as Attachment A. The additional services include screening individuals relating to symptoms of Coronavirus (COVID-19) as detailed on Attachments B 1 and 132; and WHEREAS, on December 14, 2021 (Agenda Item 16.H.2), the County approved an Assumption Agreement with Universal Protection Service, LLC, a Delaware limited liability company, doing business as Allied Universal Security Services, LLC, a registered Florida fictitious name ("Allied Universal') to recognize Allied Universal as successor in interest to the Agreement with the County; and WHEREAS, on January 11, 2022, the County approved the Third Amendment with the Contractor to renew Agreement for one additional year (starting January 22, 2022 and ending January 21, 2023), modify Exhibit A Scope of Services and replace Exhibit B and B-1 Fee Schedules in its entirety to reflect newly negotiated position titles and rates to become effective January 22, 2022; and WHEREAS, the Parties approved the second one-year renewal option under the Agreement for a period starting January 22, 2023 and ending January 21, 2024; and WHEREAS, the Parties desire to amend the Agreement to modify Exhibit B Fee Schedule to adjust rates to all manager, supervisor and officer positions reflecting an 8% increase as well as increase the current Emergency Rate from $53.00 to $62.25 per hour. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed by the parties as follows: 1. The above recitals are hereby incorporated into this Fourth Amendment as if fully set forth herein. 2. Exhibit B Fee Schedule is hereby modified, as attached hereto this Fourth Amendment, with modified rates to become effective on January 22, 2023. 3. Except as amended herein, and as revised and applied through previous amendments, all other terms and conditions of the Agreement, which is incorporated herein by reference, shall remain unchanged. Page 1 of 4 Fourth Amendment to Agreement #18-7429 Packet Pg. 665 16.C.3.h IN WITNESS WHEREOF, the Parties have executed this Fourth Amendment on the date and year first written above by an authorized person or agent. ATTEST: Crystal K. Kinzel, Clerk of the Circuit Court and Comptroller By: Dated: (SEAL) Contractor's Witnesses: First Witness a (ZorLs� TTvne/print witness nameT Second Witness ' a kjh e, /an rver witness name BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Rick LoCastro, Chairman CONTRACTOR: Universal Protection Service, LLC d/b/a Allied Universal Security Services, LLC B Signatu e 40ji1jo , � /. A -, - /Z r// TType/print signature and titleT Z 2-. 23 Date Approved as to Form and Legality: Scott R.Teach Deputy County Attorney Print Name Page 2 of 4 Fourth Amendment to Agreement #18-7429 0 E s 4 Packet Pg. 666 16.C.3.h 18-7429 SECURITY SERVICES EXHIBIT B FEE SCHEDULE (Fourth Amendment) EFFECTIVE January 22, 2023 Position Officer Pay Rate County Hourly Rate Program Manager $32.$3 $42.93 $36.00 $47.33 Assistant Program Manager $27.78 $36.43 $28.00 J36.68 Operations Supervisor $25.26 $3348 $25.75 $36.89 Post Supervisor Q,� $27.57 $20.75 $29.79 Security Officer on Special Details Q'� $22.00 $3i.05 $31.21 Security Officer (armed)* $1-7.32 $24.92 $19.00 $26.96 Security Officer (not armed)* $16.24 $23.2f $17.40 $24.88 PUD Post Supervisor (armed) $031 $27.57 20.75 $29.79 PUD Security Officer Patrol (not armed) Q'�4 $17.40 $23.21 $24.88 PUD Security Officer Patrol (armed) $1-7.32 19.00 $26.96 PUD Security Officers (armed) V 7.32 Q, 2 $19.00 JZ6.96 PUD Security Officer on Special Details Q'� $22.00 5 $31.21 Marco Island Historical Museum Security Officer (armed) W.00 $19.50 $28.37 Shift Differential hours between 10:00 PM - 6:00 AM $2.00 $2.84 Mark-up Percentage mark-up on labor 41.87% Percentage mark-up over what the employee receives for unidentified positions 41.87% *Percentage mark-up on ammunition, equipment, and supplies shall not exceed 10.00% Vehicles Cost to the County Vehicle (daily rate) - Golf Cart $14.00 Vehicle(monthly rate - Golf Cart $420.00 Vehicle(daily rate $105.00 Vehicle - Chevy Trax (monthly rate) 100 miles per day, any additional mileage will be billed at $0.385 per mile $3,150.00 Vehicle - Chevy Trax (monthly rate) 15,000 miles/year, any additional mileage will be billed at $0.385 per mile $1,177.00 Page 3 of 4 Fourth Amendment to Agreement #18-7429 c m E U r r Q ccp'�-') Packet Pg. 667 16.C.3.h The County may pay overtime at a rate of 1.5 for officers working over 40 hours per week. Does not apply for Security Officer on Details. The Contractor will pay employees at a rate of time and one half for working any County Observed Holiday. Pricing should include any impact the Patient Protection and Affordable Care Act might have on their employees now or in the future. Emergency Rates In the event of a declared emergency the County will pay a rate of $533.00 $62.25 per hour/Security Officer. This rate is all inclusive to include travel. Special Details Applies to unscheduled security assignments outside of contract post assignments and will require approval from Division Director or designee from the requesting Department/Division. U J J V m c 0 m 0 a N `m rn N ti 00 C d E d d L Q 0 E c� C Q M L 0 U- CD N ti W C d E L V r r Page 4 of 4 Q Fourth Amendment to Agreement #18-7429 Packet Pg. 618