Agenda 03/14/2023 Item #16A12 (Terminate Subrecipient Agreement Nos. IR031 and IR002 for stormwater improvements in the Immolalee area)03/14/2023
EXECUTIVE SUMMARY
Recommendation to terminate Subrecipient Agreement Nos. IR031 and IR002 in the amounts of $602,786.32
and $591,374.00, respectively, with the Florida Department of Economic Opportunity (FDEO), Community
Development Block Grant -Mitigation (CDBG-MIT) program and the Community Development Block
Grant -Disaster Recovery (CDBG-DR) program totaling $1,194,160.32 for the construction of the Immokalee
Eden Gardens Stormwater Improvements, and the construction of the Immokalee North 3rd Street Drainage
Improvements; Authorize the Chair to sign the termination letters to the Grantor, and approve necessary
budget amendments to reduce grant funds totaling $1,194,160.32 in the Growth Management Grant Fund
(711).
OBJECTIVE: To terminate Subrecipient Agreement Nos. IR031 and IR002 for stormwater improvements in the
Immokalee area.
CONSIDERATIONS: The Community Development Block Grant -Mitigation (CDBG-MIT) program is provided
through FDEO to help communities following a major disaster. Hurricanes have caused damaging flooding in
Immokalee, and CDBG-MIT funds were to be used to construct stormwater infrastructure improvements to provide
flood protection, increase resiliency, and reduce long-term risk.
On October 8, 2019, (Item 16.A.12) the Collier County Board of County Commissioners provided after -the -fact
approval for the submittal of a Community Development Block Grant - Disaster Rebuild (CDBG-DR) application
for Immokalee Stormwater Improvements. The application was approved for funding in the amount of $602,786.32
for the construction of infrastructure improvements to the Eden Gardens stormwater conveyance system and
$591,374.00 for the construction of infrastructure improvements to the North 3" Street stormwater conveyance
system. (Subsequent to this approval, the FDEO changed the grant type to CDBG-MIT for the Eden Gardens
stormwater conveyance system.)
These grants have several requirements that would delay construction of this critical infrastructure by at least one
year or longer. The environmental review process is required by both grants and consists of 16 different compliance
authorities that are required to be contacted and evaluated prior to Invitation to Bid of the project. Additionally,
public notices must be published for pre- and post -Environmental Review, Finding of No Significant Impact
(FONSI) statement and Request for Release of Funds (RROF) with a minimum of ten calendar days to be
advertised and a comment period for the public and a 30-day comment period for historical preservation contacts.
Review and approval from FDEO and the U.S. Department of Housing and Urban Development (HUD) is required
prior to advertisement of these required documents. Categorically Excluded Activities not subject to 24 CFR 58.5
are also required to have a written description and citations included in the Environmental review record.
Categorically excluded activities include administration, planning, engineering design, etc., and these activities are
required to be reviewed under the related Federal Laws and Authorities. Due to the project delays relative to the
amount of funding and scopes of the grants, we feel the grant termination is more cost effective. The projects will
be completed with existing Stormwater local funds.
FISCAL IMPACT: Collier County has not incurred any grant eligible expenditures to date for the projects.
Budget amendments are required to reduce funding for Subrecipient Agreement Nos. IR031 and IR002 in the
amounts of $602,786.32 and $591,374.00, respectively, with the Florida Department of Economic Opportunity
(FDEO), Community Development Block Grant -Mitigation (CDBG-MIT) program and the Community
Development Block Grant -Disaster Recovery (CDBG-DR) program for a total amount of $1,194,160.32 in the
Growth Management Grant Fund 711, Project No. 60143. Funds for the projects are available within the
Stormwater Bond Fund 327, Project No. 60143.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this action.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality and requires a majority vote for Board approval. -RTT
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03/14/2023
RECOMMENDATION: To terminate Subrecipient Agreement Nos. IR031 and IR002 in the amounts of
$602,786.32 and $591,374.00, respectively, with the Florida Department of Economic Opportunity (FDEO),
Community Development Block Grant -Mitigation (CDBG-MIT) program and the Community Development Block
Grant -Disaster Recovery (CDBG-DR) program totaling $1,194,160.32 for the construction of the Immokalee Eden
Gardens Stormwater Improvements, and the construction of the Immokalee North 3rd Street Drainage
Improvements; Authorize the Chair to sign the termination letters to the Grantor, and approve necessary budget
amendments to reduce grant funds totaling $1,194,160.32 in the Growth Management Grant Fund (711).
Prepared by: Brittany Lazo, Project Manager, Capital Project Planning, Impact Fees and Program Management
Division
ATTACHMENT(S)
1. Termination Letter - Grant Agreement IR031 (PDF)
2. Termination Letter - Grant Agreement IR002 (PDF)
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16.A.12
03/14/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.12
Doe ID: 24828
Item Summary: Recommendation to terminate Subrecipient Agreement Nos. IR031 and IR002 in the amounts of
$602,786.32 and $591,374.00, respectively, with the Florida Department of Economic Opportunity (FDEO),
Community Development Block Grant -Mitigation (CDBG-MIT) program and the Community Development Block
Grant -Disaster Recovery (CDBG-DR) program totaling $1,194,160.32 for the construction of the Immokalee Eden
Gardens Stormwater Improvements, and the construction of the Immokalee North 3rd Street Drainage
Improvements; Authorize the Chair to sign the termination letters to the Grantor, and approve necessary budget
amendments to reduce grant funds totaling $1,194,160.32 in the Growth Management Grant Fund (711).
Meeting Date: 03/14/2023
Prepared by:
Title: — Capital Project Planning, Impact Fees, and Program Management
Name: Brittany Lazo
03/02/2023 2:04 PM
Submitted by:
Title: Division Director - Capital Proi Plan, Impact Fees — Capital Project Planning, Impact Fees, and Program
Management
Name: Beth Johnssen
03/02/2023 2:04 PM
Approved By:
Review:
Growth Management Department Jeanne Marcella
Transportation Management Services Department Completed
03/02/2023 2:18 PM
Growth Management Operations Support
Tara Castillo
Additional Reviewer Completed
03/02/2023 2:33 PM
Capital Project Planning, Impact Fees, and Program Management Jessica Arencibia
Additional Reviewer Completed
03/02/2023 2:37 PM
Growth Management Department Jeanne Marcella
Additional Reviewer
Skipped 03/02/2023 2:50 PM
Capital Project Planning, Impact Fees, and Program Management Beth Johnssen
Additional Reviewer Completed
03/02/2023 3:22 PM
Public Utilities Planning and Project Management
Daniel Roman
Additional Reviewer Completed
03/02/2023 3:25 PM
Public Transit & Neighborhood Enhancement
Caroline Soto
Additional Reviewer Completed
03/02/2023 3:59 PM
Growth Management Operations Support
Brandy Otero
Additional Reviewer Completed
03/02/2023 4:18 PM
Growth Management Department Trinity Scott
Transportation
Completed 03/03/2023 8:28 AM
Grants Maria Kantaras
Level 2 Grants Review
Completed 03/03/2023 9:50 AM
County Attorney's Office Ronald Tomasko
Level 2 Attorney of Record Review
Completed 03/03/2023 2:45 PM
Office of Management and Budget Debra Windsor
Level 3 OMB Gatekeeper Review
Completed 03/03/2023 3:13 PM
Packet Pg. 514
16.A.12
03/14/2023
Grants Therese Stanley Additional Reviewer
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Corporate Compliance and Continuous Improvement Megan Gaillard
Office of Management and Budget Susan Usher Additional Reviewer
County Manager's Office Ed Finn CMO Completed
County Manager's Office Amy Patterson Level 4 County Manager Review
Board of County Commissioners Geoffrey Willig Meeting Pending
Completed 03/03/2023 3:36 PM
Completed 03/03/2023 4:33 PM
Additional Reviewer Completed
03/05/2023 7:39 AM
Completed 03/05/2023 3:32 PM
03/05/2023 6:26 PM
Completed 03/06/2023 4:33 PM
03/14/2023 9:00 AM
Packet Pg. 515
16.A.12.c
Co Ier County
O
Transportation Management 3
Services Department E
March 14, 2023
Kaitlyn Webb
Grant Manager, Office of Long -Term Resiliency
Florida Department of Economic Opportunity
107 E. Madison Street
Tallahassee, FL 32399
Subject: Termination of Grant Contract No. IR031
Dear Ms. Webb,
Collier County is submitting a formal request to terminate DEO Agreement No. IR031; CDBG-MIT for the
Eden Gardens stormwater conveyance system. The various grant requirements are currently delaying
the construction of the project. Therefore, County staff has determined it is most cost effective to
proceed using local funding and avoid further delay.
Please advise as to the next steps Collier County must take to finalize the termination compliant with the
subject contract.
Regards,
Rick LoCastro, Chairman
Collier County Board of County Commissioners
2885 Horseshoe Drive South • Naples, Florida 34104. 239-252-8192 www.colliercountyfl.gov
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16.A.12.d
Co Ter County
O
N
Transportation Management 3
Services Department E
March 14, 2023
Samuel B. Long, AA, AS, FCCM, POP
Government Operations Consultant II
Office of Long -Term Resiliency
Florida Department of Economic Opportunity
107 E. Madison Street
Tallahassee, FL 32399
Subject: Termination of Grant Contract No. IR002
Collier County is submitting a formal request to terminate DEO Agreement No. IR002; CDBG-DR for the
North 3rd Street stormwater drain pipe system improvements. The various grant requirements are
currently delaying the construction of the project. Therefore, County staff has determined it is most
cost effective to proceed using local funding and avoid further delay.
Please advise as to the next steps Collier County must take to finalize the termination compliant with the
subject contract.
Regards,
Rick LoCastro, Chairman
Collier County Board of County Commissioners
2885 Horseshoe Drive South • Naples, Florida 34104.239-252-8192 - www.colliercountyfl.gov Packet Pg. 517