Backup Documents 02/28/2023 Item #16C6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP i b
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
** ROUTING SLIP**
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomey Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2. (Collier County Utility Billing- PUD) HS 3/7/23
3. County Attorney Office County Attorney Office
2/423
4. BCC Office Board of County
Commissioners RC 111L14 /5( 3/ /Z 3
5. Minutes and Records Clerk of Court's Office
313/2-3 q:3/N
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above may need to contact staff for additional or missing information.
Name of Primary Staff Heather Sweet—UBCS- FOS/PUD Phone Number 239-252-5687
Contact/Department
Agenda Date Item was 2/28/23 Agenda Item Number 16.C.6
Approved by the BCC
Type of Document(s) Resolution Number of Original
Attached Documents Attached
PO number or account
number if document is ) OL7j 771
to be recorded L� ✓✓
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A (Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's signature?(stamped unless otherwise stated) HS
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information (Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legality. (All documents to be signed by HS
the Chairman, with the exception of most letters, must be reviewed and signed by the
Office of the County Attorney.)
4. All handwritten strike-through and revisions have been initialed by the County Attorney N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board.
5. The Chairman's signature line date has been entered as the date of BCC approval of the HS
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required. grP
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is uploaded to the
agenda. Some documents are time sensitive and require forwarding to Tallahassee within a
certain time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on_2/28/23_and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County Attorney 3, f mj an option for
Office has reviewed the changes, if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC, all changes directed by the BCC have been made, and the document is ready for the an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05; 11/30/12;4/22/16;9/10/21
� C6
RESOLUTION NO. 2023 - 31
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, AS EX-OFFICIO THE GOVERNING
BOARD OF THE COLLIER COUNTY WATER-SEWER DISTRICT, TO
REMOVE UNCOLLECTABLE ACCOUNTS RECEIVABLES FROM
ACTIVE ACCOUNTS RECEIVABLE, FINDING THAT DILIGENT
EFFORTS HAVE BEEN MADE TO RECAPTURE THE FUNDS AND THE
ACCOUNTS ARE NOT COLLECTABLE.
WHEREAS, pursuant to Resolution No. 2006-252, the Board of County Commissioners
has established a procedure to remove past due accounts from active accounts receivable by
Resolution where diligent efforts at collection have proved unsuccessful; and
WHEREAS, this adjustment is proper and in the best interest of the county because the
accounts were deemed uncollectible after multiple attempts; and
WHEREAS, the Financial Operations Division has identified delinquent accounts within
Fund 408 (Water/Sewer) comprising a total amount of$5,328.83, which are uncollectable
because of expiration of the statute of limitations, and determination of abandoned accounts for
miscellaneous billing.
WHEREAS, the Utility Billing Customer Service staff have made diligent efforts to
collect these past due amounts, including two automated phone calls and two emails or text
messages, based on customer elected preference. After this a certified mail notice is sent to the
customer when the account is 30 days past due then again at 60 days past due. The customer
account balances below write-offs, there was an implied lien placed against the property which
transfers if the ownership changes. If the miscellaneous billings are not paid at this point, the
account for water sewer damages are turned over to the county contracted debt collection
services with RTR Financial Services.
WHEREAS, the County has diligently attempted, without success, to collect on these
past-due accounts totaling $5,328.83.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
1. The Board finds that Collier County has made diligent efforts to collect the total debt
amount by researching the balances and reviewing any applicable records for further
information:
Collier County Water-Sewer District Operating Fund (408) $5,328.83
[22-REV-01249/1757675/1] 1
16C6
2. Despite diligent efforts, it is not able to collect the debts but is able to determine that
these accounts are uncollectable.
3. The Board finds that the total amount of$5,328.83 may be removed from active
accounts receivable in accordance with generally accepted accounting procedures and
pursuant to law.
THIS RESOLUTION ADOPTED this 28th day of February, 2023, after motion, second and
majority vote.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
CRYSTAL K. KINZEL, CLERK COLLIER COUNTY, FLORIDA, AS EX-OFFICIO
�0-0*Pis 1 THE GOVERNING BOARD OF THE COLLIER
ram' ,'K 'ACOUNTY WATER-SEWER DISTRICT
By: et? p 1I A-`11 in e' By: \//-.---I----2
�r Y
,1 . `Deputy Clerk Rick LoCastro, Chair
Attes$as to. airman s
sign atutdicIOP'
A rov d Is to pp m and legality:
is
-,„)..4.A
Jeffrey A. Klatkow, County Attorney
i
[22-REV-01249/1757675/1] 2