Backup Documents 02/28/2023 Item #16D5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 U 5
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#I through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Jennessee Delgado Community and Human JD 02/24/2023
Services
2. County Attorney Office� County Attorney Office
Jdvlp 0cr
3. BCC Office Board of County
Commissioners RL4 iT r5( 3/3/z3
4. Minutes and Records Clerk of Court's Office
Ofre /v:,a
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Jennessee Delgado,Grants Coordinator, Phone Number 239-252-1421
Contact/ Department Community and Human Services
Agenda Date Item was February 28,2023 (BCC Meeting date) Agenda Item Number 16.D.5
Approved by the BCC
Type of Document AMENDMENT AGREEMENT Number of Original 3
Attached BETWEEN COLLIER COUNTY AND Documents Attached
NAMI COLLIER COUNTY, INC. (ERA-2)
PO number or account
number if document is N/A
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's-emig+ell signature? JD
2. Does the document need to be sent to another agency for additional signatures? If yes, JD
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JD
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JD
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JD
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JD
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JD
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on above date and all changes made during
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the c
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
Instructions 1 6 0 5
1) There are three (3) original Contracts. Please return two (2) Chairman signed Contracts to:
Jennessee Delgado
Grants Coordinator
Collier County Government l Community and Human Services
3339 E. Tamiami Trail, Bldg. H, Suite 211
Naples, FL 34112
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16 0 ::,
FAIN# ERAE0037
Federal Award Date May 10,2021
Federal Award Agency Department of
Treasury
CFDA Name Emergency Rental
Assistance Program
CFDA/CSFA# 21.023
Total Amount of $ 000.00
Federal Funds Awarded $250,000.00
Subrecipient Name NAMI Collier
County,Inc.
UEI# EB16AJ87TRS5
FEIN 65-0047747
R&D NA
Indirect Cost Rate NA
Period of Performance March 1,2022—
May 31,2025
Fiscal Year End 6/30
Monitor End: 12/25
FIRST AMENDMENT TO
AGREEMENT BETWEEN COLLIER COUNTY
AND
NAMI COLLIER COUNTY, INC. (NAMI)
This FIRST AMENDMENT is made and entered into as of this Z/+kday of !c,7ftiA/'
2023, by and between Collier County, a political subdivision of the State of Florida (COUNTY)
and NAMI COLLIER COUNTY,INC. (SUBRECIPIENT),a not-for-profit corporation existing
under the laws of the State of Florida.
RECITALS
WHEREAS, on May 10th , 2022,Agenda Item No. 11.B / 16.D.1, the
COUNTY entered into an Agreement with NAMI COLLIER COUNTY,INC. to administer the
ERA2 Housing Assistance and Relocation Program;.
WHEREAS, Congress passed the American Rescue Plan Act of 2021 (ARP), (Pub.L.No.
117-2 [March 11, 2021]), which was signed into law on March 11, 2021; and
WHEREAS, the COUNTY has entered into an Agreement with the United States
Department of Treasury (Treasury) for a grant to execute and implement the Emergency Rental
Assistance (ERA)program pursuant to Section 3201(d)of the American Rescue Plan Act of 2021;
and
WHEREAS, pursuant to the aforesaid agreement, the COUNTY is undertaking certain
activities to assist the community in navigating the impacts of the COVID-19 outbreak; and
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WHEREAS, SUBRECIPIENT has applied for and, based on the information provided by
the SUBRECIPIENT, is qualified to receive Program funding; and
WHEREAS,the COUNTY and SUBRECIPIENT wish to set forth the responsibilities and
obligations of each in the undertaking of the Emergency Rental Assistance (ERA)project.
WHEREAS, the parties wish to amend the Agreement to include the language as stated
below.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree to amend the Agreement as set forth below.
Words Struckough are deleted; Words Underlined are added.
PART 1
SCOPE OF WORK
The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards
required as a condition of providing ERA funding assistance as provided herein and,as determined
by Collier County Community and Human Services (CHS) Division,perform the tasks necessary
to conduct the program as follows:
Project Name: ERA2 Housing Assistance and Relocation
Description of Project/Outcome: Subrecipient will provide assistance and funding to
Obtain suitable housing for residents that are unable to pay rent and utilities to better assist
in the prevention,preparation, and response for those households that have been impacted
due to or during the COVID- 19 pandemic. Priority will be given to households that
include an individual who has been unemployed for the 90-day period preceding the date
of the date of application, and households with income at or below 50 percent of the area
median income (AMI).
Project Component One:Housing Assistance and Relocation: services include, but not
limited to, hotel fees, housing stability fees, court fees, first and last month's rent,
monthly ongoing rental payments, security deposits,property damage fees,parking fees,
application fees,pet fees, utility deposits or payments, or any other fees associated with
obtaining a new lease agreement or paying the current lease.
Project Component Two:Housing Team Leader, Program and Contract Manager, Chief
Financial Officer, Executive Director,and/or Supportive Housing Specialist, Director
Supportive Housing, Salaries and Benefits.
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A. Project Tasks:
a. Provide housing support and relocation services for individuals in Collier County.
b. Submit monthly request for payment, as provided in the Exhibit B.
c. Submit monthly progress report, as provided in the Exhibit C.
d. Housing location and support services (salaries)
B. ERA Documentation Requirements Compliance Criteria:
Activities carried out with funds provided under this Agreement will contribute to a
program designed to determine eligibility:
a. The household income is at or below 80 percent of area median income(AMI).
b. One or more individuals in the household has qualified for unemployment benefits or
has experienced a reduction in household income, incurred significant costs, or
experienced other financial hardship during or due, directly, or indirectly, to the
coronavirus outbreak; and
c. One or more individuals in the household can demonstrate a risk of experiencing
homelessness or housing instability.
* * * * * * * * * * * * *
1.2 PROJECT DETAILS
A. Project Description/Project Budget
Description Federal Amount
Project Component 1: Housing Assistance $4 ,000.00
and Relocation services including but not $200,000.00
limited to, hotel fees, housing stability fees,
court fees, first and last month's rent, monthly
ongoing rental payments, security deposits,
property damage,parking fees, application
fees,pet fees, utility deposits or payments, or
any other fees associated with obtaining a new
lease agreement or ongoing lease agreement
Project Component 2:Executive Director,Housing $50,000.00
Team Leader,Program and Contract Manager,
Chief Financial Officer, and/or Supportive
Housing Specialist,Director Supportive
Housing Salaries and Benefits.
Total Federal Funds: $500,000.0
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$250,000.00
B. Payment Deliverables
Payment Deliverable Payment Supporting Submission Schedule
Documentation
Project Component 1: Exhibit B along with proof of Monthly, by the 10th of the
Housing Assistance and rent payment and hotel month following the month
Relocation Services payments,court fees, as of service
including,but not limited to, evidenced by cancelled
hotel fees,housing stability checks,properly completed
fees,court fees,first and last bank statements,and utility
month's rent,security bills.
deposits,property damage,
parking fees,application
fees,pet fees, utility deposits
or payments,or any other
fees associated with
obtaining a new lease
agreement or paying the
current lease.
Project Component 2: Exhibit B along with properly I Monthly, by the 10th of the
Executive Director,Housing completed,timesheets,payroll month following the month
Team Leader,Program and register,banking, staff job of service
Contract Manager,Chief descriptions(first pay request
Financial Officer, and/or only)and any additional
Supportive Housing documents as requested
Specialist,Director
Supportive Housing Salaries
and Benefits.
C. Performance Deliverables
Program Deliverable Deliverable Supporting Submission Schedule
Documentation
Insurance Insurance Certificate Within 30 days of
Agreement execution
and annually within
thirty(30) days of
renewal
Special Grant Condition Policies as stated in this Within sixty(60)days
Policies (Section 1.1) Agreement of Agreement
execution
Detailed Project Schedule N/A N/A
Monthly Progress Report Exhibit C Monthly, by the 10th of
the month following
the month of service
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Annual Audit Monitoring Exhibit D Annually, within 60
Report days of Agreement
execution
Financial and Compliance Audit,Management Letter, Annually: nine (9)
Audit and Exhibit D months after FY end
for Single Audit OR
one hundred eighty
(180) days after FY
end
Program Income Reuse Plan N/A N/A
1.3 PERIOD OF PERFORMANCE
SUBRECIPIENT services shall start on March 2022, retroactively in accordance with ERA and
Coronavirus Local Fiscal Recovery Appropriation language and shall end on May 31, 2025, unless
terminated earlier, in accordance with provisions of Paragraph 3.9, Defaults, Remedies, and
Termination. In accordance with 2 CFR 200 Subpart E — Cost Principles and Section 215.97(1)(d)
Florida Statutes, and Section 3201(d) of the American Rescue Plan, SUBRECIPIENT may expend
Funds authorized by this Agreement only for allowable costs resulting from obligations incurred during
the specific agreement period.
If SUBRECIPIENT complies with all requirements set forth herein,this Agreement shall terminate on
May 31, 2025, whereupon all obligations of SUBRECIPIENT for repayment of funds shall cease.
Notwithstanding the foregoing,the COUNTY expressly reserves and does not waive its right to recover
any damages arising from or relating the SUBRECIPIENT'S breach of any of the Grant Documents,
including but not limited to this Agreement and/or any attachments hereto which occurred in whole or
in part before said termination
1.4 AGREEMENT AMOUNT
The COUNTY agrees to make available FIVE HUNDRED THOUSAND DOLLARS and ZERO
CENTS ($500,000.00) TWO HUNDRED FIFTY THOUSAND DOLLARS and ZERO CENTS
($250,000.00) for use by SUBRECIPIENT during the term of the Agreement (hereinafter, shall be
referred to as the Funds). SUBRECIPIENT may use Funds only for expenses eligible under Section
3201(d)of the American Rescue Plan Act of 2021, and further outlined is US Treasury Guidance.
The ERA requires that Funds from the American Rescue Plan Act of 2021 (ARP)only be used to cover
renter households with:
A. Incomes consistent with the definition of low-income family as defined in Section 3(b)of
the U. S Housing Act of 1937(42 U.CS.C. 1437a(b)).
B. One or more individuals in the household has qualified for unemployment benefits or has
experienced a reduction in household income, incurred significant costs or experienced
other financial hardship during or due directly or indirectly to the coronavirus outbreak;
and
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C. One or more individuals in the household can demonstrate a risk of experiencing
homelessness or housing instability.
Modification to the Budget and Scope may only be made if approved in advance.Budgeted fund shifts
among line items shall not be more than 10 percent of the total funding amount and shall not signify a
change in scope. Fund shifts that exceed 10 percent of the Agreement amount shall only be made with
Board of County Commissioners(Board)approval.
The COUNTY shall reimburse SUBRECIPIENT for the performance of this Agreement upon
completion or partial completion of the work tasks, as accepted and approved by CHS.
SUBRECIPIENT may not request disbursement of ERA funds until Funds are needed for eligible costs,
and all disbursement requests must be limited to the amount needed at the time of the request.
SUBRECIPIENT may expend Funds only for allowable costs resulting from obligations incurred from
March 01, 2022,through May 31, 2025. Invoices for work performed are required every month. If no
work has been performed during the month, or if SUBRECIPIENT is not yet prepared to send the
required backup, a$0 invoice is required. Explanations will be required if two consecutive months of
$0 invoices are submitted. Payments shall be made to SUBRECIPIENT, when requested, as work
progresses but not more frequently than once per month. Reimbursement will not occur if
SUBRECIPIENT fails to perform the minimum level of service required by this Agreement.
Final invoices are due no later than fifteen(15)days after the end of the Agreement. Work performed
during the term of the program but not invoiced within fifteen(15)days after the end of the Agreement
may not be processed without written authorization from the Grant Coordinator.
No payment will be made until approved by CHS for grant compliance and adherence to any and all
applicable Local, State, or Federal requirements. Reimbursements will only be made for expenditures
that the COUNTY provisionally determines are eligible under the ERA. However, the COUNTY'S
provisional determination that an expenditure is eligible does not relieve SUBRECIPIENT of its duty
to repay the COUNTY for any expenditures that are later determined by the COUNTY or Federal
government to be ineligible. Except where disputed for noncompliance, payment will be made upon
receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise
known as the"Local Government Prompt Payment Act."
* * * * * * * * * * * * *
1.6 NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid),
commercial courier,personal delivery,or sent by facsimile or other electronic means.Either party may
change the address to which notices are to be sent to it by giving written notice of such change to the
other parting in the manner herein provided for giving notice.Any notice,request,instruction,or other
document delivered or sent as aforesaid shall be effective on the date of delivery or sending.All notices
and other written communications under this Agreement shall be addressed to the individuals in the
capacities indicated below,unless otherwise modified by subsequent written notice.
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ERA-2-22-01
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COLLIER COUNTY ATTENTION:Jennessee Delgado, Grant Coordinator
Collier County Community and Human Services Division
3339 E Tamiami Trail, Suite 213
Naples,Florida 34112
Email:jennessee.delgado@colliercountyfl.gov
Telephone: (239)252-1421
SUBRECIPIENT ATTENTION:Pamela Baker, Program and Contract Manager
Beth Hatch,Executive Director
NAMI Collier County,Inc.
6216 Trail Boulevard,Building C
Naples,Florida 34108
3050 Horseshoe Drive North Ste 168
Naples,Florida 34104
Email: „baker@namicoll er
bhatch@,namicollier.org
Telephone: (239)260-7303
Remainder of Page Intentionally Left Blank
[23-SOC-00994/1765602/1] NAMI COLLIER COUNTY,INC.(NAMI)
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PART II
GRANT CONTROL REQUIREMENTS
* * * * * * * * * * * * *
2.2 RECORDS AND DOCUMENTATION
E. Upon completion of all work contemplated under this Agreement, copies of all documents and
records relating to this Agreement shall be surrendered to CHS, if requested. In any event,
SUBRECIPIENT shall keep all documents and records in an orderly fashion, in a readily accessible,
permanent, and secured location for five (5) years after the date of submission of the annual
performance and evaluation report, as prescribed in 2 CFR 200.333. However, if any litigation,claim,
or audit is started before the expiration date of the five(5)year period,the records will be maintained
until all litigation, claim, or audit findings involving these records are resolved. If SUBRECIPIENT
ceases to exist after the closeout of this Agreement, it shall notify the COUNTY in writing, of the
address where the records are to be kept, as outlined in 2 CFR 200.336. SUBRECIPIENT shall meet
all requirements for retaining public records and transfer,at no cost to COUNTY, all public records in
possession of SUBRECIPIENT upon termination of the Agreement and destroy any duplicate,exempt,
and/or confidential public records that are released from public records disclosure requirements. All
records stored electronically must be provided to the COUNTY in a format that is compatible with the
COUNTY's information technology systems.
IF SUBRECIPIENT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE SUBRECIPIENT'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, IT SHALL
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 239-
252_6832cc1 a,el.Cox i)eell: _.tyfl. v
7
2679, Michael.Brownlee(a,colliercountyfl.gov 3299 Tamiami Trail
E, Naples FL 34112.
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PART III
TERMS AND CONDITIONS
* * * * * * * * * * * * *
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PART IV
GENERAL PROVISIONS
* * * * * * * * * * * * *
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ERA2 Housing Relocation Page 10 c
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I
Signature Page to Follow
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IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each
respectively, by authorized person or agent, hereunder set their hands and seals on the date first
written above.
ATTEST: AS TO COUNTY:
CRYSTAL`K.KINZEL, CLERK BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA
hit Attest/c3S t Rai..._ uty Clerk By: / '
"fr
signature .-" ;-' Rick LoCastro, Chairperson
?f! Sfn o
Dated: 1 , ,3 ZCZ.3 Date: PE .2- ) �� z-3
( EAL)
AS TO SUBRECIPIENT:
NAMI C IER COUNTY, INC. (NAMI)
jli_jCilafitl.----
atch,Executive Director
Date: 324 !c_�
[Please provide evidence of signing authority]
• pro ed as to form d legality:
I
441 0 /
Aiimi' .._ IIIIC Of)
D 'rek D. Perry I
&CP'
Assistant County Attorney N
Date: riWICP a ' C—o Z 3
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PART V
EXHIBITS
* * * * * * * * * * * * *
EXHIBIT B
COLLIER COUNTY COMMUNITY& HUMAN SERVICES
SECTION I: REQUEST FOR PAYMENT
SUBRECIPIENT Name: NAMI Collier County, Inc.
SUBRECIPIENT Address: ,Buildin
3050 Horseshoe Drive North Ste 168 Naples,FL 34104
Project Name: ERA2 Housing Assistance and Relocation
Project No: ERA2 22-01_ Payment Request#
Total Payment Minus Retainage
Period of Availability: _through
Period for which the Agency has incurred the indebtedness through
SECTION II: STATUS OF FUNDS
Subrecipient CHS Approved
1. Grant Amount Awarded $ $
2. Total Amount of Previous Requests $ $
3.Amount of Today's Request(Net of Retainage, if $ $
applicable)
4. Current Grant Balance (Initial Grant Amount Award $ $
request) (includes Retainage)
By signing this report,I certify to the best of my knowledge and belief that this request for payment is true,complete
and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in
the term and conditions of the Federal award. I am aware that any false, fictitious,or fraudulent information, or the
omission of any material fact,may subject me to criminal,civil,or administrative penalties for fraud,false statements,
false claims or otherwise(U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812;and/or
Title VI,Chapter 68,Sections 68.081-083,and Title XLVI Chapter 837,Section 837-06).
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Signature Date
Title
Authorizing Grant Coordinator Authorizing Grant Accountant
Supervisor(Approval required$15,000 and above) Division Director(Approval Required$15,000
and above)
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EXHIBIT C
EMERGENCY RENTAL ASSISTANCE(ERA)
MONTHLY PROGRESS REPORT
Report Period: March 1, 2022—May 31, 2025
Fiscal Year: 2022
Agreement Number: ERA-2 2022-01
Subrecipient Name: NAMI Collier County, Inc.
Program: ERA-2 Housing Assistance and Relocation
Contact Name: Pamela Baker Beth Hatch
Contact Telephone Number: 239-260-7303
Activity Reporting Period Report Due Date
October 1st—December 3151 January 10th
January 151—March 31" April 10"
April 1"—June 30th July 10"
July Pt—September 30' October 10"
Characteristics Report
1. Report Selection Criteria
Ethnicity
Non-
Race Hispanic Hispanic
White
Black/African American
Asian
American Indian/Alaskan Native
Native Hawaiian/Other Pacific Islander
Other/Multi-Racial
2. Funds Expended:
Category Funds Expended Funds Expended
Current Month To Date
Rental-Relocation Expenses(Monthly rent payments,
hotel fees,housing stability fees, court fees, First month,
last month's rent and initial fees)
Utilities-Relocation Expenses(Utility Deposit)
Administration
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Other:
Total
3. Project Progress:
Describe your progress, during the reporting period and any impediments, if applicable.
XXXX
By signing this report, I certify to the best of my knowledge and belief that the information contained in
this report is true, complete, and accurate. I am aware that any false, fictitious, or fraudulent information,
or the omission of any material fact,may subject me to criminal,civil,or administrative penalties for fraud,
false statements, false claims or otherwise (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-
3730 and 3801-3812).
Signature: Date:
Printed
Name:
Title:
NOTE: This form subject to modification based on Treasury guidance.
Your typed name here represents your electronic signature.
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FAIN# ERAE0037
Federal Award Date May 10,2021
Federal Award Agency Department of
Treasury
CFDA Name Emergency Rental
Assistance Program
CFDA/CSFA# 21.023
Total Amount of $500,000.00
Federal Funds Awarded $250,000.00
Subrecipient Name NAMI Collier
County, Inc.
UEI# EB16AJ87TRS5
FEIN 65-0047747
R&D NA
Indirect Cost Rate NA
Period of Performance March 1,2022—
May 31,2025
Fiscal Year End 6/30
Monitor End: 12/25
FIRST AMENDMENT TO
AGREEMENT BETWEEN COLLIER COUNTY
AND
NAMI COLLIER COUNTY,INC. (NAMI)
This FIRST AMENDMENT is made and entered into as of this Z$rday of FEBredfftt
2023, by and between Collier County, a political subdivision of the State of Florida (COUNT)
and NAMI COLLIER COUNTY,INC. (SUBRECIPIENT),a not-for-profit corporation existing
under the laws of the State of Florida.
RECITALS
WHEREAS, on May 10th , 2022, Agenda Item No. 11.B / 16.D.1, the
COUNTY entered into an Agreement with NAMI COLLIER COUNTY,INC. to administer the
ERA2 Housing Assistance and Relocation Program;.
WHEREAS,Congress passed the American Rescue Plan Act of 2021 (ARP), (Pub. L.No.
117-2 [March 11, 2021]), which was signed into law on March 11, 2021; and
WHEREAS, the COUNTY has entered into an Agreement with the United States
Department of Treasury (Treasury) for a grant to execute and implement the Emergency Rental
Assistance (ERA)program pursuant to Section 3201(d)of the American Rescue Plan Act of 2021;
and
WHEREAS, pursuant to the aforesaid agreement, the COUNTY is undertaking certain
activities to assist the community in navigating the impacts of the COVID-19 outbreak; and
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WHEREAS, SUBRECIPIENT has applied for and, based on the information provided by
the SUBRECIPIENT, is qualified to receive Program funding; and
WHEREAS,the COUNTY and SUBRECIPIENT wish to set forth the responsibilities and
obligations of each in the undertaking of the Emergency Rental Assistance (ERA) project.
WHEREAS, the parties wish to amend the Agreement to include the language as stated
below.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein,the parties hereto agree to amend the Agreement as set forth below.
Words are deleted; Words Underlined are added.
PART 1
SCOPE OF WORK
The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards
required as a condition of providing ERA funding assistance as provided herein and,as determined
by Collier County Community and Human Services (CHS) Division, perform the tasks necessary
to conduct the program as follows:
Project Name: ERA2 Housing Assistance and Relocation
Description of Project/Outcome: Subrecipient will provide assistance and funding to
Obtain suitable housing for residents that are unable to pay rent and utilities to better assist
in the prevention,preparation, and response for those households that have been impacted
due to or during the COVID- 19 pandemic. Priority will be given to households that
include an individual who has been unemployed for the 90-day period preceding the date
of the date of application, and households with income at or below 50 percent of the area
median income (AMI).
Project Component One:Housing Assistance and Relocation: services include, but not
limited to, hotel fees, housing stability fees, court fees, first and last month's rent,
monthly ongoing rental payments, security deposits, property damage fees,parking fees,
application fees,pet fees, utility deposits or payments, or any other fees associated with
obtaining a new lease agreement or paying the current lease.
Project Component Two: Housing Team Leader, Program and Contract Manager, Chief
Financial Officer, Executive Director, and/or Supportive Housing Specialist, Director
Supportive Housing,Salaries and Benefits.
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A. Project Tasks:
a. Provide housing support and relocation services for individuals in Collier County.
b. Submit monthly request for payment, as provided in the Exhibit B.
c. Submit monthly progress report, as provided in the Exhibit C.
d. Housing location and support services(salaries)
B. ERA Documentation Requirements Compliance Criteria:
Activities carried out with funds provided under this Agreement will contribute to a
program designed to determine eligibility:
a. The household income is at or below 80 percent of area median income(AMI).
b. One or more individuals in the household has qualified for unemployment benefits or
has experienced a reduction in household income, incurred significant costs, or
experienced other financial hardship during or due, directly, or indirectly, to the
coronavirus outbreak; and
c. One or more individuals in the household can demonstrate a risk of experiencing
homelessness or housing instability.
* * * * * * * * * * * * *
1.2 PROJECT DETAILS
A. Project Description/Project Budget
Description Federal Amount
Project Component 1: Housing Assistance
and Relocation services including but not $200,000.00
limited to, hotel fees, housing stability fees,
court fees, first and last month's rent,monthly
ongoing rental payments, security deposits,
property damage,parking fees, application
fees,pet fees,utility deposits or payments, or
any other fees associated with obtaining a new
lease agreement or ongoing lease agreement
Project Component 2:Executive Director,Housing $50,000.00
Team Leader,Program and Contract Manager,
Chief Financial Officer, and/or Supportive
Housing Specialist,Director Supportive
Housing Salaries and Benefits.
Total Federal Funds: $500,000.00
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$250,000.00
B. Payment Deliverables
Payment Deliverable Payment Supporting Submission Schedule
Documentation
Project Component 1: Exhibit B along with proof of Monthly,by the 10th of the
Housing Assistance and rent payment and hotel month following the month
Relocation Services payments,court fees,as of service
including,but not limited to, evidenced by cancelled
hotel fees,housing stability checks,properly completed
fees,court fees,first and last bank statements,and utility
month's rent,security bills.
deposits,property damage,
parking fees,application
fees,pet fees,utility deposits
or payments,or any other
fees associated with
obtaining a new lease
agreement or paying the
current lease.
Project Component 2: Exhibit B along with properly I Monthly, by the 10th of the
Executive Director,Housing completed,timesheets,payroll month following the month
Team Leader,Program and register,banking,staff job of service
Contract Manager, Chief descriptions(first pay request
Financial Officer, and/or only)and any additional
Supportive Housing documents as requested
Specialist,Director
Supportive Housing Salaries
and Benefits.
C. Performance Deliverables
Program Deliverable Deliverable Supporting Submission Schedule
Documentation
Insurance Insurance Certificate Within 30 days of
Agreement execution
and annually within
thirty (30) days of
renewal
Special Grant Condition Policies as stated in this Within sixty (60)days
Policies (Section 1.1) Agreement of Agreement
execution
Detailed Project Schedule N/A N/A
Monthly Progress Report Exhibit C Monthly, by the loth of
the month following
the month of service
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Annual Audit Monitoring Exhibit D Annually,within 60
Report days of Agreement
execution
Financial and Compliance Audit, Management Letter, Annually: nine (9)
Audit and Exhibit D months after FY end
for Single Audit OR
one hundred eighty
(180) days after FY
end
Program Income Reuse Plan N/A N/A
1.3 PERIOD OF PERFORMANCE
SUBRECIPIENT services shall start on March 2022, retroactively in accordance with ERA and
Coronavirus Local Fiscal Recovery Appropriation language and shall end on May 31, 2025, unless
terminated earlier, in accordance with provisions of Paragraph 3.9, Defaults, Remedies, and
Termination. In accordance with 2 CFR 200 Subpart E — Cost Principles and Section 215.97(1)(d)
Florida Statutes, and Section 3201(d) of the American Rescue Plan, SUBRECIPIENT may expend
Funds authorized by this Agreement only for allowable costs resulting from obligations incurred during
the specific agreement period.
If SUBRECIPIENT complies with all requirements set forth herein,this Agreement shall terminate on
May 31, 2025, whereupon all obligations of SUBRECIPIENT for repayment of funds shall cease.
Notwithstanding the foregoing,the COUNTY expressly reserves and does not waive its right to recover
any damages arising from or relating the SUBRECIPIENT'S breach of any of the Grant Documents,
including but not limited to this Agreement and/or any attachments hereto which occurred in whole or
in part before said termination
1.4 AGREEMENT AMOUNT
The COUNTY agrees to make available FIVE HUNDRED THOUSAND DOLLARS and ZERO
CENTS ($500,000.00) TWO HUNDRED FIFTY THOUSAND DOLLARS and ZERO CENTS
($250,000.00) for use by SUBRECIPIENT during the term of the Agreement (hereinafter, shall be
referred to as the Funds). SUBRECIPIENT may use Funds only for expenses eligible under Section
3201(d)of the American Rescue Plan Act of 2021, and further outlined is US Treasury Guidance.
The ERA requires that Funds from the American Rescue Plan Act of 2021 (ARP)only be used to cover
renter households with:
A. Incomes consistent with the definition of low-income family as defined in Section 3(b)of
the U. S Housing Act of 1937(42 U.CS.C. 1437a(b)).
B. One or more individuals in the household has qualified for unemployment benefits or has
experienced a reduction in household income, incurred significant costs or experienced
other financial hardship during or due directly or indirectly to the coronavirus outbreak;
and
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C. One or more individuals in the household can demonstrate a risk of experiencing
homelessness or housing instability.
Modification to the Budget and Scope may only be made if approved in advance.Budgeted fund shifts
among line items shall not be more than 10 percent of the total funding amount and shall not signify a
change in scope. Fund shifts that exceed 10 percent of the Agreement amount shall only be made with
Board of County Commissioners(Board)approval.
The COUNTY shall reimburse SUBRECIPIENT for the performance of this Agreement upon
completion or partial completion of the work tasks, as accepted and approved by CHS.
SUBRECIPIENT may not request disbursement of ERA funds until Funds are needed for eligible costs,
and all disbursement requests must be limited to the amount needed at the time of the request.
SUBRECIPIENT may expend Funds only for allowable costs resulting from obligations incurred from
March 01, 2022, through May 31, 2025. Invoices for work performed are required every month. If no
work has been performed during the month, or if SUBRECIPIENT is not yet prepared to send the
required backup, a$0 invoice is required. Explanations will be required if two consecutive months of
$0 invoices are submitted. Payments shall be made to SUBRECIPIENT, when requested, as work
progresses but not more frequently than once per month. Reimbursement will not occur if
SUBRECIPIENT fails to perform the minimum level of service required by this Agreement.
Final invoices are due no later than fifteen(15)days after the end of the Agreement. Work performed
during the term of the program but not invoiced within fifteen(15)days after the end of the Agreement
may not be processed without written authorization from the Grant Coordinator.
No payment will be made until approved by CHS for grant compliance and adherence to any and all
applicable Local, State, or Federal requirements. Reimbursements will only be made for expenditures
that the COUNTY provisionally determines are eligible under the ERA. However, the COUNTY'S
provisional determination that an expenditure is eligible does not relieve SUBRECIPIENT of its duty
to repay the COUNTY for any expenditures that are later determined by the COUNTY or Federal
government to be ineligible. Except where disputed for noncompliance, payment will be made upon
receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise
known as the"Local Government Prompt Payment Act."
* * * * * * * * * * * * *
1.6 NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid),
commercial courier,personal delivery,or sent by facsimile or other electronic means.Either party may
change the address to which notices are to be sent to it by giving written notice of such change to the
other parting in the manner herein provided for giving notice.Any notice,request,instruction,or other
document delivered or sent as aforesaid shall be effective on the date of delivery or sending.All notices
and other written communications under this Agreement shall be addressed to the individuals in the
capacities indicated below,unless otherwise modified by subsequent written notice.
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COLLIER COUNTY ATTENTION: Jennessee Delgado, Grant Coordinator
Collier County Community and Human Services Division
3339 E Tamiami Trail, Suite 213
Naples,Florida 34112
Email:jennessee.delgado@colliercountyfl.gov
Telephone: (239)252-1421
SUBRECIPIENT ATTENTION:Pamela Baker,Program and Contract Manager
Beth Hatch,Executive Director
NAMI Collier County, Inc.
6216 Trail Boulevard,Building C
Naples,Florida 34108
3050 Horseshoe Drive North Ste 168
Naples,Florida 34104
Email:
bhatchna,namicollier.org
Telephone: (239)260-7303
•
Remainder of Page Intentionally Left Blank
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ERA2 Housing Relocation Page 7 G�'0
1 6 D
PART II
GRANT CONTROL REQUIREMENTS
* * * * * * * * * * * * *
2.2 RECORDS AND DOCUMENTATION
E. Upon completion of all work contemplated under this Agreement, copies of all documents and
records relating to this Agreement shall be surrendered to CHS, if requested. In any event,
SUBRECIPIENT shall keep all documents and records in an orderly fashion, in a readily accessible,
permanent, and secured location for five (5) years after the date of submission of the annual
performance and evaluation report, as prescribed in 2 CFR 200.333. However, if any litigation, claim,
or audit is started before the expiration date of the five (5)year period,the records will be maintained
until all litigation, claim, or audit findings involving these records are resolved. If SUBRECIPIENT
ceases to exist after the closeout of this Agreement, it shall notify the COUNTY in writing, of the
address where the records are to be kept, as outlined in 2 CFR 200.336. SUBRECIPIENT shall meet
all requirements for retaining public records and transfer, at no cost to COUNTY, all public records in
possession of SUBRECIPIENT upon termination of the Agreement and destroy any duplicate,exempt,
and/or confidential public records that are released from public records disclosure requirements. All
records stored electronically must be provided to the COUNTY in a format that is compatible with the
COUNTY's information technology systems.
IF SUBRECIPIENT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE SUBRECIPIENT'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, IT SHALL
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 239-
252 6832 >`4r• ► ael.Cox( co liefe untvf
2679, Michael.Brownleena colliercountyfl.gov 3299 Tamiami Trail
E, Naples FL 34112.
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.6
PART III
TERMS AND CONDITIONS
* * * * * * * * * * * * *
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PART IV
GENERAL PROVISIONS
* * * * * * * * * * * * *
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Signature Page to Follow
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IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each
respectively, by authorized person or agent, hereunder set their hands and seals on the date first
written above.
ATTEST: AS TO COUNTY:
CRYSTAL K. KINZEL, CLERK BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA
pa
'�a��s�?�t0� ��Clerk By: v_.._.. ..
-signature or) '` Rick LoCastro, Chairperson
Dated: J r/ oft Date: Fee. 2 ? y 2 0 a 3
(SEAL)
AS TO SUBRECIPIENT:
NAMI COLLIER COUNTY,INC. (NAMI)
By; / gA —d0-4IL--
c , xecutive Director
Date: •)2/r 0 /02tj3
[Please provide evidence of signing authority]
Appr ved as to form and legality:
"Ai& ift‹ . ----.
O
Derek D. Perry 410'
Assistant County Attorney '\
Date: inigrecni 2 Zo 2-3
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PART V
EXHIBITS
* * * * * * * * * * * * *
EXHIBIT B
COLLIER COUNTY COMMUNITY& HUMAN SERVICES
SECTION I: REQUEST FOR PAYMENT
SUBRECIPIENT Name: NAMI Collier County, Inc.
SUBRECIPIENT Address: 6'-•mil Blvd,Building E,NaplesrFL-34108
3050 Horseshoe Drive North Ste 168 Naples,FL 34104
Project Name: ERA2 Housing Assistance and Relocation
Project No: ERA2 22-01_ Payment Request#
Total Payment Minus Retainage
Period of Availability: _through
Period for which the Agency has incurred the indebtedness through
SECTION II: STATUS OF FUNDS
Subrecipient CHS Approved
1. Grant Amount Awarded $ $
2. Total Amount of Previous Requests $ $
3.Amount of Today's Request(Net of Retainage, if $ $
applicable)
4. Current Grant Balance (Initial Grant Amount Award $ $
request) (includes Retainage)
By signing this report,I certify to the best of my knowledge and belief that this request for payment is true,complete
and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in
the term and conditions of the Federal award. I am aware that any false, fictitious,or fraudulent information,or the
omission of any material fact,may subject me to criminal,civil,or administrative penalties for fraud,false statements,
false claims or otherwise(U.S.Code Title 18,Section 1001 and Title 31,Sections 3729-3730 and 3801-3812;and/or
Title VI,Chapter 68,Sections 68.081-083,and Title XLVI Chapter 837,Section 837-06).
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Signature Date
Title
Authorizing Grant Coordinator Authorizing Grant Accountant
Supervisor(Approval required$15,000 and above) Division Director(Approval Required$15,000
and above)
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EXHIBIT C
EMERGENCY RENTAL ASSISTANCE(ERA)
MONTHLY PROGRESS REPORT
Report Period: March 1, 2022—May 31,2025
Fiscal Year: 2022
Agreement Number: ERA-2 2022-01
Subrecipient Name: NAME Collier County, Inc.
Program: ERA-2 Housing Assistance and Relocation
Contact Name: Pamela Baker Beth Hatch
Contact Telephone Number: 239-260-7303
Activity Reporting Period Report Due Date
October 1st—December 3151 January 10th
January 1st—March 315" April 10th
April 1"—June 30'' July 10th
July 1"—September 30`h October 10`1'
Characteristics Report
1. Report Selection Criteria
Ethnicity
Non-
Race Hispanic Hispanic
White
Black/African American
Asian
American Indian/Alaskan Native
Native Hawaiian/Other Pacific Islander
Other/Multi-Racial
2. Funds Expended:
Category Funds Expended Funds Expended
Current Month To Date
Rental-Relocation Expenses (Monthly rent payments,
hotel fees, housing stability fees, court fees, First month,
last month's rent and initial fees)
Utilities-Relocation Expenses(Utility Deposit)
Administration
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ERA2 Housing Relocation Page 15 ts.O
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Other:
Total
3. Project Progress:
Describe your progress, during the reporting period and any impediments, if applicable.
XXXX
By signing this report, I certify to the best of my knowledge and belief that the information contained in
this report is true, complete, and accurate. I am aware that any false, fictitious, or fraudulent information,
or the omission of any material fact,may subject me to criminal,civil,or administrative penalties for fraud,
false statements, false claims or otherwise(U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-
3730 and 3801-3812).
Signature: Date:
Printed
Name:
Title:
NOTE: This form subject to modification based on Treasury guidance.
Your typed name here represents your electronic signature.
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FAIN# ERAE0037
Federal Award Date May 10,2021
Federal Award Agency Department of
Treasury
CFDA Name Emergency Rental
Assistance Program
CFDA/CSFA# 21.023
Total Amount of $540A49,04
Federal Funds Awarded $250,000.00
Subrecipient Name NAMI Collier
County,Inc.
UEI# EB16AJ87TRS5
FEIN 65-0047747
R&D NA
Indirect Cost Rate NA
Period of Performance March 1,2022—
May 31,2025
Fiscal Year End 6/30
Monitor End: 12/25
FIRST AMENDMENT TO
AGREEMENT BETWEEN COLLIER COUNTY
AND
NAMI COLLIER COUNTY, INC. (NAMI)
This FIRST AMENDMENT is made and entered into as of this 2$day of e6i /*
2023, by and between Collier County, a political subdivision of the State of Florida (COUNT )
and NAMI COLLIER COUNTY,INC. (SUBRECIPIENT),a not-for-profit corporation existing
under the laws of the State of Florida.
RECITALS
WHEREAS, on May 10th , 2022, Agenda Item No. 11.B / 16.D.1, the
COUNTY entered into an Agreement with NAMI COLLIER COUNTY,INC. to administer the
ERA2 Housing Assistance and Relocation Program;.
WHEREAS, Congress passed the American Rescue Plan Act of 2021 (ARP), (Pub. L.No.
117-2 [March 11, 2021]), which was signed into law on March 11, 2021; and
WHEREAS, the COUNTY has entered into an Agreement with the United States
Department of Treasury (Treasury) for a grant to execute and implement the Emergency Rental
Assistance(ERA)program pursuant to Section 3201(d)of the American Rescue Plan Act of 2021;
and
WHEREAS, pursuant to the aforesaid agreement, the COUNTY is undertaking certain
activities to assist the community in navigating the impacts of the COVID-19 outbreak; and
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ERA2 Housing Relocation Page 1 �(�
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WHEREAS, SUBRECIPIENT has applied for and, based on the information provided by
the SUBRECIPIENT, is qualified to receive Program funding; and
WHEREAS,the COUNTY and SUBRECIPIENT wish to set forth the responsibilities and
obligations of each in the undertaking of the Emergency Rental Assistance (ERA)project.
WHEREAS, the parties wish to amend the Agreement to include the language as stated
below.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree to amend the Agreement as set forth below.
Words lough are deleted; Words Underlined are added.
PART 1
SCOPE OF WORK
The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards
required as a condition of providing ERA funding assistance as provided herein and,as determined
by Collier County Community and Human Services (CHS) Division,perform the tasks necessary
to conduct the program as follows:
Project Name: ERA2 Housing Assistance and Relocation
Description of Project/Outcome: Subrecipient will provide assistance and funding to
Obtain suitable housing for residents that are unable to pay rent and utilities to better assist
in the prevention,preparation, and response for those households that have been impacted
due to or during the COVID- 19 pandemic. Priority will be given to households that
include an individual who has been unemployed for the 90-day period preceding the date
of the date of application, and households with income at or below 50 percent of the area
median income (AMI).
Project Component One:Housing Assistance and Relocation: services include, but not
limited to, hotel fees, housing stability fees, court fees, first and last month's rent,
monthly ongoing rental payments, security deposits, property damage fees,parking fees,
application fees,pet fees, utility deposits or payments, or any other fees associated with
obtaining a new lease agreement or paying the current lease.
Project Component Two:Housing Team Leader, Program and Contract Manager, Chief
Financial Officer, Executive Director, and/or Supportive Housing Specialist, Director
Supportive Housing, Salaries and Benefits.
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A. Project Tasks:
a. Provide housing support and relocation services for individuals in Collier County.
b. Submit monthly request for payment, as provided in the Exhibit B.
c. Submit monthly progress report, as provided in the Exhibit C.
d. Housing location and support services(salaries)
B. ERA Documentation Requirements Compliance Criteria:
Activities carried out with funds provided under this Agreement will contribute to a
program designed to determine eligibility:
a. The household income is at or below 80 percent of area median income(AMI).
b. One or more individuals in the household has qualified for unemployment benefits or
has experienced a reduction in household income, incurred significant costs, or
experienced other financial hardship during or due, directly, or indirectly, to the
coronavirus outbreak; and
c. One or more individuals in the household can demonstrate a risk of experiencing
homelessness or housing instability.
* * * * * * * * * * * * *
1.2 PROJECT DETAILS
A. Project Description/Project Budget
Description Federal Amount
Project Component 1: Housing Assistance $450-,000.00
and Relocation services including but not $200,000.00
limited to,hotel fees, housing stability fees,
court fees, first and last month's rent,monthly
ongoing rental payments, security deposits,
property damage,parking fees, application
fees,pet fees, utility deposits or payments, or
any other fees associated with obtaining a new
lease agreement or ongoing lease agreement
Project Component 2:Executive Director,Housing $50,000.00
Team Leader,Program and Contract Manager,
Chief Financial Officer, and/or Supportive
Housing Specialist,Director Supportive
Housing Salaries and Benefits.
Total Federal Funds: $500,000.00
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$250,000.00
B. Payment Deliverables
Payment Deliverable Payment Supporting Submission Schedule
Documentation
Project Component 1: Exhibit B along with proof of Monthly, by the 10th of the
Housing Assistance and rent payment and hotel month following the month
Relocation Services payments, court fees,as of service
including,but not limited to, evidenced by cancelled
hotel fees,housing stability checks,properly completed
fees,court fees,first and last bank statements, and utility
month's rent,security bills.
deposits,property damage,
parking fees,application
fees,pet fees,utility deposits
or payments,or any other
fees associated with
obtaining a new lease
agreement or paying the
current lease.
Project Component 2: Exhibit B along with properly I Monthly,by the 10th of the
Executive Director,Housing completed,timesheets,payroll month following the month
Team Leader, Program and register,banking, staff job of service
Contract Manager,Chief descriptions(first pay request
Financial Officer, and/or only)and any additional
Supportive Housing documents as requested
Specialist,Director
Supportive Housing Salaries
and Benefits.
C. Performance Deliverables
Program Deliverable Deliverable Supporting Submission Schedule
Documentation
Insurance Insurance Certificate Within 30 days of
Agreement execution
and annually within
thirty (30)days of
renewal
Special Grant Condition Policies as stated in this Within sixty(60) days
Policies (Section 1.1) Agreement of Agreement
execution
Detailed Project Schedule N/A N/A
Monthly Progress Report Exhibit C Monthly, by the 10th of
the month following
the month of service
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Annual Audit Monitoring Exhibit D Annually,within 60
Report days of Agreement
execution
Financial and Compliance Audit,Management Letter, Annually: nine (9)
Audit and Exhibit D months after FY end
for Single Audit OR
one hundred eighty
(180) days after FY
end
Program Income Reuse Plan N/A N/A
1.3 PERIOD OF PERFORMANCE
SUBRECIPIENT services shall start on March 2022, retroactively in accordance with ERA and
Coronavirus Local Fiscal Recovery Appropriation language and shall end on May 31, 2025, unless
terminated earlier, in accordance with provisions of Paragraph 3.9, Defaults, Remedies, and
Termination. In accordance with 2 CFR 200 Subpart E — Cost Principles and Section 215.97(1)(d)
Florida Statutes, and Section 3201(d) of the American Rescue Plan, SUBRECIPIENT may expend
Funds authorized by this Agreement only for allowable costs resulting from obligations incurred during
the specific agreement period.
If SUBRECIPIENT complies with all requirements set forth herein,this Agreement shall terminate on
May 31, 2025, whereupon all obligations of SUBRECIPIENT for repayment of funds shall cease.
Notwithstanding the foregoing,the COUNTY expressly reserves and does not waive its right to recover
any damages arising from or relating the SUBRECIPIENT'S breach of any of the Grant Documents,
including but not limited to this Agreement and/or any attachments hereto which occurred in whole or
in part before said termination
1.4 AGREEMENT AMOUNT
The COUNTY agrees to make available FIVE HUNDRED THOUSAND DOLLARS and ZERO
CENTS ($500,000.00) TWO HUNDRED FIFTY THOUSAND DOLLARS and ZERO CENTS
($250,000.00) for use by SUBRECIPIENT during the term of the Agreement (hereinafter, shall be
referred to as the Funds). SUBRECIPIENT may use Funds only for expenses eligible under Section
3201(d)of the American Rescue Plan Act of 2021, and further outlined is US Treasury Guidance.
The ERA requires that Funds from the American Rescue Plan Act of 2021 (ARP)only be used to cover
renter households with:
A. Incomes consistent with the definition of low-income family as defined in Section 3(b)of
the U. S Housing Act of 1937(42 U.CS.C. 1437a(b)).
B. One or more individuals in the household has qualified for unemployment benefits or has
experienced a reduction in household income, incurred significant costs or experienced
other financial hardship during or due directly or indirectly to the coronavirus outbreak;
and
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C. One or more individuals in the household can demonstrate a risk of experiencing
homelessness or housing instability.
Modification to the Budget and Scope may only be made if approved in advance.Budgeted fund shifts
among line items shall not be more than 10 percent of the total funding amount and shall not signify a
change in scope. Fund shifts that exceed 10 percent of the Agreement amount shall only be made with
Board of County Commissioners(Board)approval.
The COUNTY shall reimburse SUBRECIPIENT for the performance of this Agreement upon
completion or partial completion of the work tasks, as accepted and approved by CHS.
SUBRECIPIENT may not request disbursement of ERA funds until Funds are needed for eligible costs,
and all disbursement requests must be limited to the amount needed at the time of the request.
SUBRECIPIENT may expend Funds only for allowable costs resulting from obligations incurred from
March 01, 2022,through May 31, 2025. Invoices for work performed are required every month. If no
work has been performed during the month, or if SUBRECIPIENT is not yet prepared to send the
required backup, a$0 invoice is required. Explanations will be required if two consecutive months of
$0 invoices are submitted. Payments shall be made to SUBRECIPIENT, when requested, as work
progresses but not more frequently than once per month. Reimbursement will not occur if
SUBRECIPIENT fails to perform the minimum level of service required by this Agreement.
Final invoices are due no later than fifteen(15)days after the end of the Agreement. Work performed
during the term of the program but not invoiced within fifteen(15)days after the end of the Agreement
may not be processed without written authorization from the Grant Coordinator.
No payment will be made until approved by CHS for grant compliance and adherence to any and all
applicable Local, State, or Federal requirements. Reimbursements will only be made for expenditures
that the COUNTY provisionally determines are eligible under the ERA. However, the COUNTY'S
provisional determination that an expenditure is eligible does not relieve SUBRECIPIENT of its duty
to repay the COUNTY for any expenditures that are later determined by the COUNTY or Federal
government to be ineligible. Except where disputed for noncompliance, payment will be made upon
receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise
known as the"Local Government Prompt Payment Act."
* * * * * * * * * * * * *
1.6 NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid),
commercial courier,personal delivery,or sent by facsimile or other electronic means.Either party may
change the address to which notices are to be sent to it by giving written notice of such change to the
other parting in the manner herein provided for giving notice.Any notice,request,instruction,or other
document delivered or sent as aforesaid shall be effective on the date of delivery or sending.All notices
and other written communications under this Agreement shall be addressed to the individuals in the
capacities indicated below,unless otherwise modified by subsequent written notice.
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COLLIER COUNTY ATTENTION: Jennessee Delgado,Grant Coordinator
Collier County Community and Human Services Division
3339 E Tamiami Trail, Suite 213
Naples,Florida 34112
Email:jennessee.delgado@colliercountyfl.gov
Telephone: (239)252-1421
SUBRECIPIENT ATTENTION: Pamela Baker,Program and Contract Manager
Beth Hatch,Executive Director
NAMI Collier County,Inc.
6216 Trail Boulevard,Building C
Naples,Florida 34108
3050 Horseshoe Drive North Ste 168
Naples,Florida 34104
Email:
bhatcht inamicollier.org
Telephone: (239)260-7303
Remainder of Page Intentionally Left Blank
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PART II
GRANT CONTROL REQUIREMENTS
* * * * * * * * * * * * *
2.2 RECORDS AND DOCUMENTATION
E. Upon completion of all work contemplated under this Agreement, copies of all documents and
records relating to this Agreement shall be surrendered to CHS, if requested. In any event,
SUBRECIPIENT shall keep all documents and records in an orderly fashion, in a readily accessible,
permanent, and secured location for five (5) years after the date of submission of the annual
performance and evaluation report, as prescribed in 2 CFR 200.333. However, if any litigation,claim,
or audit is started before the expiration date of the five (5)year period, the records will be maintained
until all litigation, claim, or audit findings involving these records are resolved. If SUBRECIPIENT
ceases to exist after the closeout of this Agreement, it shall notify the COUNTY in writing, of the
address where the records are to be kept, as outlined in 2 CFR 200.336. SUBRECIPIENT shall meet
all requirements for retaining public records and transfer, at no cost to COUNTY, all public records in
possession of SUBRECIPIENT upon termination of the Agreement and destroy any duplicate,exempt,
and/or confidential public records that are released from public records disclosure requirements. All
records stored electronically must be provided to the COUNTY in a format that is compatible with the
COUNTY's information technology systems.
IF SUBRECIPIENT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE SUBRECIPIENT'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, IT SHALL
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 239-
252_6832, �el:C ea ereeut I-gev,
2679, Michael.Brownlee(a colliercountyfl.gov 3299 Tamiami Trail
E, Naples FL 34112.
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t. 6 n '3
PART III
TERMS AND CONDITIONS
* * * * * * * * * * * * *
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I. 6
PART IV
GENERAL PROVISIONS
* * * * * * * * * * * * *
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ft -;
Signature Page to Follow
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IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each
respectively, by authorized person or agent, hereunder set their hands and seals on the date first
written above.
ATTEST: AS TO COUNTY:
CRYSTAL K. KINZEL, CLERK BOARD OF COUNTY COMMISSIONERS OF
ti ..
� COLLIER COUNTY, FLORIDA
A 9 y�_
est-s to hait'Cn", aip ty Clerk By: / ` _ ..
Rick LoCastro, Chairperson
5tgnat a A ,,,1 ,
Dated: 9 ° -c Date: f. 2-0 23
(SEAL)
AS TO SUBRECIPIENT:
NAMI COL ER COUNTY,INC. (NAMI)
Y•
aqacit,
B atc ,Executive Director
Date: ` /I LQ Q3
[Please provide evidence of signing authority]
Approved as to form and legality:
id'7 / /9 r-/
Derek D. Perry �`L�\�'
Assistant County Attorney
Date: /1'mecrt al Z0 2.3
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I 6 0
PART V
EXHIBITS
* * * * * * * * * * * * *
EXHIBIT B
COLLIER COUNTY COMMUNITY&HUMAN SERVICES
SECTION I: REQUEST FOR PAYMENT
SUBRECIPIENT Name: NAMI Collier County,Inc.
SUBRECIPIENT Address: 6216- rail Blvd,Building-E, ,
3050 Horseshoe Drive North Ste 168 Naples,FL 34104
Project Name: ERA2 Housing Assistance and Relocation
Project No: ERA2 22-01_ Payment Request#
Total Payment Minus Retainage
Period of Availability: _through
Period for which the Agency has incurred the indebtedness through
SECTION II: STATUS OF FUNDS
Subrecipient CHS Approved
1. Grant Amount Awarded $ $
2. Total Amount of Previous Requests $ $
3.Amount of Today's Request(Net of Retainage, if $ $
applicable)
4. Current Grant Balance (Initial Grant Amount Award $ $
request)(includes Retainage)
By signing this report,I certify to the best of my knowledge and belief that this request for payment is true,complete
and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in
the term and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the
omission of any material fact,may subject me to criminal,civil,or administrative penalties for fraud,false statements,
false claims or otherwise(U.S.Code Title 18,Section 1001 and Title 31,Sections 3729-3730 and 3801-3812;and/or
Title VI,Chapter 68,Sections 68.081-083,and Title XLVI Chapter 837,Section 837-06).
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Signature Date
Title
Authorizing Grant Coordinator Authorizing Grant Accountant
Supervisor(Approval required$15,000 and above) Division Director(Approval Required$15,000
and above)
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EXHIBIT C
EMERGENCY RENTAL ASSISTANCE (ERA)
MONTHLY PROGRESS REPORT
Report Period: March 1, 2022—May 31, 2025
Fiscal Year: 2022
Agreement Number: ERA-2 2022-01
Subrecipient Name: NAMI Collier County, Inc.
Program: ERA-2 Housing Assistance and Relocation
Contact Name: Pamela Baker Beth Hatch
Contact Telephone Number: 239-260-7303
Activity Reporting Period Report Due Date
October l"—December 31" January 10th
January 151—March 31" April 10'1'
April 1"—June 30tb July 10th
July 1s1—September 30`h October 10'
Characteristics Report
1. Report Selection Criteria
Ethnicity
Non-
Race Hispanic Hispanic
White
Black/African American
Asian
American Indian/Alaskan Native
Native Hawaiian/Other Pacific Islander
Other/Multi-Racial
2. Funds Expended:
Category Funds Expended Funds Expended
Current Month To Date
Rental-Relocation Expenses (Monthly rent payments,
hotel fees, housing stability fees, court fees,First month,
last month's rent and initial fees)
Utilities-Relocation Expenses(Utility Deposit)
Administration
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1 6 D 5
Other:
Total
3. Project Progress:
Describe your progress,during the reporting period and any impediments, if applicable.
XXXX
By signing this report, I certify to the best of my knowledge and belief that the information contained in
this report is true, complete, and accurate. I am aware that any false, fictitious, or fraudulent information,
or the omission of any material fact,may subject me to criminal,civil,or administrative penalties for fraud,
false statements, false claims or otherwise(U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-
3730 and 3801-3812).
Signature: Date:
Printed
Name:
Title:
NOTE: This form subject to modification based on Treasury guidance.
Your typed name here represents your electronic signature.
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