Backup Documents 02/14/2023 Item #16D 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 b D 3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomey Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Carolyn Noble Community and Human CN 1.19.23
Services
2. County Attorney Office— County Attorney Office
Doe a i nt-L3
3. BCC Office Board of County
Commissioners
4. Minutes and Records Clerk of Court's Office
YVW� 424(9-3 tam
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Caro y/. 0e�� Phone Number 239 450 5186
Contact/ Department
Agenda Date Item was ( Agenda Item Number
Approved by the BCC 2//V r/2 3 I kar"-- .3
Type of Document 3 ORIGINAL AMENDMENTS FOR YH Number of Original 3 ORIGINAL
Attached Documents Attached DOCUMENTS
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK CN
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's YES
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on above date and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County 1 an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this line.
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FAIN# E-21-UC-12-0016
Federal Award Date 10/2021
Federal Award Agency HUD
CFDA Name Emergency Solutions Grants
CFDA/CSFA# 14.231
Total Amount of $71,000.00$23,500.00
Federal Funds Awarded
Subrecipient Name Youth Haven,Inc.
UEI# H53EDBJFE816
FEIN 23-7065187
R&D No
Indirect Cost Rate No
Period of Performance January 1,2022—March 31,
2023
Fiscal Year End 06/30
Monitor End: 6/30/23
THIRD AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
YOUTH HAVEN,INC.
Rapid Re-Housing Assistance and Case Management
,J H
THIS AMENDMENT is made and entered into this '-1 day of FEgk'Ut41Q , 2023, by and
between Collier County,a political subdivision of the State of Florida, ("COUNTY" or" rantee")having
its principal address as 3339 Tamiami Trail East, Naples FL 34112, and YOUTH HAVEN, INC
(SUBRECIPIENT) a private not-for-profit corporation existing under the laws of the State of Florida,
having its principal office at 5867 Whitaker Road,Naples,FL 34112.
WHEREAS, pursuant to the aforesaid grant, COUNTY is undertaking certain activities to
primarily benefit homeless individuals in Collier County with the use of ESG funds to improve the quality
of life in Collier County by providing assistance for any of the following five (5) program components
(street outreach, emergency shelter, homelessness prevention, rapid re-housing assistance, and Homeless
Management Information System [HMIS]);and
WHEREAS,the Board of County Commissioners of Collier County(Board)approved the Collier
County Consolidated Plan-One-Year Action Plan for Federal Fiscal Year 2021-2022 for the ESG Program
at the June 22, 2021, Agenda Item #16.D.7 and the Substantial Amendment dated December 14, 2021,
Agenda Item#16.D.8,Board of County Commissioners meetings.
WHEREAS, in accordance with HUD regulations and the Collier County Consolidated Plan
concerning the preparation of various Annual Action Plans,the COUNTY advertised the 2021-2022 Annual
Action Plan, on April 30, 2021, with a 30-day Citizen Comment period from April 30, 2021 to May 31,
2021;and
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RECITALS
WHEREAS,on January 11,2022,Agenda Item#16.D.6,the COUNTY entered into an agreement
with the SUBRECIPIENT using Emergency Solutions Grants (ESG) funds, pursuant to the Homeless
Emergency Assistance and Rapid Transition to Housing (HEARTH) Act (24 CFR 576) amending the
McKinney-Vento Homeless Act(42 U.S.C. 11371-11378); and
WHEREAS, on March 22, 2022, Agenda Item #16.D.5, the Board of County Commissioners
approved the First Amendment to update the maximum payment limit per youth and the period of
performance date.
WHEREAS,on September 27,2022,Agenda Item#16.D.6,the Board of County Commissioners
approved the Second Amendment to revise the project component amounts and remove the maximum
payment limit per youth.
WHEREAS, make it known that pursuant to HUD Notice CPD-22-09, issued on June 15, 2022,
Subject: Expedited Regulatory Waivers for the Emergency Solutions Grants, Continuum of Care, Youth
Homelessness Demonstration Program, and Housing Opportunities for Persons with AID Programs,
Sections h.ESG-24 Month Limit on Rental Assistance and i.ESG-Restriction of Rental Assistance to Units
with Rent at or Below FMR,and HUD Miami Field Office approval,the above waivers apply to this grant
though the expiration period of March 23,2023; and
WHEREAS, the Parties desire to amend the Agreement to reduce the amount of each project
component and the total funding amount.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree to
amend the Agreement as follows:
Words Smote-Laugh are deleted; Words Underlined are added
* * *
PART I
1.2 PROJECT DETAILS
A. Project Description/Budget
The budget identified for the Rapid Rehousing Project shall be as follows:
Description Federal Amount ESG Match 1:1
Project Component 1: Short-to medium-term rental -$-6600700
assistance for abused,neglected, abandoned, and homeless $20,600.00
youth including but not limited to,rent, security deposits,
application fees,move-in costs, last month's rent,and utility
deposits and/or payments.
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Project Component 2: Case Management/Personnel Salaries $ 5,000.00
including but not limited to,counseling,referrals to needed $2,900.00
services, and developing an individualized housing and
service plan, including a path to permanent housing stability.
ESG Match Requirement: Match is required for a minimum Documentation of $71,000.00
of dollar-for-dollar with each submitted pay request. ESG Eligible $23,500.00
Matching Funds
Total Federal Funds: $71,000.00
$23,500.00
1.4 AGREEMENT AMOUNT
The COUNTY agrees to make available
TWENTY-THREE THOUSAND FIVE
HUNDRED DOLLARS AND ZERO CENTS ($23,500.00) for use by the
SUBRECIPIENT, during the Term of the Agreement (hereinafter referred to as the
"Funds").
Modifications to the "Budget and Scope" may only be made if approved in advance.
Budgeted fund shifts between project components shall not be more than 10 percent and
shall not signify a change in scope. Fund shifts that exceed 10 percent of a project shall
only be made with Board approval.
All services/activities specified in Part 1 Scope of Services shall be performed by
SUBRECIPIENT employees or be put out to competitive bidding under a procedure
acceptable to the COUNTY and meets Federal requirements. The SUBRECIPIENT shall
enter into a contract for improvements with the lowest,responsive, and qualified bidder as
further set forth in Section 3.14 of this Agreement. Contract administration shall be
managed by the SUBRECIPIENT and monitored by CHS, which shall have access to all
records and documents related to the project.
The COUNTY shall reimburse the SUBRECIPIENT for the performance of this
Agreement upon completion or partial completion of the work tasks as accepted and
approved by CHS. SUBRECIPIENT may not request disbursement of ESG funds until
needed for eligible costs, and all disbursement requests must be limited to the amount
needed at the time of the request. Invoices for work performed are required every month.
SUBRECIPIENT may expend funds only for allowable costs resulting from obligations
incurred during the term of this Agreement. If no work has been performed during that
month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0
invoice is required.Explanations may be required if two consecutive months of$0 invoices
are submitted. Payments shall be made to the SUBRECIPIENT when requested as work
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progresses, but not more frequently than once per month. Reimbursement will not occur if
SUBRECIPIENT fails to perform the minimum level of service required by this
Agreement.
Final invoices are due no later than 90 days after the end of the Agreement. Work
performed during the term of the Agreement but not invoiced within 90 days after the end
of the Agreement may not be processed without written authorization from the Grant
Coordinator.
No payment will be made until approved by CHS for grant compliance and adherence to
any and all applicable Local, State, or Federal requirements, including timely submission
of Performance Deliverables contained in Section 1.2.C. Late submission of deliverables
may cause payment suspension of any open pay requests until deliverables are received by
CHS. Payment will be made upon receipt of a properly completed invoice and in
compliance with Ch. 218, Part VII, Florida Statutes, otherwise known as the "Local
Government Prompt Payment Act."
[SIGNATURE PAGE TO FOLLOWI
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ATTEST: AS TO THE COUNTY:
CRYSTAL,K. KI14 EL, CLERK BOARD OF COUNTY COMMISSIONERS OF
tittttc. - ' COLLIER COUNTY, FLORIDA
- , epu� er
/2ce-------..
By:
ragtele
RICK LOCASTRO, CHAIRMAN
Dated: \ �e3(S4 -/ Date: FEB.. 1`1 , Z-0 Z 3
Attest as to Chairman s
signature only.
WITNESSES: AS TO SUBRECIPIENT:
H
,a(Ai/V YOUTH HAVEN, INC.
Witness#1 Signature
lJWv ` --e)GCALIS By.
Witness#1 Printed Name LINDA GOLDFIELD, EXECUTIVE D OR
Date: ~Ny. \ZsZ,^�
Witness 2 Signature
42:(12ie,‘,4 _ l
Witness#2 Printed Name
Ap ed as o form a d legality:
O
Derek D. Perry (1,41'
Assistant County Attorney
Date: 2- / i 1 123
„ 4:_; '
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