Backup Documents 02/14/2023 Item #16A 1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO fe)- a
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office S�pi' / Z/, 3
4. BCC Office Board of County 11``""
Commissioners RI_
br10 2123/23
5. Minutes and Records Clerk of Court's Officeqf /b7)6()____
3
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Dennis McCoy/Transportation Engineering Contact Information 239-252-5844
Contact/Dept Intent
Agenda Date Item was February 14,2023 Agenda Item Number 16A1
Approved by the BCC
Type of Document Recommendation to approve administrative Number of Original 1
Attached Change Order No.3 to Agreement Number 19 Documents Attached
7494,"Design and Related Services for Vanderbilt
Beach Road Widening from east of U.S.41 to
east of Goodlette-Frank Road,"with Jacobs
Engineering Group Inc.,to design the relocation
of existing utilities,and increase the budget in the
amount of$96,412.(Project Number 60199)
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A (Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be DM
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's DM
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the DM
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DM
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip DM
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 2/14/2023 and all changes made during Dm N/A is not
the meeting have been incorporated in the attached document. The County an option for,,
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the '( 'an option for
Chairman's signature. this line:
16A1
CA%� Procurement Services
T COTATIty Change Order Form
El Contract Modification ❑Work Order Modification -___Contract#: 19-7494 Change#: 3 Purchase Order#:[4500202325 Project#:Li
99
Engineering Group 1 Contract/Project:
Beach Road 6-Lane Widening
Jacobs Contractor/Firm Name: [Vanderbilt
Project Manager Name: Dennis F. McCoy Division Name: Transportation Engineering Division
Original Contract/Work Order Amount $ 1,058,378.00 2/25/2020;11C Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $ 1,444,630.00�8/23/2022/16E1 ,Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 1,444,630.00 8/4/2024 :SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 96,412.00 : 45.60% Total Change from Original Amount
Revised Contract/Work Order Total $ 1,541,042.00 6.67% Change from Current BCC Approved Amount
Cumulative Changes $ 482,664.00 6.67% Change from Current Amount
Coh'ipletioft Date,Description of the Tasks)Change and Rationale forthe Change.;
Notice to Proceed 3/18/2020 ***Original 9/9/2023 _._ Last ApprovEL8/4/2024 18/4/2024 1
Date I I Completion Date Date -• (Includes this change) L_
#of Days Added 0 Select Tasks ®Add new task(s) D Delete task(s) El Change task(s) ❑Other
Provide a response to the following:1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and I or
the additional days added(if requested);2.)why this change was not included in the original contract;and,3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. As the project design is refined, the location of the proposed signal mast arm foundation and an existing non-potable water main are
in conflict.The proposed mast arm foundation cannot be relocated;therefore,the water main and all the associated appurtenances
must be moved,including Air Release Valves(ARVs).These'changes wilt result in modifications to the design and post-design
services being performed.The total budget is$96,412.00.See Attachment A(Scope of Services)for specific tasks.
2. The Public Utilities Division (PUD) owns a the watermain facilities and agreed that the redesign could be included in the roadway
improvements for the project to remain on schedule. The FDOT is providing a$4.2M grant towards the project's construction phase,
and these funds must be encumbered in the timeframe set in their work program. Therefore, this change order is necessary to meet
the grant funding deadline.
3. Not processing this Change Order will require an RPS solicitation process to relocate the utilities and significantly delay the project.
The utilities must be designed and relocated before the roadway improvements can commence.
Digitally signed by McCoyDennis
�C �y D e n n i s Date:2022.12.21 13:02:19 05'00' Date:
Prepared by: -- —
(Dennis F. McCoy, P.E. ,Senior Project Manager,Transportation Engineering Division)
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor I Vendor I Consultant/
Design Professional arising out of or related to the Dchange ss e forth here th including claims for impact and delay costs.
Digitally 9 by
Kenneth Michael Wooten Wooten
Accepted by: ` Date:2022.12.21 13:55:37-05'06� Date:
(Ken Wooten, P.E.,Jacobs Engineering Group)
AhmadJa Digitally signed by AhmadJay
Date:2022.12.21 14:27:37-05'00' —_
Approved by: _� _� Date:
(Jay Ahmed, P.E.,Director,Transportation Engineering Division)
Revised:011141202 l
(Divisions who may require additional signatures may include on separate sheet.) PROCURolm*USE ONLY
-_Adntln ¢'r 6CQ'. BCC as
E
1 6 A 1
~ Digitally signed by
ScottTrinity ScollTr022
Dete:2022.12.22
( proved by: ts:ortz-osoo --__ Date:
(Trinity Scott, Department Head, Growth Management Department)
SChneebergerSara Digitally signed by SchneebergerSara
Date:2022.12.2811:52:46-05'00' Date:
Approved by:
(Sara Schneeberger,Procurement Strategist)
Change Order/Amendment Summary
COST . TIME
CO# AMD# Description -�- Days New Justification
Additive(+) Deductive(-) Added Amount
Added upsized stormwater Stormwater Improvements were
crossing,additonal included in this project so new
1 permitting requirements $256,296 90 1360 roadway would not be
and supplemental field reconstructed later.Permitting
testing for asphalt design essential to project.
Added dual turn lane north Best design options to relieve
2 to East and extended right $129 956 240 '1600 current and future traffic
turn lane east bound at congestion.
intersection
Design and Post-Design Best design option to complete
3 for relocation of ARV's and $96,412. 0 1600 services and not delay
non-potable water line. construction process
li Revised:01114/2021 (Divisions who may require additional Signatures may include on separate sheet.) —PROCUREMENT USE ONLY
admtn 13tG"
1 ID
6A1
ATTEST: BOARD OF COUNTY COMMISSIONERS
Crystal K.Kinzel,Clerk of Courts COLLIER COUNTY,FLORIDA
&Comptroller
By:s . G { l fib By:(---214°
Rick LoCastro, Chairman
Dated: `T Dl.�
Attest s taiairti31can'S
$'g a.ture-013!y,
App ov d as o fo d gality:
By:
Sc R. each
Deputy County Attorney
i
I 6 Al
Jacobs Engineering Group,Inc
5811 Pelican Bay Boulevard
Suite 305 Naples,FL 34148
„Jacobs.
Telephone: 239-598-1715
ATTACHMENT A
SCOPE OF SERVICES
For
CHANGE OR17.ER NO.3— UTILITY DESIGN SERVICES
To
CONSULTING ENGINEERING SERVICES AGREEMENT
For
Vanderbilt Beach Road 6 Lane Widening Project(Contract 1.9-7494)
(East of US 41 to East of Goodlette Frank Road)
County Project No. 60199
Purchase Order: 4500202325
December 2.1,2022
PART I.:OVERVIEW
Jacobs Engineering Inc. (CONSULTANT)has been requested and retained to provide utility
engineering services associated with Collier County Project No. 60199, Vanderbilt Beach Road
6-Lane Widening Project(East of US 41 to East of Goodlette Frank Road) (PROJECT).
These services were requested by the Collier County Growth Management Department-
Transportation Engineering Division, per the request of the Public Utilities Department-
Engineering and Project Management Division. The required services will be incorporated
into the 1.00% Plans Submittal.
The attached Scope of Services addresses the following:
❖ Task 4.1: .Data Analysis and Route Alternative(s) for Impacted 20 Inch Non-Potable
Water Main (NPW—IQ)
:• Task 4.2: Design Plans/Modifications for Impacted 20 inch Non-Potable Water Main
(NPW-IQ)
• Task 4.3: Air Release Valve (ARV)Evaluation and Design Services
• Task 5.1: Post Design Services for ARV Removals/Relocations
❖ Task 5.2: Services During Construction (S.C) for ARV Design
This Change Order provides for the CONSULTANT'S services to be modified per the
following Scope of Services to Collier County Project No. 60199.
The requested services are being performed under Contract 19-7494 and services arc
subject to the Terms and Conditions of that Agreement.
Services required include the following:
1 6 A 1
PART 2: SCOPE OF WORK
Task 4—.1.00%, Plans Specifications and Estimates
Task 4.1: Data Analysis and Route Alternatives for impacted 20 Inch Non-Potable Water
Main (NPW-IO)
CONSULTANT shall analyze existing data and field conditions,evaluate proposed roadway
and signalization improvements and determine the route alternatives for the impacted existing
20-inch non-potable(NPW-IQ) line.
Services required include the following:
I. Existing Data Analysis—CONSULTNI'shall analyze the existing 20-inch NPW-IQ line,
location and determine impacts of the proposed Roadway and Signalization improvements.
2. Route Alternatives/Design Modifications— CONSULTANT shall determine alternative
route and deflections of the 20-inch lion-potable IQ line and/or modifications to proposed
roadway/signalization infrastructure.
Task 4.2: Design Plans/Modifications,foi'20 Inch Non-Potable Waterman' (NPW-IO)
Impacts/Avoidance
CONSULTANT shall prepare design plans and/or modify design plans to reflect the needed
design changes to the existing/proposed roadway, signalization and utility infrastructure.
Services required include the following:
1, Design Plans, Details,Quantities and Estimgtes---Prepare new plans/plan modifications,
details,quantities and associated cost estimates.
Note: Plans shall be incorporated into the Bid Plans and Documents for the Vanderbilt Beach
Road Widening Project.
o Subsurface Utility Excavation (SUE):
CONSULTANT will perform Meld review and SUE services, which includes up to two
(2)ten (10) hour days of SUE services within the project limits, to identify existing
utilities to be avoided by the proposed roadway, signalization and utilities infrastructure
modifications. if required,`"lie-in"locations for 20-inch IQ line relocations/deflection
will be identified.
Task 4.3: Air Release Valve(ARV)Evaluation and Design Services
CONSULTANT shall provide engineering!;services to evaluate the existing wastewater system,
located within the median of Vanderbilt Beach Road,and the associated 14 (fourteen)ARVs for
above-ground relocation, elimination,or replacement within the project limits.
Services required include the following;
• CONSULTANT shall meet with Collier County staff in person or via video conference to identify
and prioritize ARVs to be assessed.
CA'
16- AVs•
•
• CONSULTANT shall review the Collier County available record drawings and information
provided by the Collier County and/or•G.IS files.
• CONSUL..,TANT shall visit each ARV site, inventory the existing conditions, and evaluate each for
above-ground relocation,elimination,or replacement.
• CONSULTANT shall prepare a technical memo which will include, but not limited to:
o ARV location map and description with GIS ID number
o Recommendations for the replacei4nent, relocation,or elimination of each ARV (14)
o Alternatives for those ARVs to bei relocated in highly exposed locations(ARV protection)
o Force main diameter
o Photographs of the existing conditions
o Sketches of any proposed relocation.
• CONSULTANT will prepare design glans for removal or relocation of up to 1.4 (fourteen) ARV's
within the project limits.
TASK 5--Bidding Services/Post Design Services
`I.'ask 5.1: Post Design Services for ARV 2emovals/Re1ocations
Bidding Assistance
CONSULTANT shall assist COUNTY in preparing for and attend one pre-bid conference.
CONSULTANT shall provide a summary pfthe final ARV design including design,
construction and permitting issues, and be available to answer questions from the prospective
bidders. CONSULTANT shall respond to various questions that arise during bidding and assist
the COUNTY in preparation of any necessary addenda. CONSULTANT shall review the
apparent low bid for consistency and responsiveness and provide input to the CONSULTANT as
necessary to award the contract.
Task 5.2: Services During Construction (SDC) for ARV Design
CONSULTANT will provide the following limited services during construction in support of the
ARV relocations:
• Provide contract document interpretation and assistance in addressing requests for information
(RFi)and unforeseen conditions when requested by the CONSULTANT.
• Periodic meeting attendance (assumes two (2)meetings per month during construction)and field
visits (as required to respond to RFI's and review construction progress).
• Assist the CONSULTANT with shop drawing review(s).
• Review and assist in field changes which include minor redesign as requested by the
CONSULTANT.
• Attend one(1)substantial completion walk through meeting in the field.
PART 3: EXCLUS.IONS/ASSUMPTIONS.
The following tasks are not included in thet Scope of Work for this Change Order:
1) Services other than those specifically listed above.
2) Existing 20-Inch Water Main (NPW-l%Q)"Upsizing" is not anticipated/included
3) Directional Drill of 20-inch Watermaih (NPW-I/Q) is not anticipated/included
I6A1
4) Complete 20-Inch NPW-IQ replacement under V.BR/Goodlettc Intersection is not
anticipated/included
5) Geotechnical Services not anticipated/included
6) Utility Permits and/or Permit:Fees not anticipated/included
7) Collier County ROW .Permitting
PART 4: PROJECT SCHEDULE:
Modification to Project Schedule
• Project Schedule shall be increased by a total of 9 Calendar Days
PART 5: COMPENSATION:
An estimated budget to be utilized for the above tasks has been established and is shown as
Attachment A—Manhour and Cost Estimate Summary. A man-hour estimate for the above
Scope of Services has been prepared for the sole purpose of establishing the maximum upset
limit for this Task Work Order not to exceed$96,412.00
o The COUNTY will compensate the CONSULTANT a fee.of$82,.128.00 for TASK(S)
4.1,4.2,&4.3 "Design" and"Expenses" on a LUMP SUM Basis
o The COUNTY will compensate the CONSULTANT a fee of 514,284.00 TASK(S) 5.1.,
& 5.2 "Post-Design Services" on a TIME AND MATERIALS Basis
• The hourly labor rates shown for staff reflect the Rate Schedule agreed upon and match
those recently approved under Contract 19-7494.
Utilities Division Budget =$96,412.00(Task Breakdown included in Fee Sheet)
d• "Transportation Division Budget=$0.00 (Task Breakdown included in Fee Sheet)
1 6 A 1
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JOHNSC
SINCE 1946
ENGINEERING
December 21,2022
Mr. Bill Cramer, P.E AICP
Jacobs Engineering Group
5801 Pelican Bay Boulevard Suite 505
Naples Florida,34108
Re: Change Order No. 3 for Vanderbilt 13each';Road 6 Lane Widening Air Release Valve(ARV)
Design Services and Subsurface Utility Excavation(SUE) in support of Horizontal Directional
Drill Design Services
Dear Mr.Grainer:
Please accept this letter as our Change Order No. 3 proposal to provide Jacobs Engineering Group
(CONSULTANT)Air Release Valve (ARV) design services and Subsurface Utility Excavation(SUE) in
support of horizontal directional drill design for the above reference project.This proposal includes two(2)
ten(10) hour days of SUE services. The overall project limits are defined as Vanderbilt Beach Road (C.R.
862)from U.S.41 to Airport-Pulling Road within existing Collier County maintained right-of-way.
OW VIEW
JOHNSON ENGINEERING (SUB-CONSULTANT) CHANGE ORDER NO. 3 SCOPE OF
SERVICES:
Task 4,2- Additional SUE Services in Support of Horizontal Directional Drill Design
SUB-CONSULTANT will perform field review and SUE services, which includes up to two(2) ten(10)
hour days of SUE services within the project limits,to identify existing utilities to be avoided by proposed
horizontal direction drill design for Collier County re-use main.
Task 4.2 Fee: $8,500.00(LUMP SUM)
Task 4.3—Air Release Valve(ARV)Evaluation and Design Services
SUB-CONSULTANT will provide engineering services to assist CONSULTANT with the evaluation and
analysis of the wastewater system for up to 14(fourteen) ARVs for above-ground relocation,elimination,
or replacement within the project limits.
• SUB-CONSULTANT'will meet with Collier County staff in person or via video conference to
identify and prioritize ARVs to be assessed.
• The SUB-CONSULTANT will review the Collier County available record drawings and
information provided by the Collier County and/or GIS files.
• SUB-CONSULTANT will visit each ARV site, inventory the existing conditions, and evaluate
each for above-ground relocation,elimination,or replacement.
• SUB-CONSULTANT will prepare a technical memo which will include, but not limited to:
• ARV location map and description with GIS ID number,
• recommendations for the replacement!,relocation or elimination of each ARV,
• alternatives for those ARVs to be relocated in highly exposed locations(ARV protection),
• force main diameter,
2350 Stanford Court.Naples,Florida 34112
(239)434-0333;',Fax(239)434-9320 cA0
, 6A1
Vanderbilt Beach Road 6 Lane Widening
December 21,2022
Page 2
• photographs of the existing conditions,
• sketches of any proposed relocation.
• SUB-CONSULTANT will prepare design plans for removal or relocation of up to 14 (fourteen)
ARV's within the project limits.
Task 4,3 Fee:$44,628.00(LUMP SUM)
Task 5.1--ARV Bidding Assistance
SUB-CONSULTANT shall assist CONSULTAN 1 in preparing for and attend one pre-hid conference.
SUB-CONSULTANT shall provide a summary of the final ARV design including design,construction and
permitting issues,and he available to answer questions from the prospective bidders.SUB-CONSULTANT
shall respond to various questions that arise during bidding and assist the COUNTY in preparation of any
necessary addenda. SUB-CONSULTANT shall] review the apparent low bid for consistency and
responsiveness and provide input to the CONSULTANT as necessary to award the contract.
Task 5.1 Fee: $3,760,00(NTE)
Task 5.2—Services During Construction (SDC)for ARV Design
SUB-CONSULTANT will provide the CONSULTANT the following limited services during construction
in support of the ARV design:
• Provide contract document interpretation and assistance in addressing requests for information
(R.l'1)and unforeseen conditions when requested by the CONSULTANT.
• Periodic meeting attendance(assumes two (2) meetings per month during construction) and field
visits(as required to respond to RFI's and review construction progress).
• Assist the CONSULTANT with shop drawing review(s).
• Review and assist in field changes which include minor redesign as requested by the
CONSULTANT.
• Attend one(t)substantial completion walk through meeting in the field.
The following tasks are not included in the Scope Of Work for this Change Order Proposal:
• Construction administration services
• Services during construction other than those listed above or requiring more effort than that listed
in Task 4.
• Collier County Right-of-Way Permitting
Task 5,2 Fee: S10,524.00(NTE)
I6A1
Vanderbilt Beach Road 6 Lane Widening
December 21,2022
Page 3
FEE SUMMARY TABLE
Task Description Fee Type Fee Amount
4.2 Additional SUE Services in Support of Horizontal Lump Sum $B,S(10.00
Directional Drill Design p __--
4.3 Air Release Valve(ARV)Evaluation and Design Lump Sum 9;44,628A0
Services
} 5.1 ARV Bidding Assistance: _^ NTE S3,760.00
5.2 Services During Construction(SDC)for ARV Design NTE .S1.0.524.00
Total Lump Sum/NTE $67,412.00
Thank you for the opportunity to provide professional services for this project. We sincerely appreciate this
opportunity and look forward to working with you.
Sincerely,
JOHNSON ENGINEERING, INC:.
Joshua J. Hildebrand,P.E.,"'TOE