Agenda 02/28/2023 Item #16E 3 (Administrative Report for Disposal of property that is no longer viable)16.E.3
02/28/2023
EXECUTIVE SUMMARY
Recommendation to approve the administrative report prepared by the Procurement Services Division for
disposal of property that is no longer viable or was damaged beyond repair during Hurricane Ian, and their
removal from the County's capital asset records.
OBJECTIVE: To promote accountability and provide transparency to the public and gain the Board's approval
for the disposal and removal of property that is no longer viable or was damaged beyond repair during Hurricane
Ian from the County's capital asset records.
CONSIDERATIONS: In accordance with the County's CMA 5809 Managing Personal Property and Consumable
Supplies and pursuant to Florida Statute Chapter 274 Tangible Personal Property Owned by Local Governments,
the Procurement Services Division produces a regular Administrative Report of County surplus, disposal, and
revenue disbursement.
Division Directors / Property Custodians are responsible for the accountability of all assigned County property.
Procurement Services maintains an accurate and accountable surplus property management program in accordance
with state guidelines for accountability. Procurement Services is responsible for overseeing the re -distribution, sale,
or disposal of surplus property while the Divisions complete actual disposal/destruction of items.
Throughout the fiscal year, Divisions determine if asset items are broken, damaged beyond repair, have no useful
value, or are no longer viable, and those items are added to the asset disposal list for Board approval to be recycled
or scrapped (disposed). If items are no longer needed, but still have value, then they may be disposed of in one of
the following ways: trade-in or sent to surplus. It was determined that these assets should be scrapped rather than
sent to surplus because they were no longer viable or were damaged beyond repair.
There are currently thirty (30) capital assets that are planned to be scrapped because twenty-eight (28) of them are
no longer viable and two (2) were damaged beyond repair in Hurricane Ian. The disposals for this period include a
total of thirty (30) with an initial total acquisition cost of $164,746.29 and depreciation of $156,763.45 for a
remaining net book value of $7,982.84.
The Corporate Compliance & Continuous Improvement Division were notified of two (2) the Hurricane related
capital assets that were damaged beyond repair. Additionally, the Risk Management Division have been informed
of all Hurricane Ian damaged assets included in this report to ensure proper insurance claims (auto / property) are
processed where appropriate.
FISCAL IMPACT: The thirty (30) disposed assets had a total net book value of $7,982.84.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality, and requires majority vote for Board approval.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action.
RECOMMENDATION: To approve the administrative report prepared by the Procurement Services Division
for disposal of property that is no longer viable or was damaged beyond repair during Hurricane Ian, and their
removal from the County's capital asset records.
Prepared by: Richard J Fry, Program Manager, Procurement Services
ATTACHMENT(S)
1. Disposal (PDF)
Packet Pg. 1185
16.E.3
02/28/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.3
Doe ID: 24714
Item Summary: Recommendation to approve the administrative report prepared by the Procurement Services
Division for disposal of property that is no longer viable or was damaged beyond repair during Hurricane Ian, and
their removal from the County's capital asset records.
Meeting Date: 02/28/2023
Prepared by:
Title: — Procurement Services
Name: Richard Fry
02/15/2023 11:10 AM
Submitted by:
Title: Manager - Procurement — Procurement Services
Name: Sandra Herrera
02/15/2023 11:10 AM
Approved By:
Review:
Procurement Services
Ana Reynoso
Level 1 Purchasing Gatekeeper
Procurement Services
Catherine Bigelow
Additional Reviewer
Procurement Services
Sandra Herrera
Director Review
County Attorney's Office
Jeffrey A. Klatzkow
Level 3 County Attorney's Office Review
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
Grants
Therese Stanley
Additional Reviewer
Office of Management and Budget
Susan Usher
Additional Reviewer
Community & Human Services
Maggie Lopez
Additional Reviewer
Corporate Compliance and Continuous Improvement
Megan Gaillard
County Manager's Office Amy Patterson Level 4 County Manager Review
Board of County Commissioners Geoffrey Willig Meeting Pending
Completed
02/15/2023 11:12 AM
Completed
02/16/2023 6:56 AM
Completed
02/17/2023 1:40 PM
Completed
02/17/2023 3:23 PM
Completed
02/21/2023 8:37 AM
Completed
02/21/2023 10:41 AM
Completed
02/21/2023 12:41 PM
Completed
02/21/2023 2:04 PM
Additional Reviewer
Completed
02/21/2023 4:31 PM
Completed
02/22/2023 9:44 AM
02/28/2023 9:00 AM
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