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PBSD Landscape & Safety Sub 06/28/2022PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING JUNE 28, 2022 The Landscape &Sa Committee of the Pelican Bay Services Division met on Tuesday, June 28 at 1:30 p.m. in the Pelican Bay Services Division, I" Floor of the Truist Building, Suite 102, located at 801 Laurel Oak Drive, Naples, FL. The following members attended. Landscape &Safety Committee Joe Chicurel, Chairman Jack Cullen (absent) Pelican Bay Services Division Staff Neil Dorrrill, Administrator (by telephone) Chad Coleman, Operations Manager• Darren Duprey, Assoc. Project Mgr. Also Present Denise McLaughlin, PBSD Board Peter Griffith Susan Hamilton Michael Weir Karin Herrmann, Operations Analyst Lisa Jacob, Project Manager Alex Mumm, Senior Field Supervisor (absent) Barbara Shea, Administrative Assistant APPROVED AGENDA (AS PRESENTED) 1. Call to Order -Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of 03/23/22 Meeting Minutes 5. Audience Comments Strategic Planning: On -going &Immediate Issues and Projects aI Phase 2 Sidewalk Replacement Project Update b. Oakmont Lake Landscape Restoration (Post Lake Bank Project) c. Landscape Maintenance and Vehicular & Pedestrian Line of Sight d. Roadway Safety and Safety Issues 7. Strategic Planning: Mid -Range Issues and Projects a. Tree Planting Project 8. Strategic Planning: Long Range Issues and Projects a. Street Lighting 9. Adjournment ROLL CALL Mr•. Cullen was absent and a quorum was established. MR. DORffiLL PARTICIPATED BY TELEPHONE Pelican Bay Services Division Landscape & Safety Committee Meeting June28,2022 Mr. Griffith motioned, Ms. Hamilton seconded to approve the agenda as presented. The motion carried unanimously. VAL OF 3/23/22 MEETING MINUTES As. Hamilton motioned, Mr. Griffith seconded to approve the 3/23/22 meeting minutes as presented. The motion carried unanimously. Ms. McLaughlin provided a document entitled "Amount of recycled water being used" which was added to the record. The document provided the meter reading usage of recycled water by the PBSD over the past five years. Ms. McLaughlin commented that the recycled water usage has increased dramatically over the last five years and that the reasons for this are unclear. She noted that Clam Bay is impaired for phosphorus and that she is concerned about the nutrients (including phosphorus) that are contained in the County recycled water. Mr. Coleman suggested that usage may have increased as a result of (1) new plantings and sod installation throughout the community, and (2) specifically, sod installation related to our Sidewalk Phase 1 Project. STRATEGIC PLANNING: ON -GOING & IMMEDIATE ISSUES AND PROJECTS PHASE 2 SIDEWALK REPLACEMENT PROJECT UPDATE Dr. Chicurel commented that our Phase 2 Sidewalk Replacement Project is technically underway. Mr. Duprey commented that we are awaiting the contractor's firm timeline and work plan for the construction project. He noted that in general, the contractor plans to start the project at the south end of Pelican Bay, and then work north to Ridgewood Drive, Gulf Park Drive, PB Blvd., smaller roadways, and then finish back in the south end, at the Wells Fargo Building. Dr. Chicurel commented that a copy of an article on this project, which was included in the most recent PBF e-blast, was included in the agenda packet. He noted that we will continue to place sidewalk project updates in future e-blasts and the PB Post. Dr. Chicurel commented that Ms. Herrmann will be sending a letter on the sidewalk project to all community associations and homeowners directly affected by this project at the appropriate time. OAKMONT LAKE LANDSCAPE RESTORATION Dr. Chicurel commented on recent photos of the construction work at the Oakmont Lake Restoration Project, included in the agenda packet. He suggested that we move forward on discussions on re -landscaping this area after the construction work is completed. LANDSCAPE MAINTENANCE & VEHICULAR & PEDESTRIAN LINE OF SIGHT Dr. Chicurel provided a brief history of the goals and guidelines of PBSD landscaping over the past ten years. He noted that when he joined the L&S Committee about ten years ago, the committee reviewed the Community Improvement Plan (CIP) which was put in place by the PBF and PBSD back in 2012. After a thorough review, the committee decided to terminate the CIP and develop new goals and guidelines, which were approved by the PBSD Board in 2015. Dr. Chicurel provided a copy of the 2015 PBSD "Landscape Goals and Guidelines," which was added to the record. He noted that since that time, we have veered off course from this plan. 2 Pelican Bay Services Division Landscape & Safety Committee Meeting June 28, 2022 Dr. Chicurel provided a slideshow of photos of PBSD landscaped areas throughout Pelican Bay. Highlights of his comments are as follows. • Asiatic jasmine, wart fern, wildflowers and bougainvillea are all extremely difficult to maintain. Many photos showed how unattractive and/or overgrown these plants are in many areas. • Sage grass (weed) removal from the Asiatic jasmine must be done by hand. • In some areas, a better solution is grass. • In some areas, a better solution is grass borders (along the road) surrounding plantings and/or trees. • PB enhances and intersections should be the first places to address, replacing the high maintenance plants with grass. • Line of sight is critical. Mr. Coleman commented that he would welcome a change from these high maintenance plants to sod. He noted that mowing would be easier than maintaining these plants. Dr. Chicurel suggested, and the committee agreed, that Mr. Coleman and Mr. Mumm begin working on this changeover. Mr. Coleman agreed and commented that he will use our operating budget to fund the changeover. Ms. Hamilton commented that she has heard mixed resident reviews on our landscaping. Ms. McLaughlin commented that it is her understanding that the installation of plants (instead of grass) on the median was designed to prevent jaywalking. She also commented on the increase in noise pollution from mowers and blowers which will result from cutting more grass. Mr. Coleman commented that electric and battery -operated equipment continues to have a significantly higher cost and lower efficiency. Ms. Hamilton suggested that we continue to review any improvements to alternatives to gas -operated equipment. ROADWAY SAFETY AND SAFETY ISSUES Mr. Duprey commented that a purchase order has been approved for our pedestrian crosswalk signal project, which he expects to be completed before season begins. He will have the "Stop for Pedestrians" sign installed as part of this project. Dr. Chicurel commented on the P.S.A. for the new "Stop for Pedestrians" signs, included in the agenda packet. STRATEGIC PLANNING: MID -RANGE ISSUES AND PROJECTS TREE PLANTING PROJECT At the suggestion of Dr. Chicurel, Mr. Griffith agreed to develop a plan for the type and placement of new trees in Pelican Bay. Mr. Griffith suggested that our plan should initially consider (1) the replacement of trees which were removed as part of the Phase 1 Sidewalk project and (2) the cul-de-sacs, where many of these areas have lost their "specimen tree" due to storms over the years. Dr. Chicurel suggested that when a tree planting plan is developed, we must take into consideration both tree maintenance and tree "waste." Mr. Coleman commented that when new trees are installed in areas close to where the new replacement sidewalk has been installed, we must install root barriers. He also noted that we have funds in our capital budget for tree replacement expenditures. Mr. Coleman commented that some PB Associations have indicated that they are not in favor of tree replacement in the right-of-way in front of their property, and that this must be considered when a tree replacement plan is developed. Pelican Bay Services Division Landscape & Safety Committee Meeting June 28, 2022 Ms. McLaughlin commented that the PBF Design Review Committee requires three hardwood trees on each homeowner's property and maintains a list of approved trees. STRATEGIC PLANNING: LONG-RANGE ISSUES AND PROJECTS STREET LIGHTING Mr. Weir commented on the new Green Tree Drive LED light replacements and noted that some of the lights are ineffective as they are hidden by branches. Mr. Coleman commented that he will have our tree trimming contractor trim back these trees to address this. Dr. Chicurel commented that we will discuss this topic more in the future. The meetine was adiourned at 2:55 Minutes approved �] as presented OR [ as amended ON G ( 31 02� date