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Backup Documents 01/10/2023 Item #16A12 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 A 1 2 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. ** ROUTING SLIP** Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routingiines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. (Growth Management Community Operations and Regulatory ML 1/18/23 Development) Management Division 3. County Attorney Office County Attorney Office l))919-3 4. BCC Office Board of County Commissioners RL {jt, ,/SI 5. Minutes and Records Clerk of Court's Office �" 10:6LG4k. PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above may need to contact staff for additional or missing information. Name of Primary Staff Monica Leon Phone Number 305.252.4150 Contact/Department Agenda Date Item was January 10`'',2023 Agenda Item Number 16.A.12 Approved by the BCC Type of Document(s) Change Order 17 Number of Original 4 pages(1 document) Attached Documents Attached PO number or account Please send final copy by email to Final document Fully executed number if document is Monica.Leon@colliercountyfl.gov document to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) I. Does the document require the chairman's signature?(stamped unless otherwise stated) ML 2. Does the document need to be sent to another agency for additional signatures? If yes, ML provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legality. (All documents to be signed by ML the Chairman,with the exception of most letters, must be reviewed and signed by the Office of the County Attorney.) 4. All handwritten strike-through and revisions have been initialed by the County Attorney ML Office and all other parties except the BCC Chairman and the Clerk to the Board. 5. The Chairman's signature line date has been entered as the date of BCC approval of the ML document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's ML signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip ML should be provided to the County Attorney Office at the time the item is uploaded to the agenda. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on I/0123 and all changes made during N/A is not the meeting have been incorporated in the attached document. The County Attorney 91[� an option for Office has reviewed the changes, if applicable. 1 this line. 9. Initials of attorney verifying that the attached document is the version approved by the N/A is not BCC, all changes directed by the BCC have been made,and the document is ready for the 5Q'f f an option for Chairman's signature. this line. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05; 11/30/12;4/22/16;9/10/21 i6Al2 Martha S. Vergara From: Martha S. Vergara Sent: Friday, January 20, 2023 8:47 AM To: 'LeonMonica' Subject: Change Order#17 for Contract#11-5626 (Agenda Item #16Al2/1/10/2023 BCC Meeting Attachments: Monica Leon.pdf Hi Monica, Attached is the referenced document for your records. Thanks, Martha Vergara BMR&VAB Senior Deputy Clerk cutiTco,,,o, Office: 239-252-7240 4. c ''`G?ti Fax: 239-252-8408 E-mail: martha.vergara@CollierClerk.com Office of the Clerk of the Circuit Court �r� & Comptroller of Collier County `�„> .�'° 3299 Tamiami Trail E, Suite #401 ?�"`�``Y �� Naples, FL 34112 www.CollierClerk.com i I6Al2 ( Procurement Services et lei' ' . O it1 V Change Order Form [ )Contract Modification 0 Work Order Modification Contract#: 1 5d26 Change#F: 17 Purchase Order It: 4500102358 i Project#: 50100 Tomasetlo ConsultingEngineers, inc ()ne Ftundred(100)Year Flood Elevations for Five Contractor/Firm NantesContractlProject: (5)Basins in tallier County Howard Critchfieki Building Plan Review and Inspection Project Manager Name: j Division Name: Original Contract/Work Order Amount $ 215,000.00 i_: -i{: .i: Original BCC Approval Date: Agenda Item i/ Current BCC Approved Amount $ 1,239,503.70' _ ' €, ;.!;' , Last BCC Approval Date: Agenda Item #t Current Contract/Work Order Amount $ 1,239,503.70 12/31/2021 SAP Contract Expiration Date(Master) Dollar Amount of this Change S 0.00 476.51% Total Change from Original Amount Revised Contract/Work Order'rota! S 1,239,503.70 O.Ot)% Change from Current BCC Approved Amount Cumulativer Changes S 1,024,503,70 0.00% Change from Current Amount 1 Completion Date,Description of the Task(s)Change,and Rationale for the Change Notice to Proceed 516/04 Original 11/16/04 Last Approved[ 1/22 . Revised Date 12/31/23 Date _.____ Completion Date . _..___.._._._ Date ---i(Includes this change) If of Days Added 365 Select Tasks LZ Add new task(s) © Delete task(s) I,j Change task(s) 0 Other Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the tasks)and I or the additional days added(if requested);2.)why this change was not included in the original contract;and,3.) describe the Impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. Change order No. 17 is a zero-dollar time extension of the contract to account for the FEMA contractor's time to finish the map production.As of today, the County's consultant Tomasollo Consulting Engineers, Inc. (TCE)is waiting for FEMA to produce the final map in order complete the remaining task under contract, 2, Previous submittals to FEMA have been processed and reviewed.This change was not included in the original contract because FEMA estimated to complete the map in July 2022.As of today,FEMA has not estimated when the map will he finished and i reieased to the public.This requires additional time forTCE to continue with the contract tasks. s. If this change is not processed,the County's consultant(TCE)will not be able to continue with the contract tasks,and the floodplain map will not be updated to reflect the best available information for the flood risk that could affect the health,safely,and welfare of property owners. °4oitliy signed by n*i.,1/1we.r° CritchfieldHoward a"� °``"�` R.I O M'` ''`w "°° "U` AO,«. , 11/18/2022 on coo PR o�aau y,d aeyzouy 9w, °u.4iamnq one a,01.1.Rrn,ouo, Prepared by: ou=o,cam. ia16OC.I o-osVopw.oann P� _._...__.. �ta,.ozin tQaE2a.+oos90 „... .. _�___..... (Howard Criichfield,P.E.C:FM,Sr Project Manager,Building Plan Review&Inspection,Growth Management Dept.) Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance.The adjustment.if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor 1 Consultant I Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs. d Accepted by R chard Tnrnaseila,P.E., ` M� Tonaase e .... Date: !f. ' ( f ( mm Ilo Consulting Engineers. Inc)) Approved by: N/A _.... __.. ._ Date: (Design Professional and Name of Firm, if project applicable) Ion rchard 0.i1 p 212o2oe.1�c2-06110 12/02/22 Approved by _ g..._ Date, (Richard Long,Building Plan Review&Inspection.Growth Management Department) ' SchneebergerSara °'A"""`a"°""$""'a°'ra'" nM.:znzz.,a.m msa.losvo Approves!by: .__ Date: . (Procurement Professional) Revised.0111d/202i (Divisions who nay require additional signatures nvayinclude on separate sheet.) PROCUREMENT u5@ ONLY Admire Hp, _ as i 1. 6Al2 ATTEST: BOARD OF COUNTY COMMISSIONERS Crystal K. Kinze1,4terk of-Courts COLLIER COUNTY, FLORIDA &Comptroller -•• ."../24. By: 4*1 By: 6207' _ . Rick LoCastro, Chairman Dated: AL).... Attest asiti Otpa fes signature only. Approv as to form an legality: By Scott R. each Deputy County Attorney rgit 16Al2i Change Order/Amendment Summary � .._ i COST TIME 1 CO# i AMD# Description —__....-_-m _ . _ __.__._ Deductive(.) Jays 1 New --' JustificationAdditive(+) . _._ _ -i - Added i Amount Expand the limits i 1 of the study to 120,000.00 274 526= ! Study expansion requested by Ave include the RLSA Maria University To allow for completion of _ Time extension floodplain studies,response to 2 due to expansion 0.00 I 548 1,043* i FEMA comments,mapping of study area proparation,and notification and f_._.__._._. __... __ _.._....__ Pulication processes by FEMA 3 Travel allowance 1,000.00 0 1,043 Allowance for TCE to attend � meetings with FEMA in Atlanta,GA i increase lime and 152,249.20 provide response 4 budget 1.065 2,108E Needed is x . requested by FEMA 5 Time extension 0.00 Time needed to complete study and 396 2,503" responses to FEMA j Addition of time ,... j and new task of County needed time to evaluate 6 participation in 12,504.50 395 2,503' and respond to all filed appeals for ( DFIRM appeal ( the DFIFtMs rotes Addition of time , County would riot have the ability to 7 and add new task 's 74,500.00 161 2,664'. evaluate changes in preliminary of DFIRM appeal . i DFIRM for inclusion in final°FIRM Addition of time .�� —.-, _ and new tasks for Time constraints in identifying • 8 reevaluation of 400.250,00 i 700 3.364 properties in flood zone to support { FEMA-designed ¢ OrdinFlood Damage Prevention _..._ floodplain rdinanra Minor changes to t Needed after discussions 9 deliverables and 0.00 0 1 3,364' ussonsw distribution of costs l ; FEMA regarding receipt of work, • 10 Time extension 0.00 403 3,767 To allow time for FEMA reviews and requests for revisions. _ Addition of time New requirements by FEMA related and new tasks to to establishment of the LIMWA 11 10,000.00 90 3,857' meet new DFIRM created additional work for requirements consultant. Time extension FEMA s decision to pause their processingof floodplainmapping due to FEMA's • 12 time schedule for 0.00 837 4,694* data meant that contract with • consultant would expire while the project waiting for FEMA review 'New Amount as listed on the corresponding Change Order approved by the Board .• • ficvi'r:'d:01/14/202 1 iOivio`ions who may require additional signatures may include on separate shout) L.L.ANOCUN_BMENT USE ONLY Admit BCC Cott l,. 2 Npl ��� u� �0� � �� � � ........—_ | Change OrdmrW\onendrnen\ Suminmry COST TIME CO# AMD# Description Justification Additive Deductive Days ew Added Arnount Addition of time an new tasks(of- I Consultant would not be able to response to IFEMA respond to FEIVIA questions,and DRAL and next steps to Update updated. DFIRIVI -no and Addition of tii new tasks Consultant would not be able to associated with respond to FEIVIA questions,and floodplain map would riot be Revision(PIVIR)arid I addition by FEMA of I "A n coastal re-stud Addition of tirrie and new tasks needed Consultant would not be able to for FENIA-tequired floodplain niap would riot he comments, and due updated to outcorne of the coastal re-study. Addition of time i needed for FIEMA- 0011Alltant would not be able to required extra respond to FEMA questions,arid floodplain map would not be comments,and due to outcorne of it updated Addition of time needed due to Consultant would not be able to continue lheir contract tasks,arid release floodpInin map would not be updated � � ....................... � i } | , � . / | | i | � ___________________-_- � | / / . | ! [-------- � -------- ------ ---- | ------' | { nem*ed�oo`*mos/ (Divisions who may"q"o°wmmmnalmignatumu may mpmo°vnommram*mowu