Backup Documents 01/10/2023 Item #16F 2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP r
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 6 r
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
)(2/ /A/03
4. BCC Office Board of County
Commissioners (,i//9/4/AL f/j /Z 3
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Kathy Heinrichsberg Phone Number 252-3622
Contact/ Department
Agenda Date Item was January 10,2023 Agenda Item Number 16F2
Approved by the BCC
Type of Document MOU between CC and DOH Number of Original 4
Attached Documents Attached
PO number or account ,IA.t ei 01;cc Ef15 wl`�
number if document is
to be recorded t4'S11zzt'
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? KH
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be SRT
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the KH
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip NA.
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 1/14/23 and all changes made during the KH N/A is not
meeting have been incorporated in the attached document. The County Attorney's an option for
Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the SRT N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
i 6 F 2
MEMORANDUM
Date: January 12, 2023
To: Kathy Heinrichsberg, Executive Secretary
Bureau of Emergency Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: MOU between Collier County and DOH
Attached are three (3) originals of the document as referenced above, (Item #16F2) as
approved by the Board of County Commissioners on Tuesday, January 10, 2023.
One original has been retained by the Board's Minutes and Records Department as part
of the Boards Official Records.
If you have any questions, please contact me at 239-252-7240.
Thank you.
Attachment
� bF a
MEMORANDUM OF AGREEMENT
BETWEEN
STATE OF FLORIDA, DEPARTMENT OF HEALTH,
COLLIER COUNTY HEALTH DEPARTMENT
AND
COLLIER COUNTY
This Memorandum of Agreement is entered into this 1st day of January 2023, by
and between the State of Florida, Department of Health, Collier County Health
Department, hereinafter referred to as the "Department," and Collier County, a political
subdivision of the State of Florida, by and through its Board of County Commissioners.
hereinafter referred to as "Collier County," Collier County's Emergency Medical
Services Department and Emergency Management Division will be referred to as EMS
and EM respectively. The Department and Collier County will be referred to
collectively as the"parties."
WHEREAS, the Department is responsible for the public health system in Collier
County, which is designed to promote, protect, and improve the health of its citizens; and
WHEREAS, the parties would like to collaborate to enhance Collier County's
emergency and disaster shelter response capability by jointly operating a mobile oxygen
generation station. The station is capable of supporting Collier County EMS during surge
demands and as well as independently providing much needed oxygen surge capacity for
natural and manmade disasters in local or regional Special Needs Shelters as coordinated
by Collier County EM, State Emergency Operations Center, or its mutual-aid partner
agencies.
NOW. THEREFORE. the partie. agree as thllows:
Department responsibilities:
l. The Department will purchase the oxygen generating system and, during the first
three (3) years of this Memorandum of Agreement, will be solely responsible for the
costs of routine maintenance and calibration and any necessary training by the
manufacturer. The oxygen generating system will become Collier County property
assigned to the Collier County EM immediately upon purchase. (See Attachment A:
Financial Responsibilities)
2. The Department, Collier County EMS and Collier County EM will follow the
manufacture's and National Fire Protection Association (NFPA) protocols for the
operation of the oxygen generating system as well as the storage and handling of oxygen
cylinders while on-station at Collier County EM designated site(s).
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3. The Department agrees to allow Collier County EM to tow, decal and operate the
unit for day-to-day use to support surge demands for oxygen to local responders, Collier
County EMS,and disaster mutual assistance situations.
4. The Department agrees to have its staff participate in vendor-provided training in
partnership with staff from Collier County EM and EMS.
County responsibilities:
1. The trailer mounted self-contained oxygen generating system will be housed,
stored, and operated at the Collier County EM supply warehouse located at 8075 Lely
Cultural Parkway, Naples. FL 34113. Collier County EM has multiple tow vehicles in its
fleet for deployment.
2. Collier County EM will be solely responsible for all costs associated with the
operation and maintenance of the trailer on which the oxygen generating system is
mounted, the filling of the Department's s oxygen cylinders as needed. facility and utility
costs associated with the oxygen generating system, the storage of cylinders on their site,
and the periodic and unscheduled maintenance of the system (outside of the initial three
(3)years of this Agreement). (See Attachment A: Financial Responsibilities).
3. Collier County will be solely responsible for all costs associated with any repairs
needed of the mobile oxygen generating system for the useful life of the oxygen
generating system, aside from the routine maintenance and calibration services that will
be provided by the Department during the first three (3) years of this Memorandum of
Agreement.
4. Commencing in year four of this Memorandum of Agreement. in addition to all of
the other Collier County costs and responsibilities listed in this Memorandum of
Agreement. Collier County will assume and be solely responsible for all costs associated
with routine maintenance and calibration of the oxygen generating system and any future
training required by the manufacturer.
5. Collier County EM agrees to maintain the system in a state of readiness, by
minimizing downtime to the greatest extent possible to ensure rapid deployment during
an emergency to a specified location in Region 6, which is comprised of coastal and
inland counties in Southwest Florida. At the discretion of the Collier County Director of
Emergency Management, Collier County will deploy the mobile oxygen generator
outside of the region in cooperation with the State Emergency Operations Center and the
Florida Department of Health. Collier County will be responsible for all transporting of
the oxygen generating system and associated equipment. During an emergency response,
the receiving county will staff the oxygen generating system.
6. Collier County EM agrees to have all Oxygen bottles on site, including those
owned by the Department. hydrostatically and oxygen purity tested at a nominal cost as
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required. at Collier County's expense. Oxygen bottles not passing testing by a third party
are to be disposed of at Collier County's expense.
7. Collier County EM agrees to provide Department designees with 24-hour, 7 day per
week, 365 day per year access by trained personnel to the oxygen cylinder storage area
within the Collier County EM site.
8. Collier County EM and Collier County EMS will maintain an oxygen rental
supply contractor(s) for use during normal operations and whenever the oxygen
generating system is undergoing maintenance or is deployed and use this deployable
oxygen generating system for surge demands,disaster situations,or supply chain delays.
I. TERM
This Memorandum of Agreement shall continue after the effective date until terminated
in accordance with the Termination provision in Section III of this Memorandum of
Agreement. The parties shall review this Memorandum of Agreement from time to time
and revise, if necessary, by mutual agreement.
II. SPECIAL CONSIDERATIONS
Confidentiality. Where applicable the parties will comply with the Health Insurance
Portability and Accountability Act as well as regulations promulgated thereunder (45
C'FR Parts 160, 162, and 164).
Liability. Each party will he liable for any damages resulting from the negligence of its
employees or agents acting within the scope of their employment or agency, in
accordance with Section 768.28. Fla. Stat. Nothing herein is intended to waive sovereign
immunity by any party to whom sovereign immunity is applicable. Nothing herein shall
be construed as consent by any party to be sued by a third party in any matter arising out
of any contract.
III. GENERAL CONSIDERATIONS
Amendments. No modifications or amendment to the conditions contained herein shall
he effective unless contained in a written document and executed by each party hereto.
Waiver of Breach. The failure on the part of either party to enforce any material
provision of this Agreement on any single occasion shall not constitute a waiver of the
right to enforce any and all material provisions of this Agreement.
Venue. This Memorandum of Agreement is executed and entered into in the State of
Florida. and shall be construed, performed, and enforced in all respects in accordance
with the laws, rules, and regulations of the State of Florida.
Independent Contractor. By this Memorandum of Agreement, the parties intend to
establish between them the relationship of mutually independent contractors. Each party
and the officers, employees, agents, subcontractors, or other contractors thereof shall not
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be deemed by virtue of the Memorandum of Agreement to be officers, agents. or
employees of the other party.
Termination. Either party may terminate this Agreement, with or without cause, with a
minimum of thirty (30)days written notice to the other party.
Notices. Except as otherwise provided herein, any notice, acceptance, request, or
approval from either party to the other party shall be in writing and sent by certified mail,
return receipt requested. and shall be deemed to have been received when either
deposited in a United States Postal Service mailbox, or personally delivered with signed
proof of delivery.
Cooperation with the Inspector General: The parties acknowledge and understand that
they have a duty to and will cooperate with the Inspector General in any investigation.
audit. inspection, review,or hearing,pursuant to Section 20.055 (5), Florida Statutes.
The Department's and the County's representatives are as follows:
Collier County Bureau of Emergency Services and Emergency Management
Dan Summers, Director
8075 Lely Cultural Parkway
Suite 442
Naples, FL 34113
State of Florida, Department of Health Collier County
Kim Kossler,Administrator
Florida Department of Health in Collier County
3339 Tamiami Trail East, Bldg. H
Naples, Florida 34112
IV. EFFECTIVE DATE
This Agreement shall become effective upon the date of its execution by both parties.
CpLU�
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IN WITNESS WHEREOF,the parties hereto have caused this Memorandum of
Agreement to be executed by the undersigned officials.as duly authorized.
BOA TY COMMISSIONERS
ATTEST: 0 COLLIE C
Crystal lc Kitikr:"Cj rk of Courts
&Co03troCier ' By:
•
rr~~�- `n`; r'.
Rick LoCastro,Chairman
By. n`
Deputy Clerk . .'
Attest as to Chairmali's
signature only.
Approved as to form and
legality
&-4
Scott. R. Teach
Deputy County Attorney
STATE OF FLORIDA
DEPARTMENT OF HEALTH
COLLIER COUNTY HEALTH DEPARTMENT
By:
Print: l'IN'%rv-1 r
Title: CY\
Date: \'a\\a 3,
h(4)4
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Attachment A: Financial Responsibilities
Florida Department of Health-Collier(State)and Collier County (County)
MOGS-100 OXYGEN GENERATOR SYSTEM (WITH TRAILOR), November 28, 2022
Price Per
Description Unit Quantity Amount State Cost County Cost
MOGS-100 Medical
Oxygen Generating
System $97,900.00 1 $97,900.00 $97,900.00
Trailer (to House
MOGS-100 unit) $85,040.00 1 $85,040.00 $85,040.00
Start-Up,
Commissioning &
Training $3,500.00 1 $3,500.00 $3,500 00
Shrink wrapping of
Trailer for Transport $850.00 1 $850.00 $850 00
3yr Srvc Annual
Preventative Maint
Contract-1 visit per yr
Years 1-3 Annual
Preventative
Maintenance Calibration
and Training $7,500.00 1 $7,500.00 $7,500.00
Any costs associated with
repairs needed other than
Life of the oxygen routine maintenance and
generator system calibration
Annual Preventative
Maintenance Calibration
Starting Year 4 forward and Training
Estimate cost of
shipping $11,500.00 1 $11,500.00 $11,500,00
MOGS-100 Surge
Protective Device $1,025,00 1 $1,025.00 $1,025 00
Buck Boost (208->240V
transformer) $410.00 1 $410.00 $410.00
50ft High Pressure
Trans-Fill Hose
Assembly $2,388.00 1 $2,388.00 $2,388.00
H/K Size Steel Oxygen
Storage Cylinders $495 00 5 $2,475.00 $2.475 00
D Size Aluminum
Oxygen Storage
Cylinder $125.00 20 $2,500.00 $2.500.00
M Size Aluminum
Oxygen Storage
Cylinder $375.00 5 $1,875.00 $1 875 00
Total Amount
Requested $216,963.00 $216,963.00 $