Backup Documents 12/13/2022 Item #11D ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 1 Q
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
Ste/, /%/Z((2 2-
4. BCC Office Board of County
Commissioners (,rl ,// (2/2z/22
5. Minutes and Records Clerk of Court's Office 1 ^.�I�� •Jrq
PRIMARY CONTACT INFORMATION d�
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Andrew Miller—GMD—Capital Project Phone Number 239.252.2922
Contact/ Department Planning, Impact Fees and Program
Management CE,; fro e £cts 2-3 9— 2-sue-'€932
Agenda Date Item was 12/13/2022 Agenda Item Number 11.D.
Approved by the BCC
Type of Document WO — APTIM — Hurricane Ian Post-Storm Number of Original 1
Attached Engineering Services for FEMA Emergency Documents Attached
Berm Project
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature FEB
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be FEB
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's FEB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 12/13/2022 and all changes made during FEB N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the FEB N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1 I 0
WORK ORDER/PURCHASE ORDER
Contract 18-7432-CZ"Professional Services Library Coastal Engineering Category"
Contract Expiration Date: March 9, 2025
This Work Order is for professional Engineering Services for work known as:
Project Name: Hurricane Ian Post-Storm Engineering Services for FEMA Emergency Berm Project
Project No: 50280.1
The work is specified in the proposal dated December 12, 2022,which is attached hereto and made a
part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,
this Work Order/Purchase Order is assigned to: APTIM Environmental&Infrastructure,LLC.
Scope of Work: As detailed in the attached proposal and the following:
* Task I Beach Design, Construction Plans & Specifications
* Task II Federal Lidar Map Processing
* Task III Pre-Construction and Award Services
* Task IV Construction Services
* Task V Pre and Post Construction Surveys (Dry Beach Only)
* Task VI Reimbursables
Schedule of Work: Complete work within 210 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement# 18-7432-CZ will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ®Negotiated Lump Sum (NLS) (Lump Sum Plus
Reimbursable Costs (LS+RC) nTime & Material (T&M) (established hourly rate— Schedule A) n
Cost Plus Fixed Fee(CPFF), as provided in the attached proposal.
Task I $ 34,394.00
Task II $ 5,519.00
Task III $ 9,966.00
Task IV $ 80,783.00
Task V $48,894.00
Task VI $ 8,080.25
TOTAL FEE $187,636.25
Digitally signed by MillerAndrew
M i l l e rA n d rew Date:2022.12.12 13:00:10
PREPARED BY: -05'00'
Andrew Miller, Manager Date
Page 1 of 3
c
110
Digitally signed by
J o h n s s e n_bohnssen_bJ Date:2022.12.13 10:53:45
-05'00'
APPROVED BY:
Beth Jo sse Div' n Direc or Date
APPROVED BY:
Trini Scot , Department Head Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity(financial,contractual,organizational, or otherwise)which relates
to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed.
Additionally,the Firm agrees to notify the Procurement Director,in writing within 48 hours of learning
of any actual or potential conflict of interest that arises during the Work Order and/or project duration.
ACCEPTED BY: APTIM Environmental &Infrastructure, LLC.
[D�i1g1aaUy signed by Sharp,Nimb
Sharp Nicole ( CN=She p,N de emal=Nim e.SharyQapOm oom OU=
gqCfiaEms,USSouEi Eest,FLAocaRetonBoceRetonBlW,Users
7 Otte:2022.12.1310:09:08-05'00'
Nicole S. Sharp,P.E.—Coastal Market Lead Date
(Remainder of page intentionally left blank)
Page 2 of 3
110
IN WITNESS WHEREOF,the parties hereto,have each,respectively,by an authorized person or
agent,have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF CO ► Y COMMISSIONERS
, Clerk of Courts COLLIER COU dr, FLO'
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By: nillitiA./." P c
C By: ,.' '441'
Dated: I Willi L. McDaniel, Jr., Chairman
(SEA dttes as to Chairman's APTIM Environmental&Infrastructure,LLC.
s;gnat re onl
By:
Ftirs� it ess Signature
I Nicole S. Sha P.E.—Coastal M ket Lead
�bet ha.id TType/print signature and title
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econd Witness
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• . "1"...a.ed as to Fnt. an Legality:
A-ssistartt County Attorney
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Print Name
Page 3 of 3
110
APTIM
6401 Congress Avenue, Suite 140
Boca Raton, FL 33487
Tel: +1 561 391 8102
www.aptim.com
APTIM
December 12, 2022
Andy Miller
Collier County Coastal Zone Management
2685 S. Horseshoe Drive
Naples, FL 34104
Re: Hurricane Ian Post-Storm Engineering Services for FEMA Emergency Berm Project
Collier County, Contract No. 18-7432-CZ
Dear Andy:
This letter is in response to Collier County's (County) request for a Post-Hurricane Ian FEMA Emergency
Berm proposal for engineering support services from Aptim Environmental& Infrastructure, LLC(APTIM).
The services will include engineering services to bring this project to construction. This assistance will
consist of preparing the design, plans and specifications, construction & permit documents for project
construction and consultation with pertinent agencies in support of the County's coastal management
program. Work will be focused on getting the project started and completed within the FEMA 6-month
window to the maximum degree practical and supporting County requests and needs for qualifying their
engineered projects for emergency funding support. This includes weekly visits to the County by the
APTIM team during construction.
Included as Exhibits are; the Scope of Work (Exhibit A), Estimated Fee Proposal (Exhibit B), and the
Rates Schedule (Exhibit C). Exhibit B shows the reimbursables. APTIM proposes to provide these
services on a lump sum basis not-to-exceed $187,636.25 under the terms and conditions of the existing
Contract No. 18-7432-CZ dated March 10, 2020, and as amended May 7, 2020. Barring any unforeseen
circumstances, all work will be completed within 210 days of receiving the Notice to Proceed, including
project documentation to support funding approval.
Sincerely,
Nicole S. Sharp, P.E.
Coastal Market Lead
Aptim Environmental & Inf structure, LLC
cc: Stephen Keehn, P.E., APTIM
110
i> APTIM
Exhibit A
Scope of Work
110
EXHIBIT A
SCOPE OF WORK
FEMA EMERGENCY BERM PROJECT
CONTRACT NO. 18-7432-CZ
COLLIER COUNTY, FL
DECEMBER 2022
Introduction
This is a scope of work for Aptim Environmental & Infrastructure, LLC (APTIM) to provide the
engineering services described below to support the County in preparing the design, plans and
specifications, award services, construction and permit documents for conducting a truck haul
FEMA Emergency Berm project along approximately 80,000 linear feet of Collier County Gulf
shoreline.
FEMA Emergency Berm Locations
Barefoot Beach R-1 to R-9
Vanderbilt— Pelican Bay R-22.3 to R-36.3
Park Shore R-44.3 to R-57.5
Naples— Port Royal R-58A to R-83.5
Central —South Marco R-136 to G-3
Hideaway Beach H-10 to H-14 (preliminary)
This proposal contains the tasks necessary to bring the project through construction. APTIM will
assist the County in preparing for construction by conducting analyses to refine project extents
and volumes, producing simplified construction plans and technical specifications, coordinating
permit requirements with pertinent authorities for the start of construction and providing award
assistance to the County. APTIM will support the County's inspection efforts, assist with FEMA
approval and acceptance during construction and will develop post-construction certification
document for FDEP and FEMA based largely on the surveys, reports and observation of the
project team during construction. The documentation will be the basis for approving the
Contractor's pay application, and FEMA and FDEP funding.
1. Beach Design, Construction Plans & Specifications
APTIM engineers will perform engineering analysis to refine project extents and estimate
volumes. The goal of the design will be to place material so that the project area will be able to
absorb a 5-year level storm based on FEMA's procedures. The design will be a FEMA(protective)
berm based on recent post-storm or pre-construction surveys and FEMA's preliminary review of
the proposed project size. After review of the preliminary volume estimates, an analysis will be
conducted to optimize placement areas and volumes. APTIM will finalize the quantities and fill
areas based on consultation with Collier County, FEMA and permitting agencies. APTIM will
support the County with up to two (2) coordination meetings related to the project with the County
and local stakeholders.
APTIM will consult with permit agencies and the County about the applicable permit conditions,
which are expected to be minimal .
Aptim Environmental & Infrastructure, LLC
110
Once the target volumes and placement areas have been approved by the County, APTIM will
conduct engineering design work to prepare the construction footprint and typical cross sections.
APTIM's GIS/CAD professionals will work directly with APTIM engineers to develop simplified
construction plans including plan views and typical cross-sections of project areas, beach access,
equipment storage areas, environmental protection areas and other information required for
execution of this project.
The construction plans and volumes for contracting will be based on the November 2022 post-
storm or pre-construction survey or available Lidar surreys. Technical specifications developed
for the project will integrate the QA/QC plans, environmental standards, and permit conditions
into the work. APTIM will assist the County in preparation of the environmental checklist, which
will be integrated into the documents.
APTIM understands that time is of the essence on this FEMA truck haul and emergency berm
renourishment project and will have plans, specifications and contract documents prepared
quickly to allow beach renourishment to begin. Completion of documents (plan sheets) may be
staggered to support a quick construction start.
APTIM plans will use LiDAR data to the extent practical (time permitting) in conjunction with the
pre-construction survey. Background to the plans will incorporate pertinent parcel, regulatory lines
(MHW, ECL, CCCL, baseline) and other features as practical for a fast track set of plans.
2. Federal LiDAR Map Processing
When available from Federal sources, process LiDAR data for use in plans, construction and
calculations.
3. Pre-Construction and Award Services
Once the construction plans and technical specifications are completed, APTIM will provide the
FDEP and other agencies all items necessary to begin construction and provide the County with
a document package containing construction plans, technical specifications, project permits, and
probable costs.
APTIM will assist the County in their lead of the special award process. APTIM will participate in
the award meeting via phone conference and assist the County in answering technical questions
as needed during the award process. APTIM will assist the County in reviewing the conractor's
documents and provide a recommendation to the County based on a review of the submitted
contract documents to the extend practical.
4. Construction Services
As the Engineer of Record, APTIM will conduct pre-, during- and post-construction tasks
necessary for certification of the project. An APTIM engineer will attend the pre-construction
conference and update the construction profiles using the latest pre-construction survey. During
construction, APTIM will support the County's inspection efforts and perform weekly site visits to
inspect the work at both construction sites and attend during construction meetings. It is assumed
that there will be up to 18 weeks of active hauling during construction. APTIM will prepare a
QA/QC check list, delineating the County, contractor, inspector and APTIM duties as a guideline
for during construction coordination.
Aptim Environmental & Infrastructure, LLC
1ID
Based largely on weight tickets, daily reports and observations made by the contractor and
County inspectors, APTIM will prepare a post-construction certification-documentation to meet
permit requirements and report completion to FEMA and other agencies. APTIM will provide a
construction and as-built summary based on the contractor's weight tickets, daily reports, and
post construction survey by APTIM. The as-built report will serve as the documentation to FEMA,
and FEDP on the sand volume placed.
APTIM will review the contractor's pay applications, reconcile and/or review the pay
volumes/tonnage based on mine records, weights tickets collected at the beach and available
physical surveys. The weight tickets will govern.
5. Pre and Post Construction Surveys (Dry Beach Only)
Approximately 101 dry beach profile lines will be surveyed at the monument location shown in the
table above. The surveys will extend across the beach fill area between the dune and mid beach,
above the mean high water(MHW) line.
Summary
This work will be performed on a lump sum basis with a cost not to exceed that shown in the
attached spreadsheet. The work will be completed to support an anticipated construction
completion date 6 months after Hurricane Ian or beginning of sea turtle nesting season,whichever
is sooner. The overall time of the contract includes completion of the surveys, certifications and
Engineer of Record sign off will be within 210 days of receipt of the Notice to Proceed.
Assumptions
• No hardbottom edge survey will be required.
• County inspectors will collect weight tickets, observe delivered sand quality and beach
construction, and reconcile sand mine records with weight tickets collected at the
beach.
• The County or a third party will perform and prepare reports on the following tasks if
needed:
O 2023 Physical Monitoring
o Marine Turtle Monitoring and Related FWC Coordination
o Shorebird Monitoring
o Turbidity Monitoring (if in water construction work is required)
Pay quantities will be based on weight tickets taken from arriving trucks. Survey will be taken as
a check of the volume measured by weight tickets. APTIM will prepare a fill distribution plan with
a specified tonnage/weight placed between major monument locations by the Contractor. The
Contractor will prepare a summary at the end of each work day with the approximate tonnage
placed and its approximate locations. APTIM will review these locations and volumes weekly and
reconcile them with the contractor, County, and sand mine.
Aptim Environmental & Infrastructure, LLC
11p
APTIM
Exhibit B
Estimated Fee Proposal
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Exhibit C
Rate Schedule
DocuSign Envelope ID:80B82885-B471-4CCC-BC63-021FDAD6CE8B
110
* * * * *
SCHEDULE B-ATTACHMENT 1
RATE SCHEDULE
Title
Hourly Rate
Principal $231
Senior Project Manager $203
Project Manager $160
Senior Engineer $177
Engineer $130
Senior Inspector $126
Inspector $93
Senior Planner $150
Planner $120
Senior Designer $140
Designer $105
Environmental Specialist $120
Senior Environmental Specialist $167
Scientist/Geologist $115
Senior Scientist/Geologist $153
Marine BiologistlHydrogeologist $120
Senior Marine BiologistlHydrogeologist $145
Senior GIS Specialist $155
GIS Specialist $115
Clerical/Administrative $73
Senior Technician $103
Technician $83
Surveyor and Mapper $125
CADD Technician $107
Survey Crew-2 man $145
Survey Crew-3 man $180
Survey Crew-4 man $215
Senior Architect $160
Architect $125
The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be all
inclusive. Hourly rates for additional categories required to provide particular project services shall be
mutually agreed upon by the County and firm, in writing, on a project by project basis, as needed, and will
be set forth in the Work Order agreed upon by the parties.
® Grant Funded: The above rates are for purposes of providing estimate(s), as required by the grantor
agency.
* * * * *
Page 2 of 3
First Amendment to Agreement# 18-7432-CZ tU
Aptim Environmental&Infrastructure,LLC