Backup Documents 12/13/2022 Item #16C 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 C 6
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. County Attorney Office County Attorney Office
S aT flK Di13/ ) -
2. BCC Office Board of County
Commissioners Chairman I iqy#315(
/2//344
3. Minutes and Records Clerk of Court's Office M F f d-PIIP-0` q-'.. A
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Contact/ Bendisa E.Zela,Facilities Division Phone 239-252-8440
Department Number
Agenda Date Item was December 13,2022 Agenda
Approved by the BCC Item 16.C.6
Number
Type of Document Attached Approving administrative Change Order#7 for a time Number of
extension and associated reallocation of funds under Original 1
Agreement No. 18-7469 with Wood Environmental& Documents
Infrastructure,Inc. Attached
PO number or account number if Please email Bendisa the final copy.
document is to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's BEZ
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on November 8,2022 BEZ N/A is not
and all changes made during the meeting have been incorporated in the attached an option for
document. The County Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP j 6 C
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. County Attorney Office County Attorney Office 54 yki D
5 in
2. BCC Office Board of County
Commissioners Chairman 1111l y MI5( 03/2 t
3. Minutes and Records Clerk of Court's Office ME (a/i(0;, 9-'3A
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Contact/ Bendisa E.Zela,Facilities Division Phone 239-252-8440
Department Number
Agenda Date Item was December 13,2022 Agenda
Approved by the BCC Item 16.C.6
Number
Type of Document Attached Approving administrative Change Order#7 for a time Number of
extension and associated reallocation of funds under Original 1
Agreement No. 18-7469 with Wood Environmental& Documents
Infrastructure, Inc. Attached
PO number or account number if Please email Bendisa the final copy.
document is to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's BEZ
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on November 8,2022 BEZ N/A is not
and all changes made during the meeting have been incorporated in the attached an option for
document. The County Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the 1/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the err option for
Chairman's signature. ibis line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
i 6 C 6
i
Procurement Services
r', ter '±County Change Order Form
®Contract Modification ❑Work Order Modification
Contract#: 18-7469 Change#: 7 Purchase Order#: 4500193339 Project#: 80039.1.3
Contractor/Firm Name: Wood Environmental&Infrastructure Contract/Project: Big Corkscrew Island Regional Park
Project Manager Name: Tony Barone Division Name: Facilities Management
Original Contract/Work Order Amount $ 1,932,314.00 12/11/18; I IG Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 2,112,216.00' Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 2,112,216.00 10/31/2022 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 9.31% Total Change from Original Amount
Revised Contract/Work Order Total $ 2,112,216.00 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ 179,902.00 0.00% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 1/03/2019 Original 3/19/2021 Last Approved 11/1/2022 Revised Date TBD
Date Completion Date Date Includes this change)
#of Days Added 92 Select Tasks ❑Add new task(s) ❑Delete task(s) ❑Change task(s) ®Other
Provide a response to the following:1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested); 2.)why this change was not included in the original contract;and,3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
• A Stop Work Order has been issued with 3 days remaining on the contract.
1) The General Contractor is continuing to have construction setbacks and challenges with subcontractors.The project completion date for the builder
has now changed from an October 2022 completion to an expected to project and contract close out of January 2023. The County requires additional
Construction Management and Engineering/Inspections to oversee the final completion and contract close out until the project is completed. This
change order will reallocate the remaining funds from the following tasks to support the remaining construction oversight and alignment of funds:
Tasks 1:Initial Document Controls($693.50),Task 2:Design Review&QA/QC($19,962),Task 3:Bid Assistance Services($12,038),Task 5:
Reimbursable($6,296.12),and Tasks:7-9:Extended Construction Oversight($452)to Task 4:Construction Oversight.Task 4 Construction Oversight
will increase to$145,920.88 and will be a zero-dollar cost increase to the contract.The change order will also add an additional 92 days to the contract
duration.
2) The Construction setbacks and challenges with the Contractor's material availability and manpower shortages,have severely impacted the project
schedule which would not have been anticipated or known at the time of the award of the original contract.
3) If not approved,Wood will not have the necessary time and funding for construction oversight for the completion and closeout of the project which will
impact the delivery and quality of the project to the County.
'Digitatty lr
I Prepared by:BaroneTOfly BDate:
Date:2022.11.15 Date:
(Tony Barone, PririEl'i5act Manager, FMD)
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above, as fully as if the same were stated in this acceptance.The
adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
nestor.fernan Digitally signed by
Accepted by: nestor.remandez Date:
¢1Agtor Fernandez,,r)goznAronmental&Infrastructure)
MCCormickJ Digitally signed by
McCormickJohn Date:
Approved by: ``.'i�.' nate NV?111R
(,at1h1McCormick, ItOEorltt IDtt tor, FMD)
Digitally signed by SchneebergerSara
SchneebergerSara
Approved by: Date:2022.11.17 08:40:32-05'00' Date:
(Procurement Professional)
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Rpi BCC ES
1
ATTEST: BOARD OF COU Y •MMISSIONERS
Crystal K.Kinzel,Clerk of Courts COLLIER COU 1 !' FLOR
&Comptroller
(2) •
By: ; By:
Willia . McDaniel,Jr.,Chairman
Dated:
(yligt(W9-
Attest as to Chairman's
signature only.
Appr e as to fo n an a y:
By:
colt R.Teach
Deputy County Attorney
1
16 C6
Procurement Services
Change Order Form
Change Order/Amendment Summary
COST TIME
CO# AMD# Description Days New Justification
Additive(+) Deductive(-) Added Amount
Adds 153 days to
the contract and Construction setbacks by the
1 utilizes$127,930 n/a 153 1049 General Contractor.
from the allowance
Adds 104 days to
2 the contract with a n/a 104 1153 Construction setbacks by the
new duration of General Contractor.
1153 days
Adds 90 days to the
contract with a new
duration of 1243
3 days and utilizes n/a 90 1243 Construction setbacks by the
$30,359 of the General Contractor.
allowance which
reduces allowance
to$25
Increases the
contract cost by Construction setbacks by the
4 $67,518 with a new $67,518.00 n/a 1243
General Contractor.
contract value of
$1,999,832
5 Adds 77 daysto the 0 0 77 1320
contract.
Adds 73 days to the Construction schedule setbacks by
contract Reallocates the General Contractor requires
6 funds and adds an $112,384 0 73 1393 additional construction
additional$112,384 management/engineering/inspection
for construction
oversight
services.
Reallocates
7 $39,441.62 to task 0 0 92 1485 Provide CEI services of the project
4.Adds 92 days to until completed.
the contract
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin RPf BCC ES
CAM
16C6
BIG CORKSCREW ISLAND REGIONAL PARK-CONTRACT NO.18-7469
November 15,2022
Mr. Dave Poblete Closas, PE, PMP Phone: 239,252.7457
Collier County Public Utilities DIV E-mail: Dave.Closas@ CollierCountyfl.gov
3335 Tamiami Trail E,
Naples, FL 34112
Subject: BCIRP—Contract No. 18-7469 CEI Services for BCIRP
Purchase Order No. 4500193339
Change Order Request No. 7- Reallocation of Funds&Time Extension
Mr. Closas,
Wood Environment & Infrastructure Solutions, Inc.'s Contract No. 18-7469 has a current Notice to
Proceed completion date of November 16, 2021 to provide CEI Services for the construction of the Big
Corkscrew Island Regional Park (BCIRP). The recently updated BCIRP Construction schedule shows a
completion date of May 29, 2022. Therefore, to perform CEI services throughout the entirety of the
construction of the project and assist the County with close out procedures,Wood is formally requesting
the following:
1. A change order to reallocate the remaining funds from the following tasks to support the
remaining construction oversight and alignment of funds:
a. Tasks 1: Initial Document Controls ($693.50), Task 2: Design Review & QA/QC($19,962),
Task 3: Bid Assistance Services($12,038), Task 5: Reimbursable($6,296.12), and Tasks: 7-9:
Extended Construction Oversight($452)to Task 4: Construction Oversight.
b. Task 4 Construction Oversight will increase to $145,920.88 and will be a zero-dollar cost
increase to the contract.
2. A time extension for an additional 92 calendar days tp the contract duration.
We sincerely appreciate your time. We look forward to continuing a successful working relationship with
your organization. Should you have any questions regarding this Chane Order Request or should you
require additional clarifications, please feel free to contact me directly at(305) 596-6594.
Sincerely,
WOOD ENVIRONMENT& INFRASTRUCTURE SOLUTIONS, INC.
1(/
Nestor Fernandez, CPM
Senior Program Manager
11',i)