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Agenda 12/13/2022 Item #16E 8 (Fasteners and Wheel Weights)12/13/2022 EXECUTIVE SUMMARY Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel Weights” to Lawson Products, Inc. _____________________________________________________________________________________ OBJECTIVE: Obtain quality fasteners, wheel weights, hydraulic materials, tools, and miscellaneous supplies at economical prices to maintain and repair County owned vehicles and equipment. CONSIDERATION: The Fleet Management Division has daily requirements for fasteners, wheel weights, hydraulic supplies, parts, and equipment to maintain and repair County vehicles and equipment. On August 29, 2022, the Procurement Services Division released notices of ITB No. 22-8039. Procurement Services extended the bid submittal deadline for an additional two weeks so that staff could perform additional vendor outreach to promote competition. Ultimately, the County received two bids by the October 13, 2022, deadline. Respondents: Company Name City County State Bid Amount Responsive/Responsibl e Lawson Products, Inc. Chicago Cook IL $461.81 YES/YES Wurth USA, Inc. Ramsey Pinellas NJ $193.76 NO/NO Staff evaluated both bids for responsiveness, responsibility, and price, and determined that Lawson Products, Inc. is the only responsive and responsible bidder. Staff is recommending award to Lawson Products, Inc. the lowest, responsive and responsible vendor. Lawson has been doing business with the County since 2009. If approved, a purchase order, with the County' s standard terms and conditions, will be issued and serve as the contract for this award. FISCAL IMPACT: Funds are budgeted in Fleet Management Administration, Fund 521, to maintain and repair County vehicles and equipment. Expenditures on this contract are estimated at $55,000 annually. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this action. LEGAL CONSIDERATION: This item is approved as to form and legality, and requires majority vote for Board approval.-SRT RECOMMENDATION: To award Invitation to Bid No. 22-8039, “Fasteners and Wheel Weights,” to Lawson Products, Inc., and authorize staff to issue a standard form County Purchase Order as the contract for this award. Prepared by: Mario Menendez, Fleet Manger, Fleet Management Division ATTACHMENT(S) 1. 22-8039 Bid Tabulation (PDF) 2. 22-8039 NORA Revised (PDF) 3. 22-8039_Lawson Bid Package (PDF) 4. 22-8039 Solicitation (PDF) 5. 22-8039_Lawson COI (PDF) 16.E.8 Packet Pg. 2103 12/13/2022 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.8 Doc ID: 24025 Item Summary: Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel Weights” to Lawson Products, Inc. Meeting Date: 12/13/2022 Prepared by: Title: Operations Analyst, Senior – Fleet Management Name: Mario Menendez 11/30/2022 10:15 AM Submitted by: Title: Division Director - Fleet Management – Fleet Management Name: Dan Croft 11/30/2022 10:15 AM Approved By: Review: Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 11/30/2022 11:41 AM Fleet Management Dan Croft Director Review Completed 11/30/2022 12:16 PM Procurement Services Sue Zimmerman Additional Reviewer Completed 11/30/2022 1:33 PM Procurement Services Catherine Bigelow Additional Reviewer Completed 11/30/2022 1:37 PM Capital Project Planning, Impact Fees, and Program Management Leeann Charles Additional Reviewer Completed 11/30/2022 2:02 PM Grants Erica Robinson Level 2 Grants Review Completed 11/30/2022 4:45 PM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 12/01/2022 10:36 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 12/01/2022 10:57 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 12/01/2022 3:31 PM Grants Therese Stanley Additional Reviewer Completed 12/02/2022 12:33 PM Community & Human Services Maggie Lopez Additional Reviewer Completed 12/02/2022 3:37 PM County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 12/05/2022 9:12 AM Board of County Commissioners Geoffrey Willig Meeting Pending 12/13/2022 9:00 AM 16.E.8 Packet Pg. 2104 Project Mgr.: Mario MenendezProcurement Strategist: Leeann CharlesBID Tabulation"Fasteners and Wheel Weights"Notices Issued: 20,465Viewed: 45Bids Received: 2Item NumberCategoryDescription Pack Size Stock # *Unit Price Fixed Percentage (%) Discount Discounted Unit Price Stock # Unit Price Fixed Percentage (%) Discount Discounted Unit Price1 Grade 8 fasteners 1/4" , 20X2½ Cap Screw100 eaFA680080.9174%0.24$ 107614212 $0.75 64% 0.27$ 2 Grade 8 fasteners 5/16”, 18X4½ Cap Screw100 eaFA68029A3.0474%0.79$ 1076516412 $2.56 66% 0.87$ 3 Grade 8 fasteners 3/8”, 16X6 Cap Screw100 eaFA68044D5.4274%1.41$ 1076386 $2.85 61% 1.12$ 4 Grade 8 fasteners 5/8”, 11X4½ Cap Screw100 eaFA681078.7774%2.28$ 107658412 $5.52 55% 2.47$ 5 Grade 8 fasteners 3/4”, 10X5 Cap Screw100 eaFA6812513.1274%3.41$ 1076345 $7.88 65% 2.74$ 6 Grade 8 fasteners 1/2”, 13X4 Cap Screw100 eaFA680725.5474%1.44$ 1076124 $4.14 74% 1.09$ 7 Other fasteners SAE 004 7/32 SS hose clamp 5/8 RANGE ST STEEL Size #004 7/32-5/8 100 ea867382.24 54% 1.03$ 15478004 $1.94 63% 0.73$ 8 Other fasteners Self-Drilling Screw, Hex Head, Zinc Finish, Steel, 1/4 x 1-1/2" 100 ea852422.00 74% 0.52$ 02146338 $1.28 64% 0.46$ 9 Other fasteners 8x18x1-1/4 Perma Plate Sheet Met.Screw/Phillips Pan Head 100 ea852210.42 74% 0.11$ 01154232 $0.39 64% 0.14$ 10 Other fasteners 10x1 18-8 Stainless Steel Tubing/N-2 nylon ¼ OD- 1” bend radius 100 ea540992.59 54% 42.59$ NO BID-$ 11 Other fasteners Yellow Fitting/Air Brake for Nylon ¼ Tube 100 ea843201.10 54% 0.51$ 188501002 $12.07 40% 7.19$ 12 Other fasteners OD 55847- Union Brass for Nylon Tube ¼ Tube OD 55856 100 ea842536.65 54% 3.06$ 188501002 $12.07 40% 7.19$ 13 Parker/Eaton/Weatherhead Hydraulic Fittings & Hoses 1/4” Male Pipe Swivel Fitting #04U-J04 1 ea1660030.43 54% 14.00$ NO BID-$ 14 Parker/Eaton/Weatherhead Hydraulic Fittings & Hoses 3/8” Male Pipe Fitting #06U-106 1 ea1658016.17 54% 7.44$ 188596940 $20.77 23% 16.00$ 15 Parker/Eaton/Weatherhead Hydraulic Fittings & Hoses 1/2" Female Swivel – JIC 37 Fitting #08U-608 1 ea1661524.46 54% 11.25$ 169908608 $14.41 46% 7.81$ 16 Parker/Eaton/Weatherhead Hydraulic Fittings & Hoses 1/4” Inside Diameter High Pressure Hose H425 (5,000/20,000 psi) 50 ea50799 0413.98 54% 6.43$ NO BID-$ 17 Wheel Weights Uncoated (Car) 1 oz.100 ea15297670.78 44% 0.43$ 18302360100 $0.63 31% 0.44$ 18 Wheel Weights Uncoated (Car) 1 ¾ oz.100 eaP444261.31 44% 0.73$ 18302360175 $0.97 36% 0.62$ 19 Wheel Weights Uncoated (Car) 2 ½ oz.100 eaP482551.83 44% 1.02$ 18302360225 $1.25 39% 0.76$ 20 Wheel Weights Uncoated (Light Truck) ½ oz.100 eaP445341.55 44% 0.87$ 1830259050 $1.06 51% 0.52$ 21 Wheel Weights Uncoated (Light Truck) 2 oz.100 eaP446133.39 44% 1.90$ 18302590200 $2.23 52% 1.06$ 22 Wheel Weights Uncoated (Light Truck) 5 oz.100 eaKT150768.50 44% 4.76$ 183011565 $4.13 45% 2.28$ 23 Wheel Weights Uncoated (Heavy Truck) 2 oz.100 eaKT150572.73 44% 1.53$ 183010292 $2.05 45% 1.13$ 24 Wheel Weights Uncoated (Heavy Truck) 5 oz.100 eaKT150639.27 44% 5.19$ 183010295 $4.23 46% 2.28$ 25 Wheel Weights Uncoated (Heavy Truck) 8 oz.100 eaP852078.70 44% 4.87$ 183010298 $6.12 45% 3.35$ 26 Tefgel penetrating oilTef Gel Penetrating Gel Lubricant with PTFE 20 oz. Aerosol CanPack of 39767319.96 52% 9.58$ NO BID -$ 27 Flap Disc Flexible Flap Disc, 4-1/2" Diameter, Zirconium Grain, 80 Grit Each2677622.99 33% 15.40$ 1578311580 $12.46 56% 5.49$ 28 Heavy Duty Vinyl Insulated Cable Clamp Vinyl Insulated Cable Clamp, 5/8" I.D., 3/4" Width, 0.406" Hole pack of 25170112.75 68% 0.88$ 0533858 $1.46 32% 0.99$ 29 Jacketed Parallel Primary Wire-16 AWG White, Black, Green, Red, 100' Length, 4 Conductors 1 ea84000416.41 68% 133.25$ 17709090 $138.50 63% 51.92$ 30 Valve Core Torque Tool Valve Core Torque Tool, 4 in./lbs. 1 eaP8507710.75 44% 6.02$ 076400030 $19.29 49% 9.75$ 31 Heat Shrink 18-12 AWG Black, .250" I.D. Before Shrinkage .080" I.D. After Shrinkage Shrink Ratio-2.5 to 1 10 ea518804.53 68% 1.45$ 17719064 $3.72 67% 1.22$ 32 Cable Ties-Nylon-8" Length 0.18" Width, Black, 50 LBs Minimum Loop Tensile Strength, 1-3/4" Bundle Diameter 100 ea946100.24 68% 0.08$ 0502141 $0.22 65% 0.08$ 33 Flex Battery Cable-2 AWG-Red 50' Length, Red, 600 Volts, Temperature Rating (-40 to 221), 50'P5249315.94 68% 5.10$ NO BID-$ 34 Mini Cut-Off Wheel 3" Diameter, Zirconium Grain, Type 1, 1/32" Thick, 3/8" Arbor 2 ea5701710.81 33% 7.24$ 0664130761 $8.48 57% 3.66$ 35 Mini Cut-Off Wheel 3" Diameter, Aluminum Oxide Grain, Type 1, 1/16" Thick, 3/8" Arbor 3 ea891138.10 33% 5.43$ 1669013116 $2.99 52% 1.43$ 36 Wire Loom Routing Clip-#10 #10 Conduit Size I.D., #13 Conduit Size O.D., Gray, OEM Number-GM 12160858 15 eaP850982.81 68% 0.90$ 150160010 $1.33 59% 0.55$ 37 Female Disconnect-90° Flag-1/4" Tab Width Nylon-Insulated, 16-14 AWG 25 ea887351.88 68% 0.60$ 15596824 $1.15 68% 0.37$ 38 ATO Fuse In-Line Fuse Holder protective cap, 25 - 35 Amps, 12 AWG Orange (Wire Color) 1 ea5745512.81 68% 4.10$ 07256204 $23.62 54% 10.85$ 39 7-1/4" Carbide-Tipped Circular Saw Blade 7-1/4" Carbide-Tipped Circular Saw Blade, For Mild Steel 1 ea50238105.10 33% 70.42$ NO BID-$ 40 Gloss White High Solids Paint Gloss White High Solids Paint 20 oz. Aerosol Can 1 ea150922318.08 52% 8.68$ 0892140005 $15.43 40% 9.26$ 41 Scotch-Brite™ Roloc™ Surface Conditioning Disc Scotch-Brite™ Roloc™ Surface Conditioning Disc, 2" Diameter, Medium Grade 10 ea174152.85 33% 1.91$ 05884211 $1.98 56% 0.88$ 42 Abrasive Hand Pad Abrasive Hand Pad, 6" x 9", Aluminum Oxide Grain, All-Purpose, 240 Grit 10 ea932283.55 33% 2.38$ 058510890 $2.03 53% 0.96$ 43 Group Brass DOT PTC Ftg Female Connector 1/4x1/4 Brass Air Brake Fittings - Push-to-Connect Female Connector 1/4x1/4 2 ea9183236.65 54% 16.86$ 1886660404 $9.00 38% 5.54$ 44 2-Piece Heat Seal Butt Connector 22-18 AWG 2-Piece Heat Seal Butt Connector 22-18 AWG, 1.45" Length 25 ea928222.29 68% 0.73$ 1559741 $1.36 58% 0.58$ 45 Battery Cable Lugs-6 Gauge Battery Cable Lugs-6 Gauge, Dual-Lok, Blue, 1/4" Stud Size 20 ea162207.63 68% 2.44$ NO BID-$ 46 Clean Lube II PTFE Dry Lubricant Rotanium - Clean Lube II PTFE Dry Lubricant 20 oz. Aerosol Can 1 eaP9038528.79 52% 13.82$ 0893550 $41.32 64% 14.91$ 47 PTFE Pipe tape PTFE Pipe Tape 1/2" X 260" 1 ea90635.27 52% 2.53$ 0985030165 $4.35 60% 1.73$ 48 DOT PTC Ftg Female Connector 3/8x1/4 Brass Air Brake Fittings - Push-to-Connect Female Connector 3/8x1/4 5 ea9183350.80 54% 23.37$ 1886660604 $14.14 38% 8.73$ 49 Air Saw Blade Air Saw Blade, 4" Length, 18 TPI 5 eaDY8032421813.18 33% 8.83$ 0615910014 $9.21 64% 3.35$ 50 Hose and Tubing Connectors Hose and Tubing Connectors Vacuum Hose Connectors Tube x Tube x Tube 1/4x1/4 10 ea820994.33 54% 1.99$ 150099353 $2.55 60% 1.02$ $461.81$193.76* Note, rounding was corrected, no change to unit price.** Minor Irregularities18‐74%0%**Category AbbreviationDiscounts off List Price Per CategoryAutmotive AT44%Cabinets CA18%Required Documents YES/NOFasteners FS74%Required Documents YES/NOForm 1: Vendor Declaration StatementYESHand Tools HT49%Form 1: Vendor Declaration StatementYESForm 2: Conflict of Interest Certification AffidavitYESChemicals CH52%Form 2: Conflict of Interest Certification AffidavitYESForm 3: Immigration Affidavit CertificationYESMaterial Handling MH21%Form 3: Immigration Affidavit CertificationYESForm 4: Local Vendor PreferenceN/ACutting Tools CT33%Form 4: Local Vendor PreferenceN/ABusiness Tax RecieptN/ASafety SF21%Business Tax Reciept N/AForm 5: ReferencesN/AElectrical EL68%Form 5: ReferencesN/AForm 6: Grant FormsYESShop Supplies SS26%Form 6: Grant Forms YESInsurance RequirementsYESFluid Power FP54%Insurance Requirements YES**W-9YESWelding WD25%W-9YESSun BizYESSun Biz YESWebsite/Catalog for Price Confirmation YESWebsite/Catalog for Price Confirmation NO**E-VerifyYES**E-Verify NOBid ScheduleYESBid Schedule YESAddendums YESAddendums YESOpened by: Juan Delgado 10/13/22Witnessed by: Matt CatoeVENDOR CHECKLISTUnit Pricing - An online pricing system or catalog must be provided to substantiate pricing.Total BidFor all other items not listed above please provide a percentage discount off the entire catalog/website. VENDOR CHECKLISTComplete Item Numbers 1‐50 with the requested information.  Shipping and Stocking costs shall be incorporated  into the pricing of each item. BID Tabulation ITB 22‐8039 Fasteners & Wheel WeightsTotal BidLawson Products Inc Wurth USA IncPage 1 of 116.E.8.aPacket Pg. 2105Attachment: 22-8039 Bid Tabulation (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22- 16.E.8.bPacket Pg. 2106Attachment: 22-8039 NORA Revised (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel Weights” to 16.E.8.c Packet Pg. 2107 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2108 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2109 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2110 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2111 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2112 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2113 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2114 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2115 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2116 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2117 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2118 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2119 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2120 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2121 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2122 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2123 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2124 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2125 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2126 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2127 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2128 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2129 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2130 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2131 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2132 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2133 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2134 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2135 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2136 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2137 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2138 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2139 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2140 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2141 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2142 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2143 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2144 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2145 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2146 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2147 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2148 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2149 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2150 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2151 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel 16.E.8.c Packet Pg. 2152 Attachment: 22-8039_Lawson Bid Package (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS INVITATION TO BID (ITB) FOR FASTENERS & WHEEL WEIGHTS SOLICITATION NO.: 22-8039 LEEANN CHARLES, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-4270 Leeann.Charles@colliercountyfl.gov@colliercountyfl.gov (Email) This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Bidder may be grounds for rejection of the bid, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.E.8.d Packet Pg. 2153 Attachment: 22-8039 Solicitation (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel Weights” to SOLICITATION PUBLIC NOTICE INVITATION TO BID (ITB) NUMBER: 22-8039 PROJECT TITLE: FASTENERS & WHEEL WEIGHTS PRE- BID MEETING: N/A LOCATION: N/A DUE DATE: TBD PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Collier County Fleet Management Division (hereinafter, the “Division”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. BACKGROUND The purpose of this bid is to obtain prospective venders to furnish fasteners, wheel weights and miscellaneous supplies for maintenance and repair of automobiles, trucks, and other equipment falling under the purview of the Collier County Board of County Commissioners, hereafter referred to as “County.” The County currently has over 1,000 on-road vehicles and 2,000 equipment items maintained by the County’s Fleet Management Department. Fasteners and supplies shall include but not limited to bolts, screws, nuts, pins, retainers, washers, clamps, grommets, rings, wire, springs, connectors, rivets, caps, plugs, tubing, fuses, body hardware and hydraulic hoses, valves, connectors, and hydraulic crimping equipment and associated repair parts, lubes, paints, & cleaning chemicals. Historically, County departments have spent approximately $ 45,000 annually. TERM OF CONTRACT The agreement term, if awards are made is intended to be for (3) years with two (2) one (1) year renewal options. Prices shall remain firm for the initial year of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. 16.E.8.d Packet Pg. 2154 Attachment: 22-8039 Solicitation (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel Weights” to AWARD CRITERIA ITB award criteria are as follows:  The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation.  It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to the County.  For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below: • Lowest Total Bid  Collier County reserves the right to select one, or more than one suppliers, award on a line-item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to: • Identify a Primary Awardee  The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation. DETAILED SCOPE OF WORK 1. Product & Pricing 1.1. The bid schedule identifies nuts, bolts, cap screws, washers and hydraulic fittings most common items used by the County. 1.2. All nuts, bolts, cap screws and washers supplied shall be certifiable Grade 8 or approved equal. Stainless steel fasteners shall be SAE 316 marine grade or approved equal. 1.3. All hydraulic fittings and hoses supplied under this contract shall be Eaton, Weatherhead Brand or approved equal due to crimping machine. 1.4. All other products supplied shall follow automotive industry standards. The County may request proof of certification on any fastener product. 1.5. The vendor shall provide pricing for all lines identified in the bid schedule or may be deemed non-responsive. Pricing shall reflect current published pricing. Unit Pricing shall be all-inclusive including delivery, shipping, inventory inspections and stocking. The unit prices in the bid schedule shall be firm for the initial year. A website or catalog confirming the price list must be provided at the time of bid submittal or before the notice of recommended award (NORA). 1.5.1. Unit Price. Vendor to provide unit pricing for each line item on the bid schedule. The unit price shall remain firm for the first year of this agreement. 1.5.2. Fixed Percentage Discount. Vendor to provide a fixed percentage discount for each line item on the bid schedule. The fixed percentage discount price shall remain firm for the first year of this agreement. 1.5.3. Discount Percentage. The County reserves the right to purchase any product from the entire catalog. Vendor shall provide a discount price for the entire catalog for items not listed on the Bid Schedule. The discount percentage shall remain firm for the initial term of this agreement. 1.5.4. It is requested that the vendor provide a real time, web-based online pricing system that reflects the actual pricing the County will pay for each item ordered. 2. Catalog Price Adjustments 2.1. All adjusted catalog pricing must be provided to the County thirty (30) days prior to the annual contract anniversary date. Retroactive price adjustments are not authorized. At the time of submission, one (1)copy of a new price list for the items listed in the bid schedule must be provided to the County if there are price changes. 16.E.8.d Packet Pg. 2155 Attachment: 22-8039 Solicitation (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel Weights” to 2.2. If approved, the Procurement Director or designee will notify the vendor in writing with the effective date of any approved price adjustments. The new prices will be effective on orders made by the County after approval of the price changes. 2.3. Vendor will be responsible for updating the web site to reflect approved pricing changes immediately upon approval. 3. Equivalents 3.1. The manufacturer’s name, brand name and/or model number are used in these specifications for the sole purpose of establishing the minimum requirement of level of quality, standards of performance, and design required. It is in no way intended to prohibit the bidding of other manufacturer’s items of equal or similar material. An equal or similar product may be bid, provided that the product is found to be equal or similar in quality, the standard of performance, design, etc. to the item specified. The equivalent provided must meet or exceed the original manufacturer’s specifications. 3.2. When an equal or similar product is bid, the County may request a complete set of factory information sheets (specifications, brochures, etc.) and may request samples to verify specifications and quality. 4. Supply & Delivery 4.1. The successful Vendor must perform periodic on-site inventory and stocking of Fleet Management fastener and wheel weight supply bins to ensure a constant adequate supply is available for fleet operating requirements. Orders will be placed only upon approval of the Parts Manager, Maintenance Supervisor, or Shop Manager. Fastener and wheel weight orders must be delivered prior to depletion of any on-hand supplies. All supply bins will be furnished by the vendor at no cost to the County. The following are the required Fleet Management Parts Room delivery locations: • 2901 County Barn Road, Naples, Florida 34112 • 4800 Davis Boulevard, Naples, Florida 34104 • 402 Sgt. Joe Jones Road, Immokalee, Florida 34142 • 8300 Radio Road, Naples, Florida 34104 4.2. The County reserves the right to add additional stocking locations to address operational needs. 4.3. No fuel or transportation charges, or surcharges, shall be added for delivery. All costs and charges shall be incorporated into the unit pricing. 5. Returns 5.1. Products found to be of inferior quality, defective, or damaged in transit shall be replaced at the expense of the vendor. Products ordered in error and unused by the County shall be returned to the vendor and the vendor shall refund/credit the original purchase price to the County. No restocking fees will be charged to the County. VENDOR CHECKLIST ***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)*** 16.E.8.d Packet Pg. 2156 Attachment: 22-8039 Solicitation (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel Weights” to 16.E.8.ePacket Pg. 2157Attachment: 22-8039_Lawson COI (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel Weights” to 16.E.8.ePacket Pg. 2158Attachment: 22-8039_Lawson COI (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel Weights” to 16.E.8.ePacket Pg. 2159Attachment: 22-8039_Lawson COI (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel Weights” to 16.E.8.ePacket Pg. 2160Attachment: 22-8039_Lawson COI (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel Weights” to 16.E.8.ePacket Pg. 2161Attachment: 22-8039_Lawson COI (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel Weights” to 16.E.8.ePacket Pg. 2162Attachment: 22-8039_Lawson COI (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel Weights” to 16.E.8.ePacket Pg. 2163Attachment: 22-8039_Lawson COI (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel Weights” to 16.E.8.ePacket Pg. 2164Attachment: 22-8039_Lawson COI (24025 : Recommendation to award Invitation to Bid (“ITB”) No. 22-8039, “Fasteners and Wheel Weights” to