Agenda 12/13/2022 Item #16D 7 (Donation of $100,000 from the Friends of the Library of Collier County Inc)12/13/2022
EXECUTIVE SUMMARY
Recommendation to accept and appropriate a donation of $100,000 from the Friends of the Library of
Collier County, Inc., to the Collier County Public Library for the purchase of eBooks and eAudio to enhance
the Library’s electronic materials collection, and to authorize the necessary Budget Amendment.
OBJECTIVE: To accept and appropriate a $100,000 donation from the Friends of the Library of Collier County,
Inc., for the purchase of eBooks and eAudio by the Collier County Public Library (CCPL).
CONSIDERATIONS: The Collier County Board of County Commissioners (Board) previously accepted a
donation of $100,000 from the Friends of the Library of Collier County, Inc., for the purchase of eBooks. The
donation was accepted on September 28, 2021 as Agenda Item #16D7.
The CCPL has received an additional donation in the amount of $100,000 from the Friends of the Library of Collier
County, Inc for the purchase of eBooks and eAudio. The eCollection has a circulation rate of one and half times
that of traditional printed materials. In FY22 a total of 111,419 electronic items were circulated 454,412 times. The
eCollection represents twenty-six percent (26%) of total circulation and each electronic item circulated
approximately four (4) times last fiscal year. Approximately $350,000 was spent in FY22 for eBooks and eAudio
items from various funding sources.
In keeping with Board Resolution #2001-255, the Friends of the Library of Collier County, Inc., informed the
CCPL that a one-time donation of $100,000 was being made to the Library, specifically for the purchase of eBooks
and eAudio to enhance the Library’s electronic materials.
FISCAL IMPACT: A Budget Amendment is needed to appropriate the $100,000 donation within the Library’s
Public Services Grant Fund (129), Project 46048. There is no requirement for a County match.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact resulting from this action.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal issues and
requires majority vote for approval. -JAK
RECOMMENDATION: To accept and appropriate donation of $100,000 from the Friends of the Library of
Collier County, Inc., for the purchase of eBooks and eAudio by the Collier County public library and authorize the
necessary budget amendments to support the Collier County Public Library’s Genealogy Program and authorize the
necessary Budget Amendment.
Prepared By: Jeffrey Newman, Manager-Financial Operations, Operations and Veterans Services Division
ATTACHMENT(S)
1. Final Redaction (PDF)
2. Resolution 2001-255 (PDF)
16.D.7
Packet Pg. 1862
12/13/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.7
Doc ID: 23881
Item Summary: Recommendation to accept and appropriate a donation of $100,000 from the Friends of the
Library of Collier County, Inc., to the Collier County Public Library for the purchase of eBooks and eAudio to
enhance the Library’s electronic materials collection, and to authorize the necessary Budget Amendment.
Meeting Date: 12/13/2022
Prepared by:
Title: – Operations & Veteran Services
Name: Jeff Newman
11/09/2022 7:17 AM
Submitted by:
Title: – Operations & Veteran Services
Name: Jeff Newman
11/09/2022 7:17 AM
Approved By:
Review:
Operations & Veteran Services Jeff Newman Additional Reviewer Completed 11/09/2022 10:57 AM
Library Catherine Cowser Additional Reviewer Completed 11/10/2022 10:00 AM
Public Services Department Todd Henry PSD Level 1 Reviewer Completed 11/10/2022 12:55 PM
Grants Erica Robinson Level 2 Grants Review Completed 11/14/2022 3:12 PM
Public Services Department Tanya Williams PSD Department Head Review Completed 11/15/2022 12:31 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 11/15/2022 12:55 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/16/2022 4:09 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 11/18/2022 8:44 AM
Grants Therese Stanley Additional Reviewer Completed 11/28/2022 9:52 AM
Office of Management and Budget Christopher Johnson Additional Reviewer Completed 11/28/2022 4:03 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 12/05/2022 8:47 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 12/13/2022 9:00 AM
16.D.7
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16.D.7.bPacket Pg. 1864Attachment: Final Redaction (23881 : Friends of the Library of Collier County Donation)
1607
A RESOLUTION AUTHORIZING THE "FRIENDS GROUPS" TO
SPONSOR AND/OR CONDUCT, WITH THE PRIOR APPROVAL
OF THE PUBLIC SERVICES ADMINISTRATOR, EVENTS,
PROGRAMS, SERVICES, AND ASSOCIATION BUSINESS AND
FUNDRAISING ACTIVITIES ON COUNTY PROPERTY, USING
COUNTY ASSETTS AS APPROVED.
RESOLUTION NO.01_255 4
WHEREAS, for many years, groups of volunteer residents and visitors have formed non-profit associations for the
sole purpose of improving and ell.panding various facilities, equipmenl, materials, programs, ser,'ices, and operations within
the Public Services Division; and
WHEREAS. these volunteer associations, hereinafter referred to as the "Friends Groups," have been formed to
assist and benefit the University of Florida Cooperative Extension Services, Parks and Recreation. Library, Museum,
Domestic Animal Services Departments. within the Public Services Division; and
WHEREAS. the "Friends Groups" provide countless hours of volunteer services, expert technical assistance and
advice, and substantial financial assistance to these Departments; and
WHEREAS. the Board of County Commissioners desires to formalize the current relationships and practices of
these "Friends Groups" and officially recognize the public benefit provided by same.
NOW. THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER
COUNTY, FLORIDA that the Board hereby authorizes the following:
I. The "Friends Groups" shall sponsor andlor conduct, with the prior approval of the Public Services Administrator,
events, programs, services, and association business and fundraising activities on County property, using County
assets as approved. Ell.amples of such events. programs, and services shall include but not be limited to the
following:
Old Florida Festival
Festi val of the Humanities
Roberts Ranch Round Up
Library Surplus Book Sale Program
Library Photocopier System
Gift Shop Operations and Concessions
Lecture Series & Ell.hibits
Community Park Yard Sale Program
2. All earned and contributed revenues to the "Friends Groups" shall be used exclusively to support companion
department facilities. programs, services, operations. and employees.
3. The "Friends Groups" shall make all official meeting minutes and financial records available for public inspection
upon request and shall submit an annual financial report to the Public Services Administrator.
This Resolution adopted this~~y of ~ ,2001. after motion. second and majority vote in
favor o(adoption.
ATIEST:
DWIGHT E. BROCK. Clerk
By: oE;~..;;t'~... -_/
puty Clerk .
Attest as to Chairman's
S1\lfllture onl].
Approved as to form and
legal sufficiency:
BY:O
Ramiro Manalich
Chief Assistant County Attorney
16.D.7.c
Packet Pg. 1865 Attachment: Resolution 2001-255 (23881 : Friends of the Library of Collier County Donation)