Agenda 12/13/2022 Item #16A26.C (Procurement Services Division for change orders)09/13/2022
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• Two (2) change orders that in aggregate modify contracts by $62,373.85 and add 93 calendar
days to completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Four (4) after the fact memo with a fiscal impact of $54,299.70 for additional services
FISCAL IMPACT: The net total for the six (6) items is $116,673.55.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0913 After the Fact Report - FY22 (PDF)
2. 0913 After the Fact Backup - FY22 (PDF)
3. 0913 Change Order Report Revised - FY22 (PDF)
4. 0913 Change Order Backup Revised - FY22 (PDF)
16.E.10
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16.A.26.c
Packet Pg. 1087 Attachment: CO #2_Item 16E10d_Agenda - Tuesday, September 13, 2022 (23959 : Mastec Change Order and request to waive LDs)
09/13/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.10
Doc ID: 23161
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 09/13/2022
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
08/25/2022 9:24 AM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
08/25/2022 9:24 AM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 08/25/2022 9:33 AM
Procurement Services Catherine Bigelow Additional Reviewer Completed 08/26/2022 6:44 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 08/31/2022 12:46 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/31/2022 12:51 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 08/31/2022 1:48 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/01/2022 9:04 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 09/06/2022 5:22 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 09/13/2022 9:00 AM
16.E.10
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Packet Pg. 1088 Attachment: CO #2_Item 16E10d_Agenda - Tuesday, September 13, 2022 (23959 : Mastec Change Order and request to waive LDs)
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division - Project Manager
Original Contract
Amount
Current Contract
Amount
Current Change
Order Amount
Revised Contract
Amount
% Over
Board
Approved
Amount
Contract
Length
Change in
length
(Days)
Updated
contract
length
Change in
length
(%)
1 1 20-7791 2 8/19/2022
Vanderbilt Drive
Underground Utility
Conversion
MasTec North America, Inc. PTNE - Harry Sells $1,765,869.40 $1,890,788.90 $0.00 $1,890,788.90 0.00% 472 93 565 19.70%
2 5 21-7864 7 8/22/2022 ENCP Welcome Center Curran Young Construction
Facilities Management -
Dave Closas $2,965,622.28 $3,082,747.86 $62,373.85 $3,145,121.71 2.02% 491 0 491 0.00%
Meeting Date Total number of Change Orders
Total Dollar
Change
Total
Change in
Days
9/13/2022 2 $62,373.85 93
16.E.10.c
Packet Pg. 2862 Attachment: 0913 Change Order Report Revised - FY22 (23161 : Procurement Services administrative16.A.26.c
Packet Pg. 1089 Attachment: CO #2_Item 16E10d_Agenda - Tuesday, September 13, 2022 (23959 : Mastec Change Order
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Contract Modification Work Order Modification
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Contract/Project:
Project Manager Name: r: Division Name:
Original Contract/Work Order Amount $ 1,765,869.40 2/23/21 11J Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 1,890,788.90 4/26/22 16A14 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 1,890,788.90 9/1/2022 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 7.07% Total Change from Original Amount
Revised Contract/Work Order Total $ 1,890,788.90 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ 124,919.50 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date (Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Prepared by: ___________________________________________________________________________ Date: ________________
(Project Manage, Harry Sells, PTNE)
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by: ___________________________________________________________________________ Date: ________________
(Michael Acosta, MasTec North America),
Approved by: ___________________________________________________________________________ Date:________________
(Michelle Arnold, PTNE Director)
Approved by: ___________________________________________________________________________ Date: ________________
(Trinity Scott, Department Head, Transportation Management Services)
Procurement Services
Change Order Form
NA
MasTec North America, Inc.
4500210804 20-7791 2
Vanderbilt Drive Underground Utility conversion
PTNE Harry Sells
12/3/2022 9/1/2022 5/17/2022
93
05/17/2021
1. Time added due to unexpected circumstances including FPL placing the project on hold for five months due to internal FPL issues;
Comcast delaying work through internal company issues; and Prime Contracdtor delaying bridge conduit design and installation.
2. The project time and cost was based on assumptions that contemplated the general complexity of the project and could not have
anticipated the coordingtion issues and unexpected occurrences that transpired.
3. If this Change Order is not approved, the work order will expire and the project cannot be proceed to completion.
Appro
BCC
Rpt
1116.E.10.d
Packet Pg. 2863 Attachment: 0913 Change Order Backup Revised - FY22 (23161 : Procurement Services administrative reports)16.A.26.c
Packet Pg. 1090 Attachment: CO #2_Item 16E10d_Agenda - Tuesday, September 13, 2022 (23959 : Mastec Change Order and request to waive LDs)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Approved by: ___________________________________________________________________________ Date: ________________
(Procurement Professional)
BCC
Rpt
2 16.E.10.d
Packet Pg. 2864 Attachment: 0913 Change Order Backup Revised - FY22 (23161 : Procurement Services administrative reports)16.A.26.c
Packet Pg. 1091 Attachment: CO #2_Item 16E10d_Agenda - Tuesday, September 13, 2022 (23959 : Mastec Change Order and request to waive LDs)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Change Order/Amendment Summary
CO# AMD# Description
COST TIME
Justification Additive (+) Deductive (-) Days
Added New Amount
1 Add days and
modify costs $124,919.50 10 Required changes discovered in
construction.
2 Add Days 93 56
Conflicts with various utilities and
sub contractor delayed
conversion of low voltage
network
Rpt
BCC
3 16.E.10.d
Packet Pg. 2865 Attachment: 0913 Change Order Backup Revised - FY22 (23161 : Procurement Services administrative reports)16.A.26.c
Packet Pg. 1092 Attachment: CO #2_Item 16E10d_Agenda - Tuesday, September 13, 2022 (23959 : Mastec Change Order and request to waive LDs)
1
SotoCaroline
From:SellsHarry
Sent:Thursday, August 04, 2022 11:52 AM
To:SotoCaroline
Subject:FW: CHANGE ORDER WR#5686943
Mastec Change order request.
Harry
From:Eric Adkins <Eric.Adkins@mastec.com>
Sent:Tuesday, July 26, 2022 10:26 AM
To:SellsHarry <Harry.Sells@colliercountyfl.gov>
Cc:Joelle Hammesfahr <Joelle.Hammesfahr@mastec.com>; Charles Robinson <Charles.Robinson@mastec.com>;
Nicholas Sheckler <Nicholas.Sheckler@mastec.com>
Subject:CHANGE ORDER WR#5686943
EXTERNAL EMAIL:This email is from an external source. Confirm this is a trusted sender and use extreme caution when
opening attachments or clicking links.
Good Morning, Harry
Due to the delays in attaching conduit to the Cocohatchee Bridge and completion of the low voltage, we need to extend
the length of our contract to prevent it from expiring. As we discussed the January date appears appropriate.
Regards,
Eric Adkins
Supervisor
239 689 9911
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public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
4 16.E.10.d
Packet Pg. 2866 Attachment: 0913 Change Order Backup Revised - FY22 (23161 : Procurement Services administrative reports)16.A.26.c
Packet Pg. 1093 Attachment: CO #2_Item 16E10d_Agenda - Tuesday, September 13, 2022 (23959 : Mastec Change Order and request to waive LDs)