Backup Documents 11/08/2022 Item #16C 5 16C 5
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
** ROUTING SLIP**
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office /Y(4' /2;1
4. BCC Office Board of County
Commissioners 4UY4 j// // 22/22
5. Minutes and Records Clerk of Court's Office
I Iff.O'
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above may need to contact staff for additional or missing information.
Name of Primary Staff Diana C.Dueri Phone Number 239-601-1290
Contact/Department
Agenda Date Item was November 8,2022 Agenda Item Number 16.C.5
Approved by the BCC
Type of Document(s) Change Order#3 Number of Original 1 document,7 pages
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature(instead of stamp)?
2. Does the document need to be sent to another agency for additional signatures? If yes,
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. N/A
3. Original document has been signed/initialed for legality. (All documents to be signed by
the Chairman,with the exception of most letters,must be reviewed and signed by the
Office of the County Attorney.)
4. All handwritten strike-through and revisions have been initialed by the County Attorney
Office and all other parties except the BCC Chairman and the Clerk to the Board. N/A
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable. N/A
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required. N/A
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is uploaded to the
agenda. Some documents are time sensitive and require forwarding to Tallahassee within a
certain time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 11/08/2022 and all changes made during
MIRK—
the meeting have been incorporated in the attached document. The County Attorney L an option for
Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the L an option for
Chairman's signature. is line,,
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05;11/30/12;4/22/16;9/10/21
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MEMORANDUM
Date: November 21, 2022
To: Diana Dueri, Project Manager III
Public Utilities Engineering & Project Management
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: Change Order #3 for Contract #21-7823 "108t" & 109th Avenue
North Public Utilities"
Contractor: D. N. Higgins, Inc.
Enclosed please find one (1) copy of the original of the document referenced above
(Agenda Item #16C5), approved by the Board of County Commissioners on
Tuesday, November 8, 2022.
The Minutes and Record's Department has kept the original of the agreement as part
of the Board's Official Record.
If you have any questions, please feel free to call me at 252-7240.
Thank you.
Attachment
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Procurement Services
.,olLier County Change Order Form
Contract Modification ❑Work Order Modification 70120.4.1,
60139.4.1,
Contract#: 21-7823 Change#: 3 Purchase Order#: 4500210679 Project#: 70120.4.2,
60139.4.2
Contractor/Firm Name: D.N. Higgins Inc. Contract/Project: 108:'&109''Avenue North Public Utilities
Project Manager Name: Diana Dueri. PMP Division Name: EPMD
Original Contract/Work Order Amount S 12,337,900.00 03/23/21;11A Original BCC Approval Date;Agenda item#
Current BCC Approved Amount S 12,337,900.00 03/23/21;11A Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount S 12,337,900.00 SAP Contract Expiration Date(Master)
Dollar Amount of this Change S 0.00 I 0.00%; Total Change from Original Amount
Revised Contract/Work Order Total S 12,337.900.00: 1 0.00% Change from Current BCC Approved Amount
Cumulative Changes S 0.00, 0.00%1 Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 5i24/2021 Original 8/17/2022 Last Approved 10/3/2022 Revised Date 10/26/2022
Date Completion Date Date (Includes this change)
#of Days Added 23 Select Tasks E Add new task(s) ❑ Delete task(s) ❑Change task(s) Zl Other
Provide a response to the following:1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested);2.)Why this change was not included In the original contract;and,3.) Describe the impact
if this change is not processed. Attach additional information from the Design Professional and'cr Contractor if needed.
This change order is for the addition of 23 days(14 days for Acquisition of Material Delays, 7 days for WD=14 and
2 days for\\'D`-'16)and the use of S140.520.98 of project allowances.as detailed below:
Time Extension Due to Acquisition of Material Delays
1. This change requests a contract time extension of 14 days due to the Contractor's inability to complete the scope of
work by the final completion being impacted by a delay in the manufacturing and delivery of critical material necessary
to complete the project.
2. This change was not included in the original contract as it was not known when the project was bid of the supply chain
issues that would negatively impact the contractor's ability to meet the project schedule.
3. If the time extension is not proceeded. the Contractor will not be able to complete the project on schedule and would
be liable for liquidated damages for no fault of their own.
WD#8-579 109'h Sanitary Sewer Lateral
I. To install a new sanitary sewer lateral at 579 109'h Avenue N within the ROW meeting the County's standards.
2. Prior to construction. the exact location and configuration of the existing sanitary sewer was unable to be determined
as the lateral was buried and under a driveway. During construction it was discovered that the sanitary sewer lateral
has 90 bends which horizontally change the direction of the lateral.
3, if this change is not processed.the sanitary sewer lateral would have horizontal bends in it.which increases the potential
for grease and debris to pile up in the pipe which can lead to sanitary sewer blockages and added maintenance for the
County. Additionally, horizontal bends in sanitary sewer laterals are not permitted per the County's current utility
standards.
\\'D=8 will use 57.337.E-1 from the project wastewater allowance for 109 h Avenue North.This DOES NOT change the
contract time.
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
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WD#10- 108't'Avenue& 8'h Street Change WM from PVC to DIP
I. To install the new water main (WM) as 8" ductile iron pipe (DiP) over the existing 72" stormwater pipe at 108t1i
Avenue and 8'1' Street instead of 8" PVC per the contract drawings.
2. During the design of the project, the available data obtained detailed the elevation of the existing 72"RCP. During
construction,the Contractor determined the existing 72"RCP elevation was higher than shown on the available data;
therefore the new WM would not meet the minimum requirements for separation and cover.
3. Changing the pipe material from PVC to DIP will allow the new WM to be installed over the existing 72" RCP as
per the contract documents resulting in less concern of failure/damage to the new WM in the future. If this change
is not processed,the 8"PVC WM would not be in compliance with County standards and the main could be damage
due to inadequate separation and cover.
WD#10 will use$13,017.00 from the project water allowance for 108'1' Avenue North.This DOES NOT change
the contract time.
WD#13-875 109th Avenue Fire Service Connection
1. To connect the fire service at 875 109'h Avenue as a result of the recent commercial complex construction.
2. After the project was designed and bid, the fire service for the commercial complex at 875 109'1' Avenue North was
installed, the new fire service was not known during the design of the project.
3. If this change is not processed,the fire service for 875 109'1'Avenue would not be connected to the new water main,
resulting in the loss of fire protection for the commercial complex.
WD#13 will use$3,218.00 from the project water allowance for I09'h Avenue.This DOES NOT change the contract
time.
WD#14— 108'h &8'1'Manhole
I. To connect the new sanitary sewer main on 108'h Avenue to the existing manhole at the intersection of 108`h Avenue
and 8'h Street. The existing sanitary sewer main along 8'1' Street, at 108th Avenue, is a 14-inch main not 10-inch,
therefore the proposed new manhole cannot be used to connect to the existing 14-inch sanitary sewer main as is.
2. During construction it was determined that the existing sanitary sewer main along 8'h Street, at 108'h Avenue is a 14-
inch main not 10-inch and the required fittings to adapt the existing sanitary sewer main to the proposed new manhole
is not available.The existing manhole was inspected and determined to be in good condition.
3. If this change is not processed. the project's schedule will be delayed while fittings arc sourced and brought to the
project.
WD#14 will use$67,494.95 from the project wastewater allowance for l08'h Avenue North. This increases the amount
of days in the contract by 7 days.
NOTE: The contractor is not requesting payment for line items 3.5a- Precast Polymer Concrete Manholes(Remove,
Dispose and Replace)and 3.6a—Connect Existing Gravity Sewer to New Polymer Concrete Manhole per the approved
schedule of values for the work completed per this work directive as detailed on page 2 of the backup attached.
Revised:01114/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin BCCftpt BCC ES
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WD#16—8*h & 109'h Force Main Deflection
I. To deflect the existing 12"PVC wastewater force main(FM)at the intersection of 1096 Avenue North and 8th Street
to provide the County's required separation between the existing FM and the proposed 8"PVC gravity sewer main.
2. During construction the Contractor discovered that the existing FM deflects in the roadway and is in conflict with
the proposed 8" PVC gravity sewer main. Available data during design did not depict the defection in the roadway.
3. If this change is not processed, the required separation between the existing 12" PVC wastewater FM and the
proposed 8" PVC gravity sewer main will not meet the County's requirement.
WD'16 will use S49.453.49 from the project wastewater allowance for 109th Avenue North. This increases the amount
of days in the contract by 2 days.
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
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108th Avenue North
Beginning General Allowance $135.160.75
Remaining General Allowance $135,160.75
Beginning Water Allowance $100,000.00
Allowance Draw WD 410 $(13.017.00)
Remaining Water Allowance $86,983.00
Beginning Wastewater Allowance $200,000.00
Allowance Draw WD #14 $(67.494.95)
Remaining Wastewater Allowance $ 132,505.05 •
Beginning Stormwater Allowance $141,200.00
Remaining Stormwater Allowance $141,200.00
109'h Avenue North
Beginning General Allowance $124,148.30
Remaining General Allowance $124,148.30
Beginning Water Allowance $100,000.00
Allowance Draw WD#13 $(3,218.00)
Remaining Water Allowance $96,782.00
Beginning Wastewater Allowance $200,000.00
Allowance Draw WD#8 $(7,337.54)
Allowance Draw WD 416 $(49.453.49)
Remaining Wastewater Allowance $143,208.97
Beginning Stormwater Allowance $146,000.00
Remaining Stormwater Allowance $146,000.00
Revised:01/14/2021 {Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
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Prepared by: _ Date: 09/16/2022
Diana Dueri. PtvMP Senior Project Manager. EPMD
Acceptance of this Change Order shall constitute a modification to contract/work order identif ed above and will be subject to all the same
terms and conditions as contained in the contract work order indicated above.as fully as if the same were stated in this acceptance.The
adjustment.if any.to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor!Consultant I
Design Professional arising out.of or reyatet,,to the change set forth herein.inch,ding claims for impact and delay costs.
y�'/ _
Accepted by: � ��''t---•----'` Date:
Mike Lob, !' - D_N ins. IOC.
Accepted by: Date: 9/22/2022
Justin Frederiksen. P.E.—Q. Grady t.iinor&Associates.P.A.
BullertBenjamin° .�...ar
Approved by: � a't�:�..� "°a"."'d"". Date:
Benjamin N. Bullert. P.E.. Principal Project Manager. EPMD
n.'fp.».unae.a„c..
McLean Matthew aol.�"'g,C041 '*.MK.*NI.. ""�"`
Approved by: a.,O� t,..pew, ....a o...,"a.te, .a
At MROf 001 34.04 Date:
Matt McLean. P.E. Director EPMD
Approved by: SchneebererSa Digitally signed by SchneebergerSara
_._.Date:202210.03-1.0:10,25-04:00' Date:
(Procurement Professiona,
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) I PROCUREMENT USE ONLY
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{
ATTEST: BOARD OF CO T OMMISSIONERS
Crystal K.Kinzel,Clerk of Courts COLLIER co Adore re , FLO' t:
Ali
&Comptroller -, .,
By: OIL • By: •
^:1 Willi.,' L. McDaniel,Jr.,Chairman
Dated: ') ' •�Ij �--
` fit OS to ch8 rman's
ignatu'r'e"only.
Appr ved as t for n egality:
By:
Sco R. each
Deputy County Attorney
Piet,
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Change Order/Amendment Summary
COST TIME
CO# AMD# Description Days New Justification
Additive(+) Deductive(-) Added Amount
This CO adds an Days added for emergency work,a
additional 6 Days; tropical storm and modification to
authorizes the use of existing storm structures; and
contract allowance; and allowance utilized for tree removal,
1 1 NIA N/A 6 456 temporary sidewalk,electrical
adjusts contract
quantities for work power service restoration,sanitary
necessary as a result of sewer lateral conflict avoidance,
WDs 4,5,6,7&9. and existing stormwater structure
modifications.
This CO adds an
2 2 additional 30 days and N/A N/A 30 486 Days added due to supply chain
corrects date errors delays and Covid.
made in CO#1
This CO adds an
additional 23 Days and
authorizes the use of Days added for proposed FM
3 3 contract allowance for N/A 23 509 deflection and connection to an
work necessary as a existing manhole to remain.
result of WDs 8, 10, 13,
14,&16
I
tt
Revised:01114/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
09192022 Adm+n RP! ecc es