The URL can be used to link to this page

Backup Documents 11/08/2022 Item #16D 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 11.8.22 oard ijaSg TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 6U 6 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Carolyn Noble Community and Human CN 11.8.22 Services 2. County Attorney Office— County Attorney Office 1).9 C lI . -ZZ 3. BCC Office Board of County Commissioners (, I( i i//$/2 Z 4. Minutes and Records Clerk of Court's Office 1oUw�Q�� It022 PRIMARY CONTACT INFORMATIO Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff 23i—4/50— Phone Number 239-450-5186 Contact/ Department 01 120Ly if tJ 0 d LF 518Co Agenda Date Item was Agenda Item Number Approved by the BCC ^/4 VEr i 4E2 81 2z 2 Z /�`/,, %�, D/ • Type of Document I AMENDMENT—3 ORIGINALS—HABITAT Number of Original 3 original documents Attached FOR HUMANITY—AMENDMENT#2 Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature STAMP OK CN N/A 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's yes signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on above date and all changes made during N/A is not the meeting have been incorporated in the attached document. The County 1 an option for Attorney's Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the N/A is not BCC,all changes directed by the BCC have been made, and the document is ready for the V�I an option for Chairman's signature. this line. I. 6O MEMORANDUM Date: November 16, 2022 To: Carolyn Noble, Grants Community & Human Services From: Martha Vergara, Sr. Deputy Clerk Minutes & Records Department Re: Habitat for Humanity Amendment #2 Enclosed please find two (2) originals of each document referenced above (Agenda Item #16D6), approved by the Board of County Commissioners on Tuesday, November 8, 2021. The Minutes & Records Department has retained an original as part of the Board's Official Records. If you have any questions, please contact me at 252-7240. Thank you. Enclosure 160 6 FAIN# M 16-UC 12-0217 M 18-UC 12-0217 M 19-UC 12-0217 Federal Award Date September 12, 2019 Federal Award HUD Agency CFDA Name Home Investment Partnerships (HOME) CFDA/CSFA# 14.218 Total Amount of $886,345 Federal Funds Awarded Subrecipient Name Habitat for Humanity of Collier County, Inc. DUNS#UEI 080676690 MLUZYT83P4Z9 FEIN 59-1834379 R&D No Indirect Cost Rate No Period of March 23, 2021 — Performance December 31,242-2 November 15, 2024 Fiscal Year End 6/30 Monitor End: 6/ June 30, 2034 SECOND AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY AND HABITAT FOR HUMANITY OF COLLIER COUNTY, INC. New Construction-Homeownership This Amendment is made and entered into as of this 872-I day of /410VE01 5E2 2022, by and between Collier County,a political subdivision of the State of Florida(COUNTY)and Habitat for Humanity of Collier County, Inc. (SUBRECIPIENT), a non-profit corporation existing under the laws of the State of Florida, having its principal office at 11145 Tamiami Trail E., Naples, FL 34113. WITNESSETH WHEREAS, on April 13, 2021, Agenda Item 16.D.1., the COUNTY entered into an Agreement using HOME Investment Partnerships(HOME)Program funds for a new construction, infrastructure,project to provide new multi-unit single family homes for 52 families whose income is at or below 80%AMI. Habitat for Humanity HM19-03 Whippoorwill—New Construction Amendment#2 cot 160 6 WHEREAS, on March 22, 2022, the Board of County Commissioners approved Amendment#1 to clarify the award amount and match requirement. WHEREAS,the Parties desire to further amend the Agreement to update the UEI number, period of performance, monitoring end date, performance deliverable due dates, subrecipient contact, and custodian of public records. NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable consideration,the receipt and sufficiency of which is hereby mutually acknowledged,the Parties agree to amend the Agreement as follows: Words Stritektough are deleted; Words Underlined are added. PART 1 SCOPE OF WORK 1.2 PROJECT DETAILS D. Performance Deliverables The Following Table Details the Project Deliverables Program Deliverable Deliverable Supporting Submission Schedule Documentation Special Grant Condition Policies as stated in this Within sixty (60) days of Policies (Section 1.1) agreement Agreement Execution HOME Match Requirement Documentation of Proportionate to the monthly SUBRECIPIENT Activities amount invoiced or 100%may be submitted at any time during the project HQS Inspections NA Not Applicable Insurance Insurance Certificate Within Thirty (30) days of (Exhibit A) Agreement execution within thirty (30) days of renewal Detailed Project Schedule Project Schedule Within thirty (30)days of Agreement Execution Project Plans and Site Plans and Specifications Prior to Construction Start Specifications Subcontractor log Subcontractor log Monthly or any time new subcontractors begin Davis-Bacon/Certified Payroll Certified Payroll 14 days from end of each pay Documentation period for each 2 Habitat for Humanity HM19-03 Whippoorwill—New Construction Amendment#2 G�401 160 6 r contractor/subcontractor Income Certification Exhibit D Maintained in Documentation SUBRECIPIENT client file and validated at Monitoring Quarterly Performance Report Exhibit C Quarterly until project _ completion Section 3 Report Quarterly report of new hire Quarterly within 10 days after information the end of the quarter(even if zero). Final report due 60 days after Agreement ends. Annual Audit Monitoring Audit, Management Letter, Annually, within 60 days after Report Exhibit E FY end Financial and Compliance Exhibit E Annually 180 days after FY Audit end Continued Use Certification Continued Use Affidavit Annually until 2032 2034 Capital Needs Assessment Plan approved by the Initial Plan due at construction Plan COUNTY completion and annually thereafter,prior to start of SUBRECIPIENT fiscal year, until 2 2 2034 Program Income Re-use Plan Planned use of program Annually until2 2034 generated income 1.3 PERIOD OF PERFORMANCE SUBRECIPIENT's services shall begin on March 23,2021 and end on December 31,2022 November 15, 2024. Construction activities shall be completed by December 31, 242-2 November 15,2024 and the affordability period shall cease in 282 2034. The term of this Agreement and the provisions herein may be extended by amendment to cover any additional time period during which the SUBRECIPIENT remains in control of HOME funds or other HOME assets, including program income. DURATION OF AGREEMENT - The duration of the SUBRECIPIENT Agreement is as follows: Agreement Effective Date March 23,2021 Deadline for Commitment of Funds(12 months) March 23,2021 Deadline for Expenditure of Funds(2 years) December 31, 2022 November 15, 2024 Agreement Expiration Date December 31,202.2 November 15, 2024 Deadline for Receipt of Final Reimbursement March 31,202-3 2025 Request 3 Habitat for Humanity HM19-03 Whippoorwill—New Construction Amendment#2 co 160 6 1.6 NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery, or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. COLLIER COUNTY ATTENTION: Carolyn Noble, Grant Coordinator Collier County Government Community&Human Services Division 3339 E Tamiami Trail, Suite 211 Naples, Florida 34112 Email: Carolyn.noble@,colliercountyfl.gov Phone: 239-450-5186 SUBRECIPIENT ATTENTION: Nick rro,,loheras, President Lisa Lefkow, CEO Habitat for Humanity of Collier County 11145 Tamiami Trail East Naples, FL 34113 Email: llefkow@habitatcollier.org Phone: 239-775-0036 2.2 RECORDS AND DOCUMENTATION D. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to CHS if requested. In any event, SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily accessible, permanent, and secured location for three (3) years after the date SUBRECIPIENT submits the annual performance and evaluation report, as prescribed in 2 CFR 200.334. However, if any litigation, claim, or audit is started before the expiration date of the three (3) year period, the records will be maintained until all litigation, claim, or audit findings involving these records are resolved. If SUBRECIPIENT ceases to exist after closeout of this Agreement, it shall notify the COUNTY in writing of the address where the records are to be kept, as outlined in 2 CFR 200.337. SUBRECIPIENT shall meet all requirements for retaining public records and transfer, at no cost to COUNTY, all public records in 4 Habitat for Humanity HM19-03 Whippoorwill—New Construction Amendment#2 160 6 SUBRECIPIENT's possession upon termination or expiration of the Agreement, and destroy any duplicate exempt or confidential public records that are released from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the COUNTY's information technology systems. IF THE SUBRECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE SUBRECIPIENT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 239 252 6832 239-252- 2679, Michael.Brownlee@colliercountyfl.gov, 3299 Tamiami Trail E.,Naples, FL 34112. * * * Remainder of Page Intentionally Left Blank 5 Habitat for Humanity HM19-03 Whippoorwill—New Construction Amendment#2 60 6 IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each respectively, by authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: AS TO THE COUNTY: CRYSTAL K1,1 EL, CLERK BOARD OF COUNTY COMMISSIONERS OF rr COLLIER CO : ' DA om' mr_ ' WI/ IAM L. McDANIEL, JR., CHAIRMAN Dated: Attest as la:601146 Date: Ho veri l#E t $, Lo 2.z signature only. WITNESSES: AS TO SUBRECIPIENT: 1 C L L,_ HABITAT_ FOR HUMANITY OF COLLIER Witness#1 Signature J CO• T INC. Cnntrn B : Witness#1 Printed Name / LISA LEFKOW, IEF EXECUTIVE 1 OFFICER c ti�� Witne Signat j Date: (Q/,�/ /L - 2?-. Viking ear7an l Witness #2 Printed Name Approved as to form and legality: Derek D. Perry \�� Assistant County Attorn y cc\\' Date: iy A/O V Zo ZZ 6 Habitat for Humanity HM 19-03 Whippoorwill—New Construction Amendment#2 G��