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Backup Documents 11/08/2022 Item #16J1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 J 1 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. ** ROUTING SLIP** Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routingilines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. Marien Ruiz Collier County Sheriff Office mR 0/d v/.2,1 3. County Attorney Office County Attorney Office ,JAK 4. BCC Office Board of County Commissioners 6,11 y f1)f 5/ /'/z/Z Z 5. Minutes and Records Clerk of Court's Office / PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above may need to contact staff for additional or missing information. Name of Primary Staff Marien Ruiz Phone Number Contact info on Contact/Department Collier County Sheriff Office attached sheet Agenda Date Item was 11/8/22 Agenda Item Number 16-J- / Approved by the BCC Type of Document(s) Equitable Sharing Agreement and Number of Original 1 Attached Certification FY23 Documents Attached **Please email PDF of fully executed document to Marien Ruiz—contact info attached** INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature(instead of stamp)? n/a 2. Does the document need to be sent to another agency for additional signatures? If yes, n/a provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legality. (All documents to be signed by JAK the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney.) 4. All handwritten strike-through and revisions have been initialed by the County Attorney JAK Office and all other parties except the BCC Chairman and the Clerk to the Board. 5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip JAK should be provided to the County Attorney Office at the time the item is uploaded to the agenda. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 11/8/22 and all changes made during JAK the meeting have been incorporated in the attached document. The County Attorney Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the11 J b� BCC,all changes directed by the BCC have been made,and the document is ready for the rl /� Chairman's signature. µ-�1' I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05;11/30/12;4/22/16;9/10/21 i6Ji RodriguezWanda From: Marien Ruiz - 3546 <Marien.Ruiz@colliersheriff.org> Sent: Friday, October 21, 2022 2:53 PM To: RodriguezWanda Subject: RE: CCSO BCC Item to be Reviewed - RLS# 22-SHF-00265 EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. That's correct. It could be an original or a scanned copy. Thanks! General Accounting Manager 3319 Tamiami Trail E Building J Naples, FL34142 COn±ae_. f0 (239) 252-0852 Desk (239) 450-1550 Cell marien.ruiz@colliersheriff.org grants@collier.com From: RodriguezWanda <Wanda.Rodriguez@colliercountyfl.gov> Sent: Friday, October 21, 2022 2:49 PM To: Marien Ruiz- 3546 <Marien.Ruiz@colliersheriff.org> Subject: RE: CCSO BCC Item to be Reviewed - RLS# 22-SHF-00265 External Message: Please use caution when opening attachments, clicking links, or replying to this message. Marien, The item has been uploaded to the 11/8/22 BCC agenda. After the item is approved, I assume you will need one original (signed by the Chairman) of the attached document returned to you? Wanda Rodriguez, .MCP, CPM Office of the County .attorney (239) 252-8400 i 16J1 OMB Number 1123.0011 Expires:December 31.2024 (2) Equitable Sharing Agreement and Certification NCIC/ORI/Tracking Number: FLO110000 Agency Name: Collier County Sheriffs Office Type: Sheriffs Office Mailing Address: 3319 E. Tamiami Trail Naples, FL 34112 Agency Finance Contact Name: Sams. Lori Phone: 239-252-0842 Email:Lori.Sams@colliersheriff.org Jurisdiction Finance Contact Name: Johnssen, Derek Phone:239-252-7863 Email:Derek.Johnssen@collierclerk.com ESAC Preparer Name: Ruiz, Marien Phone:2392520852 Email:mariensuiz@colliersheriff.org FY End Date: 09/30/2022 Agency FY 2023 Budget: $233.874.800.00 Annual Certification Report 1 Summary of Equitable Sharing Activity Justice Funds Treasury Funds 2 1 Beginning Equitable Sharing Fund Balance S192,667.77 $511,176.94 2 Equitable Sharing Funds Received $0.00 $346,318.21 3 Equitable Sharing Funds Received from Other Law Enforcement $0.00 $0.00 Agencies and Task Force 4 Other Income $0.00 $0.00 5 Interest Income $1,290.85 $3.425.17 6 Total Equitable Sharing Funds Received dotal of Ines 2.51 $1.290.85 $349,743.38 7 Equitable Sharing Funds Spent,total of Ines a-n, $0.00 $222,920.29 8 Ending Equitable Sharing Funds Balance S193,958.62 $638,000.03 (difference between line 7 aria the sum of lines 1 and 6) 1Department of Justice Asset Forfeiture Program Investigative Agency participants are FBI.DEA ATF.USPIS.USDA DCIS, DSS and FDA - 2Department of the Treasury Asset Forfeiture Program participants are IRS-Cl.ICE.CBP and USSS Summary of Shared Funds Spent Justice Funds Treasury Funds 'a Law Enforcement Operations and Investigations $0.00 $0.00 b Training and Education $0.00 $0.00 c Law Enforcement, Public Safety, and Detention Facilities $0.00 $0.00 d Law Enforcement Equipment $0.00 $222,920.29 e Joint Law Enforcement/Public Safety Equipment and Operations $0.00 $0.00 I Contracts for Services $0.00 $0.00 g Law Enforcement Travel and Per Diem $0.00 $0.00 h Law Enforcement Awards and Memorials $0.00 $0.00 i Drug, Gang, and Other Education or Awareness Programs $0.00 $0.00 j Matching Grants $0.00 $0.00 k Transfers to Other Participating Law Enforcement Agencies $0.00 $0.00 I Support of Community-Based Programs $0.00 m Non-Categorized Expenditures $0.00 $0.00 n Salaries $0.00 $0.00 Total $0.00 $222.920.29 Date Printed: 10/14/2022 Page 1 of 5 0 u� A � Equbzb/oShahngFunds Received From Other Age»des � �� J JL TrannferhngAOencyNnme Justice Funds Treasury Funds Other Income Other Income Type . Justice Funds TreunuryFonds ' Matching Grants Matching Grant Name Justice Funds Treasury Funds Transfers tu Other Participating Law Enforcement Agencies Receiving Agency Name Justice Funds Treasury Funds Support of Community-Based Programs Recipient Justice Funds ' Non-Categorized Expenditures Description Justice Funds Treasury Funds — Salaries Salary Type Justice Funds Treasury Funds ] Paperwork Reduction Act Notice Under the Paperwork Reduction Act, a person is not required to respond Na collection of information vnkmo it displays a valid OMB control number. We try to create accurate and easily understood forms that impose the least possible burden an you to complete. The estimated average time to complete this form is 30 minutes, If you have comments regarding the accuracy of this estimate, or suggestions for making this form simpler. please write to the Money Laundering and Asset Recovery Section ai1400 New York Avenuo. N.VV' Washington. DC200O5. Privacy /\ot Notice The Department of Justice is collecting this information for the purpose of reviewing your equitable sharing expenditures, Providing this information is voluntary, however. the information iu necessary for your agency to maintain Program compliance. /nfonnuUononUocted /s covered byOopa�montofJuodoe System of Records Notice, 71 Fed. Reg, 2317O (�Nay18 2OO`') Jk4O'022 Department of Justice Consolidated Asset Tracking System (CATS). This information may be disclosed t'— contractors —�ory when necessary 10 accomplish an agency funcUon. /o law onfo�onnentwhen there /savin!ahnnorpoi*nUe| vio|ah � —n of law, ovir accordance with other published routine uses, For a complete list of routine uaeo, see the System of Records Nod-- -- amended by subsequent publications. Single Audit Information Independent Auditor Name: Chris Kessler Company: Clifton Larson Allen LLP Phone: 229'228'9980 Email: chrio.heos|er@daconnecLcom Date Pnnled' 1U/14/2O22 Page 2mf5 Were equitable sharing expenditures included on the Schedule of Expenditures of Federal Awards (SEFA)—�—1 ke J 1 jurisdiction's 3inQ|a Audit for the prior fiscal year? |f the jurisdiction did riot moot the threshold to have a Single Audit performed, select Threshold Not Met. YES F NO THRESHOLD NOT MET -- Prior Year Single Audit Number Assigned by Federal Audit Clearinghouse: 19250230281 Date Printed:1O/14Cl822 Page 3of5 A u� A � Affidavit � o� ,� � Under penalty of perjury, the undersigned officials certify that they have read and understand their obligations d them WdetoEqu�d�e3ha� fo r Sub �vne* Equitable Sharing Agreement, and the applicable xon(innn of the Code o/ � dmna/ Regulations, Theoequen updates, this ne�i[Ythat the iofornnai)onoubmiModon the Equitable Sharing Agreement andCertification [o un oem/Qmeomn|n|e|s ao«ou»Ungof funds received and spent by the Agency, rm (ESAC) |� ananuurmAe The undersigned certify that the Agency is in compliance with the applicable nondiscrimination requirements of thefollowing laws and their Depa�m*n|ofJuuhoeimp(emanUngregu|ehuns: TiURV| of the Civil Rights Act o/ 10G4 (42USC 2000d»Q xe4.), TNe |Xof the EduoohonAmendments of1Q72 (2DU.8.C� G1G81 etaoq ) 8eoUon5U4of the Rehobi|�ks'U- 8ui [ 1�'3 (2QU3.C. § 7O4). ondUheAg* DisohminabnnA�of1g76 (42U� C� § G1U1 't'xoq ) wh�hprohibit disoi"n(na»»*ono'/y/ ha�scfreoo. cobr nmhona|ohQm' dismbiUty, oregaineny0mdaal|yan�sUed -nzgne' orac1ivity ornnthwoom�vm/ o» me 0adaroUy assisted education proQrarn or activity. The Agency agrees --' that i|vvi|~comp'|^ v��h all `' statutes basis «`sex m �ny Pe'miMiogfederal inveaUgobmsaccess 0o records a d oth — � � federalw`v^ wno ��uemunm u»mp|�ncewkhdvi| hghtoand o�erapphcab|estatutes r«xm»yand �«a»ur«em »fi«honna\/«» aommybenecasuory *odeb*nnino Equitable Sharing Agreement This Federal Equitable Sharing Agreement, entered into among (1) the Federal Qovennman\ (2)the Agency and (J) the Agency's governing body, aata forth the requirements for participation in the federal Equitable Sharing Program and theres|hohonmuponUneuanoffedora||y [o�eitodfundo. propa�y' andanyintunaatmarnedthene~- which are equitably shared wKhpa�icipehnglaw enfomemen\ agencies. Bynubm/Uing this/urnn. the Agency agrees that '�''wiUbe bound uy the Gu�oand uUsubsequent updates, this Equheb|eShuhngAgoeemenLand the appUcob|esoo�onuuf the Code ofFederal Regulations. Submission of the ESAC is a prerequisite to receiving any funds or property through the Equitable Sharing Program. 1. Submission. The ESAC must be signed and electronically submitted within two months of the end of the Agency's fiscal year. Electronic submission constitutes submission to the Department of Justice and the Department of the Treasury, 2. Signatories. The ESAC must be signed by the head of the Agency and the head of the governing body. Examples of Agency heads include police chief, uheriff, dinaoinr, nommioaioner, ouperin<endent, odmin|straior, county , district attorney, prosecuting attorney, state attorney, commonwealth attorney, and attorney gunmre| Thegoverning body head /sthe head uf the agency that appropriates funding tn the Agency Examples of governing body heads�includecity� m city council oha|rpemon. county execuhve. county oound| chairperson, adminiaira<or. rommi---- 'io er. andz»~`e'''~'. The»anager' m�yor' governing body head cannot be an official or employee of the Agency and must be from a separate entity, 3, Uses. Shared assets must be used for law enforcement purposes in accordance with the Guide and all Subsequent updates, this Equitable Sharing Agreement. and the applicable sections of the Code of Federal Regulations, 4. Transfers. Before the Agency transfers funds to other state o,local law enforcement egenoias it must obtain whUen approval bnmthe Dapa�men1ofJunhneorDapa�montof the Tvemsury Tnanmfersof�tangible ' � �ng epvopa�yan* nc4penni�ed Agencies that transfer or receive equitable sharing funds must pe�or ^sub'recipien monitoring nf Federal Regu|ahons. '- " 5. Internal Controls. The Agency agrees to account separately for federal equitable sharing funds received from the Department Of Justice and the Department of the Treasury, funds from state and local forfeitures,joint law enforcement operations funds, and any other sources must not be commingled with federal equitable sharing funds. The Agency certifies that equitable sharing funds are maintained by its jurisdiction and the funds are administrated in the same manner as the jurisdictions's appropriated or general funds. The Agency further certifies that the funds are Subject to the standard accounting requirements and practices employed by the Agency's jurisdiction in accordance with the requirements set forth in the Guide, any subsequent updates, and the Code of Federal Regulations, including the requirement to maintain relevant documents and records for five years. The misuse or misapplication of equitably shared funds or assets or supplantation of existing resources with shared funds or assets is prohibited. The Agency must follow its jurisdiction's procurement Policies when expending equitably shared funds, Failure to comply with any provision of the Guide, any Subsequent updates, and the Code of Federal Regulations may subject the Agency|osanctions. G. Single Audit Report and Other Reviews. Audits shall be conducted as provided by the Single Audit Act Amendments of 1996 and OMB Uniform Administrative Requirements, Costs Principles, and Audit Requirements for Federal Awards. The Agency must report its equitable sharing expenditures on the jurisdiction's Schedule of Expenditures nf Federal Awm s (SEFA)underAosiotnnoeLinhngNumbo, 1G.922forOepo�mentofJuoMueond21O1OforOepo�mento[theTreoau'- The Date Printed:�1O/14/2O22 Page 4of5 � Depa�men c�Junhopand8�eOopa�nn»n�of\heTnoasury reserve the hgNVzuunduc oudhsorreviews. ���� �� ^� 7. Freedom oy Information Act (FOU\). |nfnnnaUun provided in this Dooumen( im subject Wthe F0A requirements of the Department of Justice and the Department of the Treasury. Agencies Must follow local release of information policies, 8. Waste, Fraud, or AbUse. An Agency or governing body is required to immediately notify the Department Of JUStiCe'S Money Laundering and Asset Recovery Section and the Department of the Treasury's Executive Office for Asset Forfeiture of any allegations or theft. fraud. waste. or abuse involving federal equitable sharing funds. Civil Rights Cases During the past fiscal year: M\ has any court or administrative agency issued any finding. judgment, or determination that the Agency discriminated against any person or group in violation of any of the federal civil rights statutes listed above; or (2) has the Agency entered Settlement GnVSettlement agreement with respect to any complaint filed ' �with 8 court or administrative agency alleging that the Agency discriminated against any parson or group in violation of any of the federal civil rights statutes listed above? _ �� _ Yes �� No Agency Head Namn�Rumbmok. Kevin J Title: Sheriff Emoikhq@oo|henahnritna( Signerum: *ndbe Dehe.,om~oommmy*`ow� information provided on this E5Acis true and accurate and has been reviewed and authorized uy the Law Enforcement Agency Head whose npnm appears above,Entry mthe Agency Hw*o name 000ve indicates his/her agreement to abide by the Guide,any subsequent unuaws.and meCode of Federal nvsu|�ions.|ouvu.nnenovnngvnnn/osmm/ymnxpenuxvmo and mxo°mnuomprocurement qoi,=� voucie= and procedures. Governing E]mdV Head ATTEST . Name' McDaniel, William L CRvm,�� K-SnE LII,.h Title Chairman Email: BiUMcD ieJ@od|i BY: as signature on Signature: ate: To the best of my knowledge and belief,the Agency's current fiscal year budget reported on this ESAC is true and accurate and the Governing Body Head whose narne appears above certifies that the agency's budget has not been supplanted as a result of receiving equitable sharing funds, Entry of the Governing Body Head name above indicates his!her agreement to abide by the policies and procedures set forth in the Guide,any subsequent updates,ano the Code of Federal Regulations I certify that I have obtained approval from and I am authorized to submit this form on behalf of the Agency Head and the Governing Body Head. A�*, vvew ,I—and legality Jeffrey A. n�bo^^ Date Printed: 10/14C2O32 County Attorney^