Agenda 11/08/2022 Item #16A 6 (After-the-Fact donation of Sand/sand & sand transportation/delivery from Stewart Materials and Rapid Trucking)11/08/2022
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners accept an after -the -fact donation of sand and
sand transportation/delivery from Stewart Materials and Rapid Trucking respectively, received by Collier
County in advance of Hurricane Ian's landfall in the total amount of $2,275.50
OBJECTIVE: To receive after -the -fact approval from the Board of County Commissioners to accept a donation
of sand supplied to Collier County in advance of Hurricane Ian's arrival.
CONSIDERATIONS: Anticipating the need to provide no -cost sandbags to Collier County residents preparing
for Hurricane Ian's landfall, two County departments began advance planning during the week of September 19,
2022. The Public Services Parks and Recreation Division teamed up with the Transportation Management Services
Road Maintenance Division to make sand and sandbags available to the public.
Initial planning was of a small scale as the supply of sand was limited, being only the existing sand in the yard at
4800 Davis Boulevard, typically used for maintenance activities (approximately 40 tons). Road Maintenance had
previously purchased a more than sufficient stockpile of empty bags and a sand bagging machine. Five (5) days
before Hurricane Ian's landfall Road Maintenance received a call from Stewart Materials offering to supply over
one hundred (100) tons of donated sand.
Planning quickly advanced for a larger effort. Four (4) county sites were identified, and plans were completed. A
September 26 press release from the County Communications, Government & Public Affairs Division informed
residents that sand was available at three Collier County parks and one location in Immokalee for those interested
in obtaining sandbags. Residents were informed to bring their own shovel and/or trowel to fill the bags and that
there was a limit of 10 bags per person. That same day 135.83 tons of sand was supplied by Stewart Materials
valued at $1,225.17 (donated material unit cost $9.00/ton), with sand transportation provided by Rapid Trucking for
a total cost of $1,050.33.
The park locations were Donna Fiala Eagle Lakes Community Park, 11565 Tamiami Trail E., Max A Hasse, Jr.
Community Park, 3390 Golden Gate Boulevard West, and North Collier Regional Park, 15000 Livingston Road.
Sand was available in Immokalee at 415 Sgt. Joe Jones Road.
Pre -made sandbags filled at 4800 Davis Boulevard by Road Maintenance staff were also available at North Collier
Regional Park. Sites were monitored by County staff. Approximately 30,000 sandbags were distributed.
FISCAL IMPACT: There is no additional fiscal impact associated with Board acceptance of this after -the -fact
donation of sand and sand delivery valued at $2,275.50. Related costs for county -supplied materials for the
sandbag operation were:
Item
Amt
Unit
Unit Cost
Cost
(dollars)
(dollars)
Sandbags
30,000
Each
$0.50
$15,000
Sand
40
Ton
$20.00
$800
(delivered)
Total
$15,800
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality and requires majority vote for approval. -JAK
GROWTH IMPACT: There is no Growth Management Impact resulting from this action.
RIF,COMMENDATION: That the Board of County Commissioners approves the after -the -fact donation of sand
and sand delivery from Stewart Materials and Rapid Trucking valued at $2,275.50.
PREPARED BY: Jerry Kurtz, Road Maintenance Division Director, Transportation Management Services
Department
I Packet Pg. 504
11/08/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.6
Doe ID: 23667
Item Summary: Recommendation that the Board of County Commissioners accept an after -the -fact donation of
sand and sand transportation/delivery from Stewart Materials and Rapid Trucking respectively, received by Collier
County in advance of Hurricane Ian's landfall in the total amount of $2,275.50
Meeting Date: 11/08/2022
Prepared by:
Title: Project Manager, Principal — Road Maintenance
Name: Gerald Kurtz
10/14/2022 2:24 PM
Submitted by:
Title: Project Manager, Principal — Road Maintenance
Name: Gerald Kurtz
10/14/2022 2:24 PM
Approved By:
Review:
Growth Management Department Jeanne Marcella Growth Management Department
Growth Management Operations Support Tara Castillo
Growth Management Department
Growth Management Department
County Attorney's Office
Office of Management and Budget
Office of Management and Budget
County Manager's Office
Board of County Commissioners
Gerald Kurtz
Growth Management
Trinity Scott
Transportation
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Debra Windsor
Level 3 OMB Gatekeeper Review
Christopher Johnson Additional Reviewer
Amy Patterson
Level 4 County Manager Review
Geoffrey Willig
Meeting Pending
Completed
10/14/2022 3:59 PM
Additional Reviewer Completed
10/14/2022 4:01 PM
Skipped
10/14/2022 2:34 PM
Completed
10/17/2022 10:11 AM
Completed
10/17/2022 10:30 AM
Completed
10/17/2022 10:49 AM
Completed
10/31/2022 7:54 AM
Completed
11/02/2022 10:53 AM
11 /08/2022 9: 00 AM
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