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DSAC Minutes 09/05/2007 R September 5, 2007 MINUTES OF THE MEETING OF THE COLLIER COUNTY DEVELOPMENT SERVICES ADVISORY COMMITTEE Naples, Florida, September 5, 2007 LET IT BE REMEMBERED, that the Collier County Development Services Advisory Committee in and for the County of Collier, having conducted business herein, met on this date at 3:30 P.M. in REGULAR SESSION in Conference Room #610 in the Collier County Community Development Services Center, 2800 N. Horseshoe Drive, Naples, Florida, with the following members present: CHAIRMAN: William Varian Charles Abbott James Boughton David Bryant Clay Brooker Dalas Disney David Dunnavant Blair Foley George Hermanson Reed Jarvi Thomas Masters Fred Reischl Excused: Marco Espinar Robert Mulhere Absent: Brian Jones ALSO PRESENT: Joe Schmitt, CDES Administrator Marlene Stewart, Staff Liaison Jeffrey Klatzkow, County Attorney's Office A. Roland Holt, Director, Building Review & Permitting Dept. Nick Casalanguida, Transportation Services Phil Gramatges, Public Utilities James French, Operations Manager, Operations Support Gary Mullee, Business Management & Budget Manager Lisa Koehler, Public Information Coordinator, CDES Michele Mosca, Principal Planner, Comprehensive Planning DEVELOPMENT SERVICES ADVISORY COMMITTEE AGENDA September 5, 2007 3:30 p.m. Conference Room 610 I. Call to order II. Approval of Agenda III. Approval of Minutes from August 1,2007 meeting IV. Staff Announcements/Updates A. CDES Update - Joe Schmitt B. Transportation Division Update - Nick Casalanguida C. Public Utilities Division Update - Roy Anderson D. Fire Review Update - Ed Riley E. County Attorney Update - Jeff Klatzkow V. Old Business A. Review/Approval of Meter Sizing Form - Phil Gramatges VI. New Business A. Joe Schmitt, Jamie French - Addressing Ordinance - Review and Discussion B. Gary Mullee - Presentation SAP Strategic Management System Prototype Implementation in the Building Dept. Presentation Proposed Restructuring of Building Permit Fees C. Michelle Mosca - School Concurrency Program Processes Presentation - VII. Member Comments - Attendance Requirements VIII. Adjournment Next Meetinq Dates September 19, 2007 LDR Subcommittee -1 pm October 10, 2007 - CDES Conference Room 610 -1pm November 7,2007 - CDES Conference Room 610 - 3:30 pm December 5, 2007 - CDES Conference Room 610 September 5, 2007 I. Call to Order The meeting was called to order by Chairman William Varian at 3:34 PM. A quorum was established. II. Approval of Al!enda Mr. Reischl moved to approve the Agenda. Second by Mr. Masters. Carried unanimously, 11-0. III. Approval of Minutes Mr. Reischl moved to approve the Minutes of the August 1, 2007 meeting as submitted. Second by Mr. Foley. Carried unanimously, 11-0. IV. Staff Announcements E. County Attorney Update - Jeffrey Klatzkow, Esq. Chairman Varian stated that he requested confirmation from the County Attorney's office regarding the legality of allowing three members from the Development Services Advisory Committee to also serve on the Fire Review Task Force and there was no violation of the Sunshine Law. Mr. Klatzkow confirmed that there was no violation and the members could sit on both committees. C. Public Utilities Update - Phil Gramatges for Roy Anderson Mr. Gramatges stated the AUIR had been submitted to CDES. He pointed out the projections for population are considerably less than last year. Mr. Disney asked about the effect of the anticipated lower population figures. Mr. Gramatges stated the Impact Fee studies have not been completed and the Master Plan has to be revised. V. Old Business A. Review/Approval of Meter Sizing Form - Phil Gramatges Mr. Disney suggested modifying the Water & Sewer System Analysis form language in Item #4 from "design engineer" to "design professional" since the form may be completed by an architect or an engineer. Mr. Foley suggested a further amendment from "design professional" to "architect/engineer licensed in the State of Florida" since "design professional" could be construed to include design/drafting firms. 2 September 5, 2007 Mr. Gramatges stated he would immediately revise the form, and all references to "design engineer" would be changed. There was a discussion led by Mr. Abbott concerning the Fixture Flow Valve Worksheet. It was determined that, under the heading of "Urinal," the Worksheet would be modified to indicate only the item to be checked from the categories listed (i.e., either "standard" or "valve" - not both). Mr. Abbot moved to approve the forms with the above-referenced modifications. Second by Mr. Disney. Carried unanimously, 11-0. (David Bryant arrived at 3:40 PM) IV. Staff Announcements A. CDES Update - Joe Schmitt . There has been no change to the budget since the workshop. He is considering reducing his department's work week to thirty hours to stay within budget . His department took in ovcr $1 Million fees last month . Commercial construction is still higher than residential . Contractor licensing fees have not been raised since 1992 . Tom Kuck, Director of the Engineering Services Department, will retire in October . The Engineering Services and Environmental Services Department are being combined into one department Mr. Schmitt further stated that he is considering a course of action against various contractors who did not pay re-inspection fees when obtaining a final Certificate of Occupancy or Completion. He will begin sending letters to these contractors asking that past fees be paid or no further permits will be issued to them. The Department could generate an additional $600,000 in revenue from these fees. He stated he would keep the Committee advised as to what action is taken. D. Fire Review Update - Ed Riley (not present) No report VI. New Business A. Addressing Ordinance - Joe Schmitt, Jamie French Mr. Schmitt stated the goal is to simplify the process regarding the overuse of names within a subdivision. The critical issue is 911 notification. Identification is based on the address number of the house and the street name. The concern is for street names only. One problem was that a zoning name for a PUD could not also be used as the name of the subdivision, which did not make sense. The goal of the Ordinance is to avoid duplications in the names of major developments or "projects." 3 September 5, 2007 Mr. Boughton questioned why staff is requiring the assigning of suite numbers within a shell office building when the actual space had not yet been developed. Mr. French stated the property appraiser's office would no longer be involved in numbering. He also stated that the units within space did need to be identified, but that he would look into the requirements to see what could be done to simply the process. Mr. Brooker asked if the new form would take the place of the addressing checklist which has been attached to the Land Use Petition forms. Mr. French stated the intent was to eliminate any ambiguity but not to change the process and the addressing checklist form remained valid. Mr. Schmitt stated these issues would be addressed and clarified. B. Presentation - Gary Mullee Mr. Mullee stated the presentation was a draft - "early thinking." He further stated there was a great variation in the amount of fees being charged for new construction based on a valuation table as opposed to square footage. One problem was that the valuation tables were not consistent. His plan suggested: . Charging fees based solely on square footage for residential new construction . Changing the percentage of the application fee to be paid initially from 10% to 33%. . In June, 2006, 2400 residential permit applications were filled out and completed the review process and, of those issued permits, approximately 1500 were not picked up because they were apparently "speculative." . Better control for different parts of the process . Advantages to "building green" are being studied . New revenue permits fees are $ .30 per square foot . Fire review is a separate process . Fee amounts will be adjusted to remain "revenue neutral" When asked about the definition for square footage, Mr. Mullee explained that it is the "living area." Mr. Mullee stated he would submit a more detailed proposal to the Committee in October ifhe has Committee support to continue. Mr. Dunnavant moved to allow Mr. Mullee to bring his proposal back to Committee at a later date. Secolld by Mr. Jarvi. Carried unanimously, 12-0. Mr. Mullee further stated the County's software implementation is on time and on budget. 4 September 5, 2007 C. School Concurrency Program Process Presentation - Michele Mosca Mr. Schmitt stated the County is required by the State to reach an inter-local agreement with the School Board to be approved by March 1,2008. This includes a Public Schools Facilities element. There are processes and procedures being discussed between the School Board and the County to implement a School Impact Analysis ("SIA"). The County, Cities and School District are mandated to establish a level of service standard for elementary, middle, and high schools which is to be achieved and maintained. Ms. Mosca's presentation was distributed to the Committee. The purpose of her presentation was to provide a brief overview of the preliminary review process regarding new residential developments and the potential impact of future students on school capacity and availability of services. There was a discussion by the Committee during which it was mentioned that this is a GMP amendment which will add another step to the review process and result in additional fees and will, in turn, affect the development community. Mr. Schmitt stated there would be a public hearing before any policy would be implemented. Mr. Brooker asked if the Committee was allowed to add exceptions or to make suggestions. He stated if a plat application had been submitted, an exception should be granted. Mr. Jarvi asked ifthere would be a credit to the school impact fees if a development does not anticipate any student generation. Mr. Dunnavant moved to reject the recommending of this component of the inter- local agreement, as presented. Second by Mr. Jarvi. Carried unanimously, 12- O. VII. Member Comments A. Attendance Requirement Chairman Varian reminded the Committee that a copy of the Municipal Code, Chapter 2, Division 12, had been provided. He pointed out Items (b), (c) and (d) under Section 2-1034, "Removal from office; failure to attend meetings." He stated that eight members are required to attend each meeting in order to achieve a quorum. He asked the members to review this document. He further stated that the terms of four members of the Committee will be up for renewal or will expire before the end ofthis year. 5 September 5, 2007 Mr. Disney asked when building permit review comments would be available online. Mr. Schmitt stated that it was not yet available. IV. Staff Announcements B. Transportation Division - Nick Casalanguida . The AUIR has been completed and will be submitted on October IS - 16 . Construction ofa majority of the road projects is running ahead of schedule. . Construction on Collier Blvd. between Golden Gate Boulevard and Pine Ridge may be ready in about a year . The bonding company for the utility contract has come on board to assist with the completion of the contractor's portion of the work on the Vanderbilt Beach Road project VIII. Meetinl! Dates October 10, 2007 - commencing at 1:00 PM November 7, 2007 - commencing at 3:30 PM December 5, 2007 - time to be announced There being no further business for the good ofthe County, the meeting was adjourned by order of the Chair at 5:25 PM. DEVELOPMENT SERVICES ADVISORY COMMITTEE William Varian, Chairman These Minutes were approved by the Committee Chair on as presented , or as amended 6