Backup Documents 09/27/2022 Item #16D 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP jkiot
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO A
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County :•tt Offi
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorn• 0 • n
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Carolyn Noble Community and Human CN 8.31.22
Services
2. County Attorney Office— DDP County Attorney Office
opP caiG/v2-
3. BCC Office Board of County
Commissioners l j3 /c/ togL'
4. Minutes and Records Clerk of Court's Office 1,�VV(I f�� 1CL$�:
PRIMARY CONTACT INFORMATION �, I 0
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Carolyn Noble Phone Number 239-450-5186
Contact/ Depaitment
Agenda Date Item was Agenda Item Number
Approved by the BCC / C
Type of Document 1 AMENDMENT WITH 3 ORIGINALS Number of Original 3 originals
Attached YOUTH HAVEN AMENDMENT#2 Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK CN N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on above date and all changes made during o N/A is not
the meeting have been incorporated in the attached document. The County n an option for
Attorney's Office has reviewed the changes,if applicable. 0 J1//" this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made, and the document is ready for the 09( an option for
Chairman's signature. this line.
I
MEMORANDUM
Date: October 8, 2022
To: Carolyn Noble, Grants Coordinator
Housing & Human Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Amendment #2 between Collier County and
Youth Haven, Inc.
Attached, are two original copies of the agreement amendment referenced above,
(Item #16D6) approved by the Board of County Commissioners September 27, 2022.
The third original agreement amendment will be held in the Minutes and Records
Department for the Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachments (2)
606
FAIN# E-21-UC-12-0016
Federal Award Date 10/2021
Federal Award HUD
Agency
CFDA Name Emergency Solutions Grants
CFDA/CSFA# 14.231
Total Amount of $71,000.00
Federal Funds
Awarded
Subrecipient Name Youth Haven, Inc.
DUNS# UEI# 077283319 H53EDBJFE816
FEIN 23-7065187
R&D No
Indirect Cost Rate No
Period of January 1, 2022—March 31,
Performance 2023
Fiscal Year End 06/30
Monitor End: 6/30/23
SECOND AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
YOUTH HAVEN,INC.
Rapid Re-Housing Assistance and Case Management
THIS AMENDMENT is made and entered into this 27f' day of pf eriber , 2022, by and
between Collier County, a political subdivision of the State of Florida,("COUNTY" or"Grantee")having
its principal address as 3339 € Tamiami Trail East, Naples FL 34112, and YOUTH HAVEN, INC
(SUBRECIPIENT) a private not-for-profit corporation existing under the laws of the State of Florida,
having its principal office at 5867 Whitaker Road,Naples,FL 34112.
RECITALS
WHEREAS, on January 11, 2022, the COUNTY entered into an agreement with the
SUBRECIPIENT using Emergency Solutions Grants (ESG) funds, pursuant to the Homeless Emergency
Assistance and Rapid Transition to Housing(HEARTH)Act(24 CFR 576)amending the McKinney-Vento
Homeless Act(42 U.S.C. 11371-11378);and
WHEREAS, make it known that pursuant to HUD Notice CPD-22-09, Issued on June 15, 2022,
Subject: Expedited Regulatory Waivers for the Emergency Solutions Grants, Continuum of Care, Youth
Homelessness Demonstration Program, and Housing Opportunities for Persons with AID Programs,
Sections h.ESG-24 Month Limit on Rental Assistance and i.ESG-Restriction of Rental Assistance to Units
with Rent at or Below FMR,and HUD Miami Field Office approval,the above waivers apply to this grant
though the expiration period of March 23,2023;and
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Rapid Rehousing Amendment#2 �Q
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WHEREAS,the Parties desire to amend the Agreement to revise the project component amounts
and remove the maximum payment limit per youth.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree to
amend the Agreement as follows:
Words Struck Through are deleted; Words Underlined are added
PART I
SCOPE OF WORK
The SUBRECIPIENT shall,in a satisfactory and proper manner and consistent with any standards required
as a condition of providing ESG funds,as determined by Collier County Community and Human Services
Division(CHS),perform the tasks necessary to conduct the program as follows:
PROJECT DETAILS
Emergency Solutions Grants Program will provide:
Rapid Re-Housing for abused, neglected, abandoned,and homeless youth.
Emergency Shelter Case Management for youth preparing to exit to Rapid Rehousing.
Project Component One: Short- to medium-term rental assistance for abused, neglected,
abandoned, and homeless youth including but not limited to, rent, security deposits, application
fees,move-in costs, last month's rent,and utility deposits and/or payments.with a limit
of$5,000 per youth.
Project Component Two: Case Management/Personnel Salaries including but not limited to,
counseling,referrals to needed services,and developing an individualized housing and service plan,
including a path to permanent housing stability.
* * *
1.2 PROJECT DETAILS
A. Project Description/Budget
The budget identified for the Rapid Rehousing Project shall be as follows:
Description Federal Amount ESG Match 1:1
Project Component 1: Short-to medium-term rental $45,000.00
assistance for abused, neglected, abandoned,and homeless $66,000.00
youth including but not limited to,rent, security deposits,
application fees,move-in costs, last month's rent,and utility
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deposits and/or payments.with a maximum limit of$5,000
per youth.
Project Component 2:Case Management/Personnel Salaries $26,000.00
including but not limited to,counseling,referrals to needed $ 5,000.00
services, and developing an individualized housing and
service plan, including a path to permanent housing stability.
ESG Match Requirement: Match is required for a minimum Documentation of i71,000.00
of dollar-for-dollar with each submitted pay request. ESG Eligible
Matching Funds
Total Federal Funds: $71,000.00
D. Payment Deliverables
Payment Deliverable Payment Supporting Documentation Submission Schedule
Project Component 1: Short-to Exhibit B along with proof of Monthly,by the 306'
medium-term rental assistance rent payment as evidenced by cancelled of the month
for abused, neglected, abandoned checks, bank statements,utility bills, following the month
and homeless youth including but lease agreement, landlord agreement of service
not limited to,rent, security (initial payment only), and any other
deposits,application fees,move- documents as requested.
in costs, last month's rent,and
utility deposits and/or payments.
with a maximum limit of$5,000
per youth.
Project Component 2: Case Exhibit B along with documentation to Monthly,by the 30th
Management/Personnel Salaries include but not limited to timesheets, of the month
including but not limited to, payroll detail reports,banking and any following the month
counseling,referrals to needed other documents as requested. of service
services,and developing an
individualized housing and
service plan, including a path to
permanent housing stability.
ESG Match Exhibit B-1 with supporting Match Monthly Match: a
documentation minimum of dollar-
for-dollar,with each
submitted pay request,
until 100%of funded
amount reached.
* * *
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1.6 NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid),
commercial courier,and personal delivery,sent by facsimile or other electronic means.Any notice
delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and
other written communications under this Agreement shall be addressed to the individuals in the
capacities indicated below, unless otherwise modified by subsequent written notice.
COLLIER COUNTY ATTENTION: Carolyn Noble,Grant Coordinator
3339€Tamiami Trail East, Suite 213
Naples,Florida 34112
Email:Carolyn.Noble@colliercountyfl.gov
Telephone:(239)450-5186
SUBRECIPIENT ATTENTION: Linda Goldfield, Executive Director
Youth Haven, Inc.
5867 Whitaker Road
Naples,Florida 34112
Email: Linda.Goldfield@youthhavenswfl.org
Telephone: (239)687-5155
*
2.2 RECORDS AND DOCUMENTATION
D. Upon completion of all work contemplated under this Agreement, copies of all
documents and records relating to this Agreement shall be surrendered to CHS, if
requested. In any event, the SUBRECIPIENT shall maintain all documents and records
in an orderly fashion and in a readily accessible,permanent,and secured location for five
(5)years after the date of submission of the annual performance and evaluation report,
as prescribed in 2 CFR 200.333. However, if any litigation, claim, or audit is started
before the expiration date of the five(5)year period,the records will be maintained until
all litigation, claim, or audit findings involving these records are resolved. If
SUBRECIPIENT ceases to exist after the closeout of this Agreement, it will notify the
COUNTY, in writing, of the address where the records are to be kept, as outlined in 2
CFR 200.337. The SUBRECIPIENT shall meet all requirements for retaining public
records and transfer, at no cost to COUNTY, all public records in possession of the
SUBRECIPIENT upon termination of the Agreement and destroy any duplicate exempt
or confidential public records that are released from public records disclosure
requirements. All records stored electronically must be provided to the COUNTY in a
format that is compatible with the COUNTY's information technology systems.
IF SUBRECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE SUBRECIPIENT'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 239 252 6832
Mielta-eLGe-Vii).eollieFeella04:1-.-gov 239-252-2679
Michael.Brownlee uncolliercountyfl.gov, 3299 Tamiami Trail E,Naples FL 34112.
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IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each, respectively, by an
authorized person or agent,hereunder set their hands and seals on the date first written above.
ATTEST: AS TO THE COUNTY:
CRYSTAL K.'KINEL,CLERK BOARD OF CO - !, -e•A ISSIONERS OF
COLLIER 1 I !V,FLORID•
• ` tr -1 V �, ` C, Air_ 111° `
'Attest a e'tel . pit By. Jam' `�
Will'%m L. McDaniel,Jr.,Chairman
Dated: N '
V. ; btu cn Date: S ET -1 I z.p'Z -L
(SEAL)
ITNESSES: AS TO SUBRECIPIENT:
YOUTH HAVEN,INC.
Witness#1 Signature
Mtkt ' ' 2 1 v� B . -
ckjoierinteds Name Linda 'ol ie ,Executive Director
�aDa���_
ate: ��� Z_ \ O^lc��
� ► tgnature
nhICo/ VtleiMpfL
Witness#2 Printed Name
Ap,. • ed as to form and legality:
of ,Derek D. Perry \.„..)
Assistant County Attorney P,
Date: O C.T_G / 2,, t. L `b
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