Backup Documents 09/27/2022 Item #16E9 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
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TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office �Ak� at/�5
4. BCC Office Board of County
Commissioners kr/yj '� ' /t7/ z
5. Minutes and Records Clerk of�ourt's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Cherie DuBock Phone Number 239-252-3756
Contact/ Department
Agenda Date Item was 9/27/2022 Agenda Item Number 9'
Approved by the BCC I C. E.
Type of Document Resolution 1/2 Number of Original 1
Attached aa'1� p— Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? -C,D
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CD
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's CD
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CD
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CD
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip CD
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 9/27/2022(enter date)and all changes CD N/A is not
made during the meeting have been incorporated in the attached document. The an option for
County Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made, and the document is ready for the an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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Ann P. Jennejohn
From: Ann P.Jennejohn
Sent: Thursday, October 6, 2022 2:49 PM
To: DuBockCheri
Subject: Resolution 2002-152 (Item#16E9 9-27-22)
Attachments: Resolution 2022-152.pdf
For your records.
Thavtk you!
Ann Jennejohn
13MR Sevtior Deputy Clerk II
Clerk to the Value Adjustmevtt Board
4t
Office: 23 9-252-8406
Fax: 239-252-8408 (if applicable)
Avt4A.Jenklejohvt@CollierClerk.com
Office of the Clerk of the Circuit Court
t`*i, ',#~ Sr Comptroller ptroller of Collier Couvtty
32q Tavv iawti Trail, Suite #401
Naples, FL 34112-5324
www.CollierClerk.com
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RESOLUTION NO. 2022 - 1 52
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, PROVIDING FOR UPDATED EMS USER
FEES FOR COLLIER COUNTY AMBULANCE SERVICES, UPDATED
BILLING AND COLLECTION PROCEDURE, HOSPITAL TRANSPORT
BILLING AND FEES, ADJUSTMENTS OF EMS USER FEES PURSUANT
TO COLLIER COUNTY ORDINANCE NO. 96-36, WAIVER OF EMS USER
FEES FOR SPECIAL EVENTS, AND AN UPDATED PROCEDURE FOR
APPROVING HARDSHIP CASES AND PAYMENT PLANS; SUPERSEDING
AND REPLACING RESOLUTION NO. 21-175; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Collier County Emergency Medical Services (hereinafter referred to as
"EMS") provides ambulance services to the residents and visitors of Collier County; and
WHEREAS, the Collier County EMS operating budget is funded exclusively through ad
valorem taxes and user fees; and
WHEREAS, the Board of County Commissioners has an Agreement with current Board
approved billing provider (hereinafter referred to as to "Billing Consultant") to provide collection
services for ambulance services and associated fees; and
WHEREAS, this Resolution is intended to apply irrespective of whether EMS billing staff
and current Board approved billing provider are responsible for the collection of fees for ambulance
services; and
WHEREAS, Collier County Ordinance No. 96-36 § 5 provides that the user fees for
ambulance services may be established by Resolution of the Board of County Commissioners
(hereinafter referred to as to "the Board").
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
SECTION ONE: EMS USER FEES
BASE RATES:
SERVICE LEVELS CODES
BASE CHARGES
A. EMS—BLS NON-EMERGENCY A0428 $ 800.00
B. EMS—BLS EMERGENCY A0429 $ 800.00
C. EMS —ALS I NON-EMERGENCY A0426 $ 800.00
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D. EMS—ALS 1 EMERGENCY A0427 $ 800.00
E. EMS —ALS 2 EMERGENCY A0433 $ 850.00
F. EMS —ALS SCT EMERGENCY A0434 $ 900.00
G. EMS —TREATMENT W/O TRANSPORT A0098 $ 175.00*
H. EMS—HELICOPTER A0431 $ 7,500.00
MILEAGE RATES:
SERVICE LEVELS CODES MILEAGE CHARGE
A. EMS —GROUND UNIT A0425 $ 15.00
(Minimum Charge of 1 mile and no cap)
B. EMS—AIR UNIT A0436 $ 185.00
* There shall be no Treatment W/O Transport (G) charges for third party calls, public assistance
calls, or traffic accidents where only assessments are performed, and no treatment is required.
SPECIAL EVENTS AND MISCELLANEOUS RATES:
SERVICE LEVELS RATES
A TWO (2) MEDICS/ONE ALS VEHICLE (PER HOUR) $ 150.00
B. ONE (1) MEDIC/NO VEHICLE(PER HOUR) $ 50.00
COPIES**:
Subject to statutory exemptions, "public records" are required by Chapter 119, F.S. to be
open to inspection and copying. Consistent with Chapter 119, Resolution No. 07-327 establishes
copying fees as follows:
COPIES OF DOCUMENTS RATES
A. One-sided copy which is 14 inches by 8 ''A inches or less $ .15
B. Two-sided copy which is 14 inches by 8 '/2 inches or less $ .20
COPY SERVICES
The actual cost of duplication for all other copies will be charged. The first hour of cost of
duplication will not be charged. "Actual cost of duplication" is defined in § 119.07(1), F.S. as "the
cost of the material and supplies used to duplicate the record," but does not include the labor cost
and overhead cost associated with such duplication.
**Copying fees are subject to change only to the extent that either Chapter 119, F.S. or
Resolution No. 07-327, or both, are amended, replaced, or superseded.
PAST DUE ACCOUNTS IN COLLECTIONS
INTEREST ON PAST DUE ACCOUNTS $ 1% monthly
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SECTION TWO: BILLING COLLECTION PROCEDURE
The following shall be the minimum guidelines for billing and collection procedures for
ambulance service fees and charges:
A. Initial fees and charges for ambulance service(s) shall be assessed either prior to or
following the provision of service, as service dynamics reasonably allow. Unpaid fees and
charges, subsequent to time of service shall be reflected in an accounts receivable subsidiary
ledger system to be maintained by the EMS Division. Billing Consultant shall follow all
applicable rules and regulations set forth by Centers for Medicare/Medicaid (CMS) that
pertain to ambulance billing.
B. EMS Billing Staff will transmit all data necessary to Billing Consultant to process the claim.
1. Billing Consultant will send an initial bill to the service recipient's or responsible
party's insurance carrier as soon as insurance information has been received,
validated, and entered by the Billing Consultant on the account.
2. When a valid patient address is present, the Billing Consultant will follow the patient
statement cycle outlined below.
i. An initial statement for ambulance services, including the HIPAA notice of
privacy practices shall be sent seven (7) or more days after the data is entered
by the Billing Consultant, but no later than (30) thirty days after service has
been provided.
ii. In the event the service recipient or responsible party does not have or does not
provide proof of insurance coverage after three billing cycles (30 day cycles)
for a total of (90) ninety days, their account will be sent to the County's
Collection Agency vendor.
C. The Billing Consultant will provide a file with patients to be sent to collections to the
County's contracted collection agency when all attempts to collect on the account have been
exhausted by the Billing Consultant. The County may direct the Billing Consultant to not
send a patient to collections at any time. Billing Consultant may send a patient to
collections prior to exhaustion of all collection efforts when:
1. The patient account has an invalid address.
2. Billing Consultant is directed by County to send a patient to collections.
D. Interest will be assessed at 1% per month on all accounts that are sent to the County's
contracted collection agency. If a time payment plan is established with collection agency,
no bureau reporting will occur unless the account goes into default after (60) sixty days of
non-payment.
E. A reasonable and customary payment plan will be made available for all service recipients
or responsible parties. Should the service recipient or responsible party at the time fail to
meet the terms and conditions of the payment plan for a period of(60) sixty days, the unpaid
balance shall reenter the collections process set forth in Section C. above at the point in the
collections process at which it was taken out for a payment plan to be administered.
F. When ambulance service bill(s), at the any stage in this billing and collection procedure, are
returned because the Postal Service cannot effectuate delivery, the Billing Consultant shall
make reasonable effort to ascertain the correct mailing address. If reasonable efforts to
ascertain a correct address fail, the account(s) may be considered for other collection
alternatives.
G. Nothing contained in this Section shall preclude reasonable telephone or other appropriate
contact for billing and collection purposes, in accordance with all applicable laws.
H. Throughout the fiscal year, the EMS Billing Section shall review all past due accounts and
report to the Board of County Commissioners on an annual basis, of all past due accounts
which are believed to be uncollectible.
The Board may, after reviewing these past due accounts and after finding that diligent
efforts at collection have proven unsuccessful, remove these past due accounts from active
accounts receivable in accordance with generally accepted accounting procedures and
pursuant to law by Resolution.
J. Probate Estate Cases: Should a decedent have an unpaid balance for ambulance services,
the following shall occur:
1. The decedent's Personal Representative or Attorney representing their estate will
notify EMS Billing Staff that a probate estate has been filed with the Probate
Court.
2. EMS Billing Staff shall ensure that a Notice of a Claim is timely filed with the
Probate Court.
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3. The Office of the County Attorney shall take all reasonable actions that are
necessary to pursue such claim, including but not limited. to filing a lawsuit in
the County Court to pursue such claim.
4. If the estate has assets and $10,000 or less is owed for ambulance services, the
EMS Chief and the County Attorney (or his designee) are authorized to take
reasonable actions to reach a settlement with the Personal Representative or his
attorney. Should a settlement be reached, the EMS Chief and the County
Attorney (or his designee) are authorized to execute a satisfaction and/or release
on behalf of the County. If the estate has assets and in excess of$10,000 is owed
for ambulance services, any negotiated settlement/compromise of the ambulance
billing claim shall be approved by the Board of County Commissioners. If the
estate has nominal assets or no assets, the County Manager may waive the rates,
fees, and charges as set forth in Ordinance No. 96-36, as it may be amended,
replaced, or superseded.
L. All accounts with a balance of less than $10 will be written off.
SECTION THREE: HOSPITAL TRANSPORT BILLING AND FEES
A. The fees set forth in Section One of this Resolution shall apply to ambulance transports that
occur between hospital facilities.
B. Should a hospital within the boundaries of Collier County have the need for a transport of a
patient between hospital facilities located within the boundaries of Collier County,
ambulance transport will be provided.
C. Should a hospital within the boundaries of Collier County have the need for a transport of a
patient to hospital facilities located outside the boundaries of Collier County, the County,
will subject to equipment and manpower availability, at its sole discretion, utilize its
resources to provide patient transport.
D. Hospitals requesting ambulance transports shall be invoiced directly for ambulance transport
service on a monthly basis.
SECTION FOUR: ADJUSTMENT OF EMS USER FEES
The following shall be minimum guidelines for adjustments to ambulance service fees. The
Board of County Commissioners, in accordance with criteria established by the enabling Ordinance,
may authorize other adjustments.
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A. Medicare and Medicaid Adjustments. Contractual adjustments under Medicare and/or
Medicaid assignment will be made in accordance with applicable Medicare and/or
Medicaid rules and regulations.
B. Victim's Compensation Contractual Adjustments. Contractual adjustments will be
made in accordance with applicable state, federal and local rules and regulations.
C. Worker's Compensation Contractual Adjustments. Contractual adjustments will be
made in accordance with applicable state, federal and local rules and regulations.
D. Champus/Tricare Adjustments. Contractual adjustments will be made in accordance
with applicable Champus/Tricare rules and regulations.
E. Railroad Retirement Adjustments. Contractual adjustments will be made in accordance
with applicable state, federal and local rules and regulations pertaining to Railroad
Retirement Adjustments.
F. Bankruptcy: After receipt of a signed Discharge of Debtor notice, any account balances
prior to the discharge date will be adjusted off.
G. Social Services Adjustments. Contractual adjustments will be made in accordance with
rules established by the County Manager and memorialized by a memorandum of
understanding executed by the Social Service Director and the EMS Director.
SECTION FIVE: WAIVER OF EMS USER FEE FOR SPECIAL EVENTS.
Pursuant to Ordinance No. 96-36, and from the effective date of this Resolution, user fees
for EMS ambulance stand-by services may be waived if the Board finds that a valid public purpose
has been established in recognition of their charitable contributions to the Community.
SECTION SIX: HARDSHIP CASES AND PAYMENT PLANS.
1. The Board recognizes that certain service recipients may need to be identified and
processed as hardship cases. Payment plans for hardship cases will be set up on a
monthly basis, with a minimum payment of$25.00. Hardship cases placed on a payment
plan will not accrue interest or be placed into collection. Notwithstanding the foregoing,
if a service recipient has a payment plan and does not make the agreed scheduled
payments for a period longer than two (2) months, the account will be turned over to the
County's contracted collection agency and interest will begin to accrue.
SECTION SEVEN: SUPERCISION OF RESOLUTION 21-175
This Resolution shall supersedes and replaces Resolution No. 21-175.
SECTION EIGHT: EFFECTIVE DATE
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This Resolution shall become effective on October 1, 2022.
PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier
County, Florida, this oa—tday of September, 2022.
ATTEST: BOARD OF COUNTY COMMISSIONERS
CRY&T,ALH K ONZEL, CLERK COLLIER COUNT : ' :
( e)'
.• tee — By: ,
►T•uty Clerk W%Liam L. McDaniel, Jr. Chairman
Aft t • t • N Irmdtl'S
Approv: a. t• j -S ality:
!..moistiort.
Jeffrey • 7"latz )w. County Attorney
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