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Agenda 10/11/2022 Item #16A13 (Temporary staffing and service support to the Growth Management Community Development Department)
10/11/2022 EXECUTIVE SUMMARY Recommendation to award Request for Proposal (“RFP”) No. 22-7948, “Planning and Regulation Staffing,” to NOVA Engineering and Environmental, LLC, to provide temporary staffing and services to the Growth Management Community Development Department, and authorize the Chairman to sign the attached agreement. ______________________________________________________________________________ OBJECTIVE: To provide temporary staffing and service support to the Growth Management Community Development Department (“GMCDD”). CONSIDERATION: GMCDD augments its permanent staff, as needed, by contracting with a professional staffing and service contractor to manage increased workloads during peak business periods without the burden of incurring the long-term costs associated with hiring permanent employees. The selected staffing firm provides services to support operational requirements for planning and regulation, including but not limited to the following functions: • Building Code - Permitting, Plan Review and Inspection services • Planning and Zoning - Permitting and Review services • Land Development, Engineering and Environmental - Permitting, Plan Review and Inspection services On February 25, 2022, the Procurement Services Division issued RFP No. 22-7948, “Planning and Regulation Staffing.” The County received three proposals by the March 28, 2022 submission deadline. All three proposers were found to be responsive and responsible. A selection committee met on May 11, 2022. In part, the RFP’s evaluation criteria required the proposers to provide at least three references from clients of a similar size for which the firm(s) provided services similar in scope and complexity within the past three years. After reviewing the proposals and deliberating, the committee ranked the firms as follows: Proposers Final Ranking NOVA Engineering and Environmental, LLC 1 Balance Professional, Inc. 2 Sunshine Enterprises USA, LLC 3 Staff is recommending awarding the RFP to NOVA Engineering and Environmental, LLC (“NOVA”). NOVA provides engineering, environmental consulting, and staffing services and has over 25 years of experience. NOVA currently provides Planning and Regulation Staffing services to the County under Agreement No. 16-6544. The proposed agreement will replace Agreement No. 16-6544, which was originally set to expire on May 23, 2022, but was extended for an additional 180 days until November 19, 2022. The term of the new attached Agreement No. 22-7948 commences upon expiration of the current agreement and runs for three years, with two one-year renewal options. The hourly rates in the Fee schedule (Exhibit B) to Agreement No. 22-7948 will remain in effect for the initial term of that contract. 16.A.13 Packet Pg. 291 10/11/2022 The intent of this agreement does not include hiring individuals involved in professional service areas that would conflict with the Consultants' Competitive Negotiation Act (“CCNA”) per Florida Statute § 287.055. The intent of these services is to augment building inspections and other services not falling within the parameters of CCNA. FISCAL IMPACT: Funds to support this temporary staffing contract have been budgeted annually and are available within the Growth Management Community Development Department funds. Historical fiscal year spending for these services has been approximately $1,250,000 with Fiscal Year 2022 expenditures anticipated to be approximately $1,500,000. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATION: That the Board award RFP No. 22-7948, “Planning and Regulation Staffing,” to NOVA Engineering and Environmental, LLC to provide temporary staffing and services to GMCDD, and authorize the Chairman to sign the attached Agreement. Prepared by: Radoslava Edreva, Manager - Financial and Operational Support, Operations and Regulatory Management Division ATTACHMENT(S) 1. 22-7948 NORA (PDF) 2. 22-7948 Request for Proposals (PDF) 3. 22-7948 Final Ranking (PDF) 4. 22-7948 Nova Eng_Contract_VendorSigned (PDF) 5. 22-7948 Certificate of Insurance_Nova Engineering (PDF) 6. 22-7948 Certificate of Insurance_Cyber_Nova Engineering (PDF) 16.A.13 Packet Pg. 292 10/11/2022 COLLIER COUNTY Board of County Commissioners Item Number: 16.A.13 Doc ID: 23288 Item Summary: Recommendation to award Request for Proposal (“RFP”) No. 22-7948, “Planning and Regulation Staffing,” to NOVA Engineering and Environmental, LLC, to provide temporary staffing and services to the Growth Management Community Development Department, and authorize the Chairman to sign the attached agreement. Meeting Date: 10/11/2022 Prepared by: Title: Accounting Technician – Growth Management Operations & Regulatory Management Name: Rady Edreva 09/12/2022 3:04 PM Submitted by: Title: Division Director - Operations Support – Growth Management Operations & Regulatory Management Name: Kenneth Kovensky 09/12/2022 3:04 PM Approved By: Review: Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 09/12/2022 3:16 PM Procurement Services Kristofer Lopez Additional Reviewer Completed 09/12/2022 4:16 PM Procurement Services Sandra Herrera Additional Reviewer Completed 09/12/2022 4:18 PM Growth Management Operations & Regulatory Management Kenneth Kovensky Division Director Completed 09/12/2022 4:33 PM Growth Management Department Diane Lynch Growth Management Department Completed 09/12/2022 5:47 PM Procurement Services Sue Zimmerman Additional Reviewer Completed 09/15/2022 12:11 AM Growth Management Department James C French Growth Management Completed 09/15/2022 2:27 PM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 09/21/2022 11:19 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 09/21/2022 11:25 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/21/2022 11:30 AM Office of Management and Budget Laura Zautcke Additional Reviewer Completed 10/03/2022 2:59 PM County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 10/04/2022 3:20 PM Board of County Commissioners Geoffrey Willig Meeting Pending 10/11/2022 9:00 AM 16.A.13 Packet Pg. 293 Notice of Recommended Award Solicitation: 22-7948 Title: Planning and Regulation Staffing Due Date and Time: March 28, 2022 @ 3:00 PM Respondents: Company Name City County State Final Ranking Responsive/Responsible NOVA Engineering & Environmental, LLC Lehigh Acres Lee FL 1 Yes/Yes Balance Professional, Inc. Bonita Springs Lee FL 2 Yes/Yes Sunshine Enterprises USA, LLC Maitland Orange FL 3 Yes/Yes Utilized Local Vendor Preference: Yes No Recommended Vendor(s) For Award: On February 25, 2022, the Procurement Services Division released notices of Request for Proposal No. 22-7948 for Planning and Regulation Staffing. 12,982 firms were notified, 59 firms viewed the solicitation information, and three (3) responsive and responsible were received by the March 28, 2022 deadline. The Selection Committee met on May 11, 2022 and after review of the proposals and deliberation, the Committee scored the proposals and ranked the firms as shown above. The Committee determined that oral presentations were not required. Staff is recommending award to the top-ranked firm, Nova Engineering & Environmental, LLC. Contract Driven Purchase Order Driven Required Signatures Project Manager: Procurement Strategist: Procurement Services Director: __________________________________ _________________ Sandra Herrera Date DocuSign Envelope ID: 70C54B2F-7325-431C-80A4-075709D9FCF2 5/16/2022 5/17/2022 5/17/2022 16.A.13.a Packet Pg. 294 Attachment: 22-7948 NORA (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PROPOSAL (RFP) FOR PLANNING AND REGULATION STAFFING SOLICITATION NO.: 22-7948 GLENYS RISUENO, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-6098 Glenys.Risueno@colliercountyfl.gov (Email) This solicitation document is prepared in a Microsoft Word format (Rev 8/7/2017). Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.A.13.b Packet Pg. 295 Attachment: 22-7948 Request for Proposals (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) SOLICITATION PUBLIC NOTICE REQUEST FOR PROPOSAL (RFP) NUMBER: 22-7948 PROJECT TITLE: PLANNING AND REGULATION STAFFING PRE-PROPOSAL CONFERENCE: N/A LOCATION: N/A DUE DATE: MONDAY, MARCH 28TH, 2022 AT 3:00 PM EST PLACE OF RFP OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Operations and Regulatory Management Division (hereinafter, the “Division”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposal (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. The countywide historical fiscal year (FY) expenditures are approximately as follows: FY16 (Partial Year) = $49,008.75; FY17 = $328,233.75; FY18 = $723,701.25; and FY19 = $956,632.50; FY20 = $1,248,487.50; and FY21 = $966,390.00. These amounts are for reference only, and no minimum amount is guaranteed or implied; future expenditures will be based on available County Department budgetary funding. BACKGROUND In order to manage increased workloads during peak business periods without the burden of incurring long-term costs associated with hiring permanent employees, Growth Management Department has augmented staff, as needed, by contracting with a professional staffing and service firm. The intent of this solicitation does not include hiring individuals involved in professional service areas that would conflict with the Consultants' Competitive Negotiation Act (CCNA) per Florida Statute § 287.055. The intent of these services is to augment building inspections and other services not falling within the parameters of CCNA. TERM OF CONTRACT The agreement term, if awards are made is intended to be for (3) years with two (2) one (1) year renewal options. Prices shall remain firm for the initial term of this contract. The County reserves the right to award to one or more Proposers. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. DETAILED SCOPE OF WORK The County is seeking a firm to provide comprehensive staffing and service support to the Growth Management Department for operational requirements for planning and regulation. The firm will provide services to augment Growth Management Department Staff which include but are not limited to the following 16.A.13.b Packet Pg. 296 Attachment: 22-7948 Request for Proposals (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) functions: Building Code – Permitting, Plan Review and Inspection services Planning and Zoning - Permitting and Review services Land Development, Engineering and Environmental - Permitting, Plan Review and Inspection services Addressing - Technical Spatial Data Processing services Any associated supporting functions Other planning and regulatory services as needed. 1. FIRM REQUIREMENTS: 1.1 Must adhere to all State of Florida and County Laws and Ordinances in the review or completion of responsibilities assigned under this agreement and must be licensed pursuant to their trades and rules and regulations of the State of Florida governing statutes. 1.2 Must respond to the County’s request for service within three business days from the point of contact and must provide a potential candidate within two weeks from initial request. 1.3 Must be able to provide State of Florida credentialed architects, engineers, inspectors, testers, and other identified positions by the Growth Management Department. 1.4 Must provide a communication and escalation strategy for personnel not performing their assigned responsibilities. 1.5 During the first three months of the contract, the firm must collaborate with the County to develop performance metrics, tracking services, positions, costs, schedule completion / overruns, anticipated and unanticipated risks, etc. Maintain performance and risk management measurement tracking reports and provides to project manager upon request. 1.6 Provide monthly billing statement/invoice identifying the positions, services, and hours in “line item” detail by function. 1.7 All records produced on behalf of Collier County are subject to the State of Florida Public Records Law and public records retention schedules. 1.8 Provide Information Technology resources and equipment, as necessary, to assigned staff that are compatible with Collier County Information Technology system protocols and available to provide all provisions of the services required by the scope of services. 1.9 Provide equipment and resources to assigned staff (other than information technology resources) that shall include vehicles or trucks for building inspections or other services as a part of this RFP. 1.10 Allow the County to reject employees from the firm’s pool of candidates, at the County’s sole discretion. 1.11 All inspections requested prior to 8:30 a.m. shall be performed the same business day. Any inspection request made after 8:30 a.m. shall be inspected on the next business day. 1.12 Issue all permits required for development including plan review process, inspections, and certificates of occupancy in accordance with all applicable Collier County Ordinances. 1.13 Review construction plans submitted to ensure compliance with the Land Development Code and all local and state building codes. 1.14 Ensure that all construction activities are permitted and inspected in strict conformance with County’s codes and ordinances. 1.15 Make periodic inspections of onsite construction work and enforce specifications and standards set forth in applicable County ordinances, codes, and laws. 1.16 Provide information concerning zoning and building codes to the general public, builders, developers, Board of County Commissioners and Planning and Zoning Commission. 1.17 Review, approve and conduct onsite inspections of all new developments for compliance with plans and applicable ordinances. 16.A.13.b Packet Pg. 297 Attachment: 22-7948 Request for Proposals (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 2. SPECIFIC PERSONNEL REQUIREMENTS: 2.1 Building Official Manages and directs daily work functions of personnel engaged in reviewing construction plans, issuing permits, and inspecting structures throughout the county. Provides final code interpretation; FEMA regulations, explains intent and purpose of ordinances, code provisions and local building regulations, requirements for contractors, homeowners, engineers, architects, and attorneys. Schedules, audits and performs inspections, job site walk-through, and project reviews, consults with contractor licensing and Code Enforcement for determinations of violations to the code. Review, consult, and issue request for early work scopes; approves requests for temporary and final certificates of occupancy. Discuss process, procedures and coordination with local fire district and health department with regard to policies and enforcement of state, federal and local requirements. Investigates failures due to faulty construction; revokes permits as needed. Meets with the Board of Adjustment and Appeals as needed. Conducts research of expired, cancelled, voided or open permits, and determines appropriate courses of action to resolve permitting issues to include research, extending permits, and cancelling permits. Prepares for, attends, and testifies in Code Enforcement Board hearings, courtroom hearings and judicial proceeding as needed. Informs and educates government officials, business owners, and homeowners on building inspections, contractor licensing and/or violation/code issues and regulations. Examines construction plans and specifications for buildings, residence dwellings and/or other structures to determine compliance with the provisions of the county's building, mechanical, electrical and plumbing codes, zoning ordinance for issuance if building permits. Identifies any defects or inadequacies; prepares plan check correction reports; requires corrections be made to meet the requirements of pertinent county codes; approves plans that comply. Reviews site development plans, construction/engineering plans, permit applications, and specifications to ensure compliance with applicable codes, ordinances, and engineering standards; reviews engineering reports, changes to construction plans; provides recommendations, comments on development plans. Reads and interprets blueprints, construction plans, specifications and technical drawings; reviews same for compliance with applicable engineering codes, ordinances and regulations; prepares energy calculations and fixture counts. Completes submission documents for review and audit by the Insurance Services Organization (ISO) for Community Rating System (CRS) and the Building Code Effectiveness Grading System (BCEGS). Building Code Administrator license through Florida Department of Business and Professional Registration (DBPR) is required. 2.2 Architect Building Code - Interprets, explains, and ensures architecture compliance with applicable codes, ordinances, resolutions, regulations, standards, specifications, policies, and procedures, as well as approved construction plans; researches codes, architectural standards, technical manuals, or other resources as needed; initiates any actions necessary to correct deviations or violations. Reviews site development plans, construction plans, permit applications, and specifications to ensure compliance with applicable codes, ordinances, and architectural standards; reviews changes to construction plans; provides recommendations and comments on development plans. Performs site visits or field inspections of projects and developments; inspects projects to ensure compliance with approved plans and specifications; conducts inspections or collects data at sites; sets elevation; takes photographs and measurements of field conditions. Bachelor’s degree in Architecture and Standard Plans Examiner license through DBPR are required. Engineering, Planning and Zoning - Conducts plan review of site development and site improvement plans for compliance with the Land Development Code (LDC) that would normally be associated with obtaining a building permit including architectural review. Researches, reviews, and prepares for approval building permits, zoning certificates for all businesses obtaining occupational licenses, temporary use permits and building permits. Performs engineering analysis and prepares engineering reports; evaluates problems and recommends solutions. Florida Certified Professional Architect qualification is required. 2.3 Plans Examiner Building Code - Examines construction plans and specifications for buildings, residence dwellings and/or other structures to determine compliance with the provisions of the County’s Building, Mechanical, Electrical and Plumbing codes, and Zoning Ordinance for issuance of building permits. Identifies any defects or inadequacies; prepares plan check correction reports; approves plans that comply. Reviews corrections and changes submitted for plans that were rejected and revisions to plans that originally passed and already permitted; prepares and files code compliance reports. Reads and interprets blueprints, construction plans, specifications, and technical drawings; reviews same for compliance with applicable engineering codes, ordinances and regulations; prepares energy calculations and fixture counts. Approves permits for construction; calculates and assesses proper fees for permits and/or inspections. Must possess and maintain Building Plans Examiner license in the specific category to perform plans review in the State of Florida. Engineering, Planning and Zoning - Interprets, explains, and ensures engineering compliance with applicable codes, ordinances, resolutions, regulations, standards, specifications, policies, and procedures, as well as approved construction plans; researches codes, engineering standards, technical manuals, or other resources as needed; initiates any actions necessary to correct deviations or violations. Reviews site development plans, construction/engineering plans, permit 16.A.13.b Packet Pg. 298 Attachment: 22-7948 Request for Proposals (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) applications, and specifications to ensure compliance with applicable codes, ordinances, and engineering standards; reviews engineering studies, engineering reports, and cost estimates; reviews changes to construction plans; provides recommendations and comments on development plans. 2.4 Code Inspector Building Code- Travels to construction site locations and performs field inspections of new or existing buildings during various stages of construction and remodeling to ensure compliance with applicable building, electrical, plumbing, gas, and mechanical codes. Reviews quality of installation and workmanship of various components and systems to ensure proper installation and function. Provides direction when deficiencies or violations are discovered; issues citations for noncompliance with appropriate codes; suspends construction as necessary. Observes job site safety of projects on county property; ensures proper hazard signage to limit danger of injury to construction personnel, the public, the neighbors, site visitors, and other inspectors. Must possess and maintain Building Inspector license in the specific category to perform inspections in the State of Florida. Engineering - Performs site visits, field inspections, or land surveys of projects and developments; inspects projects to ensure compliance with approved plans and specifications; conducts inspections or collects data at sites; performs surveying to collect data; sets elevation; takes photographs and measurements of field conditions. Reviews sewer video recordings using a Pipeline Assessment Certification (PAC) certified technician under the direction of a Florida registered professional engineer and provides a findings report that conforms to PAC and Collier County Public Utilities District (CCPUD) standards. Performs engineering analysis and prepares engineering reports; evaluates problems and recommends solutions. Must possess and maintain a Florida Professional Engineer License with emphasis in building construction and design. 2.5 Permit Technician Provides customer service and administrative/clerical support for the issuance of building and development permits. Receives permit applications and supporting documentation; determines what information and actions are needed to approve permit depending upon the nature/type of the permit requested. Researches Collier County Land Development Code (LDC) and Planned Unit Developments (PUD) to determine setbacks and/or verify that structures can be constructed; interprets LDC, PUD, County Ordinances and other codes, regulations, and standards as they apply to each permit application. Verifies contractor license validity, determines spot survey and FEMA requirements for each permit application. Issues permits upon receipt of all documentation and required approvals. Calculates and issues related payment slips. REQUEST FOR PROPOSAL (RFP) PROCESS 1.1 The Proposers will submit a qualifications proposal which will be scored based on the criteria in Evaluation Criteria for Development of Shortlist, which will be the basis for short-listing firms. The Proposers will need to meet the minimum requirements outlined herein in order for their proposal to be evaluated and scored by the COUNTY. The COUNTY will then score and rank the firms and enter into negotiations with the top ranked firm to establish cost for the services needed. The COUNTY reserves the right to issue an invitation for oral presentations to obtain additional information after scoring and before the final ranking. With successful negotiations, a contract will be developed with the selected firm, based on the negotiated price and scope of services and submitted for approval by the Board of County Commissioners. 1.2 The COUNTY will use a Selection Committee in the Request for Proposal selection process. 1.3 The intent of the scoring of the proposal is for respondents to indicate their interest, relevant experience, financial capability, staffing and organizational structure. 1.4 The intent of the oral presentations, if deemed necessary, is to provide the vendors with a venue where they can conduct discussions with the Selection Committee to clarify questions and concerns before providing a final rank. 1.5 Based upon a review of these proposals, the COUNTY will rank the Proposers based on the discussion and clarifying questions on their approach and related criteria, and then negotiate in good faith an Agreement with the top ranked Proposer. 1.6 If, in the sole judgment of the COUNTY, a contract cannot be successfully negotiated with the top-ranked firm, negotiations with that firm will be formally terminated and negotiations shall begin with the firm ranked second. If a contract cannot be successfully negotiated with the firm ranked second, negotiations with that firm will be formally terminated and negotiations shall begin with the third ranked firm, and so on. The COUNTY reserves the right to negotiate any element of the proposals in the best interest of the COUNTY. 16.A.13.b Packet Pg. 299 Attachment: 22-7948 Request for Proposals (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) RESPONSE FORMAT AND EVALUATION CRITERIA FOR DEVELOPMENT OF SHORTLIST: 1.7 For the development of a shortlist, this evaluation criterion will be utilized by the COUNTY’S Selection Committee to score each proposal. Proposers are encouraged to keep their submittals concise and to include a minimum of marketing materials. Proposals must address the following criteria: Evaluation Criteria Maximum Points 1. Cover Letter / Management Summary 5 Points 2. Certified Woman and/or Minority Business Enterprise 5 Points 3. Technical Proposal 10 Points 4. Experience and Capacity of the Firm 40 Points 5. Cost of Services to the County 30 Points 6. Local Vendor Preference 10 Points TOTAL POSSIBLE POINTS 100 Points Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four (24) months prior to the RFP submittal deadline. Payment information will be retrieved from the County’s financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process and is invoked by the Procurement Services Division Director or designee. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses. ---------------------------------------------------------------------------------------------------------------------------------------------------------- Each criterion and methodology for scoring is further described below. ***Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or your proposal may be deemed non-responsive*** EVALUATION CRITERIA NO. 1: COVER LETTER/MANAGEMENT SUMMARY (5 Total Points Available) Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. EVALUATION CRITERIA NO. 2: CERTIFIED WOMAN AND/OR MINORITY BUSINESS ENTERPRISE (5 Total Points Available) Submit certification with the Florida Department of Management Service, Office of Supplier Diversity as a Certified Woman and/or Minority Business Enterprise. EVALUATION CRITERIA NO. 3: TECHNICAL PROPOSAL (10 Total Points Available) Provide a technical proposal specifically addressing how it intends to comply with the County’s scope of work requirements, including: Provide specific approach to successfully completing scope of work. Indicate your firm’s quality assurance/quality control process that you will implement should your firm be awarded a contract. Positions available to fulfill the County’s scope of work. EVALUATION CRITERIA NO. 4: EXPERIENCE AND CAPACITY OF THE FIRM (40 Total Points Available) Demonstrate key parts of your firm’s experience that make you uniquely qualified to perform these services for the County, including: Provide resume of assigned project “lead” for County’s scope of work and any other key personnel that will be assigned to our account. Provide information that documents your firm’s and subcontractors’ qualifications to produce the required 16.A.13.b Packet Pg. 300 Attachment: 22-7948 Request for Proposals (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) deliverables, including abilities, capacity, skill, and financial strength, and number of years of experience in providing the required services. Describe the various team members’ successful experience in working with one another on previous projects. Please detail contributions that the team members have made these projects, and how their contributions were measured. Provide justification that your firm better at providing the requested services than your competitors. The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients during a period of the last 5 years whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the Proposer that best represent projects of similar size, scope and complexity of this project using form provided in Form 5. Proposers may include two (2) additional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant project work. EVALUATION CRITERIA NO. 5: COST OF SERVICES TO THE COUNTY (30 Total Points Available) The Growth Management Department may have a specific need to have full or part time staffing available for various positions. As identified in Table 1, please provide list of hourly rates per position titles 1-5 as shown below. Firm shall provide hourly rates for ALL positions listed (1-5) in order to receive points in this criteria. The hourly rates are to be used as a flat rate charge and there will be no additional markup allowed. For evaluation purposes, the hourly rates will be multiplied by the weight factor to determine total weighted hourly rates. The total of the weighted hourly rates will be used to calculate the evaluation criteria points awarded as shown in the Table 2 Criteria Points Calculation Example. Table 1. Hourly Rates Line # Position Title Hourly Rate Weight Factor Weighted Hourly Rate 1 Building Official 5 Hourly Rate x 5 2 Architect 5 Hourly Rate x 5 3 Plans Examiner 30 Hourly Rate x 30 4 Code Inspector 50 Hourly Rate x 50 5 Permit Technician 10 Hourly Rate x 10 TOTAL Prior to the Selection Committee reviewing the proposals, the following methodology will be applied to each firm’s information provided in this criteria: The County shall total each of the firm’s responses and create a ranking from lowest number to highest number (TOTAL). Firm shall provide hourly rates for ALL positions listed (1-5) in order to receive points in this criteria. The greatest number of points allowed in this criteria will be awarded to the firm who has the lowest TOTAL (number in the green cell). The lowest firm’s TOTAL will be divided by the next lowest firm’s TOTAL which will then be multiplied by the criteria points to determine the firm’s criteria points awarded. Each subsequent firm’s criteria point score will be calculated in the same manner. Points awarded will be extended to the first decimal point. Table 2. Criteria Points Calculation Example Firm Name Firm Total Reference Score Formula calculation Points Awarded Firm ABC 100 Max points = 30 30.0 Firm DEF 110 (100/110) x 30 27.3 16.A.13.b Packet Pg. 301 Attachment: 22-7948 Request for Proposals (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) Firm GHI 120 (110/120) x 30 25.0 Firm JKL 130 (120/130) x 30 23.1 Firm MNO 140 (130/140) x 30 21.4 For illustrative purposes only, the chart above is provided as an example of how the points would be distributed among the firms. EVALUATION CRITERIA NO. 6: LOCAL VENDOR PREFERENCE (10 Total Points Available) Local business is defined as the vendor having a current Business Tax Receipt issued by the Collier or Lee County Tax Collector prior to proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier or Lee County from which the vendor’s staff operates and performs business in an area zoned for the conduct of such business. VENDOR CHECKLIST ***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)*** 16.A.13.b Packet Pg. 302 Attachment: 22-7948 Request for Proposals (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) Selection Committee Final Ranking RFP #: 22-7948 Title: Planning and Regulation Staffing Name of Firm Ken Kovensky Jaime Cook Lisa Blacklidge Mike Bosi Radoslava Edreva Total Scores NOVA Engineering & Environmental, LLC 92 86 89 80 92 439.00 Balance Professional, Inc.53 53 68 58 52 284.00 Sunshine Enterprise USA LLC 46 58 62 41 45 252.00 Procurement Professional Page 1 of 1 May 11, 2022 16.A.13.c Packet Pg. 303 Attachment: 22-7948 Final Ranking (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 304Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 305Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 306Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 307Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 308Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 309Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 310Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 311Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 312Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 313Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 314Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.d Packet Pg. 315 Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 316Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 317Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 318Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 319Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 320Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 321Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 322Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 16.A.13.dPacket Pg. 323Attachment: 22-7948 Nova Eng_Contract_VendorSigned (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) 9/7/2022 Ironwood, a Marsh & McLennan Agency, LLC Co 4401 Northside Parkway NW Suite 800 Atlanta GA 30327 Laura Newton 404-503-9100 (404)503-9101 lnewton@ironwoodins.com Nova Engineering and Environmental, LLC 4350 Oakes Road, Suite 518 Davie FL 33314 Colony Insurance Company 39993 Travelers Indemnity Co of CT 25682 Travelers Indemnity Company of America 25666 Allied World Surplus Lines Ins Co 24319 Lexington Insurance Company 19437 Continental Casualty Company 20443 22-23 A X X X X X Pollution Liability X PACE302573 8/31/2022 8/31/2023 1,000,000 300,000 10,000 1,000,000 2,000,000 2,000,000 Each Poll Condition / Aggregate $1M / $2M B X X HC2E CAP 5H601993 8/31/2022 8/31/2023 See attached comments/remarks 1,000,000 Comp / Collision Deductible 1,000 A G X X X EXC302574 8/31/2022 8/31/2023 03135166 8/31/2022 8/31/2023 5,000,000 5,000,000 Each Occurrence / Aggregate 5M / 5M C N UB-2P642905-22-51-K 04/01/2022 04/01/2023 See attached comments/remarks X 1,000,000 1,000,000 1,000,000 D Professional Liability 03091788 8/31/2022 8/31/2023 Per Occurrence / Aggregate $5M / $5M E Excess Professional Liability 031565564 8/31/2022 8/31/2023 Per Occurrence / Aggregate $2M / $5M Re: Project #22-7948, Planning and Regulation Staffing, Procurement Services Division, Attn: Ana Reynoso, 3295 Tamiami Trail East, Apt. #C-2, Naples, FL 34112. Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government, OR, Collier County are included as an additional insureds on the General Liability and Automobile Liability policies with respect to the liability resulting from the operations of the Named Insured as required by written contract. General Liability and Automobile Liability coverage provided is primary and non-contributory with respect to any similar insurance held by the additional Collier County Board of County Commissioners 3295 Tamiami Trail East Trail East, FL 34112 Laura Newton/DAPHWI The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person)$ PERSONAL &ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)LIMITS PER STATUTE OTH- ER E.L.EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes,describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNED AUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE(A/C, No, Ext): PRODUCER ADDRESS: E-MAIL FAX (A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S)AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INS025 (201401) 16.A.13.e Packet Pg. 324 Attachment: 22-7948 Certificate of Insurance_Nova Engineering (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) insured as required by written contract. COMMENTS/REMARKS COPYRIGHT 2000, AMS SERVICES INC.OFREMARK 16.A.13.e Packet Pg. 325 Attachment: 22-7948 Certificate of Insurance_Nova Engineering (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) Contractor's Equipment: Insurer F: Continental Casualty Company Policy Number: 6081798037 Policy Term: 8/31/2022 to 8/31/2023 Limit - Maximum, Per Occurrence $1,429,243 Limit - Equipment Owned - $1,139,243 Limit - Equipment Leased/Rented From Others - $100,000 Deductible - $1,000 Excess Liability: Insurer G: Allied World Assurance Co. NAIC# 19489 Policy Number: 03135166 Policy Term: 8/31/2022 to 8/31/2023 Limit: Per Occurrence/Aggregate: $5,000,000 The Automobile Coverage (Travelers Indemnity Company of CT, Policy #HC2E CAP 5H601993) placement was made by Biltmore Insurance Services. Ironwood Insurance Services (a Marsh & McLellan Agency) has only acted in the role of a consultant to the client with respect to this placement, which is indicated here for your convenience. The Workers Compensation Coverage (Travelers Indemnity Company of America, Policy #UB-2P642905-22-51-K) placement was made by Biltmore Insurance Services. Ironwood Insurance Services (a Marsh & McLellan Agency) has only acted in the role of a consultant to the client with respect to this placement, which is indicated here for your convenience. COMMENTS/REMARKS COPYRIGHT 2000, AMS SERVICES INC.OFREMARK 16.A.13.e Packet Pg. 326 Attachment: 22-7948 Certificate of Insurance_Nova Engineering (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA) EACH OCCURRENCE AGGREGATE PERSTATUTE OTH-ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT WORKERS COMPENSATION AND EMPLOYERS’ LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?(Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below (Ea accident)COMBINED SINGLE LIMIT PROPERTY DAMAGE(Per accident) LOCPOLICYPRO-JECT CLAIMS-MADE OCCUR GEN’L AGGREGATE LIMIT APPLIES PER: 10/03/2022 CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. PRODUCER INSURED CONTACTNAME PHONE(A/C, No, Ext):FAX(A/C, No): E-MAILADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: INSURER F: REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES INSRLTR TYPE OF INSURANCE ADDLINSD POLICY NUMBERSUBRWVD (MM/DD/YYYY)POLICY EFF (MM/DD/YYYY)POLICY EXP LIMITS EACH OCCURRENCE DAMAGE TO RENTEDPREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG BODILY INJURY (Per person) BODILY INJURY (Per accident) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ COMMERCIAL GENERAL LIABILITY ANY AUTO AUTOMOBILE LIABILITY OWNED SCHEDULED HIRED NON-OWNED EXCESS LIAB OCCUR CLAIMS-MADE DED RETENTION $ UMBRELLA LIAB Y / N N / A DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03)The ACORD name and logo are registered marks of ACORD © 1988-2015 ACORD CORPORATION. All rights reserved. AUTOS ONLY AUTOS AUTOS ONLY Cyber Liability KQKAL2022 08/31/2022 08/31/2023 Biltmore Insurance Services, LLC, 4764 Atlanta Hwy Loganville, GA. 30052 USA Phone (866) 687-9201 Fax (770) 466-7380 W28B6B21030 10/01/2022 10/01/2023 Policy Agg. $5,000,000F C C C NOVA Engineering & Environmental, LLC c/o Watkins Associated Industries Inc. Risk Management 1958 Monroe Dr. Atlanta, GA 30324 UB-2P642905-22-51-K 04/01/2022 04/01/2023 $1,000,000 $1,000,000 $1,000,000 $1,000,000 X X Collier County Board of County Commissioners 3295 Tamiami Trail East Trail East, FL 34112 Contractual Liability E N Travelers Indemnity Company of America United Specialty Insurance Company 102201 WAICertificates@biltmoreins.com Beazley Lisa Jagmohan GL,AL_1mil,WC Re: Project #22-7948, Planning and Regulation Staffing, Procurement Services Division, Attn: Ana Reynoso, 3295 Tamiami Trail East, Apt. #C-2, Naples, FL 34112 The insurers will endeavor to provide 30 days notice of cancellation to the Certificate Holder in accordance with the coverage evidenced above as required by Contract or Agreement with the insured. However, failure to do so shall impose no obligation or liability of any kind upon the insurer, its agents or representatives. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. OTHER: AUTOS ONLY 16.A.13.f Packet Pg. 327 Attachment: 22-7948 Certificate of Insurance_Cyber_Nova Engineering (23288 : RFP 22-7948 Planning and Regulation Staffing NOVA)