Agenda 09/27/2022 Item #16D 6 (Chairman to sign 2nd Amendment to the U.S Housing and Urban Development Emergency Solution Grants Program)09/27/2022
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign the Second Amendment to the
U.S. Housing and Urban Development Emergency Solutions Grants Program subrecipient
agreement between Youth Haven, Inc., and Collier County Board of County Commissioners.
(Housing Grant Fund 705)
OBJECTIVE: To support housing for low- and very-low-income youth in Collier County.
CONSIDERATIONS: The U.S. Department of Housing and Urban Development (HUD) provides
Emergency Solutions Grants (ESG) funds to address housing-specific needs identified in the community.
Every five (5) years the County is required to prepare the Consolidated Plan outlining the goals, and
activities over the next five (5) years for the HUD entitlement funds. The Board of County
Commissioners (Board) approved the Collier County 2021-2025 Consolidated Plan on June 22, 2021,
Agenda Item #16D7, and the PY 2021-2022 One-Year Action Plan was approved on June 22, 2021,
Agenda Item #16D7. On December 14, 2021, Agenda Item #16D8, the Board approved a Substantial
Amendment to the plan, which allocated $71,000 in funding to Youth Haven Inc., under the Emergency
Solutions Grants (ESG) Rapid Rehousing program. On January 11, 2022, Agenda Item #16D6, the Board
approved and executed a subrecipient agreement with Youth Haven to implement the project. This
agreement provided $45,000 in funding for Youth Haven’s Rapid Rehousing services for abused,
neglected, abandoned, and homeless youth, and $26,000 to support personnel costs and salaries associated
with Case Management services for youth preparing to exit the Rapid Rehousing program. The
subrecipient is required to provide one-to-one matching funds under this agreement, totaling $71,000.
On March 22, 2022, Agenda Item #16D5, the First Amendment was approved by the Board increasing the
per youth maximum assistance from $3,000 to $5,000 and extending the end date of the agreement to
March 31, 2023.
This proposed Second Amendment to the agreement will include the following:
(a) Remove any per youth maximum rental assistance amount
(b) Reallocate funds from Case Management/Personnel Salaries to Rental Assistance in order to
serve additional youth in Collier County
(c) Update the UEI number
(d) Update the Collier County address
(e) Update the contact of the ‘custodian of public records
(f) Provide the CPD waiver information which allows for rent rates over the Fair Market Rate to
assure the funds are expended on Collier County Youth as intended by the Agreement
FISCAL IMPACT: The proposed action has no Fiscal impact. Funds are budgeted within ESG Program
Housing Grant Fund (705), Project 33764.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a
majority vote for Board approval. -DPP
GROWTH MANAGEMENT IMPACT: This item has no impact on the Housing Element of the
Growth Management Plan of Collier County.
RECOMMENDATION: To approve and authorize the Chairman to sign the Second Amendment to the
U.S. Housing and Urban Development Emergency Solutions Grants Program subrecipient agreement
16.D.6
Packet Pg. 1304
09/27/2022
between Youth Haven, Inc., and Collier County Board of County Commissioners.
Prepared By: Carolyn Noble, Grants Coordinator, Community & Human Services Division
ATTACHMENT(S)
1. EXECUTED Youth Haven Amendment #1 (PDF)
2. [linked] EXECUTED Youth Haven ES21-04 (PDF)
3. Youth Haven Amendment 2 CAO and SR Signed (PDF)
16.D.6
Packet Pg. 1305
09/27/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.6
Doc ID: 23168
Item Summary: Recommendation to approve and authorize the Chairman to sign the Second
Amendment to the U.S. Housing and Urban Development Emergency Solutions Grants Program
subrecipient agreement between Youth Haven, Inc., and Collier County Board of County Commissioners.
(Housing Grant Fund 705)
Meeting Date: 09/27/2022
Prepared by:
Title: – Community & Human Services
Name: Carolyn Noble
08/25/2022 12:22 PM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
08/25/2022 12:22 PM
Approved By:
Review:
Community & Human Services Jocelyn Pickens Additional Reviewer Completed 08/25/2022 2:09 PM
Community & Human Services Blanca Aquino Luque Additional Reviewer Completed 08/25/2022 2:34 PM
Community & Human Services Donald Luciano Additional Reviewer Completed 08/25/2022 5:45 PM
Community & Human Services Kristi Sonntag CHS Review Completed 08/25/2022 9:24 PM
Operations & Veteran Services Jeff Newman Additional Reviewer Completed 08/26/2022 8:59 AM
Public Services Department Todd Henry PSD Level 1 Reviewer Completed 08/26/2022 10:57 AM
Grants Erica Robinson Level 2 Grants Review Completed 08/26/2022 11:47 AM
Public Services Department Tanya Williams PSD Department Head Review Completed 08/30/2022 3:58 PM
County Attorney's Office Derek D. Perry Level 2 Attorney Review Completed 09/13/2022 2:15 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 09/13/2022 2:28 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/14/2022 10:47 AM
Grants Therese Stanley Additional Reviewer Completed 09/16/2022 6:50 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 09/19/2022 8:20 AM
Office of Management and Budget Christopher Johnson Additional Reviewer Completed 09/19/2022 4:52 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 09/21/2022 8:22 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 09/27/2022 9:00 AM
16.D.6
Packet Pg. 1306
16.D.6.aPacket Pg. 1307Attachment: EXECUTED Youth Haven Amendment #1 (23168 : Youth Haven Amendment #2)
16.D.6.aPacket Pg. 1308Attachment: EXECUTED Youth Haven Amendment #1 (23168 : Youth Haven Amendment #2)
16.D.6.aPacket Pg. 1309Attachment: EXECUTED Youth Haven Amendment #1 (23168 : Youth Haven Amendment #2)
16.D.6.aPacket Pg. 1310Attachment: EXECUTED Youth Haven Amendment #1 (23168 : Youth Haven Amendment #2)
16.D.6.cPacket Pg. 1311Attachment: Youth Haven Amendment 2 CAO and SR Signed (23168 : Youth Haven Amendment #2)
16.D.6.cPacket Pg. 1312Attachment: Youth Haven Amendment 2 CAO and SR Signed (23168 : Youth Haven Amendment #2)
16.D.6.cPacket Pg. 1313Attachment: Youth Haven Amendment 2 CAO and SR Signed (23168 : Youth Haven Amendment #2)
16.D.6.cPacket Pg. 1314Attachment: Youth Haven Amendment 2 CAO and SR Signed (23168 : Youth Haven Amendment #2)
16.D.6.cPacket Pg. 1315Attachment: Youth Haven Amendment 2 CAO and SR Signed (23168 : Youth Haven Amendment #2)
FAIN #
E-21-UC42-0016
Federal Award Date
10/2021
Federal Award Agency
HUD
CFDAName
Emergency Solutions
Grants
CFDA/CSFA#
14,231
Total Amount of
Federal Funds
Awarded
$715000.00
Subrecipient Name
Youth Haven, Inc.
DUNS#
077283349
FEIN
23-7065187
R&D
No
Indirect Cost Rate
No
Period of Performance
January 1, 2022 —
December 31, 2022
Fiscal Year End
06/30
Monitor End:
12/31/22
AGREEMENT BETWEEN COLLIER COUNTY
AND
YOUTH HAVEN, INC.
Rapid Re -Housing Assistance and Case Management
h
THIS AGREEMENT is made and entered into this day of Pry ,
2022, by and between Collier County, a political subdivision of the State of Fl ida, (CO TY
or Grantee) having its principal address as 3339 E. Tamiami Trail, Naples FL 34112, and YOUTH
HAVEN, INC, a private not -for -profit corporation existing under the laws of the State of Florida,
(SUBRECIPIENT) having its principal office at 5867 Whitaker Road, Naples, FL 34112,
WHEREAS, the COUNTY is an entitlement community of the United States Department
of Housing and Urban Development (HUD) for a grant to execute and implement the Emergency
Solutions Grants (ESG) program in certain areas of Collier County, pursuant to the Homeless
Emergency Assistance and Rapid Transition to Housing (HEARTH) Act (24 CFR 576) amending
the McKinney-Vento Homeless Act (42 U.S.C. 11371-11378); and
WHEREAS, pursuant to the aforesaid grant, COUNTY is undertaking certain activities to
primarily benefit homeless individuals in Collier County with the use of ESG funds to improve
the quality of life in Collier County by providing assistance for any of the following five (5)
program components (street outreach, emergency shelter, homelessness prevention, rapid re-
housing assistance, and Homeless Management Information System [HMIS]); and
Youth Haven, Inc.
FS21-04
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WHEREAS, the Board of County Commissioners of Collier County (Board) approved the
Collier County Consolidated Plan - One -Year Action Plans for Federal Fiscal Year 2021-2022 for
the ESG Program at the June 22, 2021, Agenda Item 16.D.7. and the Substantial Amendment dated
December 14, 2021, Agenda Item Board of County Commissioners meeting.
WHEREAS, in accordance with HUD regulations and the Collier County Consolidated
Plan concerning the preparation of various Annual Action Plans, the COUNTY advertised the
2021-2022 Annual Action Plan, on April 30, 2021, with a 30-day Citizen Comment period from
April 30, 2021 to May 31, 2021; and
WHEREAS, the COUNTY and SUBRECIPIENT wish to set forth the responsibilities and
obligations of each in the undertaking the Emergency Solutions Grants Project— (ES21-04) Rapid
Rehousing.
NOW, THEREFORE, in consideration of the mutual benefits contained herein, it is
agreed by the Parties as follows:
PART I
SCOPE OF SERVICES
The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards
required as a condition of providing ESG funds, as determined by Collier County Community and
Human Services Division (CHS), perform the tasks necessary to conduct the program as follows:
PROJECT DETAILS
Emergency Solutions Grants Program will provide:
Rapid Re -Housing for abused, neglected, abandoned, and homeless youth.
Emergency Shelter Case Management for youth preparing to exit to Rapid Rehousing.
Project Component One: Short- to medium -term rental assistance for abused, neglected,
abandoned, and homeless youth including but not limited to, rent, security deposits,
application fees, move -in costs, last month's rent, and utility deposits and/or payments with
a maximum limit of $3,000 per youth.
Project Component Two: Case Management/Personnel Salaries including but not limited
to, counseling, referrals to needed services, and developing an individualized housing and
service plan, including a path to permanent housing stability.
Youth Haven, Inc. C,A�
ES21-04
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1. Project Tasks:
a. All households shall be served in compliance with the program
regulations, as provided in Exhibits.
b. Maintain documentation on all households served, in compliance with
►GL'����L.'�i IIIa
c. Provide quarterly reports on meeting an ESG Eligible Activity.
2. ESG Documentation Requirements Compliance Criteria:
Activities carried out with funds provided under this Agreement will contribute
to a program designed to be the first step in a continuum of assistance to enable
homeless individuals and families to move toward independent living, as well
as prevent homelessness, as defined in 24 CFR Part 576 (Subpart B Eligible
Activities 576.21),
1.1 GRANT AND SPECIAL CONDITIONS
A. Within sixty (60) calendar days of the execution of this Agreement, the
SUBRECIPIENT must deliver to CHS for approval a detailed project schedule for
the completion of the project.
B. The following resolutions and policies must be submitted within sixty (60) days of
the execution of this Agreement:
Affirmative Fair Housing Policy
Affirmative Action/Equal Opportunity Policy
Affirmative Action Plan
Conflict of Interest Policy
Procurement Policy
Uniform Relocation Act Policy
Sexual Harassment Policy
Section 3 Policy
Section 5041ADA Policy
Fraud, Waste, and Abuse Policy
Violence Against Women Act (VAWA) Policy
LGBTQ Policy
Language Assistance and Planning Policy (LAP)
C. Environmental Review Requirement (ERR) - No program costs can be incurred
until an environmental review of the proposed project is completed and approved.
Further, the SUBRECIPIENT will not undertake any activity or commit any funds
prior to the CHS Notice to Proceed (NTP) letter. Violation of this provision will
result in the denial of any reimbursement of funds under this Agreement.
Youth Haven, Inc.
ES21-04
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CA
D. Annual Subrecipient Training - All SUBRECIPIENT staff assigned to the
administration and implementation of the Project established by this Agreement,
shall attend the CHS-sponsored Annual Subrecipient Fair Housing training, except
those who attended the training in the previous year. In addition, at least one staff
member shall attend all other CHS-offered Subrecipient training, relevant to the
Project, as determined by the Grants Coordinator, not to exceed four (4) sessions.
Requests for exemption, under this special condition, must be submitted to the
Grant Coordinator, in writing, at least 14 days, prior to the training.
1.2 PROJECT DETAILS
A. Project Description/Budget
The budget identified for the Rapid Rehousing Project shall be as follows:
Description
Federal Amount
ESG Match
1:1
Project Component 1: Short- to medium -term rental
$45,000.00
assistance for abused, neglected, abandoned, and
homeless youth including but not limited to, rent,
security deposits, application fees, move -in costs, last
month's rent, and utility deposits and/or payments with a
maximum limit of $3,000 per youth.
Project Component 2: Case Management/Personnel
$26,000.00
Salaries including but not limited to, counseling,
referrals to needed services, and developing an
individualized housing and service plan, including a path
to permanent housing stability.
ESG Match Requirement: Match is required for a
Documentation of
71,000.00
minimum of dollar -for -dollar with each submitted pay
ESG Eligible
request.
Matching Funds
Total Federal Funds:
$715000,00
The SUBRECIPIENT will accomplish the following checked project tasks:
❑ Pay all closing costs related to property conveyance
® Maintain and provide to the COUNTY, as requested, beneficiary documentation,
which supports the benefit of homelessness
® Maintain Eligibility Documentation, retained at SUBRECIPIENT location
® Provide Quarterly Reports and project progress
® Ensure attendance by a representative from executive management at quarterly
partnership meetings, as requested by CHS
Youth Haven, Inc.
ES21-04
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❑ Provide monthly construction and rehabilitation progress reports until completion
of construction or rehabilitation
❑ Identify Lead Project Manager
❑ Provide Site Design and Specifications
- ❑ Comply with Davis -Bacon Labor Standards - -
❑ Provide certified payroll weekly throughout construction and rehabilitation
❑ Comply with Section 3 and maintain documentation
❑ Comply with Uniform Relocation Act (URA), if necessary
❑ Ensure applicable numbers of units are Section 504/ADA accessible
❑ Ensure the applicable affordability period for the project is met
B. Program Components/Eligible Activities
All services/activities funded with ESG funds must meet one of the ESG program
components, as defined in 24 CFR 576:
Street Outreach: funds may cover costs related to essential services for
unsheltered persons (including emergency health or mental health care,
engagement, case management, and services for special populations.
Emergency Shelter: funds may be used for renovation of emergency shelter
facilities and the operation of those facilities, as well as services for the residents
(including case management, child care, education, employment assistance and job
training, legal, mental health, substance abuse treatment, transportation, and
services for special populations).
Homelessness Prevention and Rapid Re-Housin¢: both components fund
housing relocation and stabilization services (including rental application fees,
security deposits, utility deposits or payments, last month's rent, and housing
search and placement activities). Housing may also be used for short or medium -
term rental assistance for those who are at -risk of becoming homeless or
transitioning to stable housing.
HMIS: funds may be used to pay the costs for contributing data to the HMIS
designated by the Continuum of Care for the area. Eligible activities include
(computer hardware, software, or equipment, technical support, office space,
salaries of operators, staff training costs and participation fees).
C. Performance Deliverables
Program Deliverable
Deliverable Supporting
Submission Schedule
Documentation
Special Grant Condition
Policies as stated in this
Within sixty (60) days of
Policies Section 1.1
agreement
Agreement execution
Youth Hnven, Inc.
ES21-04
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CAS
Insurance
Insurance Certificate
Within 30 days of Agreement
execution and annually within
thirty 30 days of renewal
Detailed project Schedule
Project Schedule
N/A
Project Plans and
Site Plans and Specifications
N/A
Specifications
Subcontractor Log
Subcontractor Log
NIA
Project Performance Report
Exhibit C
Quarterly; within 10 days after
the end of the quarter. Final
report due 60 days after
agreement ends.
Section 3 Report
Quarterly reports on new hire
N/A
information
Annual Audit Monitoring
Exhibit D
Annually, within 60 days after
Report
FY end
Financial and Compliance
Single Audit, Audited
Nine (9) months for Single
Audit
Financials, Management
Audit OR one hundred and
Letter, and Supporting
eighty (180) days after FY end
Documentation
Program Income Reuse
Plan Approved by COUNTY
N/A
Plan
Income Documentation
ESG Applicable Form
Maintained in the
SUBRECIPIENT client files
and validated during
monitorin
D. Payment Deliverables
Payment Deliverable
Payment Supporting Documentation
Submission
Schedule
Project CoMonent 1: Short-
Exhibit B along with invoice and
Monthly, by the 30rh
to medium -term rental
proof of rent payment as evidenced by
of the month
assistance for abused,
cancelled checks, bank statements,
following the month
neglected, abandoned and
utility bills, lease agreement, landlord
of service
homeless youth including but
agreement (initial payment only), and
not limited to, rent, security
any other documents as requested.
deposits, application fees,
move -in costs, last month's
rent, and utility deposits and/or
payments with a maximum
limit of $3,000 per youth.
Project Component 2: Case
Exhibit B along with documentation
Monthly, by the 30th
Management/Personnel
to include but not limited to
of the month
Salaries including but not
timesheets, payroll detail reports,
following the month
limited to, counseling,
of service
Youth Haven, Inc. A
ES21-04
Rapid Rehousing Page 6
referrals to needed services,
banking and any other documents as
and developing an
requested.
individualized housing and
service plan, including a path
to permanenthousin stability.
ESG Match
Exhibit 134 with supporting Match
Monthly Match: a
documentation
minimum of dollar -
for -dollar, with each
submitted pay
request, until 100%
of funded amount
reached.
E. Persons who, as a result of national origin, do not speak English as their primary
language and who have limited ability to speak, read, write, or understand English
("limited English proficient persons" or LEP) may be entitled to language assistance
under Title VI in order to receive a particular service, benefit, or encounter. In
accordance with Title VI of the Civil Rights Act of 1964 (Title VI) and its
implementing regulations, the SUBRECIPIENT agrees to take reasonable steps to
ensure meaningful access to activities funded with HOME Funds, by LEP persons. Any
of the following actions could constitute "reasonable steps", depending on the
circumstances: acquiring translators to translate vital documents; advertisements, or
notices; acquiring interpreters for face to face interviews with LEP persons; placing
advertisements and notices in newspapers that serve LEP persons; partnering with other
organizations that serve LEP populations to provide interpretation, translation, or
dissemination of information regarding the project; hiring bilingual employees or
volunteers for outreach and intake activities; contracting with a telephone line
interpreter service; etc.
1.3 PERIOD OF PERFORMANCE
SUBRECIPIENT services shall start on January 1, 2022 (or after an approved
Enviromnental Review) and end on December 313 2022 (Term of Agreement). The
services/activities of the SUBRECIPIENT shall be undertaken and completed in light of
the purposes of this Agreement. Any funds not obligated by the expiration date of this
Agreement shall automatically revert to the COUNTY.
The County Manager or designee may extend the term of this Agreement for a period of
up to 180 days after the end of the Agreement. Extensions must be authorized, in writing,
by formal letter to the SUBRECIPIENT.
Youth Haven, Inc.
FS21-04
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1.4 AGREEMENT AMOUNT
The COUNTY agrees to make available SEVENTY-ONE THOUSAND DOLLARS
AND ZERO CENTS ($71,000.00) for use by the SUBRECIPIENT, during the Term of
the Agreement (hereinafter referred to as the "Funds").
Modifications to the "Budget and Scope" may only be made if approved in advance.
Budgeted fund shifts between project components shall not be more than 10 percent and
shall not signify a change in scope. Fund shifts that exceed 10 percent of a project shall
only be made with Board approval.
All services/activities specified in Part 1 Scope of Services shall be performed by
SUBRECIPIENT employees or be put out to competitive bidding under a procedure
acceptable to the COUNTY and meets Federal requirements. The SUBRECIPIENT shall
enter into a contract for improvements with the lowest, responsive, and qualified bidder as
further set forth in Section 3.14 of this Agreement. Contract administration shall be
managed by the SUBRECIPIENT and monitored by CHS, which shall have access to all
records and documents related to the project.
The COUNTY shall reimburse the SUBRECIPIENT for the performance of this
Agreement upon completion or partial completion of the work tasks as accepted and
approved by CHS. SUBRECIPIENT may not request disbursement of ESG funds until
needed for eligible costs, and all disbursement requests must be limited to the amount
needed at the time of the request. Invoices for work performed are required every month.
SUBRECIPIENT may expend funds only for allowable costs resulting from obligations
incurred during the term of this Agreement. If no work has been performed during that
month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0
invoice is required. Explanations may be required if two consecutive months of $0 invoices
are submitted. Payments shall be made to the SUBRECIPIENT when requested as work
progresses, but not more frequently than once per month. Reimbursement will not occur if
SUBRECIPIENT fails to perform the minimum level of service required by this
Agreement.
Final invoices are due no later than 90 days after the end of the Agreement. Work
performed during the term of the Agreement but not invoiced within 90 days after the end
of the Agreement may not be processed without written authorization from the Grant
Coordinator.
No payment will be made until approved by CHS for grant compliance and adherence to
any and all applicable Local, State, or Federal requirements, including timely submission
of Performance Deliverables contained in Section 1.2.C. Late submission of deliverables
may cause payment suspension of any open pay requests until deliverables are received by
CHS. Payment will be made upon receipt of a properly completed invoice and in
compliance with Ch. 218, Part VII, Florida Statutes, otherwise known as the "Local
Government Prompt Payment Act."
Youth Haven, Inc.
ES21-04
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1.5 COST PRINCIPLES
Payments to the SUBRECIPIENT are governed by the Federal grants management rules
for cost allowability found at 2 CFR 200 Subpart E-Cost Principles. For the purposes of
this section (Section 1.5-Cost Principles) of the Agreement, SUBRECIPIENT is defined
as described in 2 CFR 200.93. Accordingly, payments will be made on a cost
reimbursement basis. Each request for reimbursement shall identify the associated project
and approved project task(s) listed under this Scope of Work. The SUBRECIPIENT may
only incur direct costs that may be attributed specifically to the projects referenced above
is defined in 2 CFR 200.413. The SUBRECIPIENT must provide adequate documentation
for validating costs incurred. Payments to SUBRECIPIENT's contractors and vendors are
conditioned upon compliance with the procurement requirements provided for in 2 CFR
200.318-200.327. Allowable costs incurred by the Subrecipients and Contractors shall be
in compliance with 2 CFR Subpart E-Cost Principles. A Developer is not subject to 2 CFR
Subpart E, however the COUNTY is, and may impose requirements upon the Developer
to remain compliant with the COUNTY's obligation to follow 2 CFR Subpart E. The
Developer will use adequate internal controls, and maintain necessary source
documentation for all costs incurred and adhere to any other accounting requirements
included in this Agreement.
1.6 NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage
prepaid), commercial courier, and personal delivery, sent by facsimile or other electronic
means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery
or sending. All notices and other written communications under this Agreement shall be
addressed to the individuals in the capacities indicated below, unless otherwise modified
by subsequent written notice.
COLLIER COUNTY ATTENTION: Carolyn Noble, Grant Coordinator
3339 E Tamiami Trail, Suite 213
Naples, Florida 34112
Email: Carolyn.Noble@colliercountyfl.gov
Telephone: (239) 450-5186
SUBRECIPIENT ATTENTION: Linda Goldfield, Executive Director
Youth Haven, Inc.
5867 Whitaker Road
Naples, Florida 34112
Email: Linda.Goldfield@youtbhavenswfl.org
Telephone:(239)687-5155
Youth Haven, Inc.
FS21-04
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PART II
GRANT CONTROL
REQUIREMENTS
2.1 AUDITS
At any dme dwing normal business hours and as often as the COUNTY (and/or its
representatives) may deem necessary, the SUBRECIPIENT shall make available all
records, documentation, and any other data relating to all matters covered by the
Agreement for review, inspection, or audit.
Any deficiencies no in an reports must be fully cleared by the SUBRECIPIENT
within 30 days after receipt. SUBRECIPIENT's failure to comply with the above audit
requirements will constitute a violation of this Agreement and may result in the
withholding of future payments. The SUBRECIPIENT hereby agrees to have an annual
agency audit conducted in accordance with current COUNTY policy concerning
SUBRECIPIENT audits.
The determination of Federal award amounts expended shall be in accordance with
guidelines established by 2 CFR Part 200, Subpart F-Audit Requirements,
2.2 RECORDS AND DOCUMENTATION
The SUBRECIPIENT shall maintain sufficient records in accordance with 24 CFR 576.500
to verify compliance with the requirements of this Agreement, the ESG Program, and all
other applicable laws and regulations. This documentation shall include, but is not limited
to, the following:
A. All records required by ESG regulations.
B. SUBRECIPIENT
shall keep
and maintain
public
records that ordinarily and
necessarily would
be required
by COUNTY in order
to perform the service.
C. SUBRECIPIENT shall make available to the COUNTY at any time upon request,
all reports, plans, surveys, information, documents, maps, books, records, and other
data procedures developed, prepared, assembled, or completed by the
SUBRECIPIENT for the purpose of this Agreement. Materials identified in the
previous sentence shall be in accordance with generally accepted accounting
principles (GAAP), procedures, and practices, which sufficiently and properly
reflect all revenues and expenditures of funds provided directly or indirectly by this
Agreement, including matching funds and Program Income. These records shall be
maintained to the extent of such detail as will properly reflect all net costs, direct
and indirect labor, materials, equipment, supplies and services, and other costs and
Youth Haven, Inc.
ES21-04
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expenses of whatever nature for which reimbursement is claimed under the
provisions of this Agreement.
D. Upon completion of all work contemplated under this Agreement, copies of all
documents and records relating to this Agreement shall be surrendered to CHS, if
requested. In any event, the SUBRECIPIENT shall maintain all documents and
records in an orderly fashion and in a readily accessible, permanent, and secured
location for five (5) years after the date of submission of the annual performance
and evaluation report, as prescribed in 2 CFR 200.333. However, if any litigation,
claim, or audit is started before the expiration date of the five (5) year period, the
records will be maintained until all litigation, claim, or audit findings involving
these records are resolved. If SUBRECIPIENT ceases to exist after the closeout of
this Agreement, it will notify the COUNTY, in writing, of the address where the
records are to be kept, as outlined in 2 CFR 200.337. The SUBRECIPIENT shall
meet all requirements for retaining public records and transfer, at no cost to
COUNTY, all public records in possession of the SUBRECIPIENT upon
termination of the Agreement, and destroy any duplicate exempt or confidential
public records that are released from public records disclosure requirements. All
records stored electronically must be provided to the COUNTY in a format that is
compatible with the COUNTY's information technology systems.
IF SUBRECIPIENT HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 1199 FLORIDA STATUTES, TO THE SUBRECIPIENT'S
DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT 239.252-6832, Michael Cox@colliercountyfl.eov, 3299 Tamiami Trail E,
Naples FL 34112.
E. SUBRECIPIENT will be responsible for the creation and maintenance of income
eligible files on clients served, and documentation that all households are eligible
under HUD Income Guidelines. The SUBRECIPIENT agrees that CHS shall be the
final arbiter on the SUBRECIPIENT's compliance.
F. SUBRECIPIENT shall document how compliance with the Program
Component(s), as defined in 24 CFR 576.100, and the eligibility requirements)
under which funding has been received was achieved. These also include special
requirements such as necessary and appropriate determinations, as defined in 24
CFR 576.100, income certification, and written agreements with beneficiaries,
where applicable.
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G. SUBRECIPIENT shall provide the public with access to public records on the same
terms and conditions that the COUNTY would provide the records, and at a cost
that does not exceed the cost provided in this Chapter 119, Florida Statutes or as
otherwise provided by law. SUBRECIPIENT shall ensure that exempt or
confidential public records that are released from public records disclosure
requirements are not disclosed except as authorized by 2 CFR 200.337 and 2 CFR
200.338.
2.3 MONITORING
During the term of this Agreement, SUBRECIPIENT shall submit to the COUNTY an
Annual Audit Monitoring report (Exhibit D) no later than 60 days after SUBRECIPIENT's
fiscal year end. In addition, SUBRECIPIENT shall submit to the COUNTY a Single Audit
report, Management Letter, and supporting documentation nine (9) months (or one hundred
eighty (180) days for Subrecipients exempt from Single Audit) after the
SUBRECIPIENT's fiscal year end. The COUNTY will conduct an annual financial and
programmatic review.
SUBRECIPIENT agrees that CHS may carry out no less than one (1) annual on -site
monitoring visit and evaluation activities, as determined necessary. At the COUNTY's
discretion, a desktop review of the activities may be conducted in lieu of an on -site visit.
The continuation of this Agreement is dependent upon satisfactory evaluations. The
SUBRECIPIENT shall, upon the request of CHS, submit information and status reports
required by CHS or HUD to enable CHS to evaluate said progress and allow for completion
of required reports. The SUBRECIPIENT shall allow CHS or HUD to monitor the
SUBRECIPIENT on site. Such site visits may be scheduled or unscheduled, as determined
by CHS or HUD.
COUNTY will monitor the performance of the SUBRECIPIENT to mitigate fraud, waste,
abuse, or non-performance based on goals and performance standards, as stated, with all
other applicable laws, regulations, and policies governing the funds provided under this
Agreement, further defined by 2 CFR 200.332. Substandard performance, as determined
by the COUNTY, will constitute noncompliance with this Agreement. If SUBRECIPIENT
does not take corrective action within a reasonable time period after being notified by the
COUNTY, Agreement suspension or termination procedures will be initiated.
SUBRECIPIENT agrees to provide HUD, the HUD Office of Inspector General, the
General Accounting Office, the COUNTY, or the COUNTY's internal auditor(s) access to
Ill records related to performance of activities in this Agreement.
2.4 PREVENTION OF FRAUD, WASTE, AND ABUSE
SUBRECIPIENT shall establish, maintain, and utilize internal systems and procedwes
sufficient to prevent, detect, and correct incidents of fraud, waste, and abuse in the
performance of this Agreement, and provide proper and effective management of all
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Program and fiscal activities of the Agreement. SUBRECIPIENT's internal control
systems and all transactions and other significant events are to be clearly documented and
readily available for monitoring by COUNTY.
SUBRECIPIENT shall give COUNTY complete access to all of its records, employees,
and agents for the purpose of monitoring or investigating the performance of the
Agreement. SUBRECIPIENT shall fully cooperate with COUNTY's efforts to detect,
investigate, and prevent fraud, waste, and abuse.
SUBRECIPIENT may not discriminate against any employee or other person who reports
to the COUNTY, or any appropriate law enforcement authority, a violation of the terms of
this Agreement or of any law or regulation, if the report is made in good faith.
2.5 CORRECTIVE ACTION
Corrective action plans may be required for noncompliance, nonperformance, or
unacceptable performance under this Agreement. Penalties may be imposed for failures to
implement or to make acceptable progress on such corrective action plans.
To effectively enforce COUNTY ResolutionNo. 2013-228, CHS has adopted an escalation
policy to ensure continued compliance by Subrecipients, Developers, or any entity
receiving grant funds from CHS. The escalation policy for noncompliance is as follows:
Initial noncompliance may result in CHS issuing Findings or Concerns to the
SUBRECIPIENT who must submit a corrective action plan to CHS within 15
days following issuance of the report.
• Any pay requests that have been submitted to CHS for payment will be held
until the corrective action plan has been submitted.
CHS will be available to provide Technical Assistance (TA) to the
SUBRECIPIENT, as needed, to correct the noncompliance issue.
SUBRECIPIENT fails to submit the corrective action plan in a timely
manner, CHS may require a portion of the awarded grant amount be returned
to the COUNTY.
• CHS may require upwards of 5 percent of the award amount be returned to
the COUNTY, at the discretion of the Board.
• The SUBRECIPIENT may be denied future consideration as set forth in
ResolutionNo. 2013-228.
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If the SUBRECIPIENT remains noncompliant or repeats an issue that was
previously corrected, and has been informed by CHS of its substantial
noncompliance by certified mail, CHS may require a portion of the awarded
grant amount or the amount of the ESG investment for acquisition of the
properties conveyed, to be returned to the COUNTY.
• CHS may require upwards of 10 percent of the award amount be returned
to the COUNTY, at the discretion of the Board.
• The SUBRECIPIENT will be in violation of Resolution No. 2013-228.
4. If after repeated notification, the SUBRECIPIENT continues to be substantially
noncompliant, CHS may recommend the Agreement or award be terminated.
• CHS will make a recommendation to the Board to immediately terminate
the Agreement. The SUBRECIPIENT will be required to repay all funds
disbursed by the COUNTY for the terminated project. This includes the
amount invested by the COUNTY for the initial acquisition of properties or
other activities.
• SUBRECIPIENT will be in violation of Resolution No. 2013-228.
If SUBRECIPIENT has multiple agreements with CHS and is found to be
noncompliant, the above sanctions may be imposed across all awards at the Board's
discretion.
2.6 REPORTS
Reimbursement maybe contingent on the timely receipt of complete and accwate reports,
and the resolution of monitoring findings identified pursuant to this Agreement, as deemed
necessary by the County Manager or designee.
During the term of this Agreement, SUBRECIPIENT shall submit quarterly progress
reports to the COUNTY on the 1 Oth day of January, April, July, and October, respectively,
for the prior quarter period end. As part of the report submitted in October, the
SUBRECIPIENT also agrees to include a comprehensive final report covering the agreed -
upon Program objectives, activities, and expenditures, including but not limited to,
performance data on client feedback with respect to the goals and objectives set forth in
Exhibit C, which contains a sample reporting form used to fulfill this requirement. Other
reporting requirements may be required by the County Manager or designee if there are
Program changes, the need for additional information or documentation arises, and/or
legislative amendments are enacted. Reports and/or requested documentation not received
by the due date shall be considered delinquent and may be cause for default and termination
of this Agreement.
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0
PART III
TERMS AND CONDITIONS
3.1 SUBCONTRACTS
No part of this Agreement may be assigned or subcontracted without the written consent
of the COUNTY, which consent, if given at all, will be at the COUNTY's sole discretion
and judgment.
3.2 GENERAL COMPLIANCE
The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of
Federal Regulations, Part 576, the U.S. Housing and Urban Development regulations
concerning the HEARTH Act. The SUBRECIPIENT also agrees to comply with all other
applicable Federal, State, and Local laws, regulations, and policies governing the funds
provided under this Agreement. The SUBRECIPIENT further agrees to utilize the funds to
supplement rather than supplant funds otherwise available.
3.3 INDEPENDENT CONTRACTOR
Nothing contained in this Agreement is intended to, or shall be construed in any manner,
as creating or establishing the relationship of employer/employee between the parties.
SUBRECIPIENT shall always remain an "independent contractor" with respect to the
services to be performed under this Agreement. The COUNTY shall be exempt from
payment of all Unemployment Compensation, FICA, retirement, life and/or medical
insurance, and Workers' Compensation Insurance, as SUBRECIPIENT is independent
from the COUNTY.
3.4 AMENDMENTS
The COUNTY or SUBRECIPIENT may amend this Agreement at any time provided that
such amendments make specific reference to this Agreement, and are executed in writing,
signed by a duly authorized representative of each organization, and approved by the
COUNTY's governing body. Such amendments shall not invalidate this Agreement, nor
relieve or release the COUNTY or SUBRECIPIENT from its obligations under this
Agreement.
The COUNTY may, at its discretion, amend this Agreement to conform with Federal, State,
or Local guidelines, policies, available funding amounts, or other reasons. If such
amendments result in a change in the funding, the scope of services, or schedule of the
activities to be undertaken as part of this Agreement, such modifications will be
incorporated only by written amendment signed by both COUNTY and SUBRECIPIENT.
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3.5 AVAILABILITY OF FUNDS
The parties acknowledge that the Funds originate from HUD ESG grant funds and must be
implemented in full compliance with all of HUD's rules and regulations and any agreement
between COUNTY and I -IUD governing ESG funds pertaining to this Agreement. In the
event of curtailment or non -production of said federal funds, the financial resources
necessary to continue to pay the SUBRECIPIENT all or any portion of the funds will not
be available. In that event, the COUNTY may terminate this Agreement, which termination
shall be effective as of the date that it is determined by the County Manager or designee,
in his or her sole discretion and judgment, that the funds are no longer available. In the
event of such termination, the SUBRECIPIENT agrees that it will not look to, nor seek to
hold the COUNTY, nor any individual member of the County Commissioners and/or
County Administration, personally liable for the performance of this Agreement, and the
COUNTY shall be released from any further liability to SUBRECIPIENT under the terms
of this Agreement.
3.6 INDEMNIFICATION
To the maximum extent permitted by Florida law, SUBRECIPIENT shall indemnify and
hold harmless Collier County, its officers, agents, and employees from any and all claims,
liabilities, damages, losses, costs, and causes of action which may arise out of an act or
omission, including, but not limited to, reasonable attorneys' and paralegals' fees, to the
extent caused by the negligence, recklessness, or intentionally wrongful conduct of the
SUBRECIPIENT or any of its agents, officers, servants, employees, contractors, patrons,
guests, clients, licensees, invitees, or any persons acting under the direction, control, or
supervision of SUBRECIPIENT in the performance of this Agreement. This
indemnification obligation shall not be construed to negate, abridge, or reduce any other
rights or remedies which otherwise may be available to an indemnified party or person
described in this paragraph. SUBRECIPIENT shall pay all claims and losses of any nature
whatsoever in connection therewith and shall defend all suits in the name of the COUNTY
and shall pay all costs (including attorney's fees) and judgments which may issue thereon.
This Indemnification shall survive the termination and/or expiration of this Agreement.
This section does not pertain to any incident arising from the sole negligence of the
COUNTY. The foregoing indemnification shall not constitute a waiver of sovereign
immunity beyond the limits set forth in Section 768.28, Florida Statutes. This Section shall
survive the expiration or termination of this Agreement.
3.7 COUNTY RECOGNITION/SPONSORSHIPS
The SUBRECIPIENT agrees that all notices, informational pamphlets, press releases,
advertisements, descriptions of the sponsorships of the Program, research reports, and
similar public notices, whether printed or digitally prepared and released by the
SUBRECIPIENT for, on behalf of, and/or about the Program shall include the statement:
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"FINANCED IN PART BY THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT (HUD) AND
COLLIER COUNTY COMMUNITY AND HUMAN
SERVICES DIVISION"
and shall appear in the same size letters or type as the name of the SUBRECIPIENT0 This
design concept is intended to disseminate to the general public key information regarding
the development team, as well as Equal Housing Opportunity. Construction signs shall
comply with applicable county codes.
3.8 DEFAULTS, REMEDIES AND TERMINATION
In accordance with 2 CFR 200.340, this Agreement may be terminated for convenience by
either the COUNTY or the SUBRECIPIENT, in whole or in part, by setting forth the
reasons for such termination, the effective date, and in the case of partial terminations, the
portion to be terminated. However, in the case of a partial termination, if the COUNTY
determines that the remaining portion of the award will not accomplish the purpose for
which the award was made, the COUNTY may terminate the award in its entirety. This
Agreement may also be terminated by the COUNTY, if the award no longer effectuates the
program goals or grantor agency priorities.
The following actions or inactions by SUBRECIPIENT shall constitute a Default under
this Agreement:
A. SUBRECIPIENT's failure to comply with any of the rules, regulations, or
provisions referred to herein, or such statutes, regulations, executive orders, and
HUD guidelines, policies, or directives as may become applicable at any time.
B. SUBRECIPIENT's failure, for any reason, to fulfill its obligations under this
Agreement in a timely and proper manner.
C. SUBRECIPIENT's ineffective or improper use of funds provided under this
Agreement
D. SUBRECIPIENT's submission of reports to the COUNTY that are incorrect or
incomplete in any material respect.
E. SUBRECIPIENT's submission of any false certification.
F. SUBRECIPIENT's failure to materially comply with any terms of this Agreement.
G. SUBRECIPIENT's failure to materially comply with the terms of any other
agreement between the COUNTY and SUBRECIPIENT, relating to the Project.
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In the event of any default by SUBRECIPIENT under this Agreement, the COUNTY may
seek any combination of one or more of the following remedies:
A. Require specific performance of the Agreement, in whole or in part.
B. Require the use of or change in professional property management.
C. Require SUBRECIPIENT to immediately repay to the COUNTY all ESG funds
that it received under this Agreement.
D. Apply sanctions, if determined by the COUNTY to be applicable.
E. Stop all payments, until identified deficiencies are corrected.
F. Terminate this Agreement, by giving written notice to SUBRECIPIENT and
specifying the effective date of such termination. If the Agreement is terminated by
the COUNTY, as provided herein, SUBRECIPIENT shall have no claim of
payment or benefit for any incomplete project activities undertaken under this
Agreement.
3.9 MATCH REQUIRED
SUBRECIPIENT must match ESG grant funds dollar -for -dollar, pursuant to 24 CFR
576.201. Matching funds shall be provided after the date of the grant award. Funds used to
match a previous ESG grant may not be used to match a subsequent grant award.
SUBRECIPIENT may comply with its requirement by providing the matching funds from
any source, including any Federal source other than the ESG program, as well as State,
Local, and private sources. The SUBRECIPIENT must ensure the laws governing any
federal funds to be used do not prohibit those funds from being used to match ESG funds.
In order to meet the matching requirement, the matching contributions must meet all the
requirements that apply to the ESG funds provided by I -IUD, as required by 24 CFR
576.201(c). Matching contributions may be in the form of the following:
1. Cash contributions
2. Non -cash contributions calculated per requirements in 24 CFR 576.201(e), incuding
the value of any real property, equipment, goods, or services contributed to the
SUBRECIPIENT's ESG program, provided that, if the SUBRECIPIENT had to pay
for them with grant funds, the costs would have been allowable. Non -cash contributions
may include:
a. The purchase value of any donated material or building. SUBRECIPIENT shall
determine the value of any donated material or building, or any lease, using a
method reasonably calculated to establish a fair market value.
b. Match in the form of services provided by individuals must be valued at rates
consistent with those ordinarily paid for similar work in the SUBRECIPIENT's
organization. If the SUBRECIPIENT does not have employees performing
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similar work, the rates must be consistent with those ordinarily paid by other
employers for similar work in the same labor market.
3. Costs paid by program income shall count toward meeting the SUBRECIPIENT's
matching requirements, provided the costs are eligible ESG costs that supplement the
ESG program.
3.10 SUSPENSION AND DEBARMENT
SUBRECIPIENT certifies that neither it, nor its principals, are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency; and that
SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered
transaction, as outlined in Executive Orders 12549 (1986) and 12689 (1989) Suspension
and Debarment and 2 CFR 200.214, as further detailed in Section 4.18.
3.11 REVERSION OF ASSETS
In the event of a termination or upon expiration of the Agreement, and in addition to any
and all other remedies available to the COUNTY (whether under this Agreement, or at law
or in equity), the SUBRECIPIENT shall immediately transfer to the COUNTY any funds
on hand at the time of termination (or expiration) and any accounts receivable attributable
to the use of ESG funds.
The COUNTY's receipt of any funds on hand at the time of termination shall not waive
the COUNTY's right (nor excuse SUBRECIPIENT's obligation) to recoup all or any
portion of the funds, as the COUNTY may deem necessary. Regulations regarding real
property and equipment are subject to 2 CFR 200.311.
3.12 INSURANCE
SUBRECIPIENT shall not commence any work and/or services pursuant to this
Agreement, until all required insurance, as outlined in Exhibit A and 2 CFR 200.310 has
been obtained. Said insurance shall be carried constantly during SUBRECIPIENT's
performance under the Agreement.
3.13 ADMINISTRATIVE REQUIREMENTS
The SUBRECIPIENT agrees to perform the Scope of Work in compliance with the Grant
Budget and the Scope of Work (Part I), the Uniform Administrative Requirements, Cost
Principles and Audit Requirements for Federal Awards (2 CFR 200 et seq), and the federal
regulations for the Emergency Solutions Grants. (24 CFR 576 et seq.)
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3.14 PURCHASING
SUBRECIPIENT is required to follow Federal Procurement standards at (2 CFR 200.318
tbrough 200.326) and Collier County's Procurement Ordinance #2017-08, as amended.
Current purchasing thresholds are:
Range:
Competition Required
$0 - $50,000
3 Written Quotes
$5001+
Formal Solicitation I'IB, RFP, etc.
In accordance with 2 CFR 200.322, to the greatest extent practicable, SUBRECIPIENT
shall procure, acquire, or use goods, products or materials produced in the United States.
In accordance with 2 CFR 200.323, SUBRECIPIENT shall procure items that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of completion, per 2 CFR 200, Appendix II (J) and 2 CFR 200.323,
All improvements specified in Part I Scope of Work shall be performed by
SUBRECIPIENT employees, or be put out to competitive bidding under a procedure
acceptable to the COUNTY and Federal requirements. The SUBRECIPIENT shall enter
into contracts for improvements with the lowest, responsible, and qualified bidder.
Contract administration shall be conducted by the SUBRECIPIENT and monitored by
CHS, which shall have access to all records and documents related to the project.
3.15 PROGRAM -GENERATED INCOME
No Program Income is anticipated. However, if Program Income is derived from the use
oI ESG funds disbursed under this Agreement, such Program Income shall be used by the
SUBRECIPIENT for an eligible ESG project activity approved by the COUNTY. Any
Program Income (as such term is defined under applicable Federal regulations) gained from
any activity of the SUBRECIPIENT funded by ESG funds shall be reported to the
COUNTY through an annual Program Income Re -use Plan, utilized by the
SUBRECIPIENT accordingly, and in compliance with 2 CFR 200.307 and 24 CFR
576.201. When Program Income is generated by an activity that is only partially
funded with ESG funds, the income shall be prorated to reflect the percentage of ESG
funds used. If there is a program income balance at the end of the Program Year, such
balance shall revert to the COUNTY's ESG Program, for further reallocation.
3.16 GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout
requirements are completed. Activities during this closeout period shall include, but are
not limited to making final payments, disposing of program assets (including the return of
all unused materials, equipment, program income balances, and receivable accounts to the
COUNTY), and determining the custodianship of records. In addition to the records
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retention outlined in Part 2.2, the SUBRECIPIENT shall comply with Section 119.021
Florida Statutes regarding records maintenance, preservation, and retention. A conflict
between State and Federal records retention law requirements will result in the more
stringent law being applied, such that the record must be held for the longer duration. Any
balance of unobligated funds that have been advanced or paid must be returned to the
COUNTY. Any funds paid in excess of the amount to which the SUBRECIPIENT is
entitled under the terms and conditions of this Agreement must be refunded to the
COUNTY. SUBRECIPIENT shall also produce records and information that comply with
Section 215.97, Florida Single Audit Act. Closeout procedures must take place in
accordance with 2 CFR 200.344 and ensure all federal grant requirements have been
completed.
3.17 OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE
The SUBRECIPIENT agrees that no person shall be excluded from the benefits of, or be
subjected to, discrimination under any activity carried out by the performance of this
Agreement based on race, color, disability, national origin, religion, age, familial status, or
sex. Upon receipt of evidence of such discrimination, the COUNTY shall have the right to
terminate this Agreement.
To the greatest extent feasible, homeless individuals have priority over other Section 3
residents, in accordance with 24 CFR 576.405(c). Section 3 of the Housing and Urban
Development Act of 1968, as amended (12 U.S.C. 1701u), and implementing regulations
at 24 CFR Part 135 requires that, to the greatest extent feasible, employment and economic
opportunities be directed to low- and very low-income residents of the area, and that
contracts for work in connection with the project be awarded to business concerns that
provide economic opportunities for low- and very low- income persons residing in the
metropolitan area (as defined in 42 U.S.C. 5302(a)) in which the project is located.
To the maximum extent practicable the SUBRECIPIENT shall involve homeless
individuals and families in constructing, renovating, maintaining, and operating facilities
assisted under ESG; providing services assisted under ESG; and providing services for
occupants of facilities assisted under ESG. This involvement may include employment or
volunteer services. Section 3 is relative to any of the SUBRECIPIENT's subcontractors,
their successors, and assigns, to those sanctions specified by the Agreement through which
Federal assistance is provided. The SUBRECIPIENT shall comply with Section 3 of the
Housing and Community Development Act of 1968, and certifies and agrees that no
contractual or other disability exists that would prevent compliance with these
requirements.
3.18 OPPORTUNITIES FOR SMALL AND MINORITY/WOMEN-OWNED BUSINESS
ENTERPRISES
The SUBRECIPIENT will use its best efforts to afford small businesses and minority and
women's business enterprises the maximum practicable opportunity to participate in the
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performance of this Agreement. As used in this Agreement, the term "small business"
means a business that meets the criteria set forth in section 3 (a) of the Small Business Act,
as amended (15 U.S.C. 632); and "minority and women's business enterprise" means a
business at least 51 percent owned and controlled by minority group members or women.
For the purpose of this definition, "minority group members" are Afro-Americans,
Spanish-speaking, Spanish surnamed or Spanish -heritage Americans, Asian -Americans,
and American Indians. The SUBRECIPIENT may rely on written representations by
businesses regarding their status as minority and female business enterprises in lieu of an
independent investigation.
3.19 PROGRAM BENEFICIARIES
U defined by 24 CFR 576.2, 100 percent of the beneficiaries receiving ESG funding
through this Agreement must be homeless or at risk of homelessness. Income eligibility of
beneficiaries will be validated by reviewing supporting documentation during interim
and/or closeout monitoring.
3.20 AFFIRMATIVE ACTION PLAN
The SUBRECIPIENT agrees that it is committed to carry out an Affirmative Action
Program, pursuant to the COUNTY's specifications, in keeping with the principles as
provided in President's Executive Order 11246 of September 24, 1966. The
SUBRECIPIENT shall submit a plan for an Affirmative Action Program for approval prior
to the award of funds. If the Affirmative Action Plan is updated during the period of
performance under this Agreement, the updated plan must be submitted to the COUNTY
within 60 days of any update/modification.
3.21 CONFLICT OF INTEREST
The SUBRECIPIENT covenants that no person under its employ, who presently exercises
any functions or responsibilities in connection with the Project, has any personal financial
interest, direct or indirect, in the Project areas or any parcels therein, which would conflict
in any manner or degree with the performance of this Agreement and that no person having
any conflict of interest shall be employed by or subcontracted by the SUBRECIPIENT.
The SUBRECIPIENT covenants that it will comply with all provisions of 24 CFR 576,404
"Conflict of Interest," 2 CFR 200.318, Florida Statute 287.057 and any additional State
and County statutes, regulations, ordinance, or resolutions governing conflicts of interest.
The SUBRECIPIENT will notify the COUNTY, in writing, and seek COUNTY approval
prior to entering into any contract with an entity owned in whole or in part by a covered
person or an entity owned or controlled, in whole or in part, by the SUBRECIPIENT. The
COUNTY may review the proposed contract to ensure that the contractor is qualified and
that the costs are reasonable. Approval of an identity of interest contract will be in the
COUNTY's sole discretion. This provision is not intended to limit SUBRECIPIENT's
ability to self -manage the projects using its own employees.
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Any possible conflict of interest on the part of the SUBRECIPIENT, its employees, or its
contractors shall be disclosed in writing to CHS provided, however, that this paragraph
shall be interpreted in such a manner so as not to unreasonably impede the statutory
requirement that maximum opportunity be provided for employment of and participation
of low and moderate income residents of the project target area.
3.22 EMERGENCY SHELTERS
Any emergency shelter that receives assistance for shelter operations must also meet
minimum safety, sanitation, and privacy standards, as required by 24 CFR 576.403(b).
3.23 PERMANENT HOUSING
Assistance for program participants to remain or move into housing must meet the
minimum habitability standards (Exhibit F) provided in 24 CFR 576.403(c) and all
applicable State and Local housing codes, licensing requirements, and any other
requirements in the jurisdiction in which the housing is located regarding the condition of
the structure and the operation of the housing.
3.24 COORDINATION WITH CONTINUUM OF CARE AND OTHER PROGRAMS
The SUBRECIPIENT must document its compliance with the requirements of 24 CFR
576.400 for consulting with the Continuum of Care and coordinating and integrating ESG
assistance with programs targeted toward homeless people and mainstream service and
assistance programs (Exhibit G).
3.25 HOMELESS PARTICIPATION
The SUBRECIPIENT must document its compliance with the homeless participation
requirements under 24 CFR 576.405(c).
3.26 CENTRALIZED OR COORDINATED ASSESSMENT SYSTEMS AND
PROCEDURES
The SUBRECIPIENT must maintain documentation evidencing the use of and written
intake procedures for the centralized or coordinated assessment systems) developed by the
Continuum of Care in accordance with the requirements established by HUD and identified
in 24 CFR 576.500(g).
3.27 CONDITIONS FOR RELIGIOUS ORGANIZATIONS
ESG funds may be used by religious organizations or on property owned by religious
organizations only in accordance with requirements set forth in Section 24 CFR 576.406.
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The SUBRECIPIENT shall comply with First Amendment Church/State principles as
follows:
A. It will not discriminate against any employee or applicant for employment and will
not limit employment or give preference in employment to persons based on
religion.
B. It will not discriminate against any person applying for public services and will not
limit such services or give preference to persons based on religion.
C. It will retain its independence from Federal, State, and Local governments and may
continue to carry out its mission, including the definition, practice, and expression
of its religious beliefs, provided it does not use direct ESG funds to support any
inherently religious activities, such as worship, religious instruction, or
proselytizing.
D. The funds shall not be used for the acquisition, construction, or rehabilitation of
structures to the extent that those structures are used for inherently religious
activities. Where a structure is used for both eligible and inherently religious
activities, ESG funds may not exceed the cost of those portions of the acquisition,
construction, or rehabilitation that are attributable to eligible activities in
accordance with the cost accounting requirements applicable to ESG funds in this
part. Sanctuaries, chapels, or other rooms that a ESG funded religious congregation
uses as its principal place of worship, however, are ineligible for ESG funded
improvements.
3.28 INCIDENT REPORTING
If services to clients are provided under this Agreement, the SUBRECIPIENT and any
subcontractors shall report knowledge or reasonable suspicion of abuse, neglect, or
exploitation of a child, aged person, or disabled adult to the COUNTY.
3.29 SEVERABILITY
Should any provision of the Agreement be determined to be unenforceable or invalid, such
a determination shall not affect the validity or enforceability of any other section or pant
thereof.
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PART IV
GENERAL PROVISIONS
4.1 24 CFR Part 576 Emergency Solutions Grants Program, as amended — All regulations
regarding the ESG Program
4.2 24 CFR 58 - The regulations prescribing the Environmental Review procedure.
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4.3 Section 104(b) and Section 109 of Title I of the Housing and Community Development
Act of 1974 as amended
hgps•//www hudexchange info/resource/2184/housingmand-community-development-hcd-
act-of-1974/
4.4 Title VI of the Civil Rights Act of 1964 as amended,
biLtps://www.hud.goy/i)ropramdes2fiption/title6
Title VIII of the Civil Rights Act of 1968, as amended
httys://www.eeoc.izov/laws/statutes/titlevii.cfm
4.5 24 CFR 576.407 - The regulations issued pursuant to 24 CFR 5.105(a) and Executive Order
11063 which prohibits discrimination and promotes equal opportunity in housing.
htti)s•//www.eefr.gov/cgi-bin/text-
idx?c—ecfr•sid=dc4c2f93cdad1U8974315fa2bfdf4cec•rgn=div5 •view=text:node=24%3A3.
1.1.3.8:idno=24:cc=ecfr
.Ss•//www ecfr gov/cgi-bin/text-idx?rgn=div5&node=24:1.1.1.1.5#se24.1.5 1105
4.6 Executive Order 11246 ("Equal Employment Opportunity"), as amended by Executive
Orders 11375 and 12086 - which establishes hiring goals for minorities and women on
projects assisted with federal funds and as supplemented in Department of Labor
regulations.
EO 11246: bgps://www.dol.gov/agencies/ofccp/executive-order-1 1246/as-amended
4.7 Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity
Act of 1972, 42 USC § 2000e, et. seq. The SUBRECIPIENT will, in all solicitations or
advertisements for employees placed by or on behalf of the SUBRECIPIENT, state that it
is an Equal Opportunity or Affirmative Action employer.
httt)s://www.eeoc.gov/laws/statutes/titlevii.cfm
4.8 24 CFR 75 — Regulations outlining requirements of Section 3 of the Housing and Urban
Development Act of 1968, as amended. Compliance with the provisions of Section 3 of the
HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24 CFR
75, and all applicable rules and orders issued hereunder prior to the execution of this
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Agreement, shall be a condition of the Federal financial assistance provided under this
Agreement and binding upon the COUNTY, the SUBRECIPIENT and any of the
SUBRECIPIENT's Subrecipients and subcontractors. Failure to fulfill these requirements
shall subject the COUNTY, the SUBRECIPIENT and any of the SUBRECIPIENT's
Subrecipients and subcontractors, their successors and assigns, to those sanctions specified
by the Agreement through which Federal assistance is provided. The SUBRECIPIENT
certifies and agrees that no contractual or other disability exists that would prevent
compliance with these requirements.
ittps://www.cefr.eov/current/title-24/subtitle-Apart-75?toc=1
The SUBRECIPIENT further agrees to comply with these "Section 3" requirements and to
include the following language in all subcontracts executed under this Agreement:
"The work to be performed under this Agreement is a project assisted under a program
providing direct Federal financial assistance from HUD and is subject to the requirements
of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C.
1701). Section 3 requires that, to the greatest extent feasible, opportunities for training and
employment be given to low- and very low-income residents of the project area, and that
contracts for work in connection with the project be awarded to business concerns that
provide economic opportunities for low- and very low-income persons residing in the
metropolitan area in which the project is located."
The SUBRECIPIENT further agrees to ensure that opportunities for training and
employment arising in connection with a housing rehabilitation (including reduction and
abatement of lead -based paint hazards), housing construction, or other public construction
project are given to low- and very low-income persons residing within the metropolitan
area in which the ESG-funded project is located; where feasible, priority should be given
to low- and very low-income persons within the service area of the project or the
neighborhood in which the project is located, and to low- and very low- income participants
in other HUD programs; and award contracts for work undertaken in connection with a
housing rehabilitation (including reduction and abatement of lead- based paint hazards),
housing construction, or other public construction project to business concerns that provide
economic opportunities for low- and very low-income persons residing within the
metropolitan area in which the ESG-funded project is located; where feasible, priority
should be given to business concerns that provide economic opportunities to low- and very
low-income residents within the service area or the neighborhood in which the project is
located, and to low- and very low-income participants in other HUD programs.
itti)://radresource.net/doc out.cfrn?id=Sec3Guide
The SUBRECIPIENT certifies and agrees that no contractual or other legal incapacity
exists that would prevent compliance with these requirements.
https://www.ecfr.gov/current/title-24/subtitle-A/part-75?toc=1
4.9 Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as
amended by Executive Orders 11375, 11478, 12107 and 12086.
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Age Discrimination Act of 1975
jups://www.law.comell.edu/uscode/text/42/chvter-76
11246: https://www.dol.gov/ofccp/regs/statutes/eo 11246.htm
11375: Amended by EO 11478
11478: https•//www archives gov/federal-register/codification/executive-
order/11478.html
12107:https•//www archives gov/federal-register/codification/executive-order/12107.htm1
12086:https•//www archives gov/federal-register/codification/executivemorder/12086.htm1
4.10 Equal access in accordance with the individual's gender identity in community planning
and development programs, per 24 CFR 5.106.
https•//www govregs com/regulations/exl)and/title24yart5 subpartA section5.106
4.11 Contract Work Hours and Safety Standards Act, 40 USC 327-332.
hhtt s•//www dol gov/whd/regs/statutes/safe0l.pdf
4.12 Section 504 of the Rehabilitation Act of 1973, 29 USC 776(b) (5), and 24 CFR 570.614
Subpart K.
Section 504: https://www.epa. og v/ocr
29 USC 776: httt)s://Iaw.onecle.com/uscode/29/776.html
24 CFR 570,614: httys://www.law.comell.edu/cfr/text/24/570.614
4.13 The Americans with Disabilities Act of 1990:
https•//www.hud.gov/hudprogrwns/eohudu
4.14 Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended.
b—qs://www.thwa.dot.gov/real estate/uniform act/index.cfm
4.15 29 CFR Parts 3 and 5 - Regulations that prescribe the payment of prevailing wages and the
use of apprentices and trainees on federally assisted projects. HUD Form 4010 must be
included in all construction contracts funded by ESG.
Davis -Bacon Act: 42 USC 276a to 40 USC 276a:
https•//uscode house gov/view.xhtml?reg=pranuleid:USC- 1 999-title4O-section276a-
7&num7--O&edition--1999
29 CFR Part 3 -Contractors and Subcontractors on public building or Public Work
Financed, in whole or in part, by Loans ol• Grants from the United States
hLqps://www.law.comell.edu/cfr/text/2,9,Poart-3
29 CFR Part 5 -Labor Standards Provisions Applicable to Contracts Covering Federally
Financed and Assisted Construction (Also, Labor Standards Provision Applicable Subject
to the Contract Work Hours and Safety Standards Act)
httys://www.law.comell.edu/cfr/text/29/Tartm5
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O
Executive Order
11914 -
Prohibits discrimination with respect to the
handicapped, in
federally
assisted
projects.
https://www.i)residency.ucsb,edu/ws/index.php?pid=23675
4.16 As a supplement to the Davis -Bacon Act requirements, the SUBRECIPIENT agrees to
comply with the "Copeland Anti -Kickback Act," which prohibits the SUBRECIPIENT, its
contractors, or subcontractors from inducing an employee to relinquish any part of his/her
compensation, under the federally -funded contract.
18 U.S.C. 874 https://www.govinfo.gov/contgnt/pkg/IJSCODEm20lO-
title 18/pdf/USCODE-2010-title 18.pdf
40 U.S.C. 276c httns•//uscode house.gov/view.xhtml?reg=aranuleid:USC-1999-tit1e40-
section276c&num=0&edition=1999
4.17 Executive Order 11625 and U.S. Department of Housing and Urban Development Circular
Letter 79-45 - which prescribes goal percentages for participation of minority businesses
in Community Development Block Grant Contracts.
E.O. 11625 Prescribing additional arrangements for developing and coordinating a national
program for minority business enterprise.
httns•//www archives.gov/federal-register/codification/executive-order/l1625.html
4.18 The SUBRECIPIENT agrees to comply with the non-discrimination in employment and
contracting opportunities laws, regulations, and executive orders referenced in 24 CFR
576.407, as revised by Executive Order 13279. The applicable non-discrimination
provisions in Section 109 of the HCDA are still applicable.
24 CFR 576.407:
hLtps://www.eefr.gov/cgi-bin/text"
idx7c=ecfr• sid=dc4c2f93 cdadf08974315fa2bfdf4cec;rgn=div5;view=text;node=24%3A3. .
1.1.3.8;idno=24;cc=ecfr
E.O. 13279: http://www.fedgovcontracts.com/pe02-96.htm
4.19 Public Law 100-430 -the Fair Housing Amendments Act of 1988.
httns•//www ncbi.nl111.nih.eov/pubmed/12289709
4.20 The Fair Housing Act (42 U.S.C. 3601-20) Reasonable Accommodations Under the Fair
Housing Act. httns //www.hud.gov/sites/documents/DOC 7771.PDF
https://www.iustice.goy/crt/fair-housing-actml
Executive Order 11063 — Equal Opportunity in Housing
httns•//www archives.gov/federal-register/codification/executive-order/I 1063.html
Executive Order 11259 "Leadership & Coordination of Fair Housing in Federal Programs
httns•//www archivcs.izov/federal-register/codification/executive-order/12259.html
24 CFR Part 107 - Non- Discrimination and Equal Opportunity in Housing under E.O.
httys://www.law.comell.edu/cfr/text/24/t)art=107
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4.21 2 CFR 200 et seq - Uniform Administrative Requirements, Cost Principles, and Audit
requirements for Grants and Agreements.
https://www.ecfr.gov/cgibin/text idx?tpl=/ecfrbrowse/Tit1e02/2cfi200 main 02.tn1
4.22 2 CFR 216 — Prohibition on certain telecommunications and video surveillance services or
equipment. COUNTY and SUBRECIPIENT are prohibited from obligating or expending
loan or grant funds to: 1) procure or obtain funds; 2) extend or renew a contract to procure
or obtain; or 3) enter into an contract (or extend or renew a contract) to procure or obtain
equipment, services, or systems that use(s) covered telecommunications equipment or
services as a substantial or essential component of any system, or as critical technology as
part of any system.
4.23 Immigration Reform and Control Act of 1986
h4ps://www.eeoc.gov/eeoc/history/35th/thelaw/irca.html
4.24 Prohibition of Gifts to COUNTY Employees - No organization or individual shall offer or
give, either directly or indirectly, any favor, gift, loan, fee, service, or other item of value
to any COUNTY employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier
County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure
5311.
Florida Statutes-
https://www.lawserver.com/law/state/florida/statutes/florida_statutes_chapter_l 12,part_i
ii
Collier County-
https //sp16 bcc colliereov net/sites/flumanResources/Shared%20Documents/Count
Practices-and-Procedures-
(CMA)/CMA0/o2053ll%20Code%20of%20Ethics%20and%20Anti%20Fraud. df
4.25 Order of Precedence - In the event of any conflict between or among the terms of any of
the Contract Documents, the terms of the Agreement shall take precedence over the terms
of all other Contract Documents, except the terms of any Supplemental Conditions shall
take precedence over the Agreement. To the extent any conflict in the terms of the Contract
Documents cannot be resolved by application of the Supplemental Conditions, if any, or
the Agreement, the conflict shall be resolved by imposing the more strict or costly
obligation under the Contract Documents upon the Contractor at Owner's discretion.
4.26 Venue -Any suit of action brought by either parry to this Agreement against the other party,
relating to or arising out of this Agreement, must be brought in the appropriate federal or
state courts, in Collier County, FL which courts have sole jurisdiction on all such matters.
(No reference required for this item).
4.27 Dispute Resolution - Prior to the initiation of any action or proceeding permitted by this
Agreement to resolve disputes between the parties, the parties shall make a good faith effort
to resolve any such disputes by negotiation. Any situations when negotiations, litigation
and/or mediation shall be attended by representatives of SUBRECIPIENT with full
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decision -making authority and by COUNTY'S staff person who would make the
presentation of any settlement reached during negotiations to COUNTY for approval.
Failing resolution, and prior to the commencement of depositions in any litigation between
the parties arising out of this Agreement, the parties shall attempt to resolve the dispute
through Mediation before an agreed -upon Circuit Court Mediator certified by the State of
Florida. Should either party fail to submit to mediation as required hereunder, the other
party may obtain a court order requiring mediation under § 44.102, Florida Statutes. The
litigation arising out of this Agreement shall be adjudicated in Collier County, Florida, if
in state court and the US District Court, Middle District of Florida, if in federal court. BY
ENTERING INTO THIS AGREEMENT, COLLIER COUNTY AND THE
SUBRECIPIENT EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE
TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING
OUT OF, THIS AGREEMENT.
hjiLtps://www.flsenate.gov/Laws/Statutes/2012/44.102
4.28 The SUBRECIPIENT agrees to comply with the following requirements:
a. Clean Air Act, 41 USC 7401, et seq.
hbm s•//www govinfo aov/content/pkg/USCODE-2010-title42/htmWSCODE-
2010-title42-cha 85.htm https://www.law.comell.edu/uscode/text/42/chal)ter=85
b. Federal Water Pollution Control Act, 33 USC 1251, et seq., as amended.
https•//www govinfo Gov/content/pkg/USCODE-2011-title33/pdf/USCODE-
2011-title3 3-chap26xdf
https•//www law comell;edu/uscode/text/33/chapter-26
4.29 Section 6002 of the Solid Waste Disposal Act as amended by the Resource Conservation
and Recovery Act and regarding those items identified in 40 CFR Part 247 of the EPA
guidelines https•//www epa gov/enforcement/resource-conservation-and-recovery-act-
rcra-and-federal-facilities
htti)s://www.law.comell.edu/cfr/text/40/247.1
4.30 In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 USC
4002), the SUBRECIPIEN I shall assure that for activities located in an area identified by
FEMA as having special flood hazards, flood insurance under the National Flood Insurance
Program is obtained and maintained. If appropriate, a letter of map amendment (LOMA)
may be obtained from FEMA, which would satisfy this requirement and/or reduce the cost
of said flood insurance.
htti)s://www.law.comell.edu/cfr/text/24/570.605
4.31 The SUBRECIPIENT agrees that any construction or rehabilitation of residential structures
with assistance provided under this Agreement shall be subject to the HUD Lead -Based
Paint Poisoning Prevention Act, found at 24 CFR 570.608, Subpart K.
https•//www gpo ¢ov/fdsys/granule/CFR-2000.title24-vol3/CFR-2000-title24-vol3-
sec570-608-id163
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4.32 The SUBRECIPIENT agrees to comply with the Historic Preservation requirements set
forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and
the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation
Procedures for Protection of Historic Properties, insofar as they apply to the performance
of this Agreement.
In general, this requires concurrence from the State Historic Preservation Officer for all
rehabilitation and demolition of historic properties that are fifty years old or older or that
are included on a Federal, State or Local historic property list.
https //www nns ¢ov/history/local-law/nhpa1966 htm
4.33 The SUBRECIPIENT must certify that it will provide drug -free workplaces, in accordance
with the Drug -Free Workplace Act of 1988 (41 USC 701).
https•//www gpo gov/fdsys/granule/USCODE-2009-title4l/fJSCODE-2009-title4l-
chapl0-sec701
4.34 The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal Department or agency; and, that the
SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered
transaction, with a person who is similarly debarred or suspended from participating in this
covered transaction as outlined in Executive oeder 12549.
https•//www archives gov/federal-register/codification/executive-order/12549.html
4.35 The SUBRECIPIENT agrees to comply with the following OMB Circulars whichever is
applicable and agrees to adhere to the accounting principles and procedures required
therein, utilize adequate internal controls, and maintain necessary source documentation
for all costs incurred. These requirements are enumerated in 2 CFR 200, et seq.
4.36 Single Audits shall be conducted annually, in accordance with 2 CFR 200.501, and shall
be submitted to the COUNTY nine (9) months after the end of the SUBRECIPIENT's
fiscal year. The SUBRECIPIENT shall comply with the requirements and standards of 2
CFR 200 Subpart F, Section 500. Subrecipients exempt from Single Audit requirements
shall submit financial statements to the COUNTY one hundred eighty (180) days after the
end of the SUBRECIPIENT's fiscal year. Per 2 CFR 200.344, if this Agreement is closed
out prior to the receipt of an audit report, the COUNTY reserves the right to recover any
disallowed costs identified in an audit after such closeout.
https://www.ecfr.gov/cgimbin/text-
idx?SID=5a78addefff9a535e83fed3OlO3O8aef&mc--true&node=se2.1.200 1344&rgn=di
v8
4.37 Any real property acquired by the SUBRECIPIENT for carrying out the projects stated
herein and approved by the COUNTY, in accordance with the Uniform Relocation
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Assistance and Real Property Acquisition Policies Act of 1970 and 49 CFR 24, shall be
subject to the provisions of 24 CFR 576.408 including, but not limited to, the provisions
on use and disposition of property. A displaced person must be advised of his or her rights
under the Fair Housing Act (42 U.S.C. 3601 et seq.). This policy does not require providing
a person a larger payment than is necessary to enable a person to relocate to a comparable
replacement dwelling (See 49 CFR 24.505(c)(2)(ii)(D).
https•//www gno Qov/fdsys/granule/CFR=2009-title49-voll/CFR-2009-title49-voll-nart24
4.38 As provided in § 287.133, Florida Statutes, by entering into this Agreement or performing
any work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates,
suppliers, subcontractors and consultants who will perform hereunder, have not been
placed on the convicted vendor list maintained by the State of Florida Department of
Management Services within the 36 months immediately preceding the date hereof.
This notice is required by § 287.133 (3) (a), Florida Statutes.
http•//www leg state fl us/Statutes/index cf n?Apv mode --Display Statute&Search Strin
Q=&URL=0200-0299/0287/Sections/0287.133.htm1
4.39 No Federally appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress, in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into
of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement. If any funds,
other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress,
in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Fomi-LLL, 'Disclosure Form to Report
Lobbying," in accordance with its instructions. The undersigned shall require that the
language of this certification be included in the award documents for all sub -awards at all
tiers (including subcontracts, sub -grants, contracts under grants, loans, and cooperative
agreements) and that all SUBRECIPIENTS shall certify and disclose accordingly.
4.40 The SUBRECIPIENT agrees that no funds provided, nor personnel employed under the
Agreement shall be in any way or to any extent engaged in the conduct of political
activities in violation of Chapter 15 of Title V of the U.S.C. (Hatch Act).
bitps•//www epo gov/fdsys/amle[USCODE-2009mtitle4l/USCODE-2009-title4lm
chai10-sec701 /content-detail.html
4.41 Travel reimbursement will be based on the U.S. General Services Administration (GSA)
per diem rates in effect at the time of travel.
hhtt s•//www gsa goy/i)ortal/content/l04877
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GQ`
4.42 Housing Counseling, including homeownership counseling or rental housing counseling,
as defined in §5.100, required under or provided in connection with any program
administered by HUD shall be provided only by organizations and counselors certified by
the Secretary under 24 CFR part 214 to provide housing counseling, consistent with 12
U.S.C. 1701x, per 24 CFR 5.111.
bttys://www.ecfr.gov/cgi-bin/text-
idx?SID=e339ece9fdfd1479eab67e850c7cddd4&node=24:2.1.1.2.10.4&rgn--div6
htti)s://www.law.comell.edu/cfr/text/24/5.1 11
4.43 Unaccompanied youth under 25 years of age, or families with children and youth who do
not otherwise qualify as homeless under the definition of homeless in 24 CFR 576.2, but
who are defined under Section 387(3) of the Runaway and Homeless Youth Act (42 U.S.C.
5732a(3)), Section 637(11) of the Head Start Act 42 U.S,C. 9832(11)) Section 41403(6)
of the Violence Against Women Act of 1994 (42 U.S.C. 14043e-2(6)), Section
330(h)(5)(A) of the Public Health Service Act (42 U.S.C. 254b(h)(5)(A)) Section 3(m) of
the Food and Nutrition Act of 2008 7 U.S.C.2012(m)), Section 17(b)(15) of the Child
Nutrition Act of 1966 (U.S.C. 1786 (b)(15)), Section 725 of the McKinney-Vento
Homeless Assistance Act (42 U.S.C. 11434a(2))
bgps //www federalregister gov/documents/2016/12/20/2016-30241/runaway and-
homeless-vouth
4.44 HUD Final Rule —Implementation of the Violence Against Women Reauthorization Act
of 2013 which applies for all victims of domestic violence, dating violence, sexual
assault, and stalking, regardless of sex, gender identity, or sexual orientation, and which
must be applied consistent with all nondiscrimination and fair housing requirements.
htWs //www federalregister gov/documents/2016/11/16/2016.25888/violence-against-
women reauthorization act of 2013-implementation-In-hud-housmg-nroprams
4.45 Any rule or regulation determined to be applicable by HUD.
4.46 Florida Statute 448.095 Employment Eligibility. Per Florida Statute 448.095(3), all Florida
private employers are required to verify employment eligibility for all new hires beginning
January 1, 2021. Eligibility determination is not required for continuing employees hired
prior to January 1, 2021.
lift - _//www leg state fl us/statutes/index cfrn?Anp mode=Disnlav Statute&URL=0400-
0499/0448/0448.htm1
4.47 Florida Statutes 713,20, Part 1, Construction Liens
hit s //www leg state fl us/Statutes/index cfm?Ann mode=Disnlav Statute&URL=0700-
0799/0713/0713.html
4.48 Florida Statutes 119.021 Records Retention
hLtpi//www.leg.state.fl.us/Stattites/index.cftiiApp mode=Disnlav Statute&URL=0100-
0199/0119/Sections/0119.021.htm1
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4.49 Florida Statutes, 119.071, Contracts and Public Records
hgp //www le¢ state fl us/Statutes/index cfm7Aan mode=DiWlav Statute&URL=0100-
0199/0119/Sections/0119.071.htm1
4.50 Limited English Proficiency: The SUBRECIPIENT agrees to take reasonable steps to
provide meaningful access to the program/project and activities funded under this
Agreement for persons with limited English proficiency pursuant to information located at
http•//www.lep.gov.
4.51 Equal Treatment of Faith -Based Organizations: By regulation, HUD prohibits all recipient
organizations from using financial assistance from HUD to fund explicitly religious
activities. The SUBRECIPIENT agrees to avoid such prohibited conduct. For more
information, see httys://olp.gov/about/o2 /partnerships.htm. Discrimination onthe basis of
religion in employment is generally prohibited by federal law, but the Religious Freedom
Restoration Act is interpreted on a case -by -case basis to allow some faith -based
organizations to receive HUD funds while taking into account religion when hiring
staff. Questions in this regard should be directed to the Office for Civil Rights.
4,52 Arrest and Conviction Records: Federal and state laws restrict use of arrest and conviction
records in the employment context, except when specifically authorized. The
SUBRECIPIENT agrees to avoid the misuse of arrest or conviction records to screen
applicants for employment or employees for retention or promotion that may have a
disparate impact based on race or national origin, resulting in unlawful employment
discrimination unless use is otherwise specifically authorized by law. See
https://oip.gov/about/ocr/l)dfsf(JseofConviction Advisorv.ndf for more details.
4.53 Byrd Anti -Lobbying Amendment (31 U.S.C. § 1352): The SUBRECIPIENT will not use
and has not used federal appropriated funds to pay at any tier, either directly or indirectly,
any person or organization for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of Congress, or
an employee of a member of Congress in connection with obtaining any federal contract,
grant, or any other award or subaward covered by 31 U.S.C. § 1352. Each tier shall also
disclose any lobbying with nonfederal funds that takes place in connection with obtaining
any federal award or subaward. Such disclosures are forwarded from tier to tier up to the
recipient. The SUBRECIPIENT shall comply with the lobbying restrictions of the Byrd
Anti -Lobbying Amendment (31 U.S.C. § 1352) and (ii) ensure that its officers, employees
and its subcontractors hereunder comply with all applicable local, state, and federal laws
and regulations governing advocacy of and appearances before any legislative body. None
of the funds provided under this Agreement shall be used for publicity or propaganda
purposes designed to support or defeat any legislation pending before local, state, or federal
legislatures.
4.54 False Claim; Criminal, or Civil Violation: SUBRECIPIENT must promptly refer to
COUNTY any credible evidence that a principal, employee, agent, contractor, srantee
ubg,
subcontractor, or other person has either (i) submitted a false claim for grant funds under
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the False Claims Act or (ii) committed a criminal or civil violation of laws pertaining to
fraud, conflict of interest, bribery, gratuity, or similar misconduct involving subaward
agreement funds
4.55 Political Activities Prohibited: None of the funds provided directly or indirectly under this
Agreement shall be used for any political activities or to further the election or defeat of
any candidates for public office. Neither this Agreement nor any funds provided hereunder
shall be utilized in support of any partisan political activities or activities for or against the
election of a candidate for an elected office.
4.56 Text Messaging: Pursuant to Executive Order 13513, "Federal Leadership on Reducing
Text Messaging While Driving," 74 Federal Register 51225 (October 1, 2009), HUD
encourages recipients and subrecipients to adopt and enforce policies banning employees
from text messaging while driving any vehicle during the course of performing work
funded by HUD and to establish workplace safety policies and conduct education,
awareness, and other outreach to decrease crashes caused by distracted drivers.
4.57 Trafficking in Persons: The SUBRECIPIENT agrees to, at any tier, comply with all
applicable requirements (including requirements to report allegations) pertaining to
prohibited conduct related to the trafficking of persons, whether on the part of the
SUBRECIPIENT and any of its employees. The details of the SUBRECIPIENT'S
obligations related to prohibited conduct related to the trafficking of persons are posted at
https•//oiu gov/funding/Explore/ProhibitedConduct-Traffickingshtm.
4.58 Association of Community Organizations for Reform Now (ACORN): The
SUBRECIPIENT understands and acknowledges that it cannot use any federal funds,
either directly or indirectly, in support of any contract or subaward to either ACORN or its
subsidiaries, without the express prior written approval of Office of Justice Program (OJP).
4.59 If the SUBRECIPIENT wishes to enter into a contract with a small business firm or
nonprofit organization regarding the substitution of parties, assignment, or performance of
experimental, developmental, or research work under this funding agreement, the
SUBRECIPIENT must comply with the requirements of 37 CFR Part 401, "Rights of
Inventions Made by Nonprofit Organizations and Small Business Firms Under
Government Grants, Contracts, and Cooperative Agreements," and any implementing
regulations issued by HUD.
httys://www.ecfr.gov/cp,im
bin/retrieveECFR?gt)=&SID=aOO4b6bf2O934ace7a7l7de76I dc64c0&mcrtrue&n=pt37.1
.401&r=PART&ty=HTML
Signature Page to Follow
Youth Haven, Inc.
ES21-04
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Page 35
U
IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each, respectively, by
an authorized person or agent, hereunder set their hands and seals on the date first written above.
ATTEST:
CRYSTAL K. KItZEL,' CLERIC
St Otto Chairrhari,'8 " A
signature onl\r.
Dated: 00242ow
( h
Approved as to form and legality:
Jennifer A. Belpedio
Assistant County Attorney
Date: ��! a�
BOARD OF
William L. McDaniel, Jr., Chairman
Date: 1 1 I I � a
YOUTH HAVEN, INC.
By
LINDA GOLDFIELD, EXEC E
DIRECTOR
c� rb10N
�\
OP
Youth Hnvcn, hoc.
[iS21-04 aQ�
Rnpid Rehousing - pagc3G '7
T XHIBIT A
INSURANCE REQUIREMENTS
The SUBRECIPIENT shall famish to Collier County, c/o Community and Human Services
Division, 3339 E. Tamiami Trail, Suite 211, Naples, Florida 34112, Certificate(s) of Insurance
evidencing insurance coverage that meets the requirements as outlined below:
1. Workers' Compensation as required by Chapter 440, Florida Statutes.
2. Commercial General Liability including products and completed operations insurance in
the amount of $1,000,000 per occurrence and $2,000,000 aggregate. Collier County must
be shown as an additional insured with respect to this coverage.
3. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in
connection with this contract in an amount not less than $1.000,000 combined single limit
for combined Bodily Injury and Property Damage. Collier County shall be named as an
additional insured.
DESIGN STAGE (IF APPLICABLE)
In addition to the insurance required in 1— 3 above, a Certificate of Insurance must be provided as
follows:
4. Professional Liability Insurance in the name of the SUBRECIPIENT or the licensed design
professional employed by the SUBRECIPIENT in an amount not less than $1,000,000 per
occurrence/$1,000,000 aggregate providing for all sums which the SUBRECIPIENT
and/or the design professional shall become legally obligated to pay as damages for claims
arising out of the services performed by the SUBRECIPIENT or any person employed by
the SUBRECIPIENT in connection with this contract. This insurance shall be maintained
for a period of two (2) years after the Certificate of Occupancy is issued.
CONSTRUCTION PHASE (IF APPLICABLE)
In addition to the insurance required in 1 — 4 above, the SUBRECIPEINT shall provide or cause
its Subcontractors to provide original certificates indicating the following types of insurance
coverage prior to any construction:
5. Completed Value Builder's Risk Insurance on an "All Risk" basis in an amount not less
than one hundred (100%) percent of the insurable value of the building(s) or structure(s).
The policy shall be in the name of Collier County and the SUBRECIPIENT.
6. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42
U.S.C. 4001), the SUBRECIPIENT shall assure that for activities located in an area
Youth Haven, Inc.
PS21-04
Rapid Rehousing
Page 37 G
identified by the Federal Emergency Management Agency (FEMA) as having special flood
hazards, flood insurance under the National Flood Insurance Program is obtained and
maintained as a condition of financial assistance for acquisition or construction purposes
(including rehabilitation).
OPERATION/MANAGEMENT PHASE (IF APPLICABLE)
After the Construction Phase is completed and occupancy begins, the following insurance must be
kept in force throughout the duration of the loan and/or contract.
7. Workers' Compensation as required by Chapter 440, Florida Statutes.
8. Commercial General Liability including products and completed operations insurance in
the amount of $1,000,000 per occurrence and $2,000,000 aggregate. Collier County must
be shown as an additional insured with respect to this coverage.
9. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in
connection with this contract in an amount not less than $1,000,000 combined single limit
for combined Bodily Injury and Property Damage,
10. Property Insurance coverage on an "All Risk" basis in an amount not less than one hundred
(100%) of the replacement cost of the property. Collier County must be shown as a Loss
payee with respect to this coverage A.T.I.M.A (As Their Interest May Appear),
11. Flood Insurance coverage for those properties found to be within a flood hazard zone for
the full replacement values of the structures) or the maximum amount of coverage
available through the National Flood Insurance Program (NFIP). The policy must show
Collier County as a Loss Payee with respect to this coverage A.T.I.M.A.
Youth Heven, Inc.
ES21-04
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EXHIBIT B
COLLIER COUNTY COMMUNITY & HUMAN SERVICES
SECTION I: REQUEST FOR PAYMENT
SUBRECIPIENT Name: YOUTH HAVEN, INC
SUBRECIPIENT Address: 5867 Whitaker Road, Naples, F134112
Project Name: Rapid Rehousing/Case Management
Project No: ES21-04 _ Payment Request #
Total Payment Minus Retainage
Period of Availability: _ tlu•ough
Period for which the Agency has incurred the indebtedness through
SECTION II: STATUS OF FUNDS
1. Grant Amount Awarded
2. Total Amount of Previous Requests
3. Amount of Today's Request (Net of Retainage, if
4. Culrent Grant Balance (Initial Grant Amount
request) (includes Retainage)
CHS Approved
I certify that this request for payment has been made in accordance with the terms and conditions of the
Agreement between the COUNTY and us as the SUBRECIPIENT. To the best of my knowledge and belief,
all grant requirements have been followed.
Signature
Authorizing Grant Coordinator
Date
Authorizing Grant Accountant
Supervisor (Approval required $ I5,000 and above) Division Director (Approval Required $15,000
and above)
Youth Haven, Inc.
ES21-04 C
Rapid Rehousing Page 39 G�
Exhibit B4
Match Form
Collier County Request for Match
SECTION I: REQUEST FOR PAYMENT
Sub recipient Name: Youth Haven, h1c.
Sub recipient Address: 5867 Whitaker Road, Naples, FL
Pro'ectName: Rapid Rehousin
Project No: ES21-04 Match Re uest#
Match Amount Reguest Today:
$0.00
SECTION I: STATUS OF FUNDS
1. Total Match Amount per Agreement
$0.00
Total Amount of previous Match Submitted (Insert
$0.00
2.
Amount)
Total Match Amount Awarded Per Agreement Less
Total Amount of Previous Match Submitted
$0,00
3,
4.
Amount of Today's Request (Insert Amount)
woo
Match Balance (Match per Agreement less the Sum of
$0.00
5.
All Match Submitted)
I certify that this requestforpayment/match has been made in accordance with the terms and conditions of the
Agreement between the COUNTY and us as the SUBRECIPIENT/DEVELOPER. To the best of my knowledge and
be ,all ant re uirements have been ollowed.
Signature
Title
Authorizing Grant Coordinator
Supervisor
I
Authorizing Grant Accountant
Division Director
Youth Haven, Inc. C
ES21-04
Rapid Rehousing Page 40 G
EXIIIBIT C
Emergency Solutions Grants (ESG) Rapid Rehousing
Quarterly Report
Subreci Tent Name:
Report Period:
Fiscal Year:
Contract Number:
Organization/s:
Program/s:
Contact Name:
Contact Number:
Youth Haven, Inc.
ES21-04
Characteristics Report
R ort Selection Criteria
.. eP
Ethnici
Non -
Race
-Hispanic
Hispanic
White
Black/African American
Asian
American Indian/Alaskan Native
Native Hawaiian/Other Pacific Islander
Other/Multi-Racial
v 7V,.mr,wr of adults and children served:
a. Residential
Number of Adults
Number of Children
Number of Unknown Age
b. Non -Residential
Number of Adults
Number of Children
Number of Unknown Age
3. Number of mmvinualsnamu.es so, vou, N ���� •�•
a. Number of individual households Male Female
over
17
b. Number of Families with children
b. Non -Residential
Number of Adults
Number of Children
Number of Unknown Age
3. Number of mmvinualsnamu.es so, vou, N ���� •�•
a. Number of individual households Male Female
over
17
b. Number of Families with children
3. Number of mmvinualsnamu.es so, vou, N ���� •�•
a. Number of individual households Male Female
over
17
b. Number of Families with children
Male
Female
Headed b sin le 18 and over
Headed by sin le 17 and under
Headed by two parents 18 and over
Headed by two parents 17 and under.
Number of Families with no children
TOTAL
Youth Haven, Inc.
ES21-04
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rntnl nrniecttsltservicetsl provided to clients in ran e:
a. emergency shelter facilities shelter
b. vouchers for shelters
c. drop -in center
d. food pantry
el mental health
f. alcohol/drug
g. childcare
h. employment
i. transitional
outreach
k. soup kitchen/meal distribution
I. health care
m. HIV/AIDS services
n. other lease list
S. 1Vnmbel' OI C1IenlS Sel'vGu u au
wwu.... ...- ••_-.-__ _____ _
f. Chronic Substance Abuse alcohol and/or dru
a. ChronicallyHomeless
b. Victims of Domestic Violence
g. Severely Mentally III
c. Elderly
h. Runaway / throwaway youth
d. Veterans
i. Other disability (Physical and/or Developmental)
e. Individuals with HIV/AIDS
(Chronically Homeless -HUD defnition of a chronically homeless person is an unaccompanied homeless
individual with a disabling condition who has either: 1) been continuously homeless for a year a more, or
2) has had at least four episodes of homelessness in the past three years.)
O. l.11elll� uV uacu u
Mobile HomelTrailer
Barracks
Grou /Lar e House
Hotel/Motel
Scattered Site Apartment
Other A artment/Com lex
Single Family Detached House
Other Single -Family Duplex
Single Room OccupancY
Other
TOTAL
I hereby certify the above information is true and accurate.
Signature:
Printed Name:
Title:
Date:
Yow• typed name here represents your electronic siP_nahu•e.
Youth Haven, Inc.
FS21-04 We
Rapid Rehousing
Page 42
E%IIIBIT D
ANNUAL AUDIT MONITORING REPORT
mv
Circular 2 CFR Part 200.332 requires Collier County to monitor (subrpecipi,nts of federal Collier Countyrequires
subrecipients are compliant with established audit requirements (Subpart F), Accordingly, Y
that all appropriate documentation is provided regarding your organization's compliance. In determining Federal
awards expended in a fiscal year, the entity must consider all sources of Federal awards based on when the
activity related to the Federal award occurs, including any Federal award provided by Collier County. The
determination of amounts of Federal awards expended shall be in accordance with the guidelines established by
2 CFR Part 200, Subpart F — Audit Requirements. This form may be used to monitor Florida Single Audit Act
Youth Haven, Inc.
=first Date of Fiscal rear tiuu�uuu� T
07/01/2021
Total Federal Financial Assistance
0
u
C
Print
Last Date of Fiscal Year tmiruuui
013012022
Total State Financial Assistance
Check A. or B. Check C if applicable
A. The federal/state expenditure threshold for our fiscal year ending as indicated above has
been met and a Single Audit as required by 2 CFR Part 200, Subpart F has been completed
or will be completed by . Copies of the audit report and management letter
are attached or will be provided within 30 days of completion.
B. We are not subject to the requirements of OMB 2 CFR Part 200, Subpart F because we:
❑ Did not exceed the expenditure threshold for the fiscal year indicated above
❑ Are a for -profit organization
❑ Are exempt for other reasons — explain
An audited financial statement is attached and if applicable, the independent auditor's
management letter.
C. Findings were noted, a current Status Update of the responses and corrective action plan is
included separate from the written response provided within the audit report. While we
understand that the audit report contains a written response to the finding(s), we are
requesting an updated status of the corrective action(s) being taken. Please do not provide
just a copy of the written response from your audit report, unless it includes details of the
.. _.__ __�..__ �, ,,� Mn imniomanfed and when it was or will be implemented*
that the above information is true and accurate.
ES21-04
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Page 43
Date
EXHIBIT E
HUD EMERGENCY SOLUTIONS GRANTS (ESG )
RAPID RE -HOUSING and HOMELESSNESS PREVENTION (RRHP)
ESG funds may be used to provide housing relocation and stabilization services and short- and/or
medium -term rental assistance necessary, under the following ESG components, to:
A. Rapid Re -housing — help a homeless individual or famility move as quickly as possible into
permanent housing and achieve stability in that housing, as described in 24 CFR576.104; and
B. Homelessness Prevention —prevent an individual or family emergency shelter or other housing
that has characteristic associated with instability and an increased risk of homelessness, as
described in 24 CFR 576.103.
The SUBRECIPIENT must assist each program participant, as needed, to obtain:
Supportive Services
A. Appropriate supportive services, including assistance in obtaining permanent housing, medical
health treatment, mental health treatment, counseling, supervision, and other services essential
for achieving independent living.
B. Other Federal, State, Local, and private assistance available to assist the program participant
in obtaining housing stability, including:
(i,) Medicaid (42 CFR chapter IV, subchapter C)
Supplemental Nutrition Assistance Program (7 CFR parts 271-283)
Women, Infants and Children (WIC) (7 CFR part 246)
(iv.) Federal -State Unemployment Insurance Program (20 CFR parts 601-603, 606,
60% 614-617, 625, 640, 650)
(v•) Social Security Disability Insurance (SS DI) R CFR part 404)
(vi.) Supplemental Security Income (SSI) (20 CFR part 416)
(vii.) Child and Adult Care Food Program (42 U.S.C. 1766(t) (7 CFR part 226);
(viii.) Other assistance available under the programs listed in 24 CFR 576.400(c)
Participation of Homeless/Formerly Homeless Individuals:
The SUBRECIPIENT should make efforts to provide for participation of homeless individuals or
formerly homeless individuals on its board of directors or equivalent policy -making entity that
considers and makes policies and decisions regarding any facility, services, or other assistance
received through this Agreement. Further, to the maximum extent practicable, the
SUBRECIPIENT shall involve homeless individuals and families, through employment or as
volunteers, in maintaining and operating facilities, providing activities for, and providing services
to occupants of facilities assisted through this Agreement.
Youth Haven, Inc.
ES21-04 Vk
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Confidentiality:
A. The SUBRECIPIENT must develop and implement written procedures to ensure:
(i) All records containing personally identifying information (as defined in HUD's
standards for participation, data collection, and reporting in a local MUS) of any
individual or family who applies for and/or receives ESG-RRHP assistance will be kept
secure and confidential.
(ii) The address or location of any domestic violence, dating violence, sexual assault, or
stalking shelter project assisted under the ESG-RRHP will not be made public, except
with written authorization of the person responsible for the operation of the shelter.
(iii) The address or location of any housing of a program participant will not be made public,
except as provided under a preexisting privacy policy of the SUBRECIPIENT and
consistent with state and local laws regarding privacy and obligations of
confidentiality.
B. The SUBRECIPIENT'S confidentiality procedures must be in writing and must be maintained
in accordance with this section.
Evaluation of Program Participant's Eligibility and Needs:
Rapid Rehousing Assistance Evaluation
A. Evaluations: The SUBRECIPIENT must conduct an initial evaluation to determine the
eligibility of each individual or family's eligibility for ESG Rapid Rehousing assistance and
the amount and types of assistance the individual or family needs to regain stability in
permanent housing. These evaluations must be conducted in accordance with the assessment
requirements set forth under 24 CFR 576.400(d) and the written standards established under
24 CFR 576.400(e).
B. Re-evaluations for rapid re -housing assistance. The SUBRECIPIENT must re-evaluate the
program participant's eligibility and the types and amounts of assistance the program
participant needs, not less than once annually for program participants receiving rapid re-
housing assistance. At a minimum, each re-evaluation of eligibility must establish that:
(i) The program participant does not have an annual income that exceeds 50 percent of
median family income for the area, as determined by HUD. Pursuant to a temporary
waiver, to reduce the spread of COVID49, was approved by HUD, effective
03/31/2020.
(ii) The program participant lacks sufficient resources and support networks necessary to
retain housing without ESG rapid rehousing assistance.
C. The SUBRECIPIENT must require each program participant receiving ESG rapid rehousing
assistance to notify it regarding changes in the program participant's income or other
circumstances (e.g., changes in household composition) that affect the program participant's
need for assistance under ESG. When notified of a relevant change, the SUBRECIPIENT must
Youth Haven, Inc.
ES21-04
Rapid Rehousing Page 45 UP
re-evaluate the program participant's eligibility and the amount and types of assistance Inc
program participant needs.
Homelessness Prevention Assistance Evaluation
D. Evaluations: The SUBRECIPIENT must conduct an initial evaluation to determine the
individual or family's eligibility for ESG homelessness prevention assistance and the amount
and types of assistance the individual or family needs to regain stability in permanent housing.
These evaluations must be conducted in accordance with the assessment requirements set forth
under 24 CFR 576.400(d) and the written standards established under 24 CFR 576.400(e).
E. Re-evaluations for homelessness prevention assistance. Under 24 CFR 576.407(b),
subrecipients are required to to re-evaluate the program participant's eligibility, not less than
every three (3) months. However, a temporary waiver, to reduce the spread of COVID-19, was
approved by HUD, effective 03/31/2020, that extends the re-evaluation period to six (6)
months, for a period of up to two (2) years. As such, the SUBRECIPIENT must re-evaluate
the program participant's eligibility and the types and amounts of assistance the program
participant needs, not less than once every six (6) months for program participants receiving
homelessness prevention assistance. At a minimum, each re-evaluation of eligibility must
establish that:
(i) The program participant does not have an annual income that exceeds 50 percent of
median family income for the area, as determined by HUD.
(ii) The program participant lacks sufficient resources and support networks necessary to
retain housing without ESG homelessness prevention assistance.
F. The SUBRECIPIENT must require each program participant receiving ESG assistance to
notify it regarding changes in the program participant's income or other circumstances (e.g.,
changes in household composition) that affect the program participant's need for assistance
under ESG. When notified of a relevant change, the SUBRECIPIENT must re-evaluate the
program participant's eligibility and the amount and types of assistance the program participant
needs.
Rental Assistance Agreement:
The SUBRECIPIENT may make rental assistance payments only to an owner with whom the
SUBRECIPIENT has entered into a rental assistance agreement. The rental assistance agreement
must set forth the terms under which rental assistance will be provided. The rental assistance
agreement must provide that, during the term of the Agreement, the owner must give the
SUBRECIPIENT a copy of any notice to the program participant to vacate the housing unit, or
any complaint used under state or local law to commence an eviction action against the program
participant.
The SUBRECIPIENT must make timely payments to each owner in accordance with the rental
assistance agreement. The rental assistance agreement must contain the same payment due date,
Youth Haven, Inc. Opt
ES21-04
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grace period, and late payment penalty requirements as the program participant's lease. The
SUBRECIPIENT is solely responsible for paying, with non-ESG-RRP funds, late payment
penalties that it incurs.
Leases:
The SUBRECIPIENT agrees that each program participant receiving rental assistance must have
a legally binding, written lease for the rental unit, unless the assistance is solely for rental arrears.
The lease must be between the owner and the program participant. Where the assistance is solely
for rental arrears, an oral agreement may be accepted in place of a written lease, if the agreement
gives the program participant an enforceable leasehold interest under state law and the agreement
and rent owed are sufficiently documented by the owner's financial records, rent ledgers, or
canceled checks. For program participants living in housing with project -based rental assistance,
the lease must have an initial term of one year.
Case Management:
The SUBRECIPIENT must require each program participant to meet with a case manager not less
than once per month to assist the program participant in ensuring long-term housing stability.
SUBRECIPIENT must develop a plan to assist the program participant to retain permanent
housing after the ESG-RR HP assistance ends, taking into account all relevant considerations, such
as the program participant's current or expected income and expenses, other public or private
assistance for which the program participant will be eligible and likely to receive, and the relative
affordability of available housing in the area.
The SUBRECIPIENT is exempt from the requirement under paragraph (e)(1)(i) of this section if
the Violence Against Women Act of 1994 (42 U.S.C. 13701 et seq.) or the Family Violence
Prevention and Services Act (42 U.S.C. 10401 et seq.) prohibits the recipient or SUBRECIPIENT
from making its shelter or housing conditional on the participant's acceptance of services.
Tenant -Based Rental Assistance:
A. A program participant who receives tenant -based rental assistance may select a housing unit
in which to live and may move to another unit or building and continue to receive rental
assistance, as long as the program participant continues to meet the program requirements
B. The SUBRECIPIENT may require that all program participants live within a particular area
for the period in which the rental assistance is provided.
C. The rental assistance agreement with the owner must terminate and no further rental assistance
payments under that agreement may be made if:
(i) The program participant moves out of the housing unit for which the program
participant has a lease;
(ii) The lease terminates and is not renewed; or
(iii)The program participant becomes ineligible to receive ESG-RRHP rental assistance.
Youth
Haven, Inc.
ES21-04
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D. When the SUBRECIPIENT enters into a rental assistance agreement with a participant/tenant
(RAP), it will be obligated to provide rental assistance on behalf of that participant/tenant
throughout the term of the RAP unless the COUNTY terminates this Agreement or if any of
the conditions occur that warrant termination.
Affirmative Outreach:
The SUBRECIPIENT must make known that use of the facilities, assistance, and services are
available to all on a nondiscriminatory basis. If it is unlikely that the procedures that the COUNTY
or SUBRECIPIENT intends to use to make known the availability of the facilities, assistance, and
services will reach persons of any particular race, color, religion, sex, age, national origin, familial
status, or disability who may qualify for those facilities and services, the SUBRECIPIENT must
establish additional procedures that ensure that those persons are made aware of the facilities,
assistance, and services. The SUBRECIPIENT must take appropriate steps to ensure effective
communication with persons with disabilities including, but not limited to, adopting procedures
that will make available to interested persons information concerning the location of assistance,
services, and facilities that are accessible to persons with disabilities. Consistent with Title VI and
Executive Order 13166, SUBRECIPIENTS are also required to take reasonable steps to ensure
meaningful access to programs and activities for limited English proficiency (LEP) persons.
Meaningful Access to the ESG-RRP Program for Limited English Proficient Persons:
Persons who, as a result of national origin, do not speak English as their primary language and
who have limited ability to speak, read, write, or understand English (limited English proficient
persons or LEP) may be entitled to language assistance under Title VI in order to receive a
particular service, benefit, or encounter. In accordance with Title VI of the Civil Rights Act of
1964 (Title VI) and its implementing regulations, the SUBRECIPIENT agrees to take reasonable
steps to ensure meaningful access to activities for LEP persons. Any of the following actions could
constitute "reasonable steps," depending on the circumstances: acquiring translators to translate
vital documents, advertisements, or notices; acquiring interpreters for face to face interviews with
LEP persons; placing advertisements and notices in newspapers that serve LEP persons; partnering
with other organizations that serve LEP populations to provide interpretation, translation, or
dissemination of information regarding the project; hiring bilingual employees or volunteers for
outreach and intake activities; and contracting with a telephone line interpreter service, etc.
Terminating Assistance:
If a program participant violates program requirements, the SUBRECIPIENT may terminate the
assistance in accordance with a formal process established by the SUBRECIPIENT and this
process shall recognize the rights of individuals affected. The SUBRECIPIENT must exercise
judgment and examine all extenuating circumstances in determining when violations warrant
termination, so that a program participant's assistance is terminated only in the most severe cases.
To terminate rental assistance to a program participant, the required formal process, at a minimum,
must consist of:
Youth Haven, Inc.
FS21-04
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g V
A. Written notice to the program participant containing a clear statement of the reasons for
termination;
B. A review of the decision, in which the program participant is given the opportunity to present
written or oral objections before a person other than the person (or a subordinate of that person)
who made or approved the termination decision; and
C. Prompt written notice of the final decision to the program participant.
Termination does not bar the SUBRECIPIENT from providing further assistance at a later date to
the same family or individual
Housing Quality Standards:
The SUBRECIPIENT cannot use ESG-RRHP funds to help a program participant remain or move
into housing that does not meet the habitability standards set forth in 24 CFR 576,403 (c) as
detailed in Exhibit F.
Lead -Based Paint Remediation and Disclosure:
The Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), the Residential Lead -
Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 48514856), and implementing regulations
in 24 CFR part 35, subparts A, B, H, J, K, M, and R, apply to all housing occupied by program
participants.
Youth Haven, Tnc. Ot
ES21-04 v
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EXHIBIT F
PERMANENT HOUSING
The SUBRECIPIENT must adhere to 24 CFR 576.403(b) for the following minimum standards
for Permanent Housing, as applicable:
24 CFR 576.403(c): Minimum standards for permanent housing. The SUBRECIPIENT cannot use
ESG funds to help a program participant remain or move into housing that does not meet the
minimum habitability standards provided in this paragraph. The COUNTY may also establish
standards that exceed or add to these minimum standards.
(1) Structure and materials. The structures must be structurally sound to protect
residents from the elements and not pose any threat to health and safety of the
residents.
(2) Space and security. Each resident must be provided adequate space and security for
themselves and their belongings. Each resident must be provided an acceptable
place to sleep.
(3) Interior air quality. Each room or space must have a natural or mechanical means
of ventilation. The interior air must be free of pollutants at a level that might
threaten or harm the health of residents.
(4) Water supply. The water supply must be free of contamination.
(5) Sanitary facilities. Residents must have access to sanitary facilities that are in
proper operating condition, are private and are adequate for personal cleanliness
and the disposal of human waste.
(6) Thermal environment. The housing must have any necessary heating/cooling
facilities in proper operating condition.
(7) Illumination and electricity. The structure must have adequate natural or artificial
illumination to permit normal indoor activities and support health and safety. There
must be sufficient electrical sources to permit the safe use of electrical appliances
in the structure.
(8) Food preparation. All food preparation areas must contain suitable space and
equipment to store, prepare, and serve food in a safe and sanitary manner.
(9) Sanitary conditions. The housing must be maintained in a sanitary condition.
(10) Fire safety. There must be at least one working smoke detector on each occupied
level of the residence. Where possible, smoke detectors must be located near
sleeping areas. The fire alarm system must be designed for hearing -impaired
residents. All public areas of the housing must have at least one working smoke
detector. Public areas include, but are not limited to, laundry rooms, community
rooms, hallways, stairwell, and other common areas. There must be a second means
of exiting the building in the event of fire or other emergency.
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EXHIBIT G
COORDINATION WITH CONTINUUM OF CARE AND OTHER PROGRAMS
The SUBRECIPIENT must adhere to 24 CFR 576.400 and coordinate with the Continuum of Care
and other programs.
(a) Consultation with the Continuum of Care. The SUBRECIPIENT and COUNTY must consult
with the Continuum of Care to determine how to allocate ESG funds each program year;
develop the performance standards for, and evaluate the outcomes of, projects and activities
assisted by ESG funds; and develop funding, policies, and procedures for the administration
and operation of the HMIS.
(b) Coordination with other targeted homeless services. The SUBRECIPIENT and COUNTY
must coordinate and integrate, to the maximum extent practicable, ESG-funded activities with
other programs targeted to homeless people in the area covered by the Continuum of Care or
area over which the services are coordinated to provide a strategic, community -wide system to
prevent and end homelessness for that area. These programs include:
(1) Shelter Plus Care Program (24 CFR part 582)
(2) Supportive Housing Program (24 CFR part 583)
(3) Section 8 Moderate Rehabilitation Program for Single Room Occupancy Program
for Homeless Individuals (24 CFR part 882)
(4) HUD -Veterans Affairs Supportive Housing (HUD-VASH) (division K, title II,
Consolidated Appropriations Act, 2008, Pub. L. 110461 (2007), 73 FR 25026
(May 6, 2008))
(5) Education for Homeless Children and Youth Grants for State and Local Activities
(title VII-B of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11431 et
seq.)
(6) Grants for the Benefit of Homeless Individuals (section 506 of the Public Health
Services Act (42 U.S.C. 290aa-5)
(7) Healthcare for the Homeless (42 CFR part 51 c)
(8) Programs for Runaway and Homeless Youth (Runaway and Homeless Youth Act
(42 U.S.C. 5701 et seq.))
(9) Projects for Assistance in Transition from Homelessness (part C of title V of the
Public Health Service Act (42 U.S.C. 290cc-21 et seq.))
(10) Services in Supportive Housing Grants (section 520A of the Public Health Service
Act)
(11) Emergency Food and Shelter Program (title III of the McKinney-Vento Homeless
Assistance Act (42 U.S.C. 11331 et seq.))
(12) Transitional Housing Assistance Grants for Victims of Sexual Assault, Domestic
Violence, Dating Violence, and Stalking Program (section 40299 of the Violent
Crime Control and Law Enforcement Act (42 U.S.C. 13975))
(13) Homeless Veterans Reintegration Program (section 5(a)(1)) of the Homeless
Veterans Comprehensive Assistance Act (38 U.S.C. 2021)
(14) Domiciliary Care for Homeless Veterans Program (38 U.S.C. 2043)
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(15) VA Homeless Providers Grant and Per Diem Program (38 CFR part 61)
(16) Health Care for Homeless Veterans Program (38 U.S.C. 2031)
(17) Homeless Veterans Dental Program (38 U.S.C. 2062)
(18) Supportive Services for Veteran Families Program (38 CFR part 62)
(19) Veteran Justice Outreach Initiative (38 U.S.C. 2031)
(c) System and program coordination with mainstream resources. The SUBRECIPIENT and
COUNTY must coordinate and integrate, to the maximum extent practicable, ESG-funded
activities with mainstream housing, health, social services, employment, education, and youth
programs for which families and individuals at risk of homelessness and homeless individuals
and families may be eligible. Examples of these programs include:
(1) Public housing programs assisted under Section 9 of the U.S. Housing Act of 1937
(42 U.S.C. 1437g) (24 CFR parts 905, 968, and 990)
(2) Housing programs receiving tenant -based or project -based assistance under Section
8 of the U.S. Housing Act of 1937 (42 U.S.C. 1437f) (respectively 24 CFR parts
982 and 983)
(3) Supportive Housing for Persons with Disabilities (Section 811) (24 CFR part 891)
(4) HOME Investment Partnerships Program (24 CFR part 92)
(5) Temporary Assistance for Needy Families (TANF) (45 CFR parts 260-265)
(6) Health Center Program (42 CFR part 51 c)
(7) State Children's Health Insurance Program (42 CFR part 457)
(8) Head Start (45 CFR chapter XIII, subchapter B)
(9) Mental Health and Substance Abuse Block Grants (45 CFR part 96)
(10) Services funded under the Workforce Investment Act (29 U.S.C. 2801 et seq.)
(d) Centralized or coordinated assessment. Once the Continuum of Care has developed a
centralized assessment system or a coordinated assessment system in accordance with
requirements to be established by HUD, each ESG-funded program or project within the
Continuum of Care's area must use that assessment system. The COUNTY and
SUBRECIPIENT must work with the Continuum of Care to ensure the screening, assessment,
and referral of program participants are consistent with the written standards required by
paragraph (e) of this section. A victim service provider may choose not to use the Continuum
of Care's centralized or coordinated assessment system.
(e) Written standards for providing ESG assistance. The SUBRECIPIENT must have written
standards for providing ESG assistance and must consistently apply those standards for all
program participants.
At a minimum these written standards must include:
(1) Standard policies and procedures for evaluating individuals' and families' eligibility
for assistance under ESG.
(2) Standards for targeting and providing essential services related to street outreach.
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(3)
Policies and procedures for admission, diversion, referral, and discharge by
emergency shelters assisted under ESG, including standards regarding length of
stay, if any, and safeguards to meet the safety and shelter needs of special
populations, e.g., victims of domestic violence, dating violence, sexual assault, and
stalking; and individuals and families who have the highest barriers to housing and
are likely to be homeless the longest.
(4)
Policies and procedures for assessing, prioritizing, and reassessing individuals' and
families' needs for essential services related to emergency shelter.
(5)
Policies and procedures for coordination among emergency shelter providers,
essential services providers, homelessness prevention, and rapid re -housing
assistance providers; other homeless assistance providers; and mainstream service
and housing providers (see §576.400(b) and (c) for a list of programs with which
ESG-funded activities must be coordinated and integrated to the maximum extent
practicable).
(6)
Policies and procedures for determining and prioritizing which eligible families and
individuals will receive homelessness prevention assistance and which eligible
families and individuals will receive rapid re -housing assistance.
(7)
Standards for determining what percentage or amount of rent and utilities costs each
program participant must pay while receiving homelessness prevention or rapid re-
housing assistance.
(8)
Standards for determining how long a particular program participant will be
provided with rental assistance and whether and how the amount of that assistance
will be adjusted over time.
(9)
Standards for determining the type, amount, and duration of housing stabilization
and/or relocation services to provide to a program participant, including the limits,
if any, on the homelessness prevention or rapid re -housing assistance that each
program participant may receive, such as the maximum amount of assistance,
maximum number of months the program participant receive assistance, or the
maximum number of times the program participant may receive assistance.
(f) Participation in HMIS. The SUBRECIPIENT must ensure that data on all persons served and
all activities assisted under ESG are entered into the applicable community wide HMIS or a
comparable database, in accordance with HUD's standards on participation, data collection,
and reporting under a local HMIS. If the SUBRECIPIENT is a victim service provider or a
legal services provider, it may use a comparable database that collects client -level data over
time (i.e., longitudinal data) and generates unduplicated aggregate reports based on the data.
Information entered into a comparable database must not be entered directly into or provided
to an HMIS.
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