Agenda 09/27/2022 Item #16C 6 (Project update to NCWRF Headworks Project No.70149 under design with AECOM Technical Services)09/27/2022
EXECUTIVE SUMMARY
Recommendation to accept a project update to NCWRF Headworks Project No. 70149 currently
under design with AECOM Technical Services (“AECOM”) through Agreement No. 20-7722-NS.
OBJECTIVE: To keep the Board informed on this major capital improvement project.
CONSIDERATIONS: This project is designing, and will competitively procure the construction of, a
new Preliminary Treatment Facility (aka Headworks) at the North County Water Reclamation Facility
(“NCWRF”). This project will meet the plant’s operational needs and allow the NCWRF to remain in
compliance while meeting demand throughout the service area.
On July 12, 2022, the Board certified the existence of a valid public emergency needed to expedite a re -
design of the project and approve Agreement No. 20-7722-NS to AECOM Technical Services, Inc.
(“AECOM”) for NCWRF Headworks Engineering Services in the amount of $4,321,083.
Staff issued a Notice to Proceed to AECOM on August 18, 2022, which represents the official start of the
redesign effort for the Preliminary Treatment Facility.
The following meetings and workshops have been held by AECOM and Staff:
Date Description
8/18/2022 Design Kickoff Meeting
8/24/2022 Progress Meeting #1
8/31/2022 Progress Meeting #2
9/6/2022 Workshop #1 - Meeting Review Design Criteria Package
9/7/2022 Progress Meeting #3
9/14/2022 Progress Meeting #4 & Equipment Review Meeting
Recognizing the emergency need for completion of this project, Staff continued to work with AECOM
regarding expediting the design. The original schedule proposed by the engineer had completion of
design and bidding documents anticipated in September 2023. Through a combination of increasing
engineering design resources as well as expediting Staff review and response time s, the project schedule
was updated and reduced by seven months. The project team is also reviewing additional measures to
compress the future construction timetable notably by identifying and programming direct County
procurement of long lead time construction equipment and material items. These targeted direct
purchases will also provide sales tax savings.
The anticipated schedule is as follows:
Date Deliverable
October 2022 Draft Basis of Design Report Complete
Dec 2022/Jan 2023 Long Lead Material & Equipment Procurement Initiation
February 2023 Bid Set Complete (County Advertisement)
June 2023 Board Award of Construction Contract
FISCAL IMPACT: The source of funding for this project is Wastewater User Fees Capital Fund (414).
This project update itself does not carry a fiscal impact.
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GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
item.
LEGAL CONSIDERATIONS: This item does not present a legal issue for review.-SRT
RECOMMENDATION: To accept a project update for the NCWRF Preliminary Treatment Facility
Project No. 70149.
Prepared by: Wayne Karlovich, Principal Project Manager, Subregional Utilities Division
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.6
Doc ID: 23430
Item Summary: Recommendation to accept a project update to NCWRF Headworks Project No.
70149 currently under design with AECOM Technical Services (“AECOM”) through Agreement No. 20-
7722-NS.
Meeting Date: 09/27/2022
Prepared by:
Title: Project Manager, Senior – Public Utilities Planning and Project Management
Name: Wayne Karlovich
09/20/2022 10:21 AM
Submitted by:
Title: Director – Public Utilities Planning and Project Management
Name: Matthew McLean
09/20/2022 10:21 AM
Approved By:
Review:
Public Utilities Planning and Project Management Matthew McLean Additional Reviewer Completed 09/20/2022 10:28 AM
Wastewater Robert Von VanHolle Additional Reviewer Completed 09/20/2022 10:54 AM
Public Utilities Operations Support AmiaMarie Curry Additional Reviewer Completed 09/20/2022 11:13 AM
Public Utilities Planning and Project Management Craig Pajer Additional Reviewer Completed 09/20/2022 11:32 AM
Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 09/20/2022 11:58 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 09/20/2022 12:17 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 09/20/2022 4:41 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 09/21/2022 8:22 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/21/2022 8:26 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 09/21/2022 8:30 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 09/21/2022 8:50 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 09/27/2022 9:00 AM
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