Agenda 09/13/2022 Item #16E 7 (Procurement Cooperative Agreements)09/13/2022
EXECUTIVE SUMMARY
Recommendation to authorize the Procurement Services Director to procure goods or services from
vendors that have been awarded a contract as a result of a competitive selection process by a
federal, state, or municipal government, or any other governmental agency, political subdivision, or
government-related association or a purchasing cooperative, provided that the originating entity
utilized a competitive process similar to Collier County’s, and authorize the County Manager or
designee to sign agreements associated with those purchases.
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OBJECTIVE: To utilize pre-established cooperative agreements and existing agency contracts for
piggybacking, taking advantage of economies of scale to receive discounted pricing not otherwise offered
if competed by the County, for the purchase of goods and services where funding has been established.
CONSIDERATIONS: The County’s Procurement Ordinance No. 2013-69 (the “Ordinance”), as
amended, allows the Procurement Services Division to recommend the use of contracts, agreements
and price lists that have been competitively solicited through a purchasing consortium or another public
agency to secure the effective and efficient procurement of goods and services. The Ordinance provides at
Section Eleven, Procurement Methods, subsection 4, that each fiscal year the Procurement Services
Director shall bring forward for Board approval a list of recommended cooperatives for consideration.
The f ederal g overnment allows state and local governments to make purchases using the United States
Government Services Administrations (“GSA”) Schedules. The Federal GSA contracts offer public
agencies products and services for the lowest guaranteed prices at the terms and conditions established
by the federal government.
The State of Florida, Department of Management Services, Division of State Purchasing, administers
statewide contracts and agreements for use by Florida State agencies, local governments, and
associations. Statewide contracts and agreements enable eligible users to pool their buying power to
lower total costs and reduce administrative burden, while complying with Chapter 287 Florida Statutes,
which govern the purchase of products and services. This includes State Term Contracts, Alternate
Contract Source, State Purchasing Agreements, RESPECT agreements, PRIDE agreements and
Insurance Coverage Program agreements.
In addition to the agencies and political subdivisions identified above, the following cooperatives are
recommended for the efficient purchase of goods and services where funding has been established:
1. OMNIA Partners f/k/a U.S. Communities and National IPA
2. NASPO ValuePoint
3. HGACBuy
4. National Cooperative Purchasing Alliance (NCPA)
5. Sourcewell f/k/a National Joint Powers Alliance (NJPA)
Purchasing cooperatives have several advantages, including, but not limited to:
• Aggregated buying power of public agencies
• Solicitations are competitive in the market with pricing offered being the lowest for the
commodity or service
• More favorable terms to the County for freight, shipping, service, and warranties, etc.
• Streamlined processes for both the Procurement Division and operating staff
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• A more expedited process, versus issuing an independent solicitation.
Procurement Services Division staff recommends the use of such agreements when it is in the best
interest of the County with no further action by the Board if operating departments have budgeted
for the goods and services.
FISCAL IMPACT: Operating departments have accounted for expenses in their fiscal year 2023
budgets for the procurement of goods and services for delivering public services using these
agreements.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney’s Office. The
current Procurement Ordinance provides that in authorizing purchases under these types of agreements,
the Procurement Services Director must determine that the use of a cooperative purchase agreement is
in the best interest of the County. The Procurement Director shall review these Government Contracts
seeking the most favorable terms for each intended purchase. With that understanding, this item is
approved as to form and legality, and requires majority support for approval.-SRT
RECOMMENDATION: To authorize the County Manager or designee to sign agreements and make
purchases associated with the procurement of goods or services from vendors who have been awarded a
contract, as a result of a competitive selection process, by a federal, state, or municipal government, or any
other governmental agency, political subdivision, or government-related association provided that the
originating entity utilized a competitive process similar to Collier County’s. In addition to the agencies and
political subdivisions identified above, the County Manager or designee is authorized to utilize cooperative
agreements available from OMNIA Partners f/k/a U.S. Communities and National IPA, NASPO
ValuePoint, HGACBuy, National Cooperative Purchasing Alliance (NCPA) and Sourcewell f/k/a National
Joint Powers Alliance (NJPA), for efficient purchasing with no further action by the Board if operating
departments have budgeted for the goods and/or services.
Prepared by: Sandra Herrera, Procurement Director, Procurement Services Division
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.7
Doc ID: 23162
Item Summary: Recommendation to authorize the Procurement Services Director to procure
goods or services from vendors that have been awarded a contract as a result of a competitive selection
process by a federal, state, or municipal government, or any other governmental agency, p olitical
subdivision, or government-related association or a purchasing cooperative, provided that the originating
entity utilized a competitive process similar to Collier County’s, and authorize the County Manager or
designee to sign agreements associated with those purchases.
Meeting Date: 09/13/2022
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
08/25/2022 9:28 AM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
08/25/2022 9:28 AM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 08/25/2022 9:35 AM
Procurement Services Catherine Bigelow Additional Reviewer Completed 08/26/2022 6:47 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 08/31/2022 12:38 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 08/31/2022 4:45 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 09/01/2022 8:25 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/01/2022 9:04 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 09/06/2022 10:15 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 09/06/2022 11:55 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 09/13/2022 9:00 AM
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