Agenda 09/13/2022 Item #16C 6 (Magic Lights Event)09/13/2022
EXECUTIVE SUMMARY
Recommendation to approve the Magic Lights Event to be conducted by the Collier County
Agricultural Fair and Exposition, Inc.
OBJECTIVE: To approve the Magic Lights Event to be conducted by the Collier County Agricultural
Fair and Exposition, Inc.
CONSIDERATIONS: Collier County Agricultural Fair and Exposition, Inc. (Fairboard), has scheduled
an event to be held at the Fairgrounds to be held from Friday, November 18, 2022, to Sunday, January 1,
2023, between 5:00 p.m. and 10:00 p.m. This is an event that features a one and one-half mile
professional holiday lighting display.
The Board approved a Fourth Amendment to Lease Agreement between Collier County and Collier
County Agricultural Fair and Exposition, Inc., dated December 11, 2012, which lists the Board-approved
events allowed at the Fairgrounds under the Fairboard’s Lease. However, this event is not included on
that list and is scheduled for five weeks which surpassed the allotted number of days for additional events.
In addition to the event dates mentioned above, the vendor will need additional days for set -up and tear-
down. The Fairboard will apply to the County for the required permits for the dates October 17, 2022,
through January 12, 2023, but may be subject to change pending the vendor’s schedule. The vendor for
the event, Family Entertained Holdings, LLC, is bonded and insured. The Fairboard is current with its
required insurance coverage pursuant to the terms of the Lease, and will obtain the vendor’s insurance
coverage for conducting the event.
FISCAL IMPACT: There is no fiscal impact related to this item.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality and requires majority vote for approval. -JAK
RECOMMENDATION: To approve the Magic Lights Event to be held by the Collier County
Agricultural Fair and Exposition, Inc.
Prepared by: Michael Dowling, Sr. Property Management Specialist, Facilities Management Division
ATTACHMENT(S)
1. Fairboard Fourth Amendment Fully Executed (PDF)
16.C.6
Packet Pg. 1459
09/13/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.6
Doc ID: 23049
Item Summary: Recommendation to approve the Magic Lights Event to be conducted by the
Collier County Agricultural Fair and Exposition, Inc.
Meeting Date: 09/13/2022
Prepared by:
Title: Property Management Specialist, Senior – Facilities Management
Name: Michael Dowling
08/12/2022 2:44 PM
Submitted by:
Title: Director - Facilities Maangement – County Manager's Office
Name: Ed Finn
08/12/2022 2:44 PM
Approved By:
Review:
Facilities Management Jennifer Belpedio Manager - Real Property Completed 08/12/2022 3:26 PM
Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 08/12/2022 4:40 PM
County Manager's Office Ed Finn Director - Facilities Completed 08/28/2022 5:56 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Skipped 08/17/2022 9:07 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/17/2022 9:17 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/17/2022 11:07 AM
Office of Management and Budget Christopher Johnson Additional Reviewer Completed 08/29/2022 10:56 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 09/06/2022 9:34 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 09/13/2022 9:00 AM
16.C.6
Packet Pg. 1460
16.C.6.a
Packet Pg. 1461 Attachment: Fairboard Fourth Amendment Fully Executed (23049 : Collier County Agricultural Fair and Exposition, Inc., Magic Lights Event)
16.C.6.a
Packet Pg. 1462 Attachment: Fairboard Fourth Amendment Fully Executed (23049 : Collier County Agricultural Fair and Exposition, Inc., Magic Lights Event)
16.C.6.a
Packet Pg. 1463 Attachment: Fairboard Fourth Amendment Fully Executed (23049 : Collier County Agricultural Fair and Exposition, Inc., Magic Lights Event)