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Agenda 09/13/2022 Item #16A 4 (Update VBR Project #60168)09/13/2022 EXECUTIVE SUMMARY Recommendation to accept a project update for the Vanderbilt Beach Road Extension Project (Project No. 60168). OBJECTIVE: To keep the Board informed on major capital improvement projects. CONSIDERATIONS: This project is to expand Vanderbilt Beach Road (CR862) from Collier Boulevard (CR951) to 16th Street NE. Among other improvements it includes reconstruction of the existing two-lane Massey Street, new roadway intersections with new signalization at Wilson Boulevard, 8th Street NE and 16th Street NE, canal relocation to the south of the new roadway from 31st Street NW to 15th Street NW, three new canal bridges with wildlife shelves for crossing, and stormwater management ponds along the entire new corridor. On July 12, 2022, the Board awarded Invitation to Bid No. 22-7976, “Project 60168-Construction Services for Vanderbilt Beach Road Extension,” to Sacyr Construction USA, LLC (“Sacyr”), in the amount of $152,999,999.91. Shortly thereafter, the Division sent notices to impacted property owners along the corridor to inform them of the pending start of construction. Meetings with the Vanderbilt County Club Homeowner’s Association followed, and the construction company committed to starting the project with the improvements on Massey Street. A pre-construction meeting with the construction company and all impacted utility owners took place on August 25, 2022, to ensure a smooth start to the project and to provide appropriate notice for moving utilities as required. Staff issued Sacyr the “Construction Notice to Proceed” to commence on September 12, 2022, which marks the official start of the construction phase for this project. A “Kick-off of Construction” Public Information Meeting is set for September 15, 2022, where various displays will allow the interested public to see the final plans for the project and the related “Maintenance of Traffic.” Representatives of the construction company as well as the County’s Transportation Engineering Team (including Design and Right-of-Way Requisition) will be available to answer any of the public’s questions. A groundbreaking ceremony will be held on September 20, 2022, at the St. Agnes Church. The contractor’s schedule shows construction activities on Massey Street will begin in October 2022 along with clear and grub operations for Vanderbilt Beach Road on the east side of the project at 16 th St. NE. FISCAL IMPACT: Funds for Project No. 60168 are being provided by Infrastructure Surtax, Impact Fees, Gas Tax and Commercial Paper. GROWTH MANAGEMENT IMPACT: The Project is in conformance with the goals and objectives of the Transportation Element of the Growth Management Plan. LEGAL CONSIDERATIONS: This item does not present a legal issue. RECOMMENDATION: To accept a project update for the Vanderbilt Beach Road Extension Project (Project No. 60168). Prepared by: Mario A. Puente, P.E., Sr. Project Manager, Transportation Engineering Division 16.A.4 Packet Pg. 423 09/13/2022 ATTACHMENT(S) 1. BCC 9-13-22 VBRX BCC Project Update (PPTX) 16.A.4 Packet Pg. 424 09/13/2022 COLLIER COUNTY Board of County Commissioners Item Number: 16.A.4 Doc ID: 23102 Item Summary: Recommendation to accept a project update for the Vanderbilt Beach Road Extension Project (Project No. 60168). Meeting Date: 09/13/2022 Prepared by: Title: – Transportation Engineering Name: Mario Puente 08/16/2022 1:48 PM Submitted by: Title: Division Director - Transportation Eng – Transportation Engineering Name: Jay Ahmad 08/16/2022 1:48 PM Approved By: Review: Growth Management Department Lisa Taylor Additional Reviewer Completed 08/17/2022 9:11 AM Growth Management Department Jeanne Marcella Growth Management Department Completed 08/17/2022 4:03 PM Transportation Engineering Jay Ahmad Additional Reviewer Completed 08/18/2022 7:27 AM Transportation Engineering Marlene Messam Additional Reviewer Completed 08/18/2022 8:50 AM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 08/19/2022 8:43 AM Growth Management Department Trinity Scott Transportation Completed 08/19/2022 9:08 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/19/2022 11:19 AM Office of Management and Budget Laura Zautcke Level 3 OMB Gatekeeper Review Completed 08/22/2022 3:12 PM Office of Management and Budget Susan Usher Additional Reviewer Completed 08/23/2022 9:19 AM County Manager's Office Amy Patterson Level 4 County Manager Review Completed 09/06/2022 6:05 PM Board of County Commissioners Geoffrey Willig Meeting Pending 09/13/2022 9:00 AM 16.A.4 Packet Pg. 425 60168 -Va nderbilt Beach Road Extension Project Update: Va nderbilt Beach Rd. Extension –From Collier Blvd. to 16th St. NE. BCC Meeting September 13, 2022 1 Jay Ahmad, P.E., Director Transportation Engineering 16.A.4.a Packet Pg. 426 Attachment: BCC 9-13-22 VBRX BCC Project Update (23102 : Project No. 60168 - Vanderbilt Bch. Rd. 60168 -Va nderbilt Beach Road Extension July 12th, 2022: BCC to Award Construction Contract to Sacyr Construction USA, LLC ($153M) July 13th, 2022: Sent Construction Notices to Property Owners along the Corridor August 3rd, 2022: Coordination Meeting with Homeowner ’s Association of the Vanderbilt Country Club August 25th, 2022: Pre-Construction Meeting with Utility Owners September 12th, 2022: Issue of ‘Construction Notice to Proceed’ 2 Re cent Activities 16.A.4.a Packet Pg. 427 Attachment: BCC 9-13-22 VBRX BCC Project Update (23102 : Project No. 60168 - Vanderbilt Bch. Rd. 60168 -Va nderbilt Beach Road Extension September 15, 2022: ‘Kick-off of Construction’ Public Information Meeting (University of Florida/IFAS Extension, 5pm –7pm). September 20, 2022: Groundbreaking Ceremony (St. Agnes Church, 11am) October 2022: Begin construction of major improvements to Massey Street, as well as clear and grub operations on the east side of the project at 16th St. NE. 3 Upcoming Activities 16.A.4.a Packet Pg. 428 Attachment: BCC 9-13-22 VBRX BCC Project Update (23102 : Project No. 60168 - Vanderbilt Bch. Rd. 60168 -Va nderbilt Beach Road Extension •Improvements to Massey Street •From Vanderbilt Beach Road Extension to Tree Fa rm Road •2-lane, 11-foot/lane divided urban roadway •10-foot pathway Ro adway Improvements –Massey Street Massey St Tree Farm Rd4 Massey St. Typical Section Massey St. Plan View 16.A.4.a Packet Pg. 429 Attachment: BCC 9-13-22 VBRX BCC Project Update (23102 : Project No. 60168 - Vanderbilt Bch. Rd. 60168 -Va nderbilt Beach Road Extension Schedule 5 Project Phase Schedule Bid Award 7/12/2022 Construction Start 9/12/2022 Construction Duration 3.0 years 16.A.4.a Packet Pg. 430 Attachment: BCC 9-13-22 VBRX BCC Project Update (23102 : Project No. 60168 - Vanderbilt Bch. Rd.