The URL can be used to link to this page

Agenda 08/23/2022 Item #16E1 (Procurement Services Administrative Reports)08/23/2022 EXECUTIVE SUMMARY Recommendation to approve the administrative reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the Board’s approval/ratification for various procurement -related transactions. CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the Procurement Manual, the Procurement Services Division produces a regular administrative report which provides for Board approval of the following transactions: • Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount, and/or require change in schedule (number of days); • Amendments to contracts; • After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff for the timely process of invoices. • Other items as determined by the County Manager or designee that require Board approval. This administrative report includes the following: • Two (2) change orders that in aggregate modify contracts by $129,956.00 and add 270 calendar days to completion periods, see attached summary and backup for details; and • Zero (0) amendments this period with a fiscal impact of $0.00; and • One (1) after the fact memo with a fiscal impact of $0.00 for additional services Approval of the following documents by the County Manager is subject to formal ratification by the Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the document(s) shall be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by that Board. FISCAL IMPACT: The net total for the three (3) items is $129,956.00. LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08. Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services ATTACHMENT(S) 1. 0823 Change Order Report - FY22 (PDF) 2. 0823 Change Order Backup - FY22 (PDF) 16.E.1 Packet Pg. 24 08/23/2022 3. 0823 After the Fact Report - FY22 (PDF) 4. 0823 After the Fact Backup - FY22 (PDF) 16.E.1 Packet Pg. 25 08/23/2022 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.1 Doc ID: 23072 Item Summary: Recommendation to approve the administrative reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. Meeting Date: 08/23/2022 Prepared by: Title: Business Technology Analyst, Senior – Procurement Services Name: Sara Schneeberger 08/11/2022 9:54 AM Submitted by: Title: Manager - Procurement – Procurement Services Name: Sandra Herrera 08/11/2022 9:54 AM Approved By: Review: Procurement Services Sandra Herrera Additional Reviewer Completed 08/11/2022 10:44 AM Procurement Services Sandra Herrera Level 1 Purchasing Gatekeeper Completed 08/11/2022 10:44 AM Procurement Services Catherine Bigelow Additional Reviewer Completed 08/11/2022 11:22 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/11/2022 11:52 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/15/2022 9:33 AM Office of Management and Budget Susan Usher Additional Reviewer Completed 08/18/2022 10:15 AM County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 08/23/2022 4:21 PM Board of County Commissioners Geoffrey Willig Meeting Pending 08/23/2022 9:00 AM 16.E.1 Packet Pg. 26 Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 19-7494 2 7/28/2022Vanderbilt Beach Rd 6-Lane Widening ProjectJacobs Engineering Group, Inc.Transportation Engineering - Dennis McCoy$1,058,378.00 $1,314,674.00 $129,956.00 $1,444,630.00 9.89% 1360 240 1600 17.65%2 13 21-7823 2 8/9/2022108th & 109th Ave N Public Utilities D.N. Higgins, Inc. PUEPMD - Diana Dueri $12,337,900.00 $12,337,900.00 $0.00 $12,337,900.00 0.00% 456 30 486 6.58%Meeting Date Total number of Change OrdersTotal Dollar ChangeTotal Change in Days8/23/2022 2 $129,956.00 27016.E.1.aPacket Pg. 27Attachment: 0823 Change Order Report - FY22 (23072 : Procurement Services administrative reports) Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)PROCUREMENT USE ONLY Admin BCC Rpt BCC ES Contract Modification Work Order Modification Contract #: Change #: Purchase Order #: Project #: Contractor/Firm Name: Contract/Project: Project Manager Name: r: Division Name: Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed ***Original Last Approved Revised Date Date Completion Date Date (Includes this change) # of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. Prepared by: ___________________________________________________________________________ Date: ________________ (Dennis F. McCoy, P.E. , Senior Project Manager , Transportation Engineering Division) Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Accepted by: ___________________________________________________________________________ Date: ________________ (Ken Wooten, P.E., Jacobs Engineering Group) Procurement Services Change Order Form 60199 Jacobs Engineering Group 4500202325 19-7494 2 Vanderbilt Beach Road 6-Lane Widening Transportation Engineering Division Dennis F. McCoy 8/4/2024 12/8/2023 9/9/2023 240 3/18/2020 1.Tasks A. As part of the design process, the existing right turn lane (Vanderbilt Beach Road (VBR) eastbound to southbound) will be extended approximately 380 feet to provide additional vehicle storage capacity and improve operations at the intersection with Goodlette Frank Road. This change will result in additional design services to be performed, including relocation of an existing privacy/retaining wall. Retaining wall and miscellaneous structures were excluded in the contract scope of services (section 18 and 19). The total budget for Task A is $61,152. Task B. As part of the design process,the traffic analysis, published in a technical memorandum, provides for the existing right turn lane (Goodlette-Frank Road northbound to eastbound) to be redesigned to provide dual turn lanes. The design change will provide additional vehicle storage capacity and improve operations at the intersection. This change will result in additional design services consisting of (i) a new task involving preparation of Right of Way (ROW) Acquisition mapping documents and (ii) modifications of existing tasks including changes to South Florida Water Management District (SFWMD) and Florida Department of Environmental Protection (FDEP) permit applications and a utility (force main) relocation. Design outside of the Right of Way was excluded in the contract scope of services (section 2.12 and 29). The total budget for Task B is $68,804. 2.Task A and B. The design changes were determined to be the best options once the traffic analysis during the design process was completed. 3.Task A and B. Not processing these changes would result in future traffic congestion and capacity issues at the intersection of VBR and Goodlette-Frank Road. The changes would likely need to be completed in the future at significantly higher costs. Original Contract/Work Order Amount $ 1,058,378.00 2/25/2020;11C Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 1,314,674.00 5/11/2021,16A13 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 1,314,674.00 12/8/2023 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 129,956.00 36.49% Total Change from Original Amount Revised Contract/Work Order Total $ 1,444,630.00 9.89% Change from Current BCC Approved Amount Cumulative Changes $ 386,252.00 9.89% Change from Current Amount McCoyDennis Digitally signed by McCoyDennis Date: 2022.07.25 11:25:59 -04'00' Kenneth Michael Wooten Digitally signed by Kenneth Michael Wooten Date: 2022.07.25 12:06:59 -04'00' BCC BCC Rpt 1 116.E.1.b Packet Pg. 28 Attachment: 0823 Change Order Backup - FY22 (23072 : Procurement Services administrative reports) Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admin BCC Rpt BCC ES Approved by: ___________________________________________________________________________ Date: ________________ (Jay Ahmad, P.E., Director, Transportation Engineering Division) Approved by: ___________________________________________________________________________ Date: ________________ (Trinity Scott, Department Head, Growth Management Department) Approved by: ___________________________________________________________________________ Date: ________________ (Sara Schneeberger,Procurement Strategist) Change Order/Amendment Summary CO# AMD# Description COST TIME Justification Additive (+) Deductive (-) Days Added New Amount 1 Added upsized stormwater crossing,additonal permitting requirements and supplemental field testing for asphalt design $256,296 90 1360 Stormwater Improvements were included in this project so new roadway would not be reconstructed later. Permitting essential to project. 2 Added dual turn lane north to East and extended right turn lane east bound at intersection $129,956 240 1600 Best design options to relieve current and future traffic congestion. AhmadJay Digitally signed by AhmadJay Date: 2022.07.25 13:35:50 -04'00' oved BCC Rpt 2 16.E.1.b Packet Pg. 29 Attachment: 0823 Change Order Backup - FY22 (23072 : Procurement Services administrative reports) Jacobs Engineering Group, Inc 5801 Pelican Bay Boulevard Suite 505 Naples, FL 34108 Telephone: 239-596-1715 Fax: 239-596-2579 ATTACHMENT A SCOPE OF SERVICES For CHANGE ORDER NO. 2 ADDITIONAL DESIGN SERVICES TURN LANE(S) To CONSULTING ENGINEERING SERVICES AGREEMENT For Vanderbilt Beach Road 6 Lane Widening Project (Contract 19-7494) (East of US 41 to East of Goodlette Frank Road) County Project No. 60199 Purchase Order: 4500202325 July 1, 2022 PART 1: OVERVIEW Jacobs Engineering Inc. (CONSULTANT) has been requested and retained to provide additional engineering services associated with Collier County Project No. 60199, Vanderbilt Beach Road 6-Lane Widening Project (East of US 41 to East of Goodlette Frank Road) (PROJECT). These additional services are based upon a scope of work addition requested by the Collier County Growth Management Department, Transportation Engineering Division. The required services will be incorporated into the 90% Plans Submittal. The Additional Scope of Services addresses the following: Task A Vanderbilt Beach Road Eastbound to Southbound Right Turn Lane Extension: The existing Right Turn Lane will be extended approximately 380 feet (+/-) to provide additional storage capacity and improve operations at the intersection. Task B Goodlette Frank Road Northbound to Eastbound Dual Right Turn Lane Design: The existing Right Turn Lane will be redesigned to provide 575 foot (+/-) Dual Turn Lanes to provide additional storage capacity and improve operations at the intersection. This Change Order provides for the CONSULTANTS services to be modified to add the following Scope of Services to Collier County Project No. 60199. 3 16.E.1.b Packet Pg. 30 Attachment: 0823 Change Order Backup - FY22 (23072 : Procurement Services administrative reports) The requested services are being performed under Contract 19-7494 and services are subject to the Terms and Conditions of that Agreement. The following services are an addition to the original contract: PART 2: SCOPE OF WORK Task A: - Vanderbilt Beach Road Eastbound to Southbound Right Turn Lane Extension: The existing Right Turn Lane will be extended approximately 380 feet (+/-) to provide additional storage capacity and improve operations at the intersection. Services required include the following: 1. Drainage Map Modify Drainage Map (1) to reflect new drainage areas (Calculate Impervious/Pervious Area changes, revise Callouts etc.). 2. Typical Sections - Develop (1) New Typical Section for the new right turn lane extension along with the Retaining Wall/Privacy Wall incorporated. 3. Summary of Drainage Structures - Add the three (3) New Structures and associated data to the Summary Sheet 4. Plan and Profile Sheet Design turn lane extension and incorporate design into (1) Plan and Profile Sheet. Show new Sidewalk, Buffer, Privacy/Retaining Wall Design (locations). Note: 380-foot extension limited by lake discharge pipe crossing. Note: High Point at Station 73+06 +/-. 5. Drainage Structure Sheet - Develop (3) New Drainage Structure Cross Sections for the new required facilities and display on (1) New Sheet. 6. Drainage Details Design necessary drainage infrastructure (3 new Inlets) to accommodate new turn lane extension. Provide details for the new inlet connections to existing pipe trunk line. 7. Cross Sections Modify (4) Cross Sections with new Design. Extend Cross Section limit to include new wall(s), show ROW. Note: Update earthwork. 8. Traffic Control Plans - Revise (2) MOT Plan Sheets to show revised Design. Prepare (2) new MOT Plans to reflect new Phase of outside widening and wall construction. (1) Traffic Control Detail Sheet needed. Note: Proximity of proposed wall will require construction during lane shut down. Phase work to be performed once new inside lanes are constructed and available for traffic. 9. Utility Adjustment Plan - Revise (1) Sheet to show revised Design with extended turn lane. Coordinate changes with effected Utility Agencies. 10. Signing and Pavement Marking - Revise (1) Sheet to show revised Design with extended turn lane. Modify Quantity Tables. 11. Lighting Plans Revise (1) Lighting Plan Sheet, to reflect extended turn lane (Relocate 2 Poles). Modify (1) Pole Date Sheet to reflect 2 relocated poles. Note: Check Lighting Spread 12. Structural Plan Sheets - Privacy Wall - Design Privacy Wall (H = 8 ft) (L=400 ft) for section of existing wall that will require relocation due to extended turn lane. (H = 8 ft) (400 LF) (3) Sheets of Privacy Wall Plan and Profile are anticipated. Wall will be designed in conjunction with adjacent Retaining Wall. Note: Wall will be similar to the sections 4 16.E.1.b Packet Pg. 31 Attachment: 0823 Change Order Backup - FY22 (23072 : Procurement Services administrative reports) recently damaged and replaced due to Hurricane Irma. 13. Structural Plan Sheets - Retaining Wall - Design Retaining Wall (H = TBD) (L=400 ft) adjacent to existing lake (5 ft from ROW line) to accommodate the elevation difference caused by the extension of the right turn lane. (3) Sheets of Retaining Wall Plan and Profile are anticipated. Wall will be designed in conjunction with adjacent Privacy Wall. Note: One Segment of wall will need to be incorporated into the proposed Head Wall Designs for planned Box Culvert. (Permanent Steel Sheet Pile Assumed due to height, proximity to lake and constructability issues.) 14. Structural Privacy Wall and Retaining Wall Details Structural Details will be designed and (4) Detail Sheets will be prepared for the proposed wall improvements. Note: Quantity Tables will be included in Detail Plan Sheets. 15. Structural Privacy Wall and Retaining Wall Calculations - Necessary Structural Calculations will be performed and documented for the Privacy Wall and Retaining Wall Designs. 16. Quantities/Cost Estimate - Revisions to Quantities and Cost Estimate will be made to reflect modifications to the design and incorporate the new infrastructure planned. (All Plan Components) 17. ERP Permit Documentation The turn lane extension will result in an increase in impervious area and a decrease in pervious area. Revisions will be documented and incorporated into ERP Permit Modification. Note: It is assumed the changes are minor and will not result in any Permit issues. 18. Drainage Calculations Drainage Calculations will be prepared/performed to document spread at each of the (3) new Inlets. 19. Project Management - QA/QC (Plans/Details/Calculations) Coordinate with Collier County staff, Utilities and Permitting Agencies. Attend meetings; provide project management and perform general coordination. Provide QA/QC for all Plans and Calculations. 20. Services During Construction (SDC) N/A Task B: Goodlette Frank Northbound Dual Right Turn Lane Addition: The existing Right Turn Lane will be redesigned to provide 575 foot (+/-) Dual Turn Lanes to provide additional storage capacity and improve operations at the intersection. Note: ROW will be required for this improvement. Services required include the following: 1. Drainage Map Modify Drainage Map (1) to reflect new drainage areas. Note: Map will need to be revised to show extended southern limit of improvements. (Calculate Impervious/Pervious Area changes, revise Callouts etc.). 2. Typical Sections - Develop (1) New Typical Section for the new dual right turn lane configuration. Southern limits of Project shall be reflected in new typical. 3. Summary of Drainage Structures - Add the three (3) New Structures and associated data to the Summary Sheet 4. Plan and Profile Sheet Design Dual Right Turn Lane configuration and incorporate design into (2) Plan and Profile Sheets. Dual Right Turn Lanes will begin north of the north Curb Return of the Church Entrance. Note: ROW will be required for this improvement. 5 16.E.1.b Packet Pg. 32 Attachment: 0823 Change Order Backup - FY22 (23072 : Procurement Services administrative reports) Note: No impacts to Conservation Areas are anticipated of included. 5. Intersection Layout/Detail Sheet Revise Intersection Detail Sheet to reflect new Dual right turn lane configuration at intersection. Auto Turn Runs will be required to check skew effect. 6. Drainage Structure Sheet - Develop (3) New Drainage Structure Cross Sections for the new required facilities and display on (2) New Sheets. Modify Drainage Structure S-17. 7. Drainage Details Design necessary drainage infrastructure (3 new Inlets) to accommodate new turn lane extension. Provide details for the new inlet connections to existing pipe trunk line. Manhole/Inlet Conversions will be required. Note: Skew Pipe Design from west side of Goodlette. 8. Cross Sections Design (6) New Sections layout on (2) New Sheets. Modify (3) Cross Sections with new Design. Extend Cross Section limit to include existing and redesigned Utility locations and ROW. Note: Update earthwork. 9. Traffic Control Plans - Revise (2) MOT Plan Sheets to show revised Design. Prepare (2) new MOT Plans to reflect new Phase of outside widening and wall construction. (1) Traffic Control Detail Sheet needed Note: Skew of Intersection and planned widening may require temporary pavement. Phase work to be performed to allow for Utility Relocations/Activation. 10. Utility Adjustment Plan Prepare (1) New Sheet (Goodlette), Revise (1) Sheet (VBR Intersection) to show revised Design. Coordinate changes with effected Utility Agencies. 11. Utility Design Plans Prepare Utility Design and Plans for the required relocations. (1) Sheet for Force Main, (2) Sheets for Non-Potable, (2) Detail Sheets. 12. Signing and Pavement Marking Prepare (1) New Sheet, Revise (1) Sheet to show revised Design. Modify Quantity Tables. 13. Signalization Plans Add a New Signal for the Dual Right Turn Lanes. (1) New Signal Plan, (1) Modify Pole Data Sheet, (1) Modification to Signal Interconnect. 14. Lighting Plans Relocate (3) Goodlette Light Poles (1) Lighting Plan Sheet, (1) Detail Sheet (Show Separate Circuit), Modify (1) Pole Data Sheet to Add New Poles. Note: Check Lighting Spread 15. Quantities/Cost Estimate - Revisions to Quantities and Cost Estimate will be made to reflect modifications to the design and incorporate the new infrastructure planned. (All Plan Components) 16. ERP Permit Documentation The Dual Turn Lanes will result in an increase in impervious area and a decrease in pervious area. Revisions will be documented and incorporated into ERP Permit Modification. Note: It is assumed the changes are minor and will not result in any Permit issues. 17. FDEP Permit(s) Prepare and Submit (2) FDEP Permits for Relocations (1) NPW, (1) FM 18. Drainage Calculations Drainage Calculations will be prepared/performed to document spread at each of the (3) new Inlets. 19. Project Management - QA/QC (Plans/Details/Calculations) - Coordinate with Collier County staff, Utilities and Permitting Agencies. Attend meetings; provide project management and perform general coordination. Provide QA/QC for all Plans and Calculations. 6 16.E.1.b Packet Pg. 33 Attachment: 0823 Change Order Backup - FY22 (23072 : Procurement Services administrative reports) 20. Services During Construction (SDC) N/A PART 3: EXCLUSIONS/ASSUMPTIONS: The following tasks are not included in the Scope of Work for this Change Order: 1) Services other than those specifically listed above. 2) Permit Fees (COUNTY Responsibility) 3) ROW Acquisition Costs (COUNTY Responsibility) 4) Title Searches (COUNTY Responsibility) PART 4: PROJECT SCHEDULE: Modification to Project Schedule Project Schedule shall be increased by a total of 240 Calendar Days to allow sufficient time for delivery of design services and assistance with County Project Delivery PART 5: COMPENSATION: An estimated budget to be utilized for the above tasks has been established and is shown as Attachment A Manhour and Cost Estimate Summary. A man-hour estimate for the above Scope of Services has been prepared for the sole purpose of establishing the maximum upset limit for this Task Work Order not to exceed $129,956.00 The COUNTY will compensate the CONSULTANT a fee of $129,956.00 for TASK(S) A and B Design on a LUMP SUM Basis The hourly labor rates shown for staff reflect the Rate Schedule agreed upon and match those recently approved under Contract 19-7494. Transportation Division Budget = $100,662.00 (Task Breakdown included in Fee Sheet) Utilities Division Budget = $29,294.00 (Task Breakdown included in Fee Sheet) 7 16.E.1.b Packet Pg. 34 Attachment: 0823 Change Order Backup - FY22 (23072 : Procurement Services administrative reports) 7/1/2022Man- Hourly Man- Hourly Man- Hourly Man- Hourly Man- Hourly Man- Hourly Man- Hourlyhours Rate hours Rate hours Rate hours Rate hours Rate hours Rate hours RateTASK A: VBR Eastbound Right Turn Lane Extension ( West 380 Feet +/-) Drainage Map - Revisions to (1) Map (Calculate Areas/Call-outs etc.) $206.00$172.00 0 $157.00 0 $123.00 0 $114.00 0 $85.00$62.000$0.00Typical Sections - Develop (1) New Typical Section/Sheet$206.00$172.00 0 $157.00 0 $123.00 0 $114.00 0 $85.00$62.000$0.00Summary of Drainage Structures - Add (3) New Structures $206.00$172.00 0 $157.00 0 $123.00 0 $114.00 0 $85.00$62.000$0.00Plan and Profile Sheet - Revisions to (1) Sheet $206.00$172.00 0 $157.00 0 $123.00 0 $114.00 0 $85.00$62.000$0.00Drainage Structure Sheet - Develop 3 New Drainage Structure Cross Sections and Sheet 2 $206.00 2 $172.00 4 $157.00 6 $123.00 8 $114.00$85.00$62.0022$3,034.00Drainage Details - Develop (1) Sheet for Detail (3 New Boxes on Pipe etc.) $206.00$172.00 0 $157.00 0 $123.00 0 $114.00 0 $85.00$62.000$0.00Cross Sections - Revise (4) Cross Sections with new Design (Extend to add Add Wall(s) 0 $206.00 0 $172.00 2 $157.00 2 $123.00 4 $114.00 0 $85.00$62.008$1,016.00Traffic Control Plans - (2) New Sheets, Revise (2) Sheets (2 Phases = 8 Total) (1) New Detail Sheet. $206.00 0 $172.00 0 $157.00 0 $123.00 0 $114.00 0 $85.00$62.000$0.00Utility Adjustment Plan - Revisions to (1) Sheet $206.00$172.00$157.00 0 $123.00 0 $114.00$85.00$62.000$0.00Signing and Pavement Marking - Revisions to (1) Sheet $206.00$172.00$157.00 0 $123.00 0 $114.00$85.00$62.000$0.00$206.00$172.00 0 $157.00 0 $123.00 0 $114.00$85.00$62.000$0.00$206.00 16 $172.00 12 $157.00 20 $123.00 32 $114.00 0 $85.00$62.0080$10,744.004 $206.00 16 $172.00 20 $157.00 20 $123.00 20 $114.00 0 $85.00$62.0080$11,456.004 $206.00 12 $172.00 12 $157.00 24 $123.00 20 $114.00 8 $85.00$62.0080$10,684.000 $206.00 6 $172.00 6 $157.00 8 $123.00 0 $114.00 0 $85.00$62.0020$2,958.00$206.00 0 $172.00 0 $157.00 0 $123.00$114.00$85.00$62.000$0.00$206.00$172.00 0 $157.00 0 $123.00 0 $114.00$85.00$62.000$0.00Drainage Calculations - For Additional Inlet Spreads $206.00$172.00 0 $157.00 0 $123.00$114.00$85.00$62.000$0.00Project Management - QA/QC (Plans/Details/Calculations)4 $206.00 4 $172.00$157.00$123.00$114.00$85.00 4 $62.0012$1,760.00Services During Construction - Related to new Infrastructure (Privacy Wall, Retaining Wall) 0 $206.00 0 $172.00 0 $157.00 0 $123.00$114.00$85.00 0 $62.000$0.0014 $2,884.00 56 $9,632.00 56 $8,792.00 80 $9,840.00 84 $9,576.00 8 $680.00 4 $248.00 302 $41,652.00Expense - Task A - GEOTECH (FORGE): (3) SPT Borings (40 Ft), Analysis and Report for Retaining Wall/Privacy Wall - Task A$16,500.00 - SURVEY (JOHNSON): Additional Survey south of Privacy Wall along Extension Limits - Task A$3,000.00$61,152.00TASK B: Goodlette Frank Northbound Dual Right Turn Lane Addition ( Approx 575 Feet +/-) Drainage Map - Revisions to (1) Map (Calculate Areas/Call-outs etc.) (Revise Layout for Area South) $206.00$172.00 0 $157.00 0 $123.00 0 $114.00$85.00$62.000$0.00Typical Sections - Develop (1) New Typical Section/Sheet$206.00$172.00 2 $157.00 4 $123.00 4 $114.00$85.00$62.0010$1,262.00Summary of Drainage Structures - Add (3) New Structures $206.00$172.00 0 $157.00$123.00 0 $114.00$85.00$62.000$0.00Plan and Profile Sheet - Revisions to (2) Sheets 4 $206.00 4 $172.00 10 $157.00 12 $123.00 8 $114.00$85.00$62.0038$5,470.00Intersection Layout/Detail Sheet - Revision to (1) Sheet $206.00$172.00 0 $157.00 12 $123.00 0 $114.00$85.00$62.0012$1,476.00Drainage Structure Sheet - Develop (3) New Drainage Structures and (2) Sheets - Modify (1) S-17 DS2 $206.00 2 $172.00 8 $157.00 8 $123.00 8 $114.00$85.00$62.0028$3,908.00Drainage Details - Develop (1) Sheet for Detail (Pipe Extensions on (2) Existing ( One Skew Crossing )$206.00 0 $172.00 0 $157.00 0 $123.00 0 $114.00$85.00$62.000$0.00Cross Sections - (6) New - 2 Sheets and (3) Revised Cross Sections with new Design$206.00 4 $172.00 4 $157.00 4 $123.00 8 $114.00$85.00$62.0020$2,720.00Traffic Control Plans - (2) New Sheets, Revise (2) Sheets (2 Phases = 8 Total) (1) New Detail Sheet. 2 $206.00 4 $172.00 2 $157.00 12 $123.00 4 $114.00 0 $85.00$62.0024$3,346.00Utility Adjustment Plan - (1) New Sheet (Goodlette), Revise (1) Sheet (VBR Intersection) $206.00$172.00 4 $157.00 12 $123.00 16 $114.00$85.00$62.0032$3,928.00Utility Plans - Force Main (1) Sheet, Non Potable Water (2) Sheets and Details (2) Sheets (One NPW 1 FM) - (5) Total New Sheets 8 $206.00 8 $172.00 16 $157.00 40 $123.00 36 $114.00 18 $85.00$62.00126$16,090.00Signing and Pavement Marking - New Sheet (1), Revisions to Sheet (1) $206.00$172.00$157.00$123.00$114.00$85.00$62.000$0.00Signalization Plans - Additional Signal for Dual Right Turn Lane - (1) Signal Plan, (1) Modify Pole Data Sheet, (1) Modification to Signal Interconnect2 $206.00 4 $172.00 10 $157.00 12 $123.00 8 $114.00 0 $85.00$62.0036$5,058.00$206.00$172.00 6 $157.00 12 $123.00 12 $114.00$85.00$62.0030$3,786.00$206.00 0 $172.00 0 $157.00 0 $123.00$114.00$85.00$62.000$0.00$206.00$172.00 0 $157.00 0 $123.00 0 $114.00$85.00$62.000$0.002 $206.00 2 $172.00 8 $157.00 8 $123.00 20 $114.00$85.00$62.0040$5,276.00Drainage Calculations - For Additional Inlet Spreads $206.00$172.00 0 $157.00 0 $123.00$114.00$85.00$62.000$0.00Project Management - QA/QC (Plans/Details/Calculations) - ROW Acquisition 8 $206.00 4 $172.00$157.00$123.00$114.00$85.00 4 $62.0016$2,584.00Services During Construction - Related to new Infrastructure (Inlets, Signals, Utilities) 0 $206.00 0 $172.00 0 $157.00 0 $123.00$114.00$85.00 0 $62.000$0.00Task B: Labor Total 28 $5,768.00 32 $5,504.00 70 $10,990.00 136 $16,728.00 124 $14,136.00 18 $1,530.00 4 $248.00 412 $54,904.00Expense - Task B - GEOTECH (FORGE): (1) SPT Borings (25 Ft), Analysis and Report for New Signal Pole - Task B$3,000.00 - SURVEY (JOHNSON): Additional Survey Along Goodlette Frank (NB Side Only) Plus East Add. ROW - Task B$5,250.00 - SUE (JOHNSON): Utility Relocations (Goodlette and VBR) - Task B $4,000.00 - ROW Sketch and Description(s) (JOHNSON): - Task B $1,650.00$68,804.00M/H Amt. M/H Amt. M/H Amt. M/H Amt. M/H Amt. M/H Amt. M/H Amt.Totals42 $8,652.00 88 $15,136.00 126 $19,782.00 216 $26,568.00 208 $23,712.00 26 $2,210.00 8 $496.00 714Estimated Direct Expenses - Geotech (FORGE): (3) SPT Borings (40 Ft), Analysis and Report for Retaining Wall/Privacy Wall - Task A$16,500.00 - SURVEY (JOHNSON): Additional Survey south of Privacy Wall along Extension Limits - Task A$3,000.00 - Geotech (FORGE): (1) SPT Borings (25 Ft), Analysis and Report for New Signal Pole - Task B$3,000.00 - SURVEY (JOHNSON): Additional Survey Along Goodlette Frank (NB Side Only) Plus East Add. ROW - Task B$5,250.00 - SUE (JOHNSON): Utility Relocations (Goodlette and VBR) - Task B $4,000.00 - ROW Sketch and Description(s) (JOHNSON): - Task B $1,650.00TOTAL EXPENSES $33,400.00Total Labor$96,556.00Total Expenses$33,400.00Total Cost Change Order No. 2 (LUMP SUM)$129,956.00Included AboveIncluded Above* Note: County to Pay Permit Fees Task B Total Task A Total Included AboveIncluded AboveIncluded AboveTASK$96,556.00Included AboveFDEP Permit(s) - Prepare and Submit (2) FDEP Permit(s) for NPW Relocation and FM Relocation*Lighting Plans - Modify (1) Lighting Plan Sheet and (1) Pole Data Sheet (Check Lighting Spread) Quantities/Cost Estimate - Revisions to Quantities and Cost Estimate (All Plan Components) ERP Permit - Modifications for Additional Pavement Task A: Labor Total SUMMARY FEE SHEETPRINCIPAL SENIOR PROJECT MANAGERSENIOR ENGINEER ENGINEER SENIOR DESIGNERSENIOR TECHNICIANCLERICALTOTAL HRSTOTAL LABOR ATTACHMENT A - MANHOUR AND COST SUMMARY ESTIMATEVANDERBILT BEACH ROAD 6 LANE WIDENING (East of US 41 to East of Goodlette Frank Road)CHANGE ORDER NO. 2 - ADDITIONAL DESIGN SERVICES ASSOCIATED WITH TURN LANE(S) Structural - Plan Sheets - Privacy Wall (H = 8 ft) (400 LF) (3) Sheets Structural - Plan Sheets - Retaining Wall (Permanent Steel Sheet Pile Assumed) (400 LF) (3 Sheets) Structural - Privacy Wall and Retaining Wall Details - (4) SheetsERP Permit - Modifications for Additional Pavement Structural - Privacy Wall and Structural Retaining Wall Calculations Lighting Plans - Relocate 3 Goodlette Poles (1) Lighting Plan Sheet, (1) Detail Sheet ( Separate Circuit - Add Detail)Quantities/Cost Estimate - Revisions to Quantities and Cost Estimate (All Plan Components) VBR_III_Change_Order_No2_Fee_FINAL_REVISION2_070122.xlsx8 16.E.1.b Packet Pg. 35 Attachment: 0823 Change Order Backup - FY22 (23072 : Procurement Services administrative reports) 2350 Stanford Court Naples, Florida 34112 (239) 434-0333 Fax (239) 434-9320 SINCE 1946 July , 2022 Mr. Bill Gramer, P.E., AICP Jacobs Engineering Group 5801 Pelican Bay Boulevard Suite 505 Naples Florida, 34108 Re: Change Order No. 2 for Vanderbilt Beach Road 6 Lane Widening Additional Survey and Subsurface Utility Exploration (SUE) Services Dear Mr. Gramer: Please accept this letter as our Change Order No. 2 proposal to provide Jacobs Engineering Group (CONSULTANT) additional Survey and up to eight (8) hours of Subsurface Utility Exploration (SUE) services. OVERVIEW CHANGE ORDER SERVICES ARE RELATED TO CONSULTANT SCOPE: Task A - Vanderbilt Beach Road Eastbound to Southbound Right Turn Lane Extension: The existing Right Turn Lane will be extended approximately 380 feet (+/-) to provide additional storage capacity and improve operations at the intersection. Task B - Goodlette Frank Road Northbound to Eastbound Dual Right Turn Lane Design: The existing Right Turn Lane will be redesigned to provide 575 foot (+/-) Dual Turn Lanes to provide additional storage capacity and improve operations at the intersection. This Change Order provides for the CONSULTANTS services to be modified to add the following Scope of Services to Collier County Project No. 60199. The requested services are being performed under Contract 19-7494 and services are subject to the Terms and Conditions of that Agreement. JOHNSON ENGINEERING (SUB-CONSULTANT) CHANGE ORDER NO. 2 SCOPE OF SERVICES: Task A 1. SURVEY (SUB-CONULTANT): Additional Survey south of Privacy Wall along Extension Limits = $3,000 Task B 1. SURVEY (SUB-CONULTANT): Additional Survey Along Goodlette Frank (NB Side Only) Plus East Additional Right-of-Way = $5,250.00 2. SUE (SUB-CONULTANT): Utility Relocations (Goodlette and VBR) = $4,000.00 3. Right-of-Way Sketch and Description(s) Church Property (SUB-CONULTANT): = $1,650 9 16.E.1.b Packet Pg. 36 Attachment: 0823 Change Order Backup - FY22 (23072 : Procurement Services administrative reports) Vanderbilt Beach Road 6 Lane Widening July 22, 2022 Page 2 FEE SUMMARY TABLE Task Description Fee Type Fee Amount A Survey Lump Sum $3,000.00 B.1 Survey Lump Sum $5,250.00 B.2 SUE Lump Sum $4,000.00 B.3 Right-of-Way Sketch and Description(s) Church Property Lump Sum $1,650.00 Total Lum Sum $13,900.00 Thank you for the opportunity to provide professional services for this project. We sincerely appreciate this opportunity and look forward to working with you. Sincerely, JOHNSON ENGINEERING, INC. Joshua J. Hildebrand, P.E., PTOE 10 16.E.1.b Packet Pg. 37 Attachment: 0823 Change Order Backup - FY22 (23072 : Procurement Services administrative reports) PO Box 113040 ~ Naples, FL 34108 ~ 239.514.4100 ~ Fax 239.514.4161 www.ForgeEng.com J JACOBS Attn: Bill Gramer, P.E. 5801 Pelican Bay Boulevard, Suite 505, Naples, FL 34108 Phone: (239) 596-1715, Mobile: (239) 860-4922 Email: Bill.Gramer@jacobs.com Subject: Proposal for Modification No 4- Geotechnical Service Contract No. 148017078 Retaining Wall and Mast Arm Borings and Report Naples, Collier County, Florida 34108 Socotec Consulting inc., Proposal Number 564-025.01P Socotec Consulting Inc. (SOCOTEC) is providing this scope modification as you requested. This change would be modification No. 4 to our current project contract. You have requested that we completed three (3) additional soil borings for a proposed retaining wall on the south side of Vanderbilt Beach Road just west of Goodlette Frank Road and one (1) additional mast arm boring at the southeast corner of the same intersection . We understand that your firm will be providing surveying support to locate the borings. Below is an outline of our scope, our projected schedule, and our fee for these services. Contacting Sunshine State One Call for utility locates as required by state law, Obtaining the required Right of Way permits necessary to close a travel lane and drill soil borings through the sidewalk, Obtaining the required soil boring permit, Engaging a sub-contractor to provide the required MOT signage, Mobilization of drill rig and personnel to the site, Drilling three (3) soil test borings to 40-feet for the retaining wall, Drilling one (1) soil test borings to 25 feet for the mast arm, Obtain representative samples from soil borings, Grout soil borings in accordance with local and state requirements, Visually stratifying the boring by a geotechnical engineer, Completing limited inhouse laboratory testing on selected soil samples, Providing four (4) representative samples of the encountered soil to a sub-contract laboratory to complete corrosion series testing (consisting of pH, resistivity, chloride content, and sulfate content), Analyzing the data, Preparing two boring summary sheets (one for the wall and one for the mast arm), 11 16.E.1.b Packet Pg. 38 Attachment: 0823 Change Order Backup - FY22 (23072 : Procurement Services administrative reports) Proposal for Modification No. 4 - Geotechnical Services SOCOTEC Proposal No. 564-025.01P Vanderbilt Beach Road Widening From Tamiami Trail East to Airport-Pulling Road January 31, 2022 Page 2 of 2 PO Box 113040 ~ Naples, FL 34108 ~ 239.514.4100 ~ Fax 239.514.4161 www.ForgeEng.com Writing an engineering report summarizing the findings and presenting our evaluation and recommendations for soil parameters encountered as related to the proposed construction. Evaluation of the corrosive designation (per FDOT standards) of the encountered soil and groundwater, Description of the encountered soil/rock and groundwater, including estimated high season groundwater level, Soil parameters for foundation design including, Wet soil unit weight, dry soil unit weight, angle of internal friction, adhesion, and wet season water table In addition, since the culvert structure soil boring that was previously authorized in Modification No. 2, was not located or completed, we proposed completing that boring on this mobilization if Jacobs still requests the information. Schedule Based on our current schedule, we will initiate application of permits and underground utilities in about 15-working days following our receipt of fully executed contract change order, and assuming the boring locations have been identified. Once utility lines have been located and the required permits obtained, we will mobilize to the site in about 35- working days. We anticipate the borings will be completed in five-working days. We will issue a draft electronic copy of our written report to you in about 20-working days following completion of our laboratory services. Our final report will subsequently be issued following your review and comment period. Please note that this proposal is only valid for a period of 30 days. Scheduling times and unit rates are subject to change beyond that period. Our schedule is subject to change based on directives of state and federal government in response to the declared national emergency. Fee We will provide the scope of services outlined in this proposal for a Lump Sum fee of $ to conduct the scope of services outlined above. If additional services that not outline above are requested, additional fees will be required. Sincerely, SOCOTEC CONSULTING INC. Richard P. Lundberg, P.E. Senior Principal Engineer Distribution: 1 - Addressee (via email), 1 File 12 16.E.1.b Packet Pg. 39 Attachment: 0823 Change Order Backup - FY22 (23072 : Procurement Services administrative reports) 13 216.E.1.b Packet Pg. 40 Attachment: 0823 Change Order Backup - FY22 (23072 : Procurement Services administrative reports) 8/9/2022 14 16.E.1.b Packet Pg. 41 Attachment: 0823 Change Order Backup - FY22 (23072 : Procurement Services administrative reports) 15 16.E.1.b Packet Pg. 42 Attachment: 0823 Change Order Backup - FY22 (23072 : Procurement Services administrative reports) Item Page #Contract or Purchase OrderDate Description of Project Vendor Name Division ‐ DirectorFiscal Impact for Additional ServicesOutstanding InvoicesDescription1120-7800 45002161798/2/2022Road repair between Museum Parking Lot and Parking Garage 2Haskins, Inc. Facilities Management - Ed Finn $0.00 $48,167.93 Division staff did not issue a Work Order as required by contract.Meeting DateTotal number of After the Fact MemosFiscal Impact for Additional ServicesOutstanding Invoices8/23/2022 1 $0.00 $48,167.9316.E.1.cPacket Pg. 43Attachment: 0823 After the Fact Report - FY22 (23072 : Procurement Services administrative reports) After the Fact Form Revised 06/17/2021 Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the County Manager. Requester Name: Division: Division Director: Vendor Name: Amount:Contract #:Purchase Order: Why is this deemed a non-compliant purchase?Choose one. Contract Ordinance Manual P-Card Other Details of Purchase: Explain the circumstances behind this purchase. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring? The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Signature: Date: Division Director: Signature: Date: 1 116.E.1.d Packet Pg. 44 Attachment: 0823 After the Fact Backup - FY22 (23072 : Procurement Services administrative reports) BILLED TO:P.O. #: INVOICE #: COMMENCEMENT DATE: INVOICE DATE: DATE & TIME CALL REC'VD: WORK ORDER #:COMPLETION DATE: 45 TN EXCAVATOR HR 275.00$ 137.50$ -$ PROJECT MANAGER 110.00$ 165.00$ -$ 40 TN EXCAVATOR W/ HAMMER HR 280.00$ 140.00$ -$ SUPERINTENDENT 90.00$ 135.00$ -$ 25 TN EXCAVATOR HR 185.00$ 92.50$ -$ FOREMAN 1 49.5 75.00$ 3 112.50$ 4,050.00$ MIDI EXCAVATOR HR 1 29 140.00$ 8.00 70.00$ 4,620.00$ EQUIPMENT OPERATOR 1 49 70.00$ 3 105.00$ 3,745.00$ MINI EXCAVATOR HR 1 18 130.00$ 8.00 65.00$ 2,860.00$ LABORER 1 49 45.00$ 3 67.50$ 2,407.50$ MINI EXCAVATOR W / HAMMER HR 150.00$ 75.00$ -$ FLAGGER 45.00$ 67.50$ -$ RUBBER TIRE BACKHOE HR 110.00$ 55.00$ -$ MECHANIC 75.00$ 112.50$ -$ 20 TN LOADER HR 1 25.5 185.00$ 8.00 92.50$ 5,457.50$ PIPE LAYER 65.00$ 97.50$ -$ 15 TN LOADER HR 150.00$ 75.00$ -$ WELDER 225.00$ 337.50$ -$ 6 TN LOADER HR 115.00$ 57.50$ -$ 10,202.50$ BOX BLADE HR 95.00$ 47.50$ -$ TRACK SKID STEER HR 95.00$ 47.50$ -$ 15,000 LB DOZER HR 110.00$ 55.00$ -$ 35,000 LB DOZER HR 130.00$ 65.00$ -$ QUANTITY UNIT UNIT PRICE TOTAL MOTOR GRADER (SMALL)HR 110.00$ 55.00$ -$ 1 LS $1,412.00 1,412.00$ MOTOR GRADER (LARGE)HR 1 18 125.00$ 8.00 62.50$ 2,750.00$ -$ PAVER (SMALL)HR 105.00$ 52.50$ -$ -$ ASPHALT MILLING MACHINE HR 375.00$ 187.50$ -$ -$ 3 TON VIBRATORY ROLLER HR 45.00$ 22.50$ -$ -$ 6 TON VIBRATORY ROLLER HR 55.00$ 27.50$ -$ -$ 3-TON ASPHALT ROLLER HR 45.00$ 22.50$ -$ -$ 7-TON ASPHALT ROLLER HR 55.00$ 27.50$ -$ -$ DUMP TRUCK HR 125.00$ 62.50$ -$ -$ ROLL OFF TRUCK HR 135.00$ 67.50$ -$ 1,412.00$ LOWBOY TRACTOR HR 1 33 145.00$ 72.50$ 4,785.00$ 141.20$ 2 1/2 TON FLATBED HR 65.00$ 32.50$ -$ 88.53$ ROCK CRUSHER HR 290.00$ 145.00$ -$ -$ SCREENER PLANT HR 270.00$ 135.00$ -$ -$ SOIL STABILIZER HR 235.00$ 117.50$ -$ 1,641.73$ STREET SWEEPER HR 1 4.5 50.00$ 7.25 25.00$ 406.25$ LIGHT PLANT HR 20.00$ 10.00$ -$ VACCUM TRUCK HR 200.00$ 100.00$ -$ VACCUM WAGON HR 85.00$ 42.50$ -$ QUANTITY UNIT UNIT PRICE TOTAL PUMPER TRUCK HR 300.00$ 150.00$ -$ -$ WATER TRUCK HR 1 9.5 125.00$ 8.00 62.50$ 1,687.50$ 1 LS $10,550.00 10,550.00$ MOT - BARRIER WALL (EA.)HR 3.00$ 1.50$ -$ 1 LS $253.00 253.00$ MOT - BARRELL (EA.)HR 1.25$ 0.63$ -$ 1 LS $1,000.00 1,000.00$ MOT - CONES (EA.)HR 0.50$ 0.25$ -$ 1 LS $160.00 160.00$ MOT - SIGNS (EA.)HR 1.00$ 0.50$ -$ -$ 20CY DUMPSTER EA 475.00$ 237.50$ -$ -$ 3" HYDRAULIC PUMP HR 55.00$ 27.50$ -$ -$ 4" HYDRAULIC PUMP HR 65.00$ 32.50$ -$ -$ 6" HYDRAULIC PUMP HR 75.00$ 37.50$ -$ -$ 8" HYDRAULIC PUMP HR 85.00$ 42.50$ -$ 11,963.00$ 10" HYDRAULIC PUMP HR 105.00$ 52.50$ -$ 1,794.45$ WELL DRILLIG RIG HR 225.00$ 112.50$ -$ -$ WELL POINT SYSTEM HR 250.00$ 125.00$ -$ 13,757.45$ 6" VACUUM PUMP HR 50.00$ 25.00$ -$ 8" VACUUM PUMP HR 70.00$ 35.00$ -$ 2" ELECTRIC PUMP HR 15.00$ 7.50$ -$ PLATE COMPACTOR HR 20.00$ 10.00$ -$ TRENCH BOX HR 40.00$ 20.00$ -$ PICK-UP TRUCK W/ TOOLS HR 25.00$ 12.50$ -$ 22,566.25$ $48,167.93 . EQUIPMENT SUBTOTAL: UNIT STND HRS IDLE HRS UNIT PRICE Collier County PO # 4500216179 4/18/2022 2022-38 Courthouse Shadows Facilities Road Repair SUBCONTRACTORS INCLUDING 15% MARK UP MATERIALS INCLUDING 10% MARK UP AFTER HRS. UNIT PRICE AFTER HRS OH/ MAN TOTAL: Freight Fuel Surcharge Tax 10% SubTotal TOTAL DUE: NUMBER OF MEN STANDAR D HRS./MA N LABOR SUBTOTAL: MATERIALS DESCRIPTION Bonita Grande TOTAL: Tax EQUIPMENT DESCRIPTION QTY 4500216179 3/14/2022 DESCRIPTION OF WORK PERFORMED: 3/24/2022 STND HRS UNIT PRICE IDLE HRS TOTAL TOTALSTND HRS. UNIT PRICELABOR DESCRIPTION 15% SubTotal SUBCONTRACTORS YPC Consulting Group Paramont Nelson Traffic Krullified Construction Inc 2 16.E.1.d Packet Pg. 45 Attachment: 0823 After the Fact Backup - FY22 (23072 : Procurement Services administrative reports)