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Agenda 08/23/2022 Item #16C1 (RPS #22-7798 for CEI Services w/Stantec)08/23/2022 EXECUTIVE SUMMARY Recommendation to approve the selection committee's ranking for Request for Professional Services (“RPS”) No. 22-7998, "Construction, Engineering and Inspection Services for Palm River Public Utilities Renewal Project,” and authorize staff to begin contract negotiations with the top ranked firm, Stantec Consulting Services, Inc. OBJECTIVE: To approve the selection committee' s ranking for RPS No. 22-7998, and to negotiate an agreement to engage professional Construction Engineering and Inspection ("CEI") services for the Palm River Public Utilities Renewal project. CONSIDERATIONS: The Palm River Neighborhood is located North of Immokalee Road between Goodlette-Frank Road and Airport Pulling Road. The water and wastewater infrastructur e were installed in the early 1970’s, and the irrigation quality infrastructure installed in the late 1970’s. Those utilities have reached the end of their useful lives. Additionally, the stormwater system was installed around the same time, is failing in many locations, at the end of its useful life, and is prone to flooding the neighborhood. Replacement of those important utility systems is necessary to meet demand, stay in compliance, and serve customers efficiently by providing a compliant and reliable utility system to Collier County Water Sewer District (“CCWSD”) customers. On June 23, 2020 (Agenda Item 11E), the Board approved an agreement with Q. Grady Minor & Associates, P.A., for the design, bidding services and construction administration ser vices for the entire Palm River Utility Improvements project. The design is being completed by areas and construction will also be accomplished by areas. On April 26, 2022, the Procurement Services Division released notices of RPS No. 22-7998, CEI Services for Palm River Public Utilities Renewal Project. The county received five proposals by the June 2, 2022, submission deadline. Staff found all five firms to be responsive and responsible. A selection committee met on July 7, 2022, scored each of the five proposals, and shortlisted the top three firms to provide presentations. On July 22, 2022, the selection committee reconvened for presentations and ranked the firms as follows: Firm Final Ranking Stantec Consulting Services, Inc. 1 Johnson Engineering, Inc. 2 Hole Montes, Inc. 3 Staff is recommending that the Board approve the selection committee’s ranking, and authorize the commencement of contract negotiations with the top-ranked firm, Stantec Consulting Services, Inc. Stantec has been serving the Collier County area for nearly twenty years and has provided services on various county projects. If staff is unable to reach a proposed agreement with Stantec, staff will continue negotiating with the remaining firms in ranked order, until a proposed agreement can be brought back for the Board’s consideration at a future meeting. Approval of this item by the County Manager is subject to formal ratification by the Board of County Commissioners. If the approval by the County Manager is not ratified by the Board, the County Manager’s approval shall be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by the Board. 16.C.1 Packet Pg. 5 08/23/2022 FISCAL IMPACT: There is no fiscal impact associated with this action. The source of funding will be the Stormwater Capital Fund (325/327), Water User Fee Capital Fund (412) and Wastewater User Fee Capital Fund (414). LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.-SRT GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities. RECOMMENDATIONS: To approve the selection committee's ranking for Request for Professional Services No. 22-7998, "Construction, Engineering and Inspection Services for Palm River Public Utilities Renewal Project,” and authorize staff to begin contract negotiations with the top ranked firm, Stantec Consulting Services, Inc. Prepared by: Diana C. Dueri, PMP, Senior Project Manager, Public Utilities Engineering and Project Management Division ATTACHMENT(S) 1. 22-7998 Final Ranking (PDF) 2. 22-7998 Notice of Recommended Award.docx (PDF) 3. [Linked] 22-7998 Stantec Proposal (PDF) 4. 22-7998 Solicitation (PDF) 5. Palm River Final Ranking CEI (PPTX) 16.C.1 Packet Pg. 6 08/23/2022 COLLIER COUNTY Board of County Commissioners Item Number: 16.C.1 Doc ID: 23032 Item Summary: Recommendation to approve the selection committee's ranking for Request for Professional Services (“RPS”) No. 22-7998, "Construction, Engineering and Inspection Services for Palm River Public Utilities Renewal Project,” and authorize staff to begin contract negotiations with the top ranked firm, Stantec Consulting Services, Inc. Meeting Date: 08/23/2022 Prepared by: Title: Project Manager – Public Utilities Planning and Project Management Name: Diana Dueri 08/10/2022 9:47 AM Submitted by: Title: Director – Public Utilities Planning and Project Management Name: Matthew McLean 08/10/2022 9:47 AM Approved By: Review: Public Utilities Planning and Project Management Benjamin Bullert Additional Reviewer Completed 08/10/2022 10:56 AM Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 08/10/2022 11:00 AM Public Utilities Planning and Project Management Daniel Roman Additional Reviewer Completed 08/10/2022 2:45 PM Procurement Services Sandra Herrera Additional Reviewer Completed 08/10/2022 3:21 PM Public Utilities Operations Support AmiaMarie Curry Additional Reviewer Completed 08/10/2022 4:58 PM Public Utilities Operations Support Katrina Lin Additional Reviewer Completed 08/11/2022 9:09 AM Growth Management Department Lisa Taylor Additional Reviewer Completed 08/11/2022 11:19 AM Public Utilities Planning and Project Management Matthew McLean Additional Reviewer Completed 08/11/2022 12:08 PM Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 08/11/2022 3:13 PM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 08/11/2022 3:26 PM Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 08/17/2022 9:06 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/17/2022 9:10 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/17/2022 11:11 AM Office of Management and Budget Susan Usher Additional Reviewer Completed 08/18/2022 10:13 AM County Manager's Office Amy Patterson Level 4 County Manager Review Completed 08/23/2022 12:35 PM Board of County Commissioners Geoffrey Willig Meeting Pending 08/23/2022 9:00 AM 16.C.1 Packet Pg. 7 Selection Committee Final Ranking Sheet RPS #: 22-7998 Title: CEI Services for Palm River Public Utilities Renewal Project Name of Firm Pamela Libby Steve Nagy Liz Gosselin Dan Schumacher Diane Dueri Total Selection Committee Final Rank Stantec Consulting 2 1 1 2 1 7 1.0000 Johnson Engineering 1 2 2 1 2 8 2.0000 Hole Montes, Inc.3 3 3 3 3 15 3.0000 Procurement Professional Lisa Oien Date 7/22/2022 Step 1: Upon direction by the Procurement professional, the individual selection committee member should provide their ranking of the proposals (from highest being number one (1) to lowest. Step 2: The procurement professional will review the mathematically calculated final rank and call out the final rank order. 16.C.1.a Packet Pg. 8 Attachment: 22-7998 Final Ranking (23032 : Palm River Final Ranking CEI) Notice of Recommended Award Solicitation: 22-7998 Title: CEI Services for Palm River Public Utilities Renewal Project Due Date and Time: June 2, 2022 Respondents: Company Name City County State Final Ranking Responsive/Responsible Stantec Consulting Services, Inc. Naples Collier FL 1 Yes/Yes Johnson Engineering Ft. Myers Lee FL 2 Yes/Yes Hole Montes, Inc. Naples Collier FL 3 Yes/Yes Davidson Engineering, Inc. Naples Collier FL Not Ranked Yes/Yes DRMP, Inc. Ft. Myers Lee FL Not Ranked Yes/Yes Utilized Local Vendor Preference: Yes No Recommended Vendor(s) For Award: On April 26, 2022, the Procurement Services Division issued Request for Professional services (RPS) 22-7998 CEI Services for Palm River Public Utilities Renewal Project. Nineteen thousand two hundred forty (19,240) firms were notified, seventy (70) firms viewed the RPS information, and five (5) proposals were received by the June 2, 2022, due date. All five (5) firms were found to be responsive and responsible. The Selection Committee convened July 7, 2022, as described in step 1 of the solicitation documents, the committee scored each of the proposals and shortlisted the following three (3) firms to move to step 2 in the order listed below. Stantec Consulting Services, Inc. Johnson Engineering Hole Montes, Inc. On July 22, 2022, the Selection Committee reconvened for step 2, presentations and final ranking. The firms were ranked as follows: Stantec Consulting Services, Inc. Johnson Engineering Hole Montes, Inc. Staff is recommending negotiations with he top ranked firm, Stantec Consulting Services, Inc. Required Signatures Project Manager: Procurement Strategist: Procurement Services Director: __________________________________ _________________ Sandra Herrera Date DocuSign Envelope ID: 1471D72B-6315-4641-905D-67A468F39DA7 7/28/2022 7/28/2022 7/28/2022 16.C.1.b Packet Pg. 9 Attachment: 22-7998 Notice of Recommended Award.docx (23032 : Palm River Final Ranking CEI) COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PROFESSIONAL SERVICES (RPS) In accordance with Florida Statute 287.055 Consultants’ Competitive Negotiation Act FOR CONSTRUCTION ENGINEERING AND INSPECTION (CEI) SERVICES FOR PALM RIVER PUBLIC UTILITIES RENEWAL PROJECT RPS NO.: 22-7998 LISA OIEN, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-8935 Lisa.Oien@colliercountyfl.gov This proposal solicitation document is prepared in a Microsoft Word format (rev 8/16/17). Any alterations to this document made by the Consultant may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.C.1.d Packet Pg. 10 Attachment: 22-7998 Solicitation (23032 : Palm River Final Ranking CEI) SOLICITATION PUBLIC NOTICE REQUEST FOR PROFESSIONAL SERVICES (RPS) NUMBER: 22-7998 PROJECT TITLE: CEI Services for Palm River Public Utilities Renewal RPS OPENING DAY/DATE/TIME: June 2, 2022 at 3:00 P.M. PLACE OF RPS OPENING: Procurement Services Division 3295 Tamiami Trail East, Bldg. C-2 Naples, FL 34112 All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Engineering and Project Management Division, the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Professional Services (hereinafter, “RPS”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. Full time Construction Engineering and Inspection (CEI) services have historically been added to the construction of all Public Utilities Renewal (PUR) projects. PUR projects are projects that replace, simultaneously, the water, wastewater, stormwater, irrigation quality water and sidewalks infrastructures in neighborhoods across the County. CEI work involves providing oversight for the County, ensuring that the Contractor builds the project in reasonable conformity with the plans, specifications, and special provisions for the Construction Contract. The CEI firm is the liaison between the County and the Contractor to observe the Contractor's work to determine the progress and quality of the work. The CEI Consultant identifies discrepancies, reports significant discrepancies to the County, and directs the Contractor to correct such observed discrepancies. Historically, The County, for CEI services, has spent approximately 8% to 10% of the total construction contract for PUR projects; however, this may not be indicative of future buying patterns. BACKGROUND The Palm River Neighborhood is located North of Immokalee Road between Goodlette-Frank Road and Airport Pulling Road. The Water and Wastewater infrastructure was installed in the early 1970s and the Irrigation Quality infrastructure was installed in the late 1970s. These utilities have reached the end of their useful lives. Replacement is necessary to meet demand, stay in compliance, and serve customers efficiently by providing a compliant and reliable utility system to Collier County Water-Sewer District (CCWSD) customers. Currently, Collier County Public Utilities (PUD) and Growth Management (GMD) Departments have a contract with a consultant company for the design of the entire Palm River neighborhood to replace the potable water, wastewater, stormwater, irrigation quality water, and sidewalks. The neighborhood was divided into 10 separate areas, as shown in the attached map. The design for areas 1 and 2 is completed and ready for construction. The design of areas 3 through 10 will be an ongoing task for the next 8 years. This Request for Professional Services (RPS) is for CEI Services including Public Information Services. Collier County intends to negotiate CEI Services for all 10 areas. TERM OF CONTRACT County reserves the right to modify this scope during negotiations for budgetary reasons. The contract term, if an award is made, will commence on the date of the Notice to Proceed and end upon acceptance and approval of the final payment. Prices shall remain firm for the term of the awarded contract. Surcharges will not be accepted in conjunction with this award, and such charges should be incorporated into the pricing structure. 16.C.1.d Packet Pg. 11 Attachment: 22-7998 Solicitation (23032 : Palm River Final Ranking CEI) DETAILED SCOPE OF WORK GMD and PUD are interested in contracting with a qualified consultant team to provide Construction Engineering and Inspection Services (CEI) and Public Information Services including, but not limited to, the following tasks: Task 1.0 – Construction Observation and Documentation Task 2.0 – Construction Inspector and Project Oversight Task 3.0 – Public Relations and Public Information Task 4.0 – Additional Services Task 5.0 – Miscellaneous Reimbursable expenses Task 1.0 – Construction Observation and Documentation The Consultant’s Construction Inspector (or activity observer) will provide the services outlined below. 1.1 – Construction and Testing Observation – The Construction Inspector will conduct on-site observations and inspections of all construction and testing activities on the Project on a full basis unless directed otherwise by the project manager to ensure that all work is completed in accordance with the Contract Documents. The Construction Inspector will inform the project manager and the on-site superintendent of the construction and testing contractor of any concerns related to conformance of the work with the Contract Documents (a concern or an Issue) as an attempt to resolve any concern or issue on-site. If the concern or issue is not immediately resolved in the field, the Construction Inspector shall inform the Engineer of Record (EOR) and the project manager in writing about the concern or issue within eight (8) business hours, but not more than one (1) business day after the discovery of any concern or issue. The EOR will be responsible for investigating the concern or issue and resolving the same through a written directive to the Construction Contractor and so inform the project manager and the Construction Inspector in writing. This protocol will be initiated any time the Construction Inspector becomes aware of any construction that is unsatisfactory, faulty or defective, does not conform to the Contract Documents, does not meet the requirements of any inspections, tests or approval required to be made, or has been damaged before final payment. The Construction Inspector will maintain a separate Issue Resolution Log documenting any issue or concern that is conveyed in writing to the EOR, including the written directive resolving the issue or concern. 1.2 - Log and Construction Documentation – Each Construction Inspector will prepare a daily log recording activities and details related to the work on a form approved in advance by the COUNTY. Information will be recorded in the daily log on each day construction activities occur. The daily log entries will record all aspects of the construction during that day including, but not limited to: construction crew (labor) details, equipment used, materials used, compliance testing and inspection performed, site conditions, trench conditions, backfill material used, dewatering methods, compaction methods, location of the work, and all relevant details related to the Work. The Daily Log will reference the digital photographs and or video taken with appropriate file names and file locations. In addition to the construction details, the daily log will contain information related to: time and hours on the job site, weather conditions, data pertaining to questions of quantities of materials used, extras or deductions, list of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors, observations in general and specific observations in more detail as in observing test procedures, conformance inspection of materials and fitting, name plate data for equipment and material installed, and other information requested by the COUNTY. The daily log, photograph files and other construction documentation will be provided to the COUNTY by the CEI daily in an electronic file. 1.3 – Photographic and Video Record – Each Construction Inspector will provide a comprehensive digital photographic record of all construction activities related to the Project. The digital file names will be referenced in the daily log along with a brief description of the photograph, the date and time of the photograph and the name of the photographer. The digital files will be transferred electronically and submitted daily to the COUNTY along with the construction documentation. If requested by the project manager, the photographs will be printed in high resolution color, two captioned photos per 8 ½” x 11” sheet, printed one side only. If requested by the project manager, video or parts of the video will be provided in digital format and by e-mail. 1.4 - General Coordination – The Construction Inspector will coordinate all activities related to the Project between the Construction Contractor, the Engineer of Record (EOR) and the project manager. The Construction inspector will oversee substantial and final completion inspections, and prepare and maintain the punch list, including follow-up inspections to ensure that punch list items are corrected and/or completed. The Construction Inspector will also coordinate, as directed by the project manager, with residents, business owners, and the general public. The County reserves the right to remove any Construction Inspectors from a project at any time for failure to adhere to County policies and procedures. 1.5 - Observe Regulatory Agency Inspections – The Construction Inspector will accompany visiting inspectors representing any regulatory agencies having jurisdiction over the Project and will record all discussions and the outcome of these regulatory inspections in the logs. 1.7 - Substantial Completion Inspections – The Construction Inspector will conduct substantial completion inspections when requested by the Construction Contractor and the EOR recommends that the work is sufficiently complete to warrant a substantial completion 16.C.1.d Packet Pg. 12 Attachment: 22-7998 Solicitation (23032 : Palm River Final Ranking CEI) inspection. During the substantial completion inspection, the Construction Inspector will take pictures of all items requiring completion or correction and send them to the EOR and the project manager. The Construction Inspector will be responsible for inspecting the work required in the punch list. Once the punch list is completed, the CEI will coordinate and participate in the final walk-through to ensure that the punch-list items are completed to the satisfaction of the EOR and the project manager. 1.8 – Final Completion Inspection - Upon the request of the Construction Contractor and concurrence of the EOR and the project manager, the Construction Inspector will conduct final inspections of portions of the project, as they are finished to determine if construction has been completed in accordance with the Contract Documents and the Construction Contractor has fulfilled all obligations therein. Based on the results of the final inspection, the EOR, project manager, and the Construction Inspector will judge the work complete or not complete. If the work is judged complete, the Construction Inspector will issue a “notice of final acceptance and recommendation for final payment”. If the work is judged not complete, the Construction Inspector will issue written instructions to the Construction Contractor identifying the work judged not complete. Upon provision of the Construction Contractor evidence or assurance that the deficiencies noted above have been corrected or completed, a second final inspection will be scheduled to verify that the outstanding issues have been resolved and the Construction Inspector can issue a “notice of final acceptance and recommendation for final payment”. All services related to the Final Completion Inspection shall be provided to the project manager of the Project. TASK 2.0 – Construction Inspector and Project Oversight Task 2.1 - General Management and Oversight – The CEI will provide support services customarily related to the construction observation and inspection of similar projects including, but not limited to: a. Attend and participate in the pre-construction coordination meeting. b. Attend and participate in weekly/bi-weekly meetings with Construction Contractor, EOR and the COUNTY to review project status and identify issues that may affect the project. c. Participate in other meetings as described or implied herein or as requested by the County. d. Prepare and submit monthly construction summary reports to the EOR and the COUNTY. e. Review the Construction Contractor’s monthly applications for payment and accompanying data and recommend approval of payments due to the Construction Contractor. The CEI’s recommendation of any payment requested in an application for payment shall constitute a representation by the CEI to the project manager as an experienced and qualified professional, that based on CEI’s onsite observations and inspections of construction in progress; that the construction quantities in the applications for payment accurately reflects the progress of the work and that the work is constructed in accordance with the Contract Documents. The CEI will review pay requests in accordance with the Florida Prompt Payment Act. f. The CEI will provide such field testing and verification that all materials, equipment and supplies installed or utilized on the Project are in full accordance with the Contract Documents and approved Shop Drawings provided by the EOR. 2.2 –Contract Interpretations and Clarifications – The CEI will coordinate with the EOR regarding the issuance of interpretations and clarifications of Contract Documents including shop drawings during construction. The EOR shall be responsible for technical review and decisions regarding interpretation and clarification of Contract Documents. The CEI shall coordinate the EOR’s decisions and responses with the Construction Contractor. 2.3 - Monitor Project Records – The CEI shall monitor all required Project records, including but not limited to delivery schedules, inventories, and construction reports. 2.4 – As Constructed Field Drawings – Each Construction Inspector shall maintain red pencil “mark-up” notations and sketches on full size construction plans that reflect the actual details of constructed facilities. These Constructed Field Drawings will be used by the CEI to validate the “As Built” documentation provided by the Construction Contractor. The CEI will notify the EOR and the Construction Contractor of any differences in the documents maintained by the general contractor and the CEI on a weekly basis for resolution by the EOR. Within one week after the Construction Contractor notifies the EOR and the project manager that the Work on the Project is substantially complete in accordance with the Contract Documents, the Construction inspector will provide their red line construction plans to the EOR. 2.5 – Start-up and Commissioning Support – The CEI will assist the project manager, the EOR and the Construction Contractor during start-up of each segment designated for Beneficial Use by the COUNTY, including but not limited to signing off on regulatory permits and general coordination between the ENGINEER, COUNTY and Construction Contractor. 16.C.1.d Packet Pg. 13 Attachment: 22-7998 Solicitation (23032 : Palm River Final Ranking CEI) 2.6 Inspectors are expected to be in the project site from 7:00am through 7:00pm Monday through Saturday. This schedule can be modified to match the Contractor’s schedule. Any modifications should be approved by the County project manager in writing. 2.7 Inspectors are required to be certified in the OSHA Class II Asbestos Worker Certification and maintain the certification for the entire duration of the construction project. The existing potable water pipes are made of Asbestos Cement (AC) pipe. Task 3.0 Public Relations and Public Information CEI and their subconsultant(s), if any, shall complete all required public involvement services throughout the design and construction phases. Work under this item is to include, but not be limited to, the following: a. Preparing a comprehensive mailing list for all property and business owners who will be affected by the construction with limits as shown on the most current set of construction documents. Mail notices through the project duration, as directed by the Project Manager. b. Preparing project contact cards with the project’s logo, hotline, email address and website. Project contact cards will be given to the County’s contractor to provide to residents/entities inquiring about the project. This will allow the contractor to continue working uninterrupted and will ensure that the public and media are receiving the most timely and accurate information. Politically sensitive issues would be immediately brought to the attention of the project manager. c. Preparing informational newsletter(s) which describes the project and addresses frequently asked questions. This task may require coordination with the County public relations officers. All notifications and materials for distribution must be approved by the project manager. d. Coordination with property owners and public services affected by construction, (e.g. garbage pickup, USPS, public schools (buses), development of road closure notices by GMD staff, etc.). e. Press releases as necessary for notification to the public. f. Contacting businesses individually, including other contractors in the project area, either personally or by phone, as necessary to inform those businesses closely affected by the construction activities. g. As directed by the project manager, distribute notices door to door within the project limits and nearby communities that will be affected by the construction zone and road closures. Within a week of a door-to-door distribution, The CEI Public Information Officer (PIO) should inspect and remove any door hangers that have not been picked up by the resident. h. Manage and maintain a public “Hotline” provided by the County. A physical cellular phone will be provided by the County. The CEI PIO shall be responsible for any damages to the phone and agree in writing to the County’s rules for cellular phone use. All messages and phone calls should be logged. i. Maintaining the Project Customer Service Log using PUD’s provided template. j. Respond to public concerns in coordination with the project manager. This includes, phone calls, e-mails, site visits, meetings, and special reports. All messages left by residents should be answer within the next 24 hours. k. Attending design and construction progress meetings, as needed, for the duration of the design and construction. l. Attending other meetings as needed, (e.g. Palm River Master Association annual meeting). m. Secure site and develop meeting materials for Neighborhood Information Meetings. Assist the project manager to set-up of the room and materials for neighborhood meetings. n. Create web page for project and update it weekly. The updates should include details of the construction and any notification that has been distributed door-to-door or mailed out. o. Monitor and manage e-mail account already established by the County. This task requires coordination with County IT and fingerprinting. p. The CEI PIO is expected to monitor the e-mail and phone Monday through Friday from 7:00 am through 7:00 pm and Saturdays from 8:00 am through 12:00 pm. q. The CEI Consultant will designate a CEI Public Information Officer 16.C.1.d Packet Pg. 14 Attachment: 22-7998 Solicitation (23032 : Palm River Final Ranking CEI) Task 4.0 – Additional Services Additional Services (only as authorized in writing) –In accordance with the contract or purchase order, in the event that other services may arise during the course of the work but were not envisioned as part of the original or amended scope of work; the CEI shall submit a proposal to perform Additional Services prior to the performance of the work. The proposal shall include the specific services to be performed, time to complete, compensation, and an explanation as to why the services were not previously envisioned as part of the scope of work. The proposed Additional Services must be approved by the Project Manager in writing in advance of performance of said Additional Services. Failure to notify the Project Manager in writing of Additional Services shall be deemed a waiver of any claim by the CEI team that such services were Additional Services. Written authorization from the Project Manager will be required for any charges that exceed the predetermined upper limit. Additional Services may include but not limited to , a. Additional progress meetings, b. Provide multiple inspectors in one day, c. Provide an inspector for night work, d. Additional one on one meetings with residents, e. Prepare/review shut down plans for water and wastewater. Task 5. – Miscellaneous Reimbursable expenses Miscellaneous reimbursable expenses may include but not limited to, a. Copies, b. Mailings c. Exhibits. RESPONSE FORMAT AND SCORING CRITERIA FOR DEVELOPMENT OF SHORTLIST: Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or your proposal may be deemed non-responsive Evaluation Criteria Maximum Points 1. Ability of Professional Personnel 20 Points 2. Certified Minority Business Enterprise 5 Points 3. Past Performance 25 Points 4. Project Approach, Willingness to Meet Time and Budget Requirements 20 Points 5. Location 10 Points 6. Recent, Current, and Projected Workloads of the Firm 20 Points TOTAL POSSIBLE POINTS 100 Points For complete explanation of each evaluation criteria, please see the file titled “RPS Instructions” included with this advertisement. VENDOR CHECKLIST ***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)**** 16.C.1.d Packet Pg. 15 Attachment: 22-7998 Solicitation (23032 : Palm River Final Ranking CEI) Construction Engineering and Inspections (CEI) Services Palm River Public Utilities Renewal Public Utilities Department August 23, 2022 Collier County | Florida 16.C.1.e Packet Pg. 16 Attachment: Palm River Final Ranking CEI (23032 : Palm River Final Ranking CEI) Objective •To approve the selection committee' s ranking for RPS No. 22-7998, and to negotiate an agreement to engage professional Construction Engineering and Inspection ("CEI") services for the Palm River Public Utilities Renewal project. 2 16.C.1.e Packet Pg. 17 Attachment: Palm River Final Ranking CEI (23032 : Palm River Final Ranking CEI) Palm River Location and Areas Public Utilities Department Engineering and Project Management Division 3 16.C.1.e Packet Pg. 18 Attachment: Palm River Final Ranking CEI (23032 : Palm River Final Ranking CEI) Considerations •On April 26,2022,Procurement Services Division release notices of Request for Professional Services 22-7998 Construction Engineering and Inspections (CEI)Services for Palm River Public Utilities Renewal.The County received five (5)proposals by the due date of June 2,2022. The five firms were found to be responsive and responsible. •The Selection Committee met on July 7, 2022, scored each of the proposals and choose three firms to provide presentations. On July 22, 2022, the Selection Committee reconvened, presentations were given by the three consulting firms, and the Committee members ranked the firms as follows: 4 Firm Final Ranking Stantec Consulting Services, Inc 1 Johnson Engineering, Inc 2 Hole Montes, Inc 3 16.C.1.e Packet Pg. 19 Attachment: Palm River Final Ranking CEI (23032 : Palm River Final Ranking CEI) Fiscal Impact •There is no fiscal impact associated with this action. 5 16.C.1.e Packet Pg. 20 Attachment: Palm River Final Ranking CEI (23032 : Palm River Final Ranking CEI) Recommendation u Approve the selection committee's ranking for Request for Request for Professional Services No.22-7998, "Construction,Engineering and Inspection Services for Palm River Public Utilities Renewal Project,”and authorize staff to begin contract negotiations with the top ranked firm, Stantec Consulting Services,Inc. 6 16.C.1.e Packet Pg. 21 Attachment: Palm River Final Ranking CEI (23032 : Palm River Final Ranking CEI)