Agenda 08/09/2022 Item #16F 3 (Tourism Development Tax Promotion of the Southeast USA Labor Day Cup Soccer Tournament)08/09/2022
EXECUTIVE SUMMARY
Recommendation to approve the use of the Tourism Development Tax Promotion funds to support
the upcoming Southeast USA Labor Day Cup Soccer Tournament (September 3-5, 2022), up to a
maximum of $12,000, and make a finding that these expenditures promote tourism.
______________________________________________________________________________
OBJECTIVE: To attract visitors to Collier County through Sports Tourism by support the hosting of a
soccer sporting event in September 2022.
CONSIDERATIONS: Collier County is scheduled to host the Southeast USA Labor Day Cup Soccer
Tournament on September 3-5, 2022. The projected hosting costs are based on experience with these
same or similar events, the event funding application request, and the projected room nights from the
event organizer. Event expenditures are the responsibility of the event organizer pay. The Tourism
Division proposes to reimburse the event organizer for facility field rental costs and operating expenses
based on the proposed rental cost from the facility and room night visitation delivered to Collier County
from the event participants and fans. These expenditures are authorized to be reimbursed through the
BCC approved Sports Assistance Program.
Staff utilizes the BCC approved Event Application form (attached) to determine the appropriate amount
of recommended funding based on a sports tourism industry standard maximum acquisition cost of fifteen
dollars per room night. Funding for these sports events are subject to TDC recommendation and Board
approval.
Southeast USA Labor Day Cup Soccer Tournament will take place September 3-5 and is expected to
utilize three locations: Paradise Coast Sports Complex, North Collier Regional Park, and Big Corkscrew
Island Regional Park. This soccer event has taken place annually in Collier County since 2017. The event
is projected to attract 2,000 athletes, 3,000 spectators, and to generate 1,200 room nights in the County.
The expenses to be paid for the event will be assistance with facility rental, and operating expenses up to
a maximum of $12,000 based on a projected 800 room nights. Based on Destination’s International Event
Impact Calculator, direct spending is estimated at $1,523,403 with a total impact of $2,137, 016. Post
event proof of booked and purchased hotel room nights originating within Collier County is required for
reimbursement.
Direct Impact $1,523,403
Total Impact $2,137,016
TDT Revenue $27,783
Room Nights 1200 projected/800 approved
Acquisition Cost $15 ($15 X 800) = $12,000
Approval of the following documents by the County Manager is subject to formal ratification by the
Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the
document(s) shall be enforceable against Collier County only to the extent authorized by law in the
absence of such ratification by that Board.
FISCAL IMPACT: Funding for this event, up to a maximum of $12,000, is available in the Tourism
Division FY 22 budget for support of Sponsorship - Sports Minor Events within TDC Tourism Promotion
Fund 184.
16.F.3
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08/09/2022
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
Executive Summary.
ADVISORY COMMITTEE RECOMMENDATION: The Tourist Development Council
recommended approval of this item (7-0) at the July 25, 2022 meeting.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. - CMG
RECOMMENDATION: To approve of Tourism Development Tax Promotion funding to support the
Southeast USA Labor Day Cup Soccer Tournament September 2022 Sports Tourism Event up to $12,000
and make a finding that these expenditures promote tourism.
Prepared by: Paul Beirnes, Division Director, Tourism
ATTACHMENT(S)
1. Southeast USA 2022 Grant Application 1 (PDF)
2. SE USA Labor Day Cup Economic Impact Estimate 1 (PDF)
3. SSU Fall 2022 Tournament Use License agrmnt 6.24.22 -1.2.3 (PDF)
16.F.3
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08/09/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.3
Doc ID: 22900
Item Summary: Recommendation to approve the use of the Tourism Development Tax Promotion
funds to support the upcoming Southeast USA Labor Day Cup Soccer Tournament (September 3-5,
2022), up to a maximum of $12,000, and make a finding that these expenditures promote tourism.
Meeting Date: 08/09/2022
Prepared by:
Title: Administrative Assistant – Tourism
Name: Jennifer Leslie
07/26/2022 11:39 AM
Submitted by:
Title: Division Director – Tourism
Name: Paul Beirnes
07/26/2022 11:39 AM
Approved By:
Review:
Corporate Business Operations Jennifer Reynolds Stage 1 Review Completed 07/26/2022 11:54 AM
Tourism Kelly Green Stage 1 Review Completed 07/26/2022 2:13 PM
Tourism Paul Beirnes Director Completed 07/26/2022 2:15 PM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 08/04/2022 11:35 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/04/2022 11:40 AM
Office of Management and Budget Christopher Johnson Additional Reviewer Completed 08/04/2022 12:29 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/05/2022 8:45 AM
County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 08/09/2022 8:36 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 08/09/2022 9:00 AM
16.F.3
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[17-TDC-00120/1350609/1] Page 1 of 14
Tracking Code___________ IGC ___________ Permit No._____________
County Use Only
Collier County Sports Tourism Event Funding Application
Policies and Procedures
Funding Eligibility
Sports Tourism events should promote future overnight visitors to the designation or have a history of
attracting overnight visitors who utilize hotels and lodging in the hosting County over multiple days
throughout the duration of the event.
Funding for Sports Tourism events are required to comply with Section 125.0104, Fla. Stat., which
states:
“To promote and advertise tourism in this state and nationally, and internationally, however, if tax
revenues area expended for an activity, service, venue, or event, the activity, service, venue, or event
shall have as one of its main purposes the attraction of tourists as evidenced by the promotion of the
activity, service, venue, or event to tourists.”
The following criteria are required for funding support:
Funding Eligibility
1.Applications must be received 90 days prior to the first day of the event fully completed.
2.All applications must be submitted online via email.
3.Event must be more than (1) day in duration.
4.Event must generate (250) or more room nights within Collier County.
5.Events with national television exposure will be considered for funding reimbursement.
6.Event must have a history of attracting significant out-of-county visitors and/or the potential to
attract out-of-county visitors. Collier County reserves the right to request proof of room nights,
host, and/or hotel references from previous events.
7.Must comply with all Collier County guidelines, rules, protocols, and laws always.
Pre-Event Requirements
1.Applicant must provide proof of insurance coverage as required by Collier County.
2.Must promote Collier County hotels and lodging as the primary event accommodations.
3.Collier County hotel or other Collier County paid lodging accommodations must be advertised
prior to the event, on the event website and/or via email blast to participants.
16.F.3.a
Packet Pg. 215 Attachment: Southeast USA 2022 Grant Application 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)
[17-TDC-00120/1350609/1] Page 2 of 14
Tracking Code___________ IGC ___________ Permit No._____________
County Use Only
4.Must provide a list of marketing and/or promotional medium for the event. This includes
advertising via promotions, public relations, press conferences, digital media, social media,
newspaper, on-air, television, magazine, and websites etc., that will attract overnight visitors
and spectators to Collier County.
5.Naples, Marco Island, Everglades Convention and Visitors Bureau logo and/or website
(sportsinparadise.com) must be used in all marketing and/or promotional items as it relates to
the event. Please note, only marketing that is promoted to outlets outside of Collier County is
eligible for application and reimbursement of funds.
Post-Event Requirements
1.Events that exceed the estimated room nights will receive the maximum amount of
funding Collier County previously approved. The high production of room nights will be
considered during the funding application process for the following year.
2.All expenses (i.e. facility rental) will be paid on a reimbursement basis. The event
organizer is responsible for all expenses associated with the event, and must provide an
invoice from all entities that charged the event organizer for said expenses. Event
organizers are subject to audit prior to payment.
3.Proof of payment (i.e. wire transfer receipt, front and back of cleared check, proof of
production, proof of advertisement etc.) must be accompanied by an invoice from the
entity charging the event organizer for each expense, proof of room night pick-up reports,
and an invoice to the CVB for the amount the event qualified for via room night
production. Only the items approved by the Collier County Board of Commissioners on the
event application are eligible to be reimbursed.
4.Room night pick-up must be tracked and reported with the submission of a post-event
report to Collier County within (10) calendar days after the last day of the event to remain
eligible for funding reimbursement.
5.The event must achieve at least 80% of the applicant’s estimated room nights within
Collier County, to receive the full amount of the proposed funding reimbursement. If the
room nights generated from the event within Collier County are less than 80% of the
amount proposed in the funding application, funding will be prorated per each room night
picked-up within Collier County hotels.
Allowable Expenses
1.Promotional, marketing, and advertising expenses in target markets outside of Collier County.
2.Field rental fees, site rental fees, contracted labor to assist with event (i.e. set-up, breakdown,
operational assistance), official/referee fees, equipment rental (i.e. golf carts). Please note,
any facility rental, equipment or third party rental and/or vendor will need to be procured and
rented by the event organizer. Event organizers may apply for reimbursement for such
16.F.3.a
Packet Pg. 216 Attachment: Southeast USA 2022 Grant Application 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)
[17-TDC-00120/1350609/1] Page 3 of 14
Tracking Code___________ IGC ___________ Permit No._____________
County Use Only
expenses. The Naples, Marco Island, Everglades Convention and Visitors Bureau will not pay
any rental or vendor directly on behalf of the event organizer. The only exception to this is if
the CVB agrees in writing to pay an internal Collier County entity directly (i.e. Collier County
Police Department, Collier County EMS, Collier County Parks and Recreation etc.).
3.Sanctioning and/or bid fees directly related to the event.
Non-Allowable Expenses
1.Food, Beverages, Refreshments.
2.Administrative or general expenses. (i.e. office supplies, copies etc.)
3.Building projects or permanent equipment expenses.
4.Fundraising cost and/or functions.
5.Prize money or purses.
6.Expenses and debts not related to event.
Review Process
1.Applications will be reviewed to evaluate the impact of the event in Collier County.
2.All proposed funding must be approved by the Collier County Tourism Development Council
and the Collier County Board of Commissioners. Funding will not be reimbursed unless all
elements of the Event Application are strictly adhered to.
Event Summary
How many years has this event been held?
_____________________________________________________________________________________
What previous locations have hosted this event?
_____________________________________________________________________________________
How many participants does this event host historically?
_____________________________________________________________________________________
How many spectators does this event host historically?
_____________________________________________________________________________________
16.F.3.a
Packet Pg. 217 Attachment: Southeast USA 2022 Grant Application 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)8 Years
none
2000
3000
[17-TDC-00120/1350609/1] Page 4 of 14
Tracking Code___________ IGC ___________ Permit No._____________
County Use Only
Please, provide a breakdown of participants, spectators, staff, and media.
Out- of- Area Youth Participants __________________ Local Youth Participants _______________
Out-of-Area Adult Participants __________________ Local Adult Participants _______________
Out-of-Area Youth Spectators __________________ Local Youth Spectators _______________
Out-of-Area Adult Spectators __________________ Local Adult Spectators _______________
Out-of-Area Staff __________________ Local Staff _______________
Out-of-Area Media __________________ Local Media _______________
Number of projected room nights for this event? *Please, provide a single number NOT a range.
____________________________________________________________________________________
How will you be securing Collier County hotel accommodations: host hotel, room blocks, general RFP,
third-party agency? Please, explain in detail and list any hotels with the negotiated rate for the event.
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Marketing Plan
Please, describe in detail the marketing outlets that will be used to promote this event to participants,
visitors, and entities outside of Collier County. Please note, media kits must be submitted no later than
90 days prior to the first day of the event with the application.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
16.F.3.a
Packet Pg. 218 Attachment: Southeast USA 2022 Grant Application 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)1000 1000
200 200
1000 1000
150
25
0
150
25
0
1200
HBC Event Services
Email ...social media
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Tracking Code___________ IGC ___________ Permit No._____________
County Use Only
Please refer to the allowable and non-allowable expenses on page 2 of this document to indicate
the intended use of Tourist Development Tax (TDT) Funds below. Please, provide (1) item per line.
If an item is not outlined below, it will not be considered for funding reimbursement.
Expense Amount
___________________________________________ ___________________________________
___________________________________________ ___________________________________
___________________________________________ __________________________________
___________________________________________ __________________________________
___________________________________________ __________________________________
___________________________________________ ___________________________________
___________________________________________ __________________________________
Total Amount Requested: _________________________________
Compliance
I hereby certify that the information contained in this application is true and correct to the best of my
knowledge and that I have read the Policies and Procedures outlined in the Collier County Sports
Tourism Event Funding Application. I will abide by all legal, financial, and reporting requirements as a
condition of receiving funds from Collier County.
Name: _______________________________________________________________________________
Title: ________________________________________________________________________________
Organization: _________________________________________________________________________
Signature: ____________________________________________________________________________
Date: ________________________________________________________________________________
16.F.3.a
Packet Pg. 219 Attachment: Southeast USA 2022 Grant Application 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)Fied Rental 12,000
12,000
Jeff Pinteralli
President
Soccer Skills Fl Inc
06/19/2022
JEFF PINTERALLI
[17-TDC-00120/1350609/1] Page 6 of 14
Tracking Code___________ IGC ___________ Permit No._____________
County Use Only
Event & Athletic Tournament Application
*Application must be received via email 90 days prior to the first day of the event.
Organization Name: ________________________________________________________________
Organization Address: ______________________________________________________________
City: ____________________________State: _______________________ Zip: _________________
Organization Phone: ________________________________________________________________
Organization Website: ______________________________________________________________
Organization Email: _________________________________________________________________
Non-Profit Tax ID No.: _______________________________________________________________
Federal Tax ID No.: _________________________________________________________________
Event Director Full Name: ____________________________________________________________
*Event Director will be the first point of contact in the event of any issues during the event (i.e. medical,
safety, altercations etc.). Collier County Parks and Recreation site-lead representative will consult on
appropriate facility protocols, but it is the responsibility of the Event Director to regulate the situation. Once
the situation has been mediated, the Collier County Parks and Recreation site-lead representative will
discuss the appropriate recourse with the Event Director. (Altercations or violations may result in ejecting
teams and/or individuals from facility etc.)
The below contact information will be used to contact the Event Director during the event.
Event Director Email: _______________________________________________________________
Event Director Cell Phone: ___________________________________________________________
Event Director Home/Business Address: ________________________________________________
City: _________________________State: _________________________ Zip: _________________
Event Name: ______________________________________________________________________
Sport(s):__________________________________________________________________________
Dates requested for event: __________________________________________________________
16.F.3.a
Packet Pg. 220 Attachment: Southeast USA 2022 Grant Application 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)Soccer Skills Fl Inc
12653 Torbay dr
Boca Raton Florida 33428
7272518459
www.thelabordaycup.com
soccerskillsunlimited@gmail.com
84-4266553.
Jeffrey Pinteralli
soccerskillsunlimited@gmail.com
7272518459
12653 Torbay Dr
Boca Raton Fl 33428
The Southeastern USA Labor Day Cup
Soccer
September 3-5 2022
[17-TDC-00120/1350609/1] Page 7 of 14
Tracking Code___________ IGC ___________ Permit No._____________
County Use Only
Will this event be charging for parking? ____________________If yes, how much? _____________
*Collier County Parks and Recreation requires retention of 10% of the parking revenue.
Will this event be charging admission? ___________________ If yes, how much? _____________
*Collier County Parks and Recreation requires retention of 10% of the admission revenue.
Will there be a different cost for youth? ___________________ If yes, how much? _____________
Is there an age limit for youth to be eligible for free admission? _____ If yes, what age? ________
Will you require food concessions? _____________
*If yes, please ensure an accurate event schedule is provided to Collier County Parks and
Recreation upon request to ensure ample preparation time.
*Please note, event organizers MUST provide their own staff to coordinate, operate, and supervise
any parking and/or admission transactions and regulation of said activities. Collier County staff is
NOT responsible for the storing of any monetary profits or tills gained from admission, parking, or
any other revenue source or vendor associated with the event. Collier County Staff is also NOT
responsible for any lost or stolen items or monies associated with the event.
________ (Please, initial to verify your compliance)
Will you require the use of stage? ______________ If yes, provide detail: _____________________
__________________________________________________________________________________
Will you require bleachers? ___________________ If yes, provide detail: _____________________
__________________________________________________________________________________
*Please note, an additional cost may be associated with the rental of the stage and/or bleachers.
Will this event be sanctioned? If yes, by which organization?
_________________________________________________________________________________
Will you require load-in dates in addition to the above requested dates? Please, circle one below.
(Please note, load-in days may require additional facility rental fees.)
Yes Please list schedule of load-in and tear down (Date, Start, & End Time) and details
on what will be loaded-in/torn down: ___________________________________
__________________________________________________________________
No No load-in days are needed.
16.F.3.a
Packet Pg. 221 Attachment: Southeast USA 2022 Grant Application 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)no
no
no
no
yes
no
no
USSSA
NoNA
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Tracking Code___________ IGC ___________ Permit No._____________
County Use Only
Vendors
1.Vendors are required to supply their own power.
2.Vendors are required to be fully set-up at least (1) hour prior to competition.
3.No outside food and/or beverage vendors are allowed at North Collier Regional Park
as there is an exclusive concessionaire on-site.
4.All vendors must provide a current business license and proof of insurance of at least
$1,000,000 in coverage.
Will you be securing any vendors at this event? Please, circle one below.
YES Please list the name of the vendor(s), dates, times, and dimensions of set-up.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
NO Vendors will NOT be on-site for the event.
*Please note, a fee may be required for vendors to utilize venue space during the event.
Facility(ies) Requesting:
(Include number of fields and type. Example – North Collier Regional Park – (1) multi-purpose field)
(1) _______________________________________________________________________________
(2) _______________________________________________________________________________
(3) _______________________________________________________________________________
(4)_______________________________________________________________________________
(5) _______________________________________________________________________________
Please, list any other logistical needs (i.e. number of tables, chairs, stage etc.). Please note, a cost may
be associated with these requests at the expense of the event organizer, unless agreed upon in
writing and excused as an expense by the CVB.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Estimated # of Athletes: ________________________________________________________________
16.F.3.a
Packet Pg. 222 Attachment: Southeast USA 2022 Grant Application 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)no
Noth Collier Regional Park-8 Full size Fields
Paradise Coast Sports Complex- 4 full size fields
na
2000
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Tracking Code___________ IGC ___________ Permit No._____________
County Use Only
Estimated # of Spectators: ______________________________________________________________
Estimated # of Teams: __________________________________________________________________
*Please note after 200 teams, multiple facilities must be used. Event organizers may also be asked to
supply port-o-lets at their expense for events in excess of 200 teams.
If using multiple facilities, please provide the information below.
*Site Directors must be at least 21 years of age and remain on premises for the duration of the event.
Site Director Full Name (1): ____________________________________________________________
Site Director Cell Phone (1):____________________________________________________________
Site Location: _____________________________________________________________
Site Director Full Name (2): ____________________________________________________________
Site Director Cell Phone (2):____________________________________________________________
Site Location: _____________________________________________________________
Site Director Full Name (3): ____________________________________________________________
Site Director Cell Phone (3):____________________________________________________________
Site Location: _____________________________________________________________
Site Director Full Name (4): ____________________________________________________________
Site Director Cell Phone (4):____________________________________________________________
Site Location: ____________________________________________________________
Insurance Policy
Please provide the appropriate Certificate of Insurance per the guidelines below. Documentation of
coverage must be supplied to Collier County Parks and Recreation Staff (15) business days prior to
event. Reservation will not be honored without appropriate insurance on file.
Please refer to the below for additionally insurance and coverage requirements.
Collier County Board of County Commissioners
3299 East Tamiami Trail, Suite 303 Naples, FL. 34112-5746
o Agree to provide certificate(s) of insurance 15 business days prior to event starting as additional
insured for the entirety of the event including the following language:
o General liability requirements as follows: Provide Collier County with proof of a comprehensive
General Liability Policy. Limits: $1,000,000.00 Bodily Injury and property damage. $1,000,000.00
Auto, bodily injury, property damage, workers comp, employers liability (minimum $100,000)
16.F.3.a
Packet Pg. 223 Attachment: Southeast USA 2022 Grant Application 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)3000
150
Jeff Pinteralli
[17-TDC-00120/1350609/1] Page 10 of 14
Tracking Code___________ IGC ___________ Permit No._____________
County Use Only
o Agree that Collier County assumes no liability for the recruitment, selection, background screening of
non-county special event management, staff, volunteers, coaches, youth leaders, and others.
________ (Please, initial to verify your compliance with the above Insurance Policy)
Facility Rental Deposit Policy
A deposit of 15% of the total rental fees and charges associated with the event must be paid to Collier
County Parks and Recreation no later than 90 business days prior or at the time of scheduling, whichever
is earlier, to the first day of reservation. Once the event takes place and is complete, Collier County
Parks and Recreation will issue a full refund to the entity that paid the deposit, provided the facilities
utilized for the event are returned in the same condition as prior to the event. Should any damages or
monetary obligations be incurred by the facility (i.e. excessive damage, vandalism etc.), the 15% deposit
shall be retained by Collier County Parks and Recreation.
________ (Please, initial to verify your compliance with the Facility Rental Deposit Policy)
Event Cancellation Policy
Please note, if the event is cancelled 90 or more days prior to the first requested date of reservation, a
full refund will be issued to the entity that paid the deposit.
In the event the reservation is cancelled less than 90 days prior to the first requested date of
reservation, the 15% deposit will be retained by Collier County Parks and Recreation and no refund will
be issued to the entity that paid the deposit.
If the event is not able to be hosted due to Acts of God (i.e. hurricane), the 15% deposit will be refunded
by Collier County Parks and Recreation.
In regards to inclement weather, if competition begins on any day, rental fees and event expenses are
to be paid in full for said day. If the rented areas are deemed unplayable by Parks and Recreation Lead
Supervisor and/or weather does not allow for the event to begin, rental fees and expenses associated
with the date of cancellation will be waived.
Collier County reserves the right to terminate this Event for any reason with 30 days notice to the Event
Organizer. Deposit will be refunded in full. No other refunds will be made.
________ (Please, initial to verify your compliance with the Event Cancellation Policy)
Facility Parking Policy
Please note, all cars parking on Collier County Park property must park within the designated parking
spot areas. This DOES NOT include any grass area, berm, median, or area not conducive with the safety
of park users. In addition, destruction of landscaping and/or signs prohibiting parking in certain areas
is strictly prohibited. Failure to comply with the above policy and/or failing to comply with the proper
parking guidelines as set forth by Collier County Parks and Recreation may result in parking viola tions
being issued to the party in violation and/or towing of vehicles. Please, communicate this policy to
individuals associated with the event (i.e. teams, coaches, spectators, vendors etc.) prior to the first
event day via email.
16.F.3.a
Packet Pg. 224 Attachment: Southeast USA 2022 Grant Application 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)JP
JP
JP
[17-TDC-00120/1350609/1] Page 11 of 14
Tracking Code___________ IGC ___________ Permit No._____________
County Use Only
________ (Please, initial to verify your compliance with the Facility Parking Policy)
Post-Event Material Deadline Policy
Post-event forms and proof of room nights in Collier County must be submitted within (10) calendar
days from the last day of the event. Failure to submit the proper documentation provided by Collier
County, may result in forfeiture of County approved funding reimbursement and/or future event dates.
________ (Please, initial to verify your compliance with the Post-Event Material Deadline Policy)
Evaluation of Event for Future Dates Policy
Upon submission of the post-event and room night materials, Collier County will evaluate the impact
of the event in Collier County based on the deliverables outlined by the event organizer in the funding
application. Collier County will determine based on said evaluation, the extent of which Collier County
will be involved with the event in future years, in terms of event dates and funding. If an event fails to
meet the assured impact to Collier County, Collier County reserves the right to cancel future requested
and/or approved dates. In addition, if there are any activities, violations, or infractions (i.e. altercations,
law enforcement/security detail required, violation of park regulations, county laws, etc.) that are
deemed unfavorable to Collier County, Collier County reserves the right to cancel future requested
and/or approved dates.
________ (Please, initial to verify your compliance with the Evaluation of Event for Future Dates Policy)
Future Date Request Policy
Upon submission of post-event materials, event organizers may request dates for future events. The
ability of the event to deliver the proposed room nights and impact in Collier County provided in the
funding application, will be factored in to the potential for future event funding and date request.
Collier County staff reserves the right to deny a request for rental of the desired dates and times.
________ (Please, initial to verify your compliance with the Future Date Request Policy)
Venue Rental Request & Approval Policy
Venue rental request and/or approved venue request, are subject to being relocated to another County
facility or cancelled in the event of maintenance, safety issues, scheduling, facility capacity, non-
compliance with Collier County guidelines, rules, and laws. This also includes any Acts of God (i.e.
hurricane). Any of the above adversities will be communicated to the renter by Collier County staff.
________ (Please, initial to verify your compliance with the Venue Rental Request & Approval Policy)
16.F.3.a
Packet Pg. 225 Attachment: Southeast USA 2022 Grant Application 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)JP
JP
JP
JP
JP
[17-TDC-00120/1350609/1] Page 12 of 14
Tracking Code___________ IGC ___________ Permit No._____________
County Use Only
Collier County Resident Policy
In the event a Collier County funded event does not fulfill the impact assured to the County in the event
application, the event is subject to cancellation of future requested and/or approved dates. If the event
organizer is still interested in hosting an event over the same or different date patterns without Collier
County funding, the event organizer must be a Collier County resident and show proof of Collier County
residency. CVB and/or Collier County Parks & Recreation staff reserves the right to deny a request for
rental of the desired dates and times.
________ (Please, initial to verify your compliance with the Collier County Resident Policy)
Hotel & Room Night Guidelines Policy
Event organizers are required to provide actual room night pick-up reports from hotels, which housed
event patrons in Collier County to Collier County staff within (10) calendar days of the last day of the
event. These reports must come from hotel representatives and be featured on official hotel
documentation (Written emails, excel sheets etc., will not be accepted as valid proof of room nights).
In the event a third-party booking agency is used; the same procedure as above applies. Third-party
booking agencies must also verify in writing, the accuracy of the reports. Room nights that are not
accounted for on pick-up reports as outlined above, will not be considered for inclusion into the room
night total for the event.
________ (Please, initial to verify your compliance with the Hotel & Room Night Guidelines Policy)
Rental Fees & Payment Policy
All fees and expenses related with the event are the responsibility of the event organizer to pay. In
addition, any field, equipment, and/or facility usage in excess of the approved number of fields, venues,
and/or equipment is subject to additional charges at the expense of the event organizer. In the event,
it is determined that the event will require more event fields/space after funding has been submitted
for the event, the additional cost will be the responsibility of the event organizer to remit.
Payment of all rental fees and expenses associated with the event are to be paid within 30 calendar
days after the last day of the event. This does not include any expense that is agreed upon in writing as
an excused expense with the CVB.
________ (Please, initial to verify your compliance with the Rental Fees Policy)
Weather Policy
Inclement weather and/or field conditions will be assessed by the Collier County Parks & Recreation
Event Supervisor and/or CVB Sports Representative in accordance with the protocol approved by
Collier County Risk Management.
16.F.3.a
Packet Pg. 226 Attachment: Southeast USA 2022 Grant Application 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)JP
JP
JP
[17-TDC-00120/1350609/1] Page 13 of 14
Tracking Code___________ IGC ___________ Permit No._____________
County Use Only
________ (Please, initial to verify your compliance with the Weather Policy)
Event Approval Policy
I understand that submitting an application is NOT a guarantee of availability or approval. Approval
will be indicated once all signatures below are completed and the County confirms compliance with
requirements. However, Collier County reserves the right to deny or cancel rental request if the
required documentation is not provided and/or if guidelines are not followed as requested by Collier
County. This also includes those guidelines set forth in the above application and the Collier County
Parks and Recreation Rules & Regulations form.
________ (Please, initial to verify your compliance with Event Approval Policy)
INDEMNIFICATION
To the maximum extent permitted by Florida law, the EVENT SPONSOR shall indemnify
and hold harmless Collier County, its officers and employees from any and all liabilities,
damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and
paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally
wrongful conduct of the EVENT SPONSOR or anyone employed or utilized by the EVENT
SPONSOR in the performance of this Agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which
otherwise may be available to an indemnified party or person described in this
paragraph. This section does not pertain to any incident arising from the sole negligence
of Collier County. The foregoing indemnification shall not constitute a waiver of
sovereign immunity beyond the limits set forth in section 768.28, Florida Statutes.
________ (Please, initial to verify your compliance with required Indemnification language)
16.F.3.a
Packet Pg. 227 Attachment: Southeast USA 2022 Grant Application 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)JP
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[17-TDC-00120/1350609/1] Page 14 of 14
Tracking Code___________ IGC ___________ Permit No._____________
County Use Only
Event Director Collier County/CVB Representative
Printed Name: ______________________________ Printed Name: __________________________
Title :______________________________________ Title: _________________________________
Signature: __________________________________ Signature: _____________________________
Date: ______________________________________ Date: ________________________________
Parks & Recreation Representative
Printed Name: _______________________________
Title: ______________________________________
Signature: __________________________________
Date: ______________________________________
Collier County Use Only
Rental Fees and Charges
Approved facility: ______________________________________________________________
Number of fields approved: ______________________________________________________
Field type: _____________________________________________________________________
Venue Rental Cost (including load-in dates): ____________________________________________
Additional Rental Cost (i.e. stage, tables, etc.): __________________________________________
______________________________________________________________________________________
Total Cost: _________________________________________________________________________
Expenses to be paid by CVB: ___________________________________________________
Expenses to be paid by Event Organization: ______________________________________
Applications must be sent electronically to be
eligible for review.
Please send application via email to:
Nicole King
Naples, Marco Island, Everglades Convention
and Visitors Bureau
239-252-4267
Nicole.King@colliercountyfl.gov
16.F.3.a
Packet Pg. 228 Attachment: Southeast USA 2022 Grant Application 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)
Industry Attendees Organizer Media/Sponsors Total
Lodging $555,657 $0 $0 $555,657
Transportation $112,335 $2,372 $203 $114,911
Food & Beverage $384,824 $54,562 $0 $439,386
Retail $251,022 $0 $0 $251,022
Recreation $115,838 $0 $0 $115,838
Space Rental $0 $12,000 $0 $12,000
Business Services $0 $34,475 $115 $34,590
TOTAL $1,419,676 $103,410 $317 $1,523,403
Event Parameters Key Results
Event Name:Southeast USA Labor Day Cup Business Sales (Direct):$1,523,403
Organization:Soccer Skills FL Inc Business Sales (Total):$2,137,016
Event Type:Youth Amateur Jobs Supported (Direct):682
Start Date:9/3/2022 Jobs Supported (Total):775
End Date:9/5/2022 Local Taxes (Total):$62,649
Overnight Attendees:2400 Net Direct Tax ROI:$55,458
Day Attendees:2400 Estimated Room Demand:2,090
Direct Business Sales
Event Impact Summary
Destination: Naples, Marco Island, Everglades Convention & Visitors Bureau
Destinations International Event Impact Calculator 7/14/2022 3:58:21 PM
16.F.3.b
Packet Pg. 229 Attachment: SE USA Labor Day Cup Economic Impact Estimate 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)
Economic Impact Details
Direct Indirect/Induced Total
Business Sales $1,523,403 $613,614 $2,137,016
Personal Income $559,540 $180,623 $740,163
Jobs Supported
Persons 682 93 775
Annual FTEs 14 2 16
Taxes and Assessments
Federal Total $143,462 $52,683 $196,145
State Total $107,365 $19,513 $126,878
sales $81,771 $9,204 $90,975
income $0 $0 $0
bed $0 -$0
other $25,593 $10,309 $35,902
Local Total (excl. property)$55,458 $7,192 $62,649
sales $13,629 $1,534 $15,163
income $0 $0 $0
bed $27,783 -$27,783
per room charge $0 -$0
tourism district $0 -$0
restaurant $0 $0 $0
other $14,046 $5,658 $19,704
property tax $27,636 $6,824 $34,460
Event Return on Investment (ROI)
Estimated Room Demand Metrics
Room Nights (total)2,090
Room Pickup (block only)0
Peak Rooms 889
Total Visitor Days 6,543
Event Name: Southeast USA Labor Day Cup 2022
Event Impact Details
Destination: Naples, Marco Island, Everglades Convention & Visitors Bureau
Organization: Soccer Skills FL Inc
Direct local tax ROI (net property taxes)
Direct Tax Receipts $55,458
DMO Hosting Costs $0
Direct ROI $55,458
Net Present Value $55,458
Direct ROI (%)-
Total local tax ROI (net property taxes)
Total Local Tax Receipts $62,649
Total ROI $62,649
Net Present Value $62,649
Total ROI (%)-
Destinations International Event Impact Calculator 7/14/2022 3:58:21 PM
16.F.3.b
Packet Pg. 230 Attachment: SE USA Labor Day Cup Economic Impact Estimate 1 (22900 : Southeast USA Labor Day Cup Soccer Tournament)
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Packet Pg. 231 Attachment: SSU Fall 2022 Tournament Use License agrmnt 6.24.22 -1.2.3 (22900 : Southeast USA Labor Day Cup Soccer Tournament)
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Packet Pg. 232 Attachment: SSU Fall 2022 Tournament Use License agrmnt 6.24.22 -1.2.3 (22900 : Southeast USA Labor Day Cup Soccer Tournament)
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Packet Pg. 233 Attachment: SSU Fall 2022 Tournament Use License agrmnt 6.24.22 -1.2.3 (22900 : Southeast USA Labor Day Cup Soccer Tournament)
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Packet Pg. 234 Attachment: SSU Fall 2022 Tournament Use License agrmnt 6.24.22 -1.2.3 (22900 : Southeast USA Labor Day Cup Soccer Tournament)
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Packet Pg. 235 Attachment: SSU Fall 2022 Tournament Use License agrmnt 6.24.22 -1.2.3 (22900 : Southeast USA Labor Day Cup Soccer Tournament)
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Packet Pg. 236 Attachment: SSU Fall 2022 Tournament Use License agrmnt 6.24.22 -1.2.3 (22900 : Southeast USA Labor Day Cup Soccer Tournament)
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Packet Pg. 237 Attachment: SSU Fall 2022 Tournament Use License agrmnt 6.24.22 -1.2.3 (22900 : Southeast USA Labor Day Cup Soccer Tournament)
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Packet Pg. 238 Attachment: SSU Fall 2022 Tournament Use License agrmnt 6.24.22 -1.2.3 (22900 : Southeast USA Labor Day Cup Soccer Tournament)
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Packet Pg. 239 Attachment: SSU Fall 2022 Tournament Use License agrmnt 6.24.22 -1.2.3 (22900 : Southeast USA Labor Day Cup Soccer Tournament)
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Packet Pg. 240 Attachment: SSU Fall 2022 Tournament Use License agrmnt 6.24.22 -1.2.3 (22900 : Southeast USA Labor Day Cup Soccer Tournament)
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Packet Pg. 241 Attachment: SSU Fall 2022 Tournament Use License agrmnt 6.24.22 -1.2.3 (22900 : Southeast USA Labor Day Cup Soccer Tournament)