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Agenda 08/09/2022 Item #16C 1 (3rd Amendment to Contract #18-7399 for Air Filtration Services w/FilterPro USA, LLC)
08/09/2022 EXECUTIVE SUMMARY Recommendation to approve Third Amendment to Agreement No. 18-7399 for Air Filtration Services with FilterPro USA, LLC that adds new services to Collier County buildings, and authorizes the Chairman to execute the amendment. OBJECTIVE: To continue to provide preventative maintenance services to County owned and operated buildings and add services to new locations identified in the bid schedule. CONSIDERATIONS: The Division of Facilities Management is responsible for the maintenance, repair and replacement of air-conditioning equipment throughout County-owned facilities. In order to ensure that all heating, ventilation and air-conditioning (HVAC) equipment continues to operate in a clean and efficient manner, the County has determined the most effective method is to enter into a contract with a qualified air-conditioning filter service company. This service will ensure that all air filters within County buildings are replaced on a set schedule in a cost-effective manner. FilterPro USA, LLC is currently under contract with Collier County for Air Filtration Services through Agreement No. 18-7399 (the “Amendment”). Pursuant to Section 10 of the Agreement, the County reserves the right to add or delete buildings, space and new equipment and their corresponding air filters as necessary through an amendment to this Agreement and approved by both County and Contractor. Facilities Management requests to add services to the new locations in the bid schedule. Approval of this item by the County Manager is subject to formal ratification by the Board of County Commissioners. If the approval by the County Manager is not ratified by the Board, the County Manager’s approval shall be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by the Board. FISCAL IMPACT: The estimated fiscal impact for additional services to the new added locations is $8,102.16 annually. Funds are available in the Division of Facilities Management Operating Budget 001- 122240. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. -RTT GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. RECOMMENDATION: To approve Third Amendment to Agreement No. 18-7399 for Air Filtration Services with FilterPro USA, LLC that adds new services to Collier County buildings and new locations in the bid schedule. Prepared by: Ed Finn, Interim Director, Facilities Management Division ATTACHMENT(S) 1. 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (PDF) 2. 18-7399 FilterProUSA_Insurance_ (PDF) 3. 18-7399 FiltroProUSA_Amend#1_FullyExec. (PDF) 4. 18-7399_Amend#2_FilterPro_FullyExecuted. (PDF) 16.C.1 Packet Pg. 5 08/09/2022 5. 18-7399FilterProUSA_Contract_FullyExec. (PDF) 16.C.1 Packet Pg. 6 08/09/2022 COLLIER COUNTY Board of County Commissioners Item Number: 16.C.1 Doc ID: 22493 Item Summary: Recommendation to approve Third Amendment to Agreement No. 18-7399 for Air Filtration Services with FilterPro USA, LLC that adds new services to Collier County buildi ngs, and authorizes the Chairman to execute the amendment. Meeting Date: 08/09/2022 Prepared by: Title: – Facilities Management Name: Sandi Felke 08/02/2022 10:59 AM Submitted by: Title: Director - Facilities Maangement – County Manager's Office Name: Ed Finn 08/02/2022 10:59 AM Approved By: Review: Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 08/02/2022 1:20 PM County Manager's Office Ed Finn Director - Facilities Completed 08/02/2022 6:34 PM Procurement Services Sue Zimmerman Additional Reviewer Completed 08/02/2022 10:18 PM Facilities Management Jennifer Belpedio Manager - Real Property Completed 08/04/2022 10:08 AM Procurement Services Sandra Herrera Additional Reviewer Completed 08/04/2022 11:16 AM Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 08/04/2022 2:54 PM Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 08/05/2022 10:02 AM County Attorney's Office Ronald Tomasko Additional Reviewer Completed 08/05/2022 3:43 PM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/05/2022 3:51 PM Office of Management and Budget Christopher Johnson Additional Reviewer Completed 08/05/2022 4:12 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/08/2022 10:36 AM County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 08/08/2022 4:50 PM Board of County Commissioners Geoffrey Willig Meeting Pending 08/09/2022 9:00 AM 16.C.1 Packet Pg. 7 16.C.1.aPacket Pg. 8Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional Locations Amendment) 16.C.1.a Packet Pg. 9 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional Locations Amendment) 16.C.1.a Packet Pg. 10 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 11 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 12 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 13 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 14 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 15 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 16 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 17 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 18 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 19 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 20 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 21 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 22 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 23 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 24 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 25 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 26 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 27 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 28 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 29 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 30 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 31 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 32 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 33 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 34 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 35 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 16.C.1.a Packet Pg. 36 Attachment: 18-7399 FilterPro USA,LLC_3rdAmend_VendorSigned (22493 : Filter Pro Additional 5/16/2022 Hays Companies, Inc. 1200 Main Street, Suite 2310 Kansas City MO 64105 (816)474-3535 816-842-5795 derek.young@bbrown.com Filter Pro USA LLc 4510 Helton Drive Florence AL 35630 Zurich Insurance Group Ltd 050457 Travelers Companies, Inc.058470 GL/AL/WC/UL 21/22 A X X X X GL0015836605 10/1/2021 10/1/2022 1,000,000 300,000 5,000 1,000,000 2,000,000 2,000,000 A X x X X BAP0015836905 10/1/2021 10/1/2022 1,000,000 B X x X 0 X CUP-4S74057A-21-NF 10/1/2021 10/1/2022 5,000,000 5,000,000 A N WC0015836805 10/1/2021 10/1/2022 x 1,000,000 1,000,000 1,000,000 Re: Contract #18-7399; For any and all work performed on behalf of collier County.; Collier County Board of Commissioners is included as additional insured when required by written contract. Collier County Board of Commissioners 3295 Tamiami Trail East Naples, FL 34112 Hays, James The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person)$ PERSONAL &ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)LIMITS PER STATUTE OTH- ER E.L.EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes,describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNED AUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE(A/C, No, Ext): PRODUCER ADDRESS: E-MAIL FAX (A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S)AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INS025 (201401) 16.C.1.b Packet Pg. 37 Attachment: 18-7399 FilterProUSA_Insurance_ (22493 : Filter Pro Additional Locations Amendment) 16.C.1.cPacket Pg. 38Attachment: 18-7399 FiltroProUSA_Amend#1_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.cPacket Pg. 39Attachment: 18-7399 FiltroProUSA_Amend#1_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.cPacket Pg. 40Attachment: 18-7399 FiltroProUSA_Amend#1_FullyExec. (22493 : Filter Pro Additional Locations Amendment) DocuSign Envelope ID: CB7182D0-0808-4154-8EC4-BED846DC84281/28/2020DocuSign Envelope ID: 1E33796E-4972-4332-A394-CB0BDF87148C16.C.1.dPacket Pg. 41Attachment: 18-7399_Amend#2_FilterPro_FullyExecuted. (22493 : Filter Pro Additional Locations Amendment) DocuSign Envelope ID: CB7182D0-0808-4154-8EC4-BED846DC84281/27/2020PresidentBob Bull1/28/2020DocuSign Envelope ID: 1E33796E-4972-4332-A394-CB0BDF87148CScott R. Teach16.C.1.dPacket Pg. 42Attachment: 18-7399_Amend#2_FilterPro_FullyExecuted. (22493 : Filter Pro Additional Locations Amendment) DocuSign Envelope ID: CB7182D0-0808-4154-8EC4-BED846DC8428DocuSign Envelope ID: 1E33796E-4972-4332-A394-CB0BDF87148C16.C.1.dPacket Pg. 43Attachment: 18-7399_Amend#2_FilterPro_FullyExecuted. (22493 : Filter Pro Additional Locations Amendment) DocuSign Envelope ID: CB7182D0-0808-4154-8EC4-BED846DC8428DocuSign Envelope ID: 1E33796E-4972-4332-A394-CB0BDF87148C16.C.1.dPacket Pg. 44Attachment: 18-7399_Amend#2_FilterPro_FullyExecuted. (22493 : Filter Pro Additional Locations Amendment) DocuSign Envelope ID: CB7182D0-0808-4154-8EC4-BED846DC8428DocuSign Envelope ID: 1E33796E-4972-4332-A394-CB0BDF87148C16.C.1.dPacket Pg. 45Attachment: 18-7399_Amend#2_FilterPro_FullyExecuted. (22493 : Filter Pro Additional Locations Amendment) DocuSign Envelope ID: CB7182D0-0808-4154-8EC4-BED846DC8428DocuSign Envelope ID: 1E33796E-4972-4332-A394-CB0BDF87148C16.C.1.dPacket Pg. 46Attachment: 18-7399_Amend#2_FilterPro_FullyExecuted. (22493 : Filter Pro Additional Locations Amendment) DocuSign Envelope ID: CB7182D0-0808-4154-8EC4-BED846DC8428DocuSign Envelope ID: 1E33796E-4972-4332-A394-CB0BDF87148C16.C.1.dPacket Pg. 47Attachment: 18-7399_Amend#2_FilterPro_FullyExecuted. (22493 : Filter Pro Additional Locations Amendment) DocuSign Envelope ID: CB7182D0-0808-4154-8EC4-BED846DC8428DocuSign Envelope ID: 1E33796E-4972-4332-A394-CB0BDF87148C16.C.1.dPacket Pg. 48Attachment: 18-7399_Amend#2_FilterPro_FullyExecuted. (22493 : Filter Pro Additional Locations Amendment) DocuSign Envelope ID: CB7182D0-0808-4154-8EC4-BED846DC8428DocuSign Envelope ID: 1E33796E-4972-4332-A394-CB0BDF87148C16.C.1.dPacket Pg. 49Attachment: 18-7399_Amend#2_FilterPro_FullyExecuted. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 50Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 51Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 52Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 53Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 54Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 55Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 56Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 57Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 58Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 59Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 60Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 61Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 62Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 63Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 64Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 65Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 66Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 67Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 68Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 69Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 70Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 71Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 72Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 73Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 74Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 75Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 76Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 77Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 78Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment) 16.C.1.ePacket Pg. 79Attachment: 18-7399FilterProUSA_Contract_FullyExec. (22493 : Filter Pro Additional Locations Amendment)