Agenda 07/26/2022 Item #16E 1 (Administrative Reports from Procurement Services)07/26/2022
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• Two (2) change orders that in aggregate modify contracts by $0.00 and add 45 calendar days to
completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• One (1) after the fact memo with a fiscal impact of $0.00 for additional services
Approval of the following documents by the County Manager is subject to formal ratification by the
Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the
document(s) shall be enforceable against Collier County only to the extent authorized by law in the
absence of such ratification by that Board.
FISCAL IMPACT: The net total for the three (3) items is $0.00.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Service
ATTACHMENT(S)
1. 0726 Change Order Report - FY22 (PDF)
2. 0726 Change Order Backup - FY22 (PDF)
16.E.1
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07/26/2022
3. 0726 After the Fact Report - FY22 (PDF)
4. 0726 After the Fact Backup - FY22 (PDF)
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07/26/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1
Doc ID: 22819
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 07/26/2022
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
07/13/2022 11:53 AM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
07/13/2022 11:53 AM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 07/13/2022 12:10 PM
Procurement Services Sara Schneeberger Additional Reviewer Skipped 07/13/2022 12:14 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 07/13/2022 12:23 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 07/13/2022 1:22 PM
Office of Management and Budget Laura Zautcke Additional Reviewer Completed 07/15/2022 2:12 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 07/21/2022 3:18 PM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 07/26/2022 2:37 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 07/26/2022 9:00 AM
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Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 21-7888 2 6/30/2022Collier County Landfill Scalehouse ConstructionDEC Contracting Group, Inc. PUD SHWMD - Paul Abbott $1,155,932.61 $1,155,932.61 $0.00 $1,155,932.61 0.00% 210 42 252 20.00%2 5 20-7741 4 7/8/2022Carica Pump and Pipe ImprovementsFlorida Design Drilling Corp. PUEPMD - Shon Fandrich $1,354,000.00 $1,354,000.00 $0.00 $1,354,000.00 0.00% 630 3 633 0.48%Meeting Date Total number of Change OrdersTotal Dollar ChangeTotal Change in Days7/26/20222 $0.00 4516.E.1.aPacket Pg. 8Attachment: 0726 Change Order Report - FY22 (22819 : Procurement Services administrative reports)
1 116.E.1.b
Packet Pg. 9 Attachment: 0726 Change Order Backup - FY22 (22819 : Procurement Services administrative reports)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Change Order/Amendment Summary
CO# AMD# Description
COST TIME
JustificationAdditive (+) Deductive (-)
Days
Added
New
Amount
01 N/A
Allowance in
amount
$63,558.82: WD
01 - Relocate
Construction
Trailer; WD 02
Relocate tie-in
location of new FM
to existing; WD 03
Door & Hardware
to meet CC
Standards; WD 04
Additional
conduit for Drop
Gates
$0.00 $0.00 0 N/A
These unforeseen changes were
of Work and added at the
request/Direction of Collier County
02 Z$ Change request
for additional Time $0.00 $0.00 42 252
CC approved 42 days (of the 85
days requested by the Contractor)
determined to have impacted the
project schedule s critical path
BCC
Rpt
2 16.E.1.b
Packet Pg. 10 Attachment: 0726 Change Order Backup - FY22 (22819 : Procurement Services administrative reports)
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Packet Pg. 11 Attachment: 0726 Change Order Backup - FY22 (22819 : Procurement Services administrative reports)
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Packet Pg. 12 Attachment: 0726 Change Order Backup - FY22 (22819 : Procurement Services administrative reports)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Contract Modification Work Order Modification
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Contract/Project:
Project Manager Name: r:Division Name:
Original Contract/Work Order Amount $ 1,354,000.00 7/14/20, 11I Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 1,354,000.00 7/14/20, 11I Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 1,354,000.00 3/4/2022 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $ 1,354,000.00 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ 0.00 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date (Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Prepared by: ___________________________________________________________________________ Date: ________________
Shon Fandrich, P.E.
Procurement Services
Change Order Form
71067.24.4
Florida Design Drilling
450020466120-7741 4
Carica Pump and Pipe Improvements
Engineering and Project ManagementShon Fandrich, P.E., PMP
3/4/228/31/20
1. This change is to authorize the use of allowance funds for the following items:
Work Directive #12 To add stone and a wooden retaining wall around the flow meter pad .
Item Description Amount Remaining Allowance Balance
1 Work Directive #12 Add stone around the flow
meter pad.
$5,053.84 $71,319.90
2. These items were additional items that were added to the contract. These items were added to prevent future erosion to the flow
meter pad.
3. If these changes are not processed, the flow meter pad was at risk of havin erosion occur around it and possibly causing future
damage to the newly poured concrete pad.
06302022
$68,126.26
BCC
Rpt
BCC
Rpt
5 216.E.1.b
Packet Pg. 13 Attachment: 0726 Change Order Backup - FY22 (22819 : Procurement Services administrative reports)
$20,284.83
$11,868.28
6 16.E.1.b
Packet Pg. 14 Attachment: 0726 Change Order Backup - FY22 (22819 : Procurement Services administrative reports)
05/26/22 12:02 PM
Collier County Engineering & Project Management Division
WORK DIRECTIVE CHANGE
CONTRACT # /PROJECT NAME: 20-7741 / Carica Pump Station Improvements
WORK DIRECTIVE # 012 PURCHASE ORDER #:4500204661
DATE OF ISSUANCE: 05/26/22 OWNER: Collier County Board of Commissioners
EFFECTIVE DATE: 05/16/22 per SDF Email Attached
CONTRACTOR:Florida Design Drilling Corporation ENGINEER/DESIGN PROFESSIONAL:
Tetra Tech Inc.
You are directed to proceed promptly with the following change(s):
Description:This work directive is to add a wood retaining wall and #57 stone around the new concrete pad at the flow meter.
Purpose of Work Directive Change:The purpose of this change is to ensure that the new pad does not become undermined
from stormwater/rainwater running off from the adjacent structure
Reason/Justification:After the new concrete pad was constructed the project team noticed that rainwater from the adjacent
road/building was running off around the flow meter and soil was being eroded away. To ensure that the flow meter pad does not
become undermined and to prevent future cracking the retaining wall and stone is proposed.
Attachments: None
If a claim is made that the above change(s) have affected Contract/Allowance Price or Contract Times any
claim for a Change Order based thereon will involve one or more of the following methods of determining the
effect of the changes(s).
Method of determining change in Method of determining change in Contract Times:
Contract/Allowance Price:
Unit Prices Contractors records
Lump Sum Engineers record
Time & Material Other
Other
Estimated increase (decrease) in Allowance:
$5,053.84
RECOMMENDED:
Estimated change in Contract Time:
Increase or decrease by calendar days.
AUTHORIZED:
By: Tyler Wainright, P.E.By:
Engineer Owners Representative
7 16.E.1.b
Packet Pg. 15 Attachment: 0726 Change Order Backup - FY22 (22819 : Procurement Services administrative reports)
From:FandrichShon
To:nick@fldrilling.com; Wainright, Tyler
Cc:BauerJoshua; GrossenbaughDustin; "Selwyn Woodley"
Subject:RE: #20124 Carica PS - Stone Around Flowmeter Pad
Date:Monday, May 16, 2022 8:12:28 AM
Attachments:image001.png
CAUTION: This email originated from an external sender. Verify the source before opening links or
attachments.
Nick, Tyler will prepare WD. Just to ensure we are covered, please consider this email as written
direction to proceed with the installation of the stone around the flow meter pad as described in
cost proposal 14 and RFI 28.
Shon Fandrich, P.E., PMP
Senior Project Manager
Engineering & Project Management Division
Continuous Improvement
3339 Tamiami Trail East, Suite 303, Naples, FL 34112-5361
Cell: 239-315-2181
www.colliergov.net
From: nick@fldrilling.com <nick@fldrilling.com>
Sent: Sunday, May 15, 2022 8:45 AM
To: 'Wainright, Tyler' <Tyler.Wainright@tetratech.com>; FandrichShon
<Shon.Fandrich@colliercountyfl.gov>
Cc: BauerJoshua <Joshua.Bauer@colliercountyfl.gov>; GrossenbaughDustin
<Dustin.Grossenbaugh@colliercountyfl.gov>; 'Selwyn Woodley' <selwyn@fldrilling.com>
Subject: RE: #20124 Carica PS - Stone Around Flowmeter Pad
EXTERNAL EMAIL:This email is from an external source. Confirm this is a trusted sender
and use extreme caution when opening attachments or clicking links.
See attached not to exceed proposal for this work. Work will be billed T&M. Please send work
directive ASAP to prevent issues with payment from the clerk.
Thanks,
Nick Martin
Florida Drilling
561-222-6823
nick@fldrilling.com
8 16.E.1.b
Packet Pg. 16 Attachment: 0726 Change Order Backup - FY22 (22819 : Procurement Services administrative reports)
COST PROPOSAL
NO. :014
DATE: May 15, 2022
DRAWING NO.:
SPEC. SECTION:
R E F E R E N C E:X REQUEST FOR PROPOSAL:
DESCRIPTION:
P R I C I N G I N F O R M A T I O N
SKILL/TRADE MAN-HOURS RATE COST
1. DIRECT LABOR Welder MH 104.00$ -$
1.A GENERAL LABOR:Unskilled 20 MH 43.68$ 873.60$
Skilled 20 MH 58.24$ 1,164.80$
Operator MH 62.40$ -$
1.B FIELD ENGINEERING:Foreman 20 MH 72.80$ 1,456.00$
Superintendent MH 98.80$ -$
Project Engineer MH 93.60$ -$
Project Manager MH 124.80$ -$
Vice President MH 156.00$ -$
1.C DAILY GENERAL CONDITIONS Time Increase 3 DAY -$
3,494.40$
SMALL TOOLS & CONSUMABLES -$
OVERHEAD & PROFIT 349.44$
3,843.84$
2. MATERIALS AND EQUIPMENT DESCRIPTION WEEKS UNIT PRICE COST
2.A EQUIPMENT:-$
Wellpoint System DY $224.00 -$
4" pump DY $168.00 -$
Loader DY $840.00 -$
Compactor DY $84.00 -$
Telehandler DY $420.00 -$
Backhoe WK $336.00 -$
DY $1,232.00 -$
-$
-$
FUEL (ON 2.A ONLY)-$
2.B MATERIAL
1 LD $850.00 850.00$
1 EA $250.00 250.00$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
1,100.00$
SALES TAX (ON 2.B ONLY)included above
2.C DIRECT COSTS:1,100.00$
OVERHEAD & PROFIT 110.00$
1,210.00$
3. SUBCONTRACTORS COST
-$
OVERHEAD & PROFIT -$
-$
5,053.84$
Bonds & Insurance -$
Permits -$
5,053.84$
By: By:
Date:
FLORIDA DESIGN DRILLING CORP.
7733 Hooper Road
West Palm Beach, FL 33411
Carica Pump and Pipe Improvements
Date:Date:
By:
Owner (Authorized Signature)Florida Design Drilling Corp.
SUBTOTAL (2)
Engineer (Authorized Signature)
GRAND TOTAL
5%
0.0%
Install 24" wide gravel perimeter strip around flowmeter pad including filter fabric beneath gravel and 2x4 pressure treated lumber edging per RFI #28
response.
TIME & MATERIAL:
DESCRIPTION OF WORK
UNITS NOTED
SUBTOTAL (1)
Excavator
PROJECT NAME:
LOCATION:
OWNER:
ENGINEER:
Naples, FL
Collier County
Tetra Tech
7% Sales Tax
0.0%
SUBTOTAL (2.A)
Filter Fabric
#57 Stone
SUBTOTAL (2.B)
10%
TOTAL (1)
TOTAL (2)
TOTAL (1)+(2)+(3)
SUBTOTAL (3)
10%
TOTAL (3)
9 16.E.1.b
Packet Pg. 17 Attachment: 0726 Change Order Backup - FY22 (22819 : Procurement Services administrative reports)
Item Page #Contract or Purchase OrderDate Description of Project Vendor Name Division ‐ DirectorFiscal Impact for Additional ServicesOutstanding Invoices Description1120-7800 45002164176/30/2022Kirkwood Ave Sanitary Lateral InstallationDN Higgins, Inc. PUEPMD - Matthew McLean $0.00 $4,100.00Contractor paid for permitting fees that should have been processed by the County, per the contract.Meeting DateTotal number of After the Fact MemosFiscal Impact for Additional ServicesOutstanding Invoices7/26/2022 1 $0.00 $4,100.0016.E.1.cPacket Pg. 18Attachment: 0726 After the Fact Report - FY22 (22819 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Haralambos Raftopoulos Engineering & Project Management
Matthew McLean Douglas N. Higgins, Inc.
$4,100.00 20-7800 4500216417
✔
The Contractor paid the ROW permit fees; per contract, permits shall be processed internally by
the County.
Approval to open a purchase order to cover the ROW permit costs of $4,100.00 and approve the
payment of the permit costs included in Invoice #5088 dated 6/7/22. The County will short pay
the permit credit card processing fee of $118.49.
Contractor will be reminded to use the Inter Departmental payment letter when applying for
permits.
H. Raftopoulos
HaralambosRafto
poulosVEN
Digitally signed by
HaralambosRaftopoulosVEN
Date: 2022.06.30 08:31:57 -04'00'
M. McLean
McLeanMatthew
Digitally signed by McLeanMatthew
DN: E=Matthew.McLean@colliercountyfl.gov,
CN=McLeanMatthew, OU=General, OU=PPM User
Accounts, OU=PUD Planning and Project Management,
OU=PUD, OU=Divisions, DC=bcc, DC=colliergov, DC=net
Date: 2022.06.30 11:58:14-04'00'
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